2016/06/06

6th June 2016
11272 Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 6th June 2016.
11273 Present: Chairman – T.G. (Terry) Bond, Councillors J. (John) Bennett, A.J. (Tony) Houghton, S.L. (Shirley) Mason, K. (Keith) Palmer, N. (Nigel) Ribbons, D. (David) Sandiford and P.N. (Paul) Williams, the Clerk – L.D. (Denise) Challenor, Mr Mark Bartlett, Civil Contingencies Officer (Lancaster City Council), City Councillor N. (Nigel) Goodrich and 18 members of the public.
11274 Apologies for Absence: the Deputy Clerk – S.D. (Sue) Hayward.
11275 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
None.
11276 Community Emergency Plans
Mr Mark Bartlett, Civil Contingencies Officer, Lancaster City Council (Lancaster CC) spoke about the Community Emergency Plans and local resilience measures. RESOLVED to form a plan and consider putting in a bid for funding for equipment to the Community Foundation. This application will have to be done by 1st July with an Emergency Plan soon to follow. Mr Bartlett has two templates that can be used to create a plan. Although it has to be created by the community, Mr Bartlett will assist where necessary.
11277 Minutes of the Previous Meeting
The minutes of the Annual Parish Council Meeting held on Thursday, 5th May were corrected as follows: “11256…Councillor Bennett [not Councillor Ribbons] referred to item 11246…”.
The minutes were then approved and signed by the Chairman.
11278 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
11154 The additional war memorial tree is now planted.
11257 The removal of footpath 22 from the Rights of Way record has been put forward again to Lancashire County Council (Lancs. CC).
11260 Mr Martin Humphrey has questioned the £72 grant to cover the day’s hire of the Gaskell Hall. The Council believe this will cover 6 hours at £12 per hour and did not resolve to change the amount.
11260 Ms Sue Briggs from Superfast Lancashire did not give an adequate response to the query regarding the poor supply in certain areas of the village, RESOLVED that the Clerk and Councillor Houghton will draft a second letter.
11279 Matters Raised by Members of the Public for Future Consideration
• The Kermesse Cycle Race. The catalyst for the cancellation was the risk of a situation which would make the race unworkable with no alternatives that British Cycling would sanction. The circumstances highlighted that the Risk Assessment wasn’t perhaps adequate and, with such a large cash investment necessary, it was considered to be unwise to continue.
• The Dog Show was cancelled because of insufficient volunteers.
• A resident expressed her concern about the Council enquiring whether United Utilities had plans to provide mains drainage in the village as, in her view, it was not a good thing to encourage.
• Sadness was expressed about the way a small number of residents were behaving in an un-neighbourly fashion and posting inflammatory remarks on social media and websites. Requests were made for this to cease.
• Comments were also made about the need for more tact and diplomacy, particularly on social media and websites, and, if comments came from a Councillor, they should make it clear whether they were giving a personal opinion or an agreed Parish Council opinion.
11280 Report from City Councillor Nigel Goodrich
• Councillor Goodrich gave some advice on flooding resilience measures, such as having a raised socket on an outside wall, a radio and torches with working batteries in a designated place and to avoid use of sandbags which can block the drains.
• The road at Millhead connecting to Carnforth is to be closed by United Utilities for 10-12 weeks. It is planned for the September to November period, with a definite end time of March 2017. Local businesses are pressing for it to be put back until early 2017. A traffic detour will be put in place. As regards the bus route – it is planned to provide a bus either side of the roadworks connected by a footpath. Matters arising: can two road matters on the same stretch be dealt with at the same time. RESOLVED that Councillor Houghton and the Clerk form a suitable letter.
• Councillor Goodrich was asked to ensure that bins are emptied on Mondays during the summer.
11281 Reports on any Meetings Attended by Members or the Clerk
None.
11282 Planning
(1) It was noted that the following planning applications were dealt with under the provisions of Standing Order 25a and comments made as indicated:
16/00531/FUL 5 St John’s Avenue. Erection of a single storey side extension. PLANNING OBJECTIONS as follows: large extension to a large property; concerns about access for sewage treatment and the visual impact of the building – particularly for the neighbours (considering the gradient of the land);
16/00541/FUL Former Tearoom, 36 Lindeth Road. Change of use from tea room (A3) to one 3-bed dwelling (C3), erection of a two-storey side extension and detached garage with associated landscaping and creation of a new vehicular access point. PLANNING OBJECTIONS as follows: concerns about the use of the existing sewage system not being adequate; loss of existing commercial business and whether or not there has been a proven need to dispose of the business;
16/00556/FUL 19 Cove Road. Demolition of existing porch, detached garage and shed to the rear and erection of a single-storey rear extension and new detached garage to the rear. NO COMMENTS.
(2) The following planning applications were considered and comments made as indicated:
16/00571/FUL 45A Stankelt Road. Creation of a new vehicular access. The application has been resubmitted and approved by Highways, therefore NO PLANNING OBJECTIONS;
16/00296/FUL 20 Emesgate Lane. Erection of a 3-bed dwelling with associated landscaping and creation of a new access point. PLANNING OBJECTIONS due to a narrow drive entering the highway and the space for the drainage field for the sewerage system may not be adequate. It was noted that Councillor Bennett will supply a more detailed report of concerns to the Clerk for submission to Lancaster CC;
16/00576/FUL Challan Wood Lodge, Ford Lane. Erection of a single-storey cantilevered side extension. NO PLANNING OBJECTIONS.
(3) It was noted that no decisions had been advised by Lancaster CC.
11283 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
25(a) Parish Council Property and Functions
None.
25(b) Non-Parish Council Property and Functions
It was noted that the Clerk had:
1. reported the various road problems highlighted in item 11269 (May meeting);
2. aided Ms Margaret Mackintosh in adding the Silverdale station waiting room to the list of local structures of historical interest;
3. negotiated a new contract with British Gas through a price comparison site which had enabled her to obtain a better price than British Gas had offered the Council directly.
11284 Finance
(a) It was noted that no payments had been received since the last meeting, but that £208.63 had been returned in respect of a duplicate payment.
(b) RESOLVED to authorise payment and sign cheques for the following accounts:
Envirocare (contractor – paid on 5/5/16) £189.19 (001166)
Mr P. Holgate (replacement cheque for tree) £150.00 (001168)
Mr Paul Williams (toilet cleaning etc.) £225.83 (001169)
HSC Ltd (toilet supplies) £25.86 (001170)
United Utilities Water Ltd. (toilets) £71.26 (001171)
Mr Stefan Laws (contractor £166.25 + £30 x 2) £226.25 (001172)
Envirocare (contractor) £189.19 (001173)
Mr Steve Lamb (website maintenance) £150.00 (001174)
(c) It was noted that the accounts had been returned by the Internal Auditor; RESOLVED to:
1. approve the accounts for 2015-16;
2. complete and sign the Annual Governance Statement of the Annual Return (year ending 31/3/16);
3. sign the accounting statements for 2015-16.
It was further noted that the accounts will be posted on the Parish Council’s website prior for the inspection period which commences on 1/7/16.
(d) RESOLVED to approve a new 3-year contract for the supply of electricity from British Gas through the price comparison website Business Advisory Service Ltd, who were able to obtain the best rate. The contract for the public toilets will start on 29/7/16 and the contract for the clock will start on 5/7/16. The fixed rate is for £20.93 per day standing charge and 10.92p p/kWh. The Council signatories signed two direct debit mandates to authorise this method of payment for the two accounts which will reduce the tariff slightly.
11285 Seats
Councillor Bennett has been researching some new types of benches which he feels will be more resilient and need less maintenance. These are around £550 and are powder coated galvanised metal.
The W.I. seat by the bus stop needs renovating; the Hartley family’s seat outside the Co-op has one of the seat slats missing and others are beginning to decay.
RESOLVED that the Clerk ask Mr Laws to trim round the concrete plinths and strim the grass round the seats.
It is proposed to undertake a full assessment next month.
11286 Appraisals
These will be arranged shortly. The Clerk will do the Deputy Clerk’s appraisal and report back to Councillor Bond who will undertake the Clerk’s.
11287 Correspondence
Receipt of the following items of correspondence was noted and circulated:
a) Clerk & Council’s Direct;
b) SELRAP news;
c) Jo Turton of Lancs. CC advises of a consultation on their website from 18/5/16 to 14/8/16 regarding changes to the way services are delivered;
d) 22 letters from residents requesting that the Institute Field is recorded/kept as an Open Green Space – no action;
e) Fields in Trust write about creating “Centenary Fields” (£50 annual membership) – no action;
f) CALC minutes and agenda for 23rd May;
g) the Institute write to say it no longer wishes to have a member of the Parish Council on the Committee of Trustees;
h) information about Armed Forces Day on 25th June – no action;
i) LALC provide a short brief about the Neighbourhood Planning and Infrastructure Bill in the Queen’s speech;
j) Mr Joseph Rynhart of Untold Theatre company writes to promote his touring theatre;
k) LALC provide salary scales for 2016-17;
l) NALC provide a brief summary of various meetings and national developments;
m) LALC inform of a Councillor and Clerks’ workshop (2nd and 16th July);
n) Ms Jennifer Dobson from Lancs. CC writes to ask for help with their foster carer recruitment campaign;
o) Arnside & Silverdale AONB Partnership supply planning consultation responses;
q) Air Ambulance newsletter.
11288 Protocol for Parish Councillors
It was RESOLVED to exclude the public from this discussion due to the sensitive nature of the subject and to defer this item to the end of the meeting.
11289 Heritage Asset Register
Members noted the report on public consultation and observed that not all their nominations had been included on Lancaster CC’s list. RESOLVED that Councillor Bond put forward the following nominations: Burton Well Scroggs, County Wall (a medieval wall between Silverdale and Arnside), the Royal Hotel, Challan Hall, the Railway Station and Waiting Room, Silverdale Institute and the Spite Wall, separating 21 and 23 Stankelt Road.
11290 Waste Water (Sewerage)
• Councillor Bennett explained that due to legislation introduced in January 2015 all owners of private wastewater (sewage) systems i.e. cess pits, septic tanks and package treatment plants are expected to ensure they are installed in compliance with the new regulations. RESOLVED that Councillor Bennett work with Mr Geoff Wood (Silverdale resident with expertise in this area) to compose a shorter version of the information, this will be put forward to the Parish Council to help ensure that residents are aware of their responsibilities. Councillor Ribbons will ask Mr Steve Lamb about the possibility of putting the document onto the website.
• The Council was pleased to receive the information that there are no plans (up to 2020) to lay mains drainage. Due to rock and the current locations of house drains the Parish Council thought it would be very problematic to do. The lack of mains drainage may restrict new builds and protect the AONB land from development.
• United Utilities are not responsible for the problem of sewage being discharged into a road drain. The matter has been referred to the Environment Agency who, it is understood, will confer with Lancs. CC on the matter.
11291 Bus Service
There have been communication problems with some old timetables displayed still at the bus stops. The Silverdale trains timetable has been revised and has created some anomalies, e.g. the 9.32 has been moved to 10.02 from July and the 15.17 train will no longer be stopping at Silverdale, therefore making the bus connection useless. RESOLVED that Councillor Bennett ask for new timetables to be put up and for the redundant Solar Panels to be removed. The Clerk will write to FLAG to see if the train can stop as before.
Usage of the bus and of the fares collected will be the subject of a survey in late June. It is hoped to provide this information at the next Parish Council meeting.
11292 Silverdale Institute
The Parish Council wish to arrange a meeting with the Institute’s Committee to discuss their refusal to have a Parish Council member on the committee. It is currently thought to be undemocratic to refuse to include a member of the village’s elected representatives. RESOLVED that Councillors Bennett, Houghton and Bond attend the proposed meeting. Councillor Sandiford is the Parish Council’s appointed representative on the Institute’s Committee, but, after a conversation during the closed session at the end of the meeting, it was RESOLVED that he will not attend the proposed meeting with the Institute on Parish Council representation. Councillor Sandiford will, however, attend subsequent meetings.
11293 Silverdale Library
Lancs. CC propose to close Silverdale, Carnforth and Bolton-le-Sands libraries; this means that Morecambe, Lancaster, Milnthorpe or Kendal library will be the nearest. The large amount of information on the web did not give the answers needed and Lancs. CC have not been forthcoming via direct contact. Therefore, the item has to be put on July agenda and consider getting the attention of the press.
11294 Items for Information
• The road drainage problems are being made worse because detritus is blown through the gullies rather than being sucked out by the service equipment – City Councillor Goodrich made a note of this.
• The large sycamore overhanging the back path in Lindeth House garden has a branch which was reported to a Councillor as a possible danger. This is the responsibility of the owner and it is perhaps the time of the year to remind residents to remove any obstacles created by their overhanging shrubs.
• Post Office Hill and the entrance to the Lots need cutting back.
• Parking outside The Royal is sometimes creating difficulties for access to residents opposite, particularly as occasionally farm machinery is involved.
11295 Suggestions for Future Agenda Items
• To form a Community Emergency Plan.
• To decide whether or not to form a new Neighbourhood Plan.
• To discuss what can be done to ensure the future of Silverdale Library.
• A standing item to cover service requests and record progress of same.
• To consider the results of the bus service survey.
• To consider asking for parking restrictions outside The Royal.
• To consider paying regular invoices by direct debit.
• To form a response to Lancs. CC’s consultation on the changes to the way services are delivered.
11296 Protocol for Parish Councillors
Members of the public were excluded when this agenda item was discussed.
RESOLVED that when making public statements Councillors should take care to state whether the opinion they are expressing is their own personal one or the agreed opinion of the Council.
11297 Date of Next Meeting
It was noted that the date of the next meeting is Monday, 4th July 2016. Items for the agenda and copies of reports to reach the Clerk before Monday, 27th June.
Mrs LD (Denise) Challenor
Clerk to the Council