2016/02/01

1st February 2016
11159 Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 1st February 2016.
11160 Present: Chairman – T.G. (Terry) Bond, Councillors J. (John) Bennett (part), A.J. (Tony) Houghton, S.L. (Shirley) Mason, K. (Keith) Palmer, N. (Nigel) Ribbons, D. (David) Sandiford and P.N. (Paul) Williams, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, City Councillor N. (Nigel) Goodrich (part) and three members of the public.
11161 Apologies for Absence: It was noted that Councillor Bennett and City Councillor Goodrich were attending a meeting organised by Yealand Redmayne Parish Council to discuss possible cuts to the bus services, but hoped to be present later.
11162 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
Councillor Williams expressed an interest in agenda item 13 in that he is employed (as a member of the public) to clean the toilets.
11163 Minutes of the Previous Meeting
The minutes of the Ordinary Meeting held on Monday, 4th January were approved, then signed by the Chairman.
11164 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
The Chairman referred to: item 11089, regarding the electricity supply to the village, and reported that Mr Jonny Morgan (Electricity North West) had replied to Councillor Bennett to say he will respond in full later.
The Clerk referred to: (1) item 11110, regarding the Christmas tree lights, and advised that she has thanked Mr and Mrs Wright for providing the electricity supply; (2) item 11146, regarding overgrown verges etc, and noted that Councillor Bennett had sent a list of sites to City Councillor Goodrich (for Highways); (3) item 11151, regarding taps to the basins in the public toilets, and advised that, as Mr Dunn is very busy at present, she has instructed Mr Salt to carry out the work. Councillor Houghton confirmed that Mr Murphy will repair the fascia board and toilet door; (4) item 11154, regarding a tree in the War Memorial Garden in Mr Tyson Edmondson’s memory, and advised that Mr Stefan Laws can supply and plant one, however, Members asked her to contact Mr Paul Holgate (who sourced the original trees) to ask if he can supply one before instructing Mr Laws. The Clerk reported that she has ordered a plaque (which Councillor Houghton offered to mount on stone like the others) and that it will cost £120 to add Mr Edmondson’s name to the War Memorial; RESOLVED that the Clerk arrange for this to be done; (5) item 11156, regarding Silverdale library, and noted that a letter has been sent to Councillor Jennifer Mein, Leader of Lancashire County Council (Lancs. CC.), regarding cuts to the library service and the possible closure of the library.
11165 Matters Raised by Members of the Public for Future Consideration
A resident raised the following issues: 1. possible cuts to the bus services – she felt that it was important to maintain the services and noted the possible impact on tourism to the village should the they be withdrawn; 2. Lancs. CC’s consultation on the proposed closure of five museums across the county; 3. her objections to the planning application for change of use of the doctor’s surgery to residential use.
11166 Report from City Councillor Nigel Goodrich
RESOLVED to defer agenda item 6 as Councillor Goodrich was expected to arrive later.

11167 Reports on any Meetings Attended by Members or the Clerk
None.
11168 Bus Service
It was noted that:
1. Lancs. CC have not responded to a letter sent requesting information about the usage of the bus service, costings etc.;
2. Booths supermarket are unable to help with running a service – they have cancelled two contracts for bus services as they were too expensive and not used to their full potential;
3. Councillor Bennett had circulated information on the usage of the 51 bus route;
4. Copies of a survey about the buses have been left in various places in the village and there have already been a number of responses;
5. Warton Parish Council has mentioned that it is interested in running a joint service.
RESOLVED:
1. that the Clerk press Lancs. CC for a reply to the letter sent requesting information;
2. to discuss the matter further when Councillor Bennett arrives and again at the next meeting of this Council (by which time, it is anticipated, there will have been more responses to the survey).
11169 Tenders for Tree Felling
It was noted that:
1. the list of trees requiring felling, on which contractors have based their tenders, needs revision;
2. the lowest priced tender received was from Westmorland Tree Care;
3. the cut-off date for felling trees, before the nesting season, is imminent.
RESOLVED that:
1. the Chairman clarify the list of trees which are in need of felling;
2. Westmorland Tree Care be asked to revise their quotation accordingly and carry out the work before the nesting season.
11170 Correspondence
Receipt of the following items of correspondence was noted:
a) Applethwaite Homes advise that, following comments they have received, they have amended their proposal and will submit a planning application before 22/1/16;
b) Walney Extension [Offshore Wind Farm] Community Fund public events and Community newsletter;
c) copy of a letter sent to Marston’s Brewery by a resident, regarding the decline of the Silverdale Hotel, and Marston’s reply. It was noted that new tenants are taking over in March;
d) the AONB write to say they will keep Parish Councils better informed of the AONB Partnership’s work on planning matters;
e) a resident writes regarding an exposed electricity cable at Dovedale House, Spring Bank;
f) a resident requests action regarding frequent flooding on Redbridge Lane;
g) LALC inform of two free workshops in Howick House, Penwortham, Preston: play area inspections and risk assessments (7 – 9pm on 16/3/16) and insurance (7 – 9pm on 6/4/16);
h) Lune Valley Rural Housing Association advise of a Special General Meeting on 1/2/16 at 9.30am;
i) ‘Men’s Stuff’ write with information on plans and events;
j) LALC Minutes and Agenda;
k) Natural England email about their consultation on the potential Morecambe Bay and Duddon Estuary Special Protection Area. It was noted that this does not affect Silverdale;
l) Clerk & Council’s Direct publication;
m) response from Booths regarding the approach to help with running a bus service – details noted under item 11168 above.
11171 Planning
(1) It was noted that the following planning application had been dealt with under the provisions of Standing Order 25a and comments made as indicated:
15/01596/FUL 3 Cove Road. Erection of replacement raised decking to the rear. NO PLANNING OBJECTIONS.
(2) The following planning applications were considered and comments made as indicated:
15/01542/FUL 8 Clevelands Avenue. Creation of a new first floor window to the South East gable wall. NO PLANNING OBJECTIONS.
15/01611/CU Gill’s Salon, 19 Emesgate Lane. Change of use of doctor’s surgery (D1) to one 2 bed-flat (C3). PLANNING OBJECTIONS on the grounds of: 1. the loss of commercial premises when it has not been proven that such use is not viable; 2. lack of parking; 3. the property is in a block of shops and a change of use would set a precedent for the loss of more commercial premises.
(3) It was noted that no decisions had been advised by Lancaster City Council.
(4) It was noted that Applethwaite Homes had written regarding an amended application for development at Whinney Fold and sent a Statement of Community Involvement.
11172 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
25(a) Parish Council Property and Functions
None.
25(b) Non-Parish Council Property and Functions
With reference to item 11170 above, it was noted that the Clerk had contacted Highways about flooding on Redbridge Lane and North West Electricity about the exposed cable at Dovedale House, Spring Bank.
11173 Public Toilets
a) RESOLVED to make no changes to the invitation to tender document for the toilet cleaning and dog hygiene measures that had been circulated to Members and to publicise the invitation to tender.
b) Councillor Houghton presented information on a possible dispenser for dog waste bags. It was noted that the dispenser is plastic with metal hinges and allows only one bag to be removed at a time, the bags are made of corn starch which is biodegradable. The cost of four dispensers and 2,500 bags (including delivery) is £289.46 + VAT. RESOLVED that Councillors Houghton and Bennett check the suitability of the dispenser and bags and, if they are considered suitable, that an order be raised.
11174 Bus Service (continued from item 11168 above)
Councillor Bennett and City Councillor Goodrich reported on the meeting on bus services that they had just attended. It was noted that the subsidies for all rural bus services in Lancashire are in line for being withdrawn on 2nd April. Stagecoach has already submitted a revised timetable (in view of the required 56 days’ notice to the Traffic Commissioner) and route 51 will stop at Carnforth.
Members considered that Lancs. CC have not allowed a responsible amount of time for parish councils to provide an alternative bus service if all subsidies are withdrawn on 2nd April.
In addition to writing to Lancs. CC Members RESOLVED to:
1. ask Councillor Goodrich to find out to whom at Lancs. CC they should object about the situation;
2. write to Traveller’s Choice (the current operators of the Silverdale shuttle) to ask how much they would charge to continue running the service for another three months, if Lancs. CC withdraw their subsidy, and to ask if they have already given notice to the Traffic Commissioner.
11175 Report from City Councillor Nigel Goodrich
Councillor Goodrich advised that Lancs. CC have plans in place to sweep the roads/ clear the gullies etc. and deal with overgrown verges and branches. Members noted that the overgrowth will need to be cut back before the nesting season.
11176 Finance
(a) It was noted that no payments had been received since the last meeting.
(b) RESOLVED to authorise payment and sign cheques for the following accounts:
Mr Paul Williams (toilet cleaning) £230.32 (1130)
Mr Stefan Laws (contractor) £166.25 (1131)
Envirocare (contractor) £189.19 (1132)
British Gas (clock) £25.83 (1133)
(c) RESOLVED to cancel the uncleared cheque payable to Mrs Margaret Mackintosh for £208.63 (cheque number 1045) and issue a replacement (1134).
(d) The quarterly financial statement of accounts was noted and approved.
(e) RESOLVED to ask Mr John Allen to carry out the internal auditing of the accounts.
11177 AONB Donation
It was noted that the AONB had requested financial support, they had also listed work carried out that specifically benefitted Silverdale and enclosed their annual review. RESOLVED to donate £700 (under s137) and request that the new sign on Bottoms Lane be corrected to read Burton ‘Well’ (not ‘Wood’).
11178 Items for Information
1. Councillor Mason reported that she has received complaints about traffic problems caused by the fleet of minibuses parked outside Bleasdale School around 9am on Mondays and 3pm on Fridays.
2. The Chairman advised that he had picked up a consultation document from the library on a proposed combined authority in Lancashire. The consultation period runs until 19th February.
11179 Suggestions for Future Agenda Items
1. Bus Service, 2. Possible closure of Silverdale library, 3. Problems with sewage discharging onto the shore, 4. Roof panels to the towers in the playground.
11180 Date of Next Meeting
It was noted that the date of the next meeting is Monday, 7th March 2016. Items for the agenda to reach the Clerk before Friday, 20th February and copies of reports to reach the Clerk before Monday, 29th February. Sue Hayward, Deputy Clerk to the Council