2016/01/04

4th January 2016
11139 Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 4th January 2016.
11140 Present: Chairman – T.G. (Terry) Bond, Councillors J. (John) Bennett, A.J. (Tony) Houghton, S.L. (Shirley) Mason, K. (Keith) Palmer, N. (Nigel) Ribbons and P.N. (Paul) Williams, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, City Councillor N. (Nigel) Goodrich and two members of the public.
11141 Apologies for Absence: None.
11142 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
None.
11143 Minutes of the Previous Meeting
The minutes of the Ordinary Meeting held on Monday, 7th December 2015 were approved, then signed by the Chairman.
11144 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
Members referred to item 11089, regarding the electricity supply to the village. RESOLVED that Councillor Bennett contact Mr Jonny Morgan (Electricity North West) for general information on the supply arrangements for Silverdale.
The Clerk referred to: (1) item 11110, regarding the Christmas tree lights, and advised that she will thank Mr and Mrs Wright for providing the electricity supply on behalf of the Council; (2) item 11130, regarding the Arnside and Silverdale Development Plan Document, and noted that this Council’s response to the consultation document and list of proposed sites has been submitted and a copy posted on the Silverdale Parish Council website; (3) item 11132, regarding two s137 donations, and advised that these have been claimed; (4) item 11135, regarding the Code of Conduct, and reported that a copy has been sent to Lancaster City Council (Lancaster CC) for their records and has been posted on the website.
The Chairman referred to item 11133, regarding the Annual Parish Meeting, and confirmed that Mr Bob Cartwright, secretary of the Westmorland Red Squirrels Group, will attend as guest speaker.
11145 Matters Raised by Members of the Public for Future Consideration
A resident advised of a men’s social group which is being set up in the village – those interested in joining are invited to a meeting at the Silverdale Hotel on Tuesday, 12th January at 7.30pm.
11146 Report from City Councillor Nigel Goodrich
Councillor Goodrich reported that:
(1) he has written to both Lancashire County Council (Lancs. CC) and Lancaster CC regarding the overgrown verges and hedges and asked how often the overgrowth and street cleaning are dealt with and when the next cutting back of overgrowth and street cleaning will take place.
Councillor Bennett pointed out that action to deal with the overgrowth needs to take place before the nesting season (in 6-8weeks time). Members explained that they are mainly concerned with overgrowth on the verges, which is the responsibility of Lancs. CC, rather than overgrowth from property belonging to individual landowners (although Members noted that there is a property on Stankelt Road where vegetation is encroaching onto the road and requested that Lancs. CC be asked to contact the landowner). RESOLVED that Councillor Bennett indicate on a map four or five places where the overgrowth is causing the most problems, in order for Councillor Goodrich to give precise locations to Lancs. CC;
(2) representatives from the various services will attend a meeting of the Overview and Scrutiny Committee to look at the response to the recent floods.
11147 Reports on any Meetings Attended by Members or the Clerk
None.
11148 Correspondence
Receipt of the following items of correspondence was noted:
a) Lancs. CC write re: Highways Act 1980 – Section 119A Footpath No. 39 (part) Lancaster City Rail Crossing Diversion Order 2015 enclosing a copy of the order and plan;
b) North West Air Ambulance Annual update;
c) LALC Annual Report;
d) LCR publication.
11149 Planning
(a) It was noted that the following planning application had been dealt with under the provisions of Standing Order 25a, and comments made as indicated:
15/01480/FUL 12 Birch Drive. Construction of a dormer window to the side elevation. NO PLANNING OBJECTIONS.
(b) It was noted that no decisions had been advised by Lancaster CC.
11150 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
25(a) Parish Council Property and Functions
None.
25(b) Non-Parish Council Property and Functions
None.
11151 Public Toilets
It was noted that Mr Mike Murphy has not carried out the repairs to the fascia board or gentleman’s toilet door and that Mr Dunn has not renewed the taps as yet. RESOLVED that Councillor Houghton ask Mr Murphy and that the Clerk ask Mr Dunn when the works will be carried out.
11152 Dispenser for Dog Waste Bags
RESOLVED to defer looking at possible dispensers until the next meeting.
It was noted that if yellow (rather than black) waste bags are supplied dog owners might be more likely to dispose of them in a bin.
11153 Bus Service
It was noted that Yealand Redmayne Parish Council has organised a meeting on 18th January to discuss possible cuts to the bus service [postponed until 1st February]. RESOLVED that Councillor Bennett and the Clerk attend.
It was further noted that Lancs. CC have not, as yet, responded to a letter sent requesting information about usage of the bus service etc. RESOLVED to look into carrying out a survey regarding usage and that the Chairman produce an article for the parish magazine explaining that different options are being considered should Lancs. CC make cuts to the service.
11154 War Memorial
It was noted that Mr Rod Ireland has put forward a case for including Mr Tyson Edmondson’s name on the War Memorial and that Mr Edmondson is already listed on the memorial in St. John’s church. RESOLVED to obtain a quotation for inscribing Mr Edmondson’s name on the War Memorial, to ask Mr Stefan Laws to quote for planting a tree in the War Memorial Garden in Mr Edmondson’s memory and to ask Mr Ireland to provide information for a plaque.
11155 Finance
(a) Councillor Bennett conducted the monthly check of all money received by the Council and found the records to be satisfactory. It was noted that there had been a payment of £98.20 from Electricity Northwest in respect of Wayleaves.
(b) RESOLVED to authorise payment and sign cheques for the following accounts:
Silverdale Contact Group (s137) £100.00 (1117)
Mr P. Williams (toilet cleaning and sundries) £272.33 (1118)
Mrs L. D. Challenor (salary and expenses) £1041.96 (1119)
Mrs S. Hayward (salary and expenses) £373.27 (1120)
Mr Stefan Laws (contractor) £166.25 (1121)
Post Office (PAYE – LDC) £237.96 (1122)
Lancaster CC (AONB clearance of Woodwell) £156.00 (1123)
Envirocare (contractor) £189.19 (1124)
Gaskell Hall (Field Day Committee – children’s party (s137)) £90.00 (1125)
British Gas (toilets) £40.80 (1126)
Mr A. Bodenham (toilet supplies) £57.58 (1127)
Silverdale St John’s PCC (refurbishment of St. John’s Parish Room (s137)) £411.00 (1128)
(c) RESOLVED to sign the precept request of £19,901.00 for 2016/17 (it was noted that the forecast spend is £25,051 and income is £5,150).
(d) RESOLVED not to opt out of the Sector-Led Body audit procurement.
11156 Items for Information
1. The Chairman reported that: (1) a number of items of correspondence have been received recently: an invitation to attend a Carol Service at Blackburn Cathedral; a copy of a letter sent to County Councillor Alycia James by a Member of Carnforth Town Council and a letter from County Councillor Jennifer Mein, Leader of Lancs. CC, consulting on proposed budget options – he advised that he will write to County Councillor Mein regarding the likelihood of Silverdale library closing. The Chairman commented on the volume of emails received by the Council and suggested they be included as items of correspondence; (2) a cycle race is to be held in the village on Sunday, 11th September – there will be rolling road closures on that day.
2. Councillor Bennett advised that a Silverdale road sign (on the approach to the RSPB reserve) has been knocked down and that he has notified Highways.
3. Councillor Mason informed that: (1) the Gaskell Close sign has disappeared; (2) a street light near the Silverdale Hotel needs replacing.
11157 Suggestions for Future Agenda Items
1. A new dispenser for dog waste bags.
2. Bus Service.
11158 Date of Next Meeting
It was noted that the date of the next meeting is Monday, 1st February 2016. Items for the agenda and copies of reports to reach the Clerk before Monday, 25th January.

Sue Hayward
Deputy Clerk to the Council