2016/03/07

7th March 2016
11192 Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 7th March 2016.
11193 Present: Chairman – T.G. (Terry) Bond, Councillors J. (John) Bennett, S.L. (Shirley) Mason, K. (Keith) Palmer, N. (Nigel) Ribbons and P.N. (Paul) Williams, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, City Councillor N. (Nigel) Goodrich and approximately 60 members of the public.
11194 Apologies for Absence: Councillors A.J. (Tony) Houghton and D. (David) Sandiford.
11195 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
Councillor Mason expressed an interest in agenda item 10 in that she lives opposite the public toilets.
Councillor Williams also expressed an interest in agenda item 10 in that he has submitted a tender for the cleaning of the toilets.
11196 Minutes of the Previous Meeting
The minutes of the Ordinary Meeting held on Monday, 1st February and of the Extraordinary Meeting held on Monday, 15th February were approved, then signed by the Chairman.
11197 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
The Clerk referred to item 11154, regarding a tree and a plaque in the War Memorial Garden in Mr Tyson Edmondson’s memory – she advised that the plaque has arrived and Mr Paul Holgate (who sourced the original trees) can supply a tree for £130 (including delivery).
Councillor Williams referred to item 11151, regarding taps to the basins in the public toilets, and advised that the new taps have been fitted and the fascia board has been repaired.
The Chairman referred to (1) item 11122, regarding PC Barr’s application for a Speed Indicator Device (SpID) which had been turned down last year due to lack of funding. RESOLVED that the Clerk remind PC Barr of his offer to re-apply for a SpID in March; (2) item 11173, regarding the dispensers for dog waste bags, and advised that they have arrived. It was noted that they are larger than the original dispensers and an assessment will be made as to how best to fit them.
11198 Matters Raised by Members of the Public for Future Consideration
A number of residents raised objections to the planning application for 18 dwellings with associated access, open space and landscaping on land to the rear of 6 & 7 Whinney Fold. The following points were raised:
1. that a request be made for the application to be considered at the Planning Committee;
2. concerns were expressed about the adverse impact of building on green space in an AONB, particularly as it was felt that there are brownfield sites available;
3. a scheme of 18 residential units is considered to be a ‘major development’ in the context of Silverdale; exceptional need or public interest should be demonstrated, because the development is in an AONB;
4. fears were expressed that if the scheme goes ahead it might set a precedent for further development;
5. demand for 11 detached houses was queried, as was the lack of affordable units in the development (for rent or sale);
6. a perceived conflict with Lancaster City Council’s (Lancaster CC) own policy on design;
7. concerns about possible noise and light pollution;
8. reference was made to the parish council’s response to the AONB’s Development Plan Document which states that “Perhaps a figure of two, three or four dwelling houses could reasonably constitute a major development in this AONB”;
9. a suggestion that every householder and individual within each household object to the application;
10. residents were urged to look at the diagram on the ‘Design and Access’ statement, where it appears that the road will narrow at the junction of Whinney Fold and Shore Road thus causing problems for emergency vehicles accessing the shore;
11. a query was raised about the adequacy of the sewage system.
Several residents also spoke about the proposed plans for Silverdale Institute and made the following points:
1. that the parish council be aware of its duty of care towards, and well-being of, all residents;
2. that the deadline for the public to submit comments might be missed.
The Chairman responded that residents can ask to receive notifications from Lancaster CC by email, by registering with their online planning application system.
Councillor Bennett suggested that comments can be made via individual Parish Councillors should the arrival of the planning application and deadline for responses fall between parish council meetings;
3. the appearance and likely usage of the proposed tennis courts was queried;
4. concerns that the proposed skate park and multi-use games area will be even closer to residential properties than they were in the planning application submitted last year. Reference was made to possible noise problems;
5. a question was asked about the Silverdale Institute’s constitution;
6. one resident considered that the proposed scheme might be classed as a ‘major development’ and remarked that, if so, a special case would have to be made (as with the application for Whinney Fold);
7. a resident wondered how many car parking spaces are intended.
In view of the number of members of the public present at some meetings, suggestions were made about the use of the Gaskell Hall as a venue or the use of microphones.
11199 Bus Service
RESOLVED to bring forward agenda item 11, regarding the bus service. Councillor Bennett updated those present on the situation regarding the bus service. He explained that route 51 and the Silverdale Shuttle have been heavily subsided by Lancashire County Council (Lancs. CC) – those subsidies are to be withdrawn from 3rd April. A £2m fund has been set up for bus services in Lancashire to which rural communities and disadvantaged groups can apply. The fund is administered by a cross party Bus Working Group, chaired by Councillor Paul Hayhurst; he has looked at the joint proposal (put together by Yealand, Warton and Silverdale Parish Councils) for one bus to provide the schools service, serve the three villages, connect with Carnforth and meet as many trains as possible at Silverdale Station. The timetable is for a service from 6am until 7pm six days a week and was approved (in the main) by the Bus Working Group. Contractors have been invited to tender to operate the service; it is hoped that approval will be given by Lancs. CC on 8th March. The bus service would start on 4th April.
Councillor Bennett added that if the service is approved it is vital that it is well promoted and used in order that a case for funding can be made in 2017/18.
The Chairman pointed out that only a percentage of the cost of the adult fare is refunded where passengers travel with a bus pass, and that there would be a need to maximise the revenue generated by fares.

11200 Reports on any Meetings Attended by Members or the Clerk
None.
11201 Correspondence
Receipt of the following items of correspondence was noted:
a) LALC write about the new audit procedures;
b) the Secretary of the Lancaster District Bus Users Group writes about changes to bus services;
c) notice of the Morecambe Bay Partnership Conference and AGM on 9/3/16 at The Platform, Morecambe;
d) minutes of the 1st February meeting of the Board of Lune Valley Rural Housing Association;
e) response from Mr David Morris MP regarding the bus service;
f) SELRAP agenda for their AGM on 14th March 2016;
g) Mr Mark Bartlett, Lancaster CC’s Civil Contingencies Officer, writes to enquire whether or not the parish council would be interested in learning how to create a community emergency plan. RESOLVED to accept Mr Bartlett’s offer to attend a meeting to discuss this;
h) Keer to Kent publication;
i) Glasdon brochure;
j) invitation to join in Lancashire’s best kept village competition 2016. RESOLVED not to enter this year, but possibly to do so in 2017;
k) Clerk & Councils Direct publication.
11202 Planning
(1) It was noted that no planning applications had been dealt with under the provisions of Standing Order 25a.
(2) The following planning applications were considered and comments made as indicated:
15/00197/VCN Silverhelme Scout Camp, The Row. Erection of a new activity shelter and replacement toilet block (pursuant to the variation of conditions 2 and 3 on planning permission 10/00976/FUL to amend the toilet block plans). NO PLANNING OBJECTIONS;
15/01400/FUL Land to the rear of 6 & 7 Whinney Fold. Erection of 18 dwellings with associated access, open space and landscaping. RESOLVED to OBJECT on the grounds that the proposal constitutes a major development, to ask that the application be considered by the Planning Committee (it was noted that Councillor Goodrich would also make this request) and to point out that Shore Road provides the only means of access to the shore for emergency vehicles. RESOLVED that the Chairman and Councillor Bennett meet to formulate a draft response which they will circulate to Members for approval.
16/00230/FUL St John’s Church, Emesgate Lane. Provision of two external handrails to the steps at the Vestry external door on the north elevation. NO PLANNING OBJECTIONS.
(c) RESOLVED to discuss the plans for the Silverdale Institute after the Annual Parish Meeting (21st March) or at the next meeting of this Council depending on when the application is submitted.
11203 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
25(a) Parish Council Property and Functions
It was noted that the Clerk has asked Mr Stefan Laws to help Mr Paul Williams repair the fencing around the toilets.

25(b) Non-Parish Council Property and Functions
None.
11204 Public Toilets
a) It was noted that only one tender had been submitted for cleaning the public toilets (with effect from 1st April 2016 (until 31st March 2017)) and that this was from Mr Paul Williams for £2,710. RESOLVED to accept Mr Williams’ tender.
b) The Clerk advised that the expenditure for maintaining the toilets during 2015-2016 is likely to total £5,632.96 (including VAT which can be reclaimed); Lancaster CC gave an allowance of £4,951 and so the cost to Silverdale Parish Council will be £574.44.
c) RESOLVED that Councillors Bennett and Williams look at the fence round the toilets to see if it is necessary or should be altered.
d) It was noted that the bills for water usage have been variable; RESOLVED that the Clerk monitor them.
11205 The Queen’s 90th Birthday Celebrations
RESOLVED not to organise any celebrations.
11206 Finance
(a) It was noted that no payments had been received since the last meeting.
(b) RESOLVED to authorise payment and sign cheques for the following accounts:
Lancaster CC (AONB donation s137) £700 (1135)
Mr G. Higton (Christmas lights) £450 (1136)
Mrs L. D. Challenor (for Classic Engravings – memorial plaque) £29.00 (1137)
Mr P. Williams (toilet cleaning and sundries) £236.47 (1138)
United Utilities (water for toilets) £126.36 (1139)
Mr S. Laws (contractor) £166.25 (1140)
Envirocare (contractor) £189.19 (1142)
LALC (membership fee) £280.35 (1143)
Bio-bags (Scotland) Ltd. (dog waste bags and bag dispensers) £345.02 (1144)
c) RESOLVED to pay a fee of £100 for the internal audit.
Members reviewed the risk assessment document which had been circulated before the meeting: 1. It was noted that Mr Williams checks the water temperature in the toilets weekly to ensure that the water reaches a temperature of 60 degrees to remove the risk of Legionella. RESOLVED that a thermometer be bought for this purpose, that a record be kept of when the weekly check has been made and to add this task to the cleaning contract; 2. It was further noted that the electrics to the toilets was checked about 5 years ago and that it is good practice to check the electrics at least every 5 years. RESOLVED to discuss this at the next meeting; 3. RESOLVED to add the register of trees to the risk assessment.
It was noted that no changes were necessary to the effectiveness of the internal audit document which had been circulated to Members.
d) It was noted that the Clerk has set up a NEST pension scheme, to comply with new regulations; neither employee wishes to join, but will receive gratuity contributions (as before).
11207 Website
RESOLVED to invite Mr Steve Lamb to continue to maintain the website when the contract is due for renewal on June 1st; this will be the final year of a three-year term.
11208 Silverdale Library
It was noted that there has been no response from Lancs. CC to the Clerk’s letter regarding the closure of Lancashire libraries. RESOLVED that the Clerk press for a response and emphasise that this Council would like Silverdale library to continue as it is and point out that the library provides the only access to the internet for the general public.
11209 Tenders for Village Maintenance
It was noted that the contracts for village maintenance: grass cutting, Parish Contractor and playground (grounds maintenance) are due for renewal on 18th May for a period of two years. RESOLVED to amend the number of benches to 39 on the draft tender document and to advertise the invitation to tender.
11210 Overgrown Roadside Vegetation
It was noted that work has been carried out by Lancs. CC to deal with the overgrowth, but that some areas are still in need of attention, Councillor Bennett has re-raised the problem around Warton Crag with Highways. RESOLVED to ask Councillor Goodrich to notify Highways that the area around Waterslack still needs clearing.
11211 Items for Information
1. Councillor Williams advised that the link to Silverdale Village Players on the parish council website needs changing as the Players have a new website address, he suggested that a link to the Friends of Silverdale Station be added.
2. Councillor Mason noted that one of the posts supporting the ‘Welcome to Silverdale’ sign by Leighton Moss is missing.
3. The Chairman reported that the Lambert family has kindly made a metal frame to help keep the wreaths in place at the War Memorial.
11212 Suggestions for Future Agenda Items
1. Possible closure of Silverdale library.
2. Problems with sewage discharging onto the shore.
3. Roof panels to the towers in the playground.
4. Inspection of the electrics in the public toilets.
11213 Date of Next Meeting
It was noted that the date of the next meeting is Monday, 4th April 2016. Items for the agenda to reach the Clerk before 29th March.

Sue Hayward
Deputy Clerk to the Council