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4th May 2006

8186 Un-confirmed Minutes of the Annual Parish Council Meeting of the Silverdale Parish Council held in the Silverdale Institute on Thursday, 4th May 2006.

8187 Present: Councillors J. (John) Burrow, T.B. (Bernard) Fryer,  J. (June) Greenwell, R.M. (Ralph) Henderson, A.J. (Tony) Houghton, P. (Peter) Roberts, the Clerk – P.G. (Peter) Challenor, the Deputy Clerk – S.D. (Sue) Hayward and one member of the public.

8188 Election of Chairman
 RESOLVED that Councillor Roberts be re-elected as Chairman. Councillor Roberts  signed his statutory Declaration of Acceptance of office and took the Chair.

8189 Election of Vice-Chairman
 RESOLVED that Councillor Houghton be re-elected as Vice-Chairman.

8190 Apologies for Absence: Councillors A.W. (Arthur) Graves and C.J. (John) Eden,
 County and District Councillor S.M. (Sarah) Fishwick and PC 1118 John Bassinder.

8191 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda

8192 Election of Representatives etc
 RESOLVED that the following appointments be made for the year 2006 to 2007:
 (a) Representatives to outside organisations:
 Silverdale United Charities    Councillors Henderson and Burrow
 Mansergh’s Charity     vacancy expected to arise shortly
 AONB Executive Committee    Councillor Roberts
 LAPTC – Lancaster Area Committee   Councillors Roberts and Henderson
 Lune Valley Rural Housing Assoc   Councillor Eden
 Churchyard Care Group    Councillor Fryer
 National Trust Local Committee   Councillors Fryer and Henderson
 Social Services User Groups    vacancy expected to arise shortly
 Morecambe Bay Partnership    Councillor Henderson
 Joint Parish Committee    Councillors Eden, Roberts and Henderson
 Carnforth Market Town Initiative Executive Cttee.   Councillor Henderson
 Lancaster and District Sustainable Transport Forum Councillor Henderson
 Lancaster Area Rural Road Safety Committee Councillor Henderson
 Chairman of Parish Plan Development Group:  Councillor Roberts
 (b)  Internal Audit Committee: 
 Councillors Eden, Roberts, Houghton and Burrow.
 It was noted that this Committee must act independently of the Council, and the Chairman of the Parish Council should not be elected as Chairman of this Committee.

8193 Minutes of the Previous Meeting
 The Minutes of the Ordinary Meeting held on Monday, 3rd April were approved and then signed by the Chairman.

8194 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
 Councillor Greenwell referred to item 8162 regarding the opening of the playing field and advised Members as to the arrangements which have been made. Residents who live close to the playing field have been invited to the opening. In the event of bad weather the  official opening ceremony will take place at the field followed by a display of Maypole and Line dancing in the school hall.
 Councillor Houghton referred to item 8173 regarding the street lights in the village and informed Members that all street lights have now been replaced/ removed as necessary. Unfortunately, the style of street lights which have been fitted in Shore Road is inconsistent.

8195 Matters Raised by Members of the Public for Future Consideration

8196 Update from the Community Police Officer
 PC Bassinder was not present at the meeting and so there was no verbal report, however Councillor Houghton mentioned that a letter had been sent by Silverdale Primary School to parents reporting an alleged crime in the village. RESOLVED that the Clerk look into this incident.

8197 Report from County and District Councillor Sarah Fishwick
 Councillor Fishwick was not present at the meeting and her report was not available.

8198 Reports on any Meetings Attended by Members, or the Clerk
 Silverdale Institute
 The Chairman and Councillors Eden and Henderson had attended a meeting with the Silverdale Institute Committee at which the Institute explained that it wishes to work closely with this Council and the community. The Institute will be contacting this Council with its plans for the field.
 AONB Executive Committee Meeting
 The Chairman had attended a meeting on 3rd May at which, amongst other things, feedback had been given on the AONB Open Day.

8199 Correspondence
 Receipt of the following items of correspondence was noted and any action determined as
 1.  Lancaster City Council (Lancaster CC)  –  Cycle parking website.
 2.  DEFRA  –  Clean Neighbourhoods & Environment Act.
 3.  Lancaster CC  –  Tree warden scheme.
 4.  FLAG  –  Reply re trains not stopping at Silverdale, etc. The Clerk reported that he has been informed that the 9.56 train from Silverdale will be reinstated when the works to the Levens viaduct have been completed. RESOLVED that the Clerk contact the train operators about: (1) the issue of overcrowding on the trains, there are no seats for the school children using the train and there is concern as to the safety aspect. This is a daily problem. (2) the timetable for the shuttle bus service does not tie in with the train timetable, passengers are catching the shuttle bus at 9.30am, with a view to catching the train, only to find that there isn’t a train. There is no publicity to alert passengers of this.
 5.  Silverdale Neighbourhood Watch Committee –  assorted letters to Police, etc. An agency, acting on behalf of the police Opinion Citizen’s Panel, has been ‘cold calling’ residents and asking for personal information. Residents should be aware of the importance of not divulging  personal information over the phone.
 6.  Lancaster CC  –  Invitation to Mayor’s Sunday.
 7.  Silverdale Neighbourhood Watch Committee –  Letter of thanks for donation.
 8.  Lancaster CC  –  New Monitoring Officer.
 9.  Lancashire County Council (Lancs. CC)  –  Failing bus contracts (Fleetwood, Bispham and Wyre).
 10.  Home Office  –  Reply to letters from Silverdale Neighbourhood Watch Committee .
 11.  Lancs. CC  –  Report on Carnforth Rural Children’s Centre.
 12.  AONB  –  “Waymarker”, April.
 13.  CVS  –  “Streets Ahead”, Spring.
 14.  NALC  –  Communications Briefing.
 15.  NALC  –  Policy briefing, OFCOM.
 16.  NALC  –  Policy briefing  –  Accounts & Audit amendments.
 17.  RoSPA  –  Questionnaire.
 18.  NALC  –  Legal briefing  –  Licensing Act.
 19.  NALC  –  Employment Briefing.
 20.  NALC  –  Legal briefing  –  CN&EA.
 21.  English Nature  –  “Cumbrian Nature” March.
 22.  Aon Alliance Cornhill  –  Insurance policy.

8200 Planning
 (1)  It was noted that the following planning applications were dealt with under the provisions of Standing Order 25a, and comments made as indicated:
  06/00218/FUL – 3 Lindeth Road – erection of a dining room/utility room extension and replacement of flat roofs to rear with new pitched roofs: NO PLANNING OBJECTIONS.
  06/00269/FUL – 37 St. John’s Avenue – erection of a conservatory to rear: NO PLANNING  OBJECTIONS.
  6/00287/FUL – 15 Lindeth Road – demolition of existing utility/porch and erection of a two-storey extension: NO PLANNING OBJECTIONS.
  06/00336/FUL – Old Waterslack Farmhouse, Waterslack Road – erection of Field Shelter and Feed Machinery Store:   The Parish Council OBJECTS to the development as it has concerns about the location and siting of this large building, and also the possible hazardous access.  If permission is granted, the Parish Council would suggest that the access and siting of the building is reviewed.
  06/00309/FUL – 21 Lindeth Road – demolition of existing garage and car port and erection of new garage and utility room with alterations to cottage including two Velux roof lights:  NO PLANNING OBJECTIONS.
 (2)  The following planning applications were considered and comments made as indicated:
  06/00474/FUL  –  48 Emesgate Lane  –  erection of a first floor extension over existing garage and kitchen: NO PLANNING OBJECTIONS.
  06/00408/FUL  –  Orchard Cottage, Waterslack Road  –  erection of a trellis on top of existing fence: NO PLANNING OBJECTIONS.
  06/00309/FUL  –  Bank Villa, 21 Lindeth Road  –  demolition of existing garage and car port and erection of a new garage and utility room with alterations to cottage including two velux roof lights: NO PLANNING OBJECTIONS.
 (3)  The following decisions advised by Lancaster CC were noted:
  06/00103/FUL – 7 Lindeth Road – erection of an extension to roof over existing garage and front and rear dormers:  GRANTED.
  06/00079/FUL – Fire Station, Emesgate Lane – alterations and extension to roof over existing dormers, re-cladding, installation of new Velux windows, solar roof panels and replacement windows: GRANTED.
  05/01431/ELDC  –  Top Barn, Shore road  –  certificate of lawful development for conversion of a barn to a single dwelling house: GRANTED.
  06/00101/FUL – 5 Lindeth Road – proposed construction of front and rear dormers:  GRANTED.
  06/00052/FUL  –  59 Emesgate Lane  –  erection of a single storey side extension to form a sun room:  GRANTED.
  06/00092/FUL – Orchard Cottage, Waterslack Road – erection of a rear conservatory:  GRANTED.
  06/00108/FUL – Hazelwood Hall – erection of a detached bat barn:  GRANTED.
  06/00269/FUL – 37 St. John’s Avenue – erection of a conservatory to rear: GRANTED.
  06/00218/FUL – 3 Lindeth Road – erection of a dining room/utility room extension and replacement of flat roofs to rear with new pitched roofs: GRANTED.
  06/00102/FUL – 13 Lindeth Road – raising of main roof to incorporate rear extension and two rooms and extensions to house and erection of new car port/shed: GRANTED.
  06/00128/FUL  –  Yewbarrow, 12 Wallings Lane  –  construction of a steel framed decking to create parking/turning area:  GRANTED.
  TPO383  –  made for 29 Emesgate Lane.
  TPO 58  –  15 Spring Bank: consent refused.

8201 Urgent Action Taken in Accordance with Standing order 25 (other than Planning). 
 25(a)  Parish Council Property and Functions
  1. It was noted that three direction signs have collapsed and that the AONB have been asked to investigate. RESOLVED that the Clerk check the ownership of the signs, it is thought that all Rights of Way signage belongs to County Highways.
  2. It was noted that a payment has been made for the playground off-schedule inspection.
  3. It was noted that the exposed electric cable, at the entrance to the Cove Road Playing Field, is safe.
  4. It was noted that authority has been given to Mr Paul Holgate to purchase 2 x Gloster seats, for the Playing Field. This design has been adopted by the Council as the “preferred design”.
  5. It was noted that Mr Paul Holgate has been advised of the hazard created by the un-fenced use of a JCB and bucket on the playing field.
 25(b)  Non-Parish Council Property and Functions
  1. It was noted that a  new copy of the definitive map for the Clarkefield footpath has been requested, and that the mud on Footpath 58 has been reported to County Highways.

8202 Clean Neighbourhoods & Environment Act 2005
 Members had received a summary of the Act and RESOLVED to put it on the agenda for  the next meeting on the basis that, by then, the Clerk will have had clarification from Mrs Susan Clowes, Senior Environmental Health Officer from Lancaster CC, as to the areas covered by the Act and that PC Bassinder will be present.

8203 Finance
 (a) Councillor Burrow conducted the monthly check of all money received by the Council and found the bank statements to be satisfactory.
 (b) cheques for the following accounts were signed:
  Mr P G Challenor (salary and expenses)   £    963.18  (155)
  Mrs S D Hayward (salary and expenses)   £    291.17  (156)
  Mr Phil Hargreaves (parish contractor)   £    276.67  (157)
  Mr J. Schofield (new web site)    £    450.00  (158)
  Mr Phil Hargreaves (Parish Contractor – Jan/Feb/Mar) £    270.00  (159)
  Gaskell Memorial Hall (hire – 20.3.06)    £       7.60  (160)
  Allianz Cornhill Insurance (renewal)    £1,327.69  (161)
8204    Suggestions for Future Agenda Items
 1. To review the parking situation in the village. (Councillor Houghton)
 2. The temporary closure of the level crossing: from 2200 hours on Saturday, 3rd June to 0500 hours on Monday, 5th June. From 2200 hours on Saturday, 10th June to 0500 hours on Monday, 12th June. From 2200 hours on Saturday, 17th June to 0500 hours on Monday, 19th June and from 0010 hours on Sunday, 23rd July to 0830 hours on Sunday, 23rd July. (Councillor Houghton)

8205 Date of Next Meeting
 It was noted that the date of the next meeting is Thursday, 8th June 2006. Items for the agenda to reach the Clerk before Friday, 26th May, and copies of reports, to reach the Clerk before Thursday, 1st June.

Sue D. Hayward
Deputy Clerk to the Council

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