2016/07/04

4th July 2016
11298 Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 4th July 2016.
11299 Present: Chairman – T.G. (Terry) Bond, Councillors J. (John) Bennett, A.J. (Tony) Houghton, S.L. (Shirley) Mason, K. (Keith) Palmer, N. (Nigel) Ribbons and D. (David) Sandiford, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, Mr Steven Wong, Area Stakeholder Manager (United Utilities), Mr Richard Townsend, Senior Project Manager for Construction (United Utilities), Ms Michelle Bentley, Customer Stakeholder Manager (C2V+), City Councillor N. (Nigel) Goodrich and 7 members of the public.
11300 Apologies for Absence: Councillor P.N. (Paul) Williams.
11301 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
None.
11302 United Utilities Project/ Road Closure at Millhead
Mr Steven Wong, Area Stakeholder Manager (United Utilities), Mr Richard Townsend, Senior Project Manager for Construction (United Utilities) and Ms Michelle Bentley, Customer Stakeholder Manager (C2V+) spoke about the United Utilities project to install new pipework and a storm water tank on Warton Road (opposite Midland Terrace, Millhead). The project is to help the sewerage system handle extreme weather conditions, this will reduce the number of times the sewers spill into the River Keer which will in turn improve the quality of bathing water in Morecambe Bay. The ground conditions have determined that the new pipework has to be laid in the carriageway along Warton Road, this means that a 150 metre section of the road will be closed for 10-12 weeks from 30th August. There will still be access for pedestrians and cyclists. United Utilities/ CV2+ are liaising with Highways, transport providers, schools, emergency services, local businesses and residents to offer information, advice and support about the project and a drop-in centre has been opened in the works compound on Warton Road. The full traffic diversion route has not been finalised as yet, but will be publicised in the press one month before the road closure. Affected properties will be leafleted (the leaflet will include information on changes to the bus service) and information will also be available on the United Utilities’ website. Road closure signs will be put in place 2 weeks before the road closure. Businesses will be open as usual and this fact will also be publicised. The effects of the traffic diversion will be monitored by the transport police and CV2+.
Members asked that United Utilities and CV2+ liaise with all Cumbrian authorities, businesses etc. operating within the AONB boundary (as well as those within Lancashire).
11303 Minutes of the Previous Meeting
The minutes of the Annual Parish Council Meeting held on Monday, 6th June were corrected as follows: “11284…The fixed rate is for 20.93p per day standing charge…”. The minutes were then approved and signed by the Chairman.
11304 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
11260 – no information has been forthcoming about why Shore Road is without Superfast Broadband yet.
11284 (c) – the accounting statements are on the Parish Council website.
11289 – the nominations for the Heritage Asset Register have been submitted.
11292 – a meeting with the Silverdale Institute Committee has been arranged for 11th July.
11305 Bus Service
RESOLVED to bring forward agenda item 16, regarding the bus survey, as representatives from Yealand Redmayne and Yealand Conyers were present at the meeting and the Yealands are serviced by the bus.
Councillor Bennett reported that a new timetable is in print and should be available this week or next. Revisions include an additional stop at The Green. Based on a survey of a week’s usage the projected number of journeys for the year is 30,000 – the revenue for which is approximately £14,500 plus £13,500 reimbursed for concessionary fares, The total cost of the bus service this year is reported to be £99,700, this means that the service is subsidised by around £70,000 pa. Councillor Bennett reiterated the importance of promoting and using the service, particularly in view of the amount of subsidy which may be untenable in future years.
11306 Matters Raised by Members of the Public for Future Consideration
A resident expressed concern about the overgrowth of vegetation on to the roads. Although some hedges have been cut back by Highways there is still a problem with grass growing onto the road, the resident noted that there is a restriction on cutting back hedges now until September.
11307 Report from City Councillor Nigel Goodrich
Councillor Bond advised Councillor Goodrich of a problem with double parking along Lindeth Close and requested that Lancaster City Council’s (Lancaster CC) housing department be asked to tackle this.
11308 Reports on any Meetings Attended by Members or the Clerk
None.
11309 Planning
(1) It was noted that the following planning application was dealt with under the provisions of Standing Order 25a and comments made as indicated:
16/00703/FUL 3 Old Hall Cottages, Cove Road. Erection of a single storey side extension, construction of a dormer window to the side elevation and removal of existing masonry chimney and installation of a metal flue. NO PLANNING OBJECTIONS.
(2) The following planning applications were considered and comments made as indicated:
16/00691/FUL 21 Levens Way. Erection of a single storey side extension. NO PLANNING OBJECTIONS;
16/00542/FUL Land to rear of 17-19 Emesgate Lane. Erection of a garage with residential workers unit above. PLANNING OBJECTIONS on the following grounds: currently there is space for existing car parking so where do these vehicles go; inadequate provision for sewerage; over-development of a small site and insufficient turning space for the garage to be used as such.
(3) It was noted that no decisions had been advised by Lancaster CC.
11310 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
25(a) Parish Council Property and Functions
It was noted that: 1. Mr Stefan Laws has been asked to remove, or mark as unsafe, the seat outside the Co-op pending repair or replacement; 2. Envirocare have been asked to trim back the hedges at the entrance to the playground as they are causing sightline problems.
11311 Service Requests
It was noted that a new system has been introduced for recording issues requiring action by an external authority and that this had been circulated to Members. The issues currently listed are: the post at the top of Bottoms Lane which is in need of painting; sewerage overflowing out of the road drain on Shore Road and the request to remove Footpath 22, each has been given a Silverdale parish council reference number. The authority’s reference number is recorded (where applicable) along with the name of the authority, type of issue and description, date raised and date that the matter was closed (all issues are currently active). Councillor Bennett raised some more issues and it was RESOLVED that he will email an updated list to the Clerk. It was further RESOLVED that the Clerk routinely email the responsible authority before each meeting to request an update.
11312 Neighbourhood Plan
Members RESOLVED to formulate a new Neighbourhood Plan and that the Clerk seek advice from Mr David Porter, Senior Planner, Lancaster CC Regeneration and Planning Service, as to how to start the process.
11313 Electrical Survey on the Public Toilets
The electrical survey report was noted – the general condition of the installation in terms of electrical safely is considered ‘good’ and the overall assessment in terms of suitability for continued use is ‘satisfactory’. It was further noted that some items of general maintenance have been identified. RESOLVED that Councillor Bennett investigate these.
In accordance with the Electrical Wiring Regulations, the report sets the date of the next routine inspection at May 2021
11314 Silverdale Library
It was noted that Ms Jo Turton, Chief Executive, Lancs. CC has replied to a letter from Councillor Bond requesting information about the running costs of the library, but she had not answered the specific questions, Councillor Bond has now put in a request for information under the Freedom of Information Act. RESOLVED that Councillor Bond write to Mr David Morris MP with a request that he also press for information.
11315 Community Emergency Plan
It was noted that Councillor Sandiford has put in a bid for emergency plan equipment from the Strengthening Communities Fund. RESOLVED that Councillor Sandiford draft an Emergency Plan and write to the Gaskell Hall Committee to seek formal agreement to the proposed use of the Gaskell Hall in the event of an emergency (and the necessary modifications required) and to ask if the equipment can be stored in the hall should the bid be successful.
11316 Parking at The Royal
It was noted that the width of the road outside The Royal has been reduced due to the provision of a footpath in front of The Royal. RESOLVED that Councillor Bond contact Highways to ask what measures the parish council can take regarding parking, in particular, with regards the reduction in parking spaces at Bleasdale School which has impacted on parking on the road.

11317 Lancs. CC Consultation
It was noted that the consultation document, “Changes to where we provide your services”, looks at how and where services are delivered. RESOLVED to respond only to the proposal to close Silverdale library.
11318 Finance
(a) It was noted that no payments had been received since the last meeting.
(b) RESOLVED to authorise payment and sign cheques for the following accounts:
Mr Paul Williams (toilet cleaning & sundries) £241.82 (001175)
· Mrs LD Challenor (Clerk’s salary & expenses for 3 months) £1079.09 (001176)
· HMRC (PAYE LDC) £245.82 (001177)
· Mrs S. Hayward (salary and expenses) £307.59 (001178)
· Envirocare (playground maintenance) £199.99 (001180)
· Mr S. Laws (contractor’s tenders £196.25 + £39.66) £232.91 (001181)
· Bevis C. Mulholland Ltd (electrical inspection of toilets) £184.80 (001182)
· Hygiene Cleaning Supplies Ltd. (toilets) £143.24 (001183)
(c) RESOLVED to arrange payment of bills by direct debit to United Utilities and British Gas, to ask Envirocare about paying their bills in this way and to give NEST the Council’s bank account details in readiness should any future employees opt in to the pension scheme.
(d) The quarterly statement of accounts was noted and approved. RESOLVED to fund the shortfall in Lancaster CC’s contribution to the running costs of the public toilets (which has been reduced by 50% (to £2513.00) for 2016/17) from reserves.
11319 Correspondence
Receipt of the following items of correspondence was noted and circulated:
a) a resident writes about Facebook comments regarding the cycle race, dog show and neighbours of the Institute made by another resident who is also a member of the Parish Council;
b) LALC supply a news bulletin on funding and grants available;
c) North West Coastal Access monthly update;
d) information about events in connection with archaeology round Morecambe Bay;
e) letter from a resident, who weren’t at the last meeting, stating that the information minuted under item 11279 (second bullet) was not correct;
f) Ms Julie Bell from Library Services acknowledges the Council’s letter and promises to supply information on the running costs;
g) LALC newsletter and notice of the AGM on 19/11/16 in Preston;
h) a resident writes to suggest some flowers be planted in the walled space next to Shore cattle grid by the Horticultural Society. He also requests the seat by the bus stop be improved and raises the issue of parking on the pavement in Gaskell Close;
i) LCR publication;
j) notice of Warton Road closure on 7th, 12th 19th July 2016 – diversions in place.
11320 Appraisals
It was noted that the Clerk and Deputy have had their appraisals and that both were satisfactory.
11321 Seats
RESOLVED to ask Mrs Hartley if she would like to sponsor another seat in memory of her husband (and have the plaque transferred) or if she would like the plaque returned and to check that the site outside the Co-operative store on which the bench is located is parish council land. Further RESOLVED to consider the seat survey at the next meeting of this council.
11322 War Memorial
It was noted that the wall round the War Memorial garden has been damaged by a car, but that its repair is covered by the driver’s insurance.
11323 Items for Information
None.
11324 Suggestions for Future Agenda Items
1. Compilation of a list of roadside grassy banks in the village.
2. Painting of the clock.
3. Emergency plan update.
4. Seat survey.
11325 Date of Next Meeting
It was noted that the date of the next meeting is August 1st, 2016. Items for the agenda and copies of reports to reach the Clerk before 25th July.

Sue D. Hayward
Deputy Clerk to the Council