2016/10/03

3rd October 2016
11381 Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 3rd October 2016.
11382 Present: Chairman – T.G. (Terry) Bond, Councillors J. (John) Bennett, A.J. (Tony) Houghton (part), S.L. (Shirley) Mason, K. (Keith) Palmer, N. (Nigel) Ribbons, D. (David) Sandiford and P.N. (Paul) Williams, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, City Councillor N. (Nigel) Goodrich and 9 members of the public.
11383 Apologies for Absence: None.
11384 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
None.
11385 Minutes of the Previous Meeting
The minutes of the Ordinary Meeting held on Monday, 5th September were approved then signed by the Chairman.
11386 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
11364 – Emma McColm has left the Morecambe Bay Partnership, Councillor Bennett will establish a new contact to help with publicity material/ information leaflets etc. regarding waste water/sewerage (off mains systems).
11370 – it was noted that properties in the village are now being connected to B4RN.
11373 – Councillor Bennett reported that Mr Geoff Woods and he had met with United Utilities and discovered that United Utilities were unaware that the railway bridge was unused – if known this would have made a difference to their plans. United Utilities have acknowledged the need for more public consultation in the future.
11375 – the Clerk advised that Mr Dave Berry (Highways) has advised that it is not an option for the parish council to organise the maintenance of roadside hedges and verges themselves.
11377 – it was noted that the Co-operative’s Customer Care department have supplied a list of stores to be sold to McColl’s and that the Silverdale store isn’t included. There has, however, been no assurance about the future of the store, Councillor Bond is looking into finding the best person to contact about this.
11387 Matters Raised by Members of the Public for Future Consideration
1. A resident advised that he has spoken to a local electrician about the works necessary to the Gaskell Hall in order for a generator to be operated there (in the event of an emergency) and he would not be able to carry out the work until after Christmas. The resident reported that part of Bank House Lane is to be resurfaced.
2. A comment was made about the United Utilities diversion – it was felt that traffic along Eight Acre Lane should be one-way as was suggested in the plans.
3. The possible resurrection of the Sports and Recreation Committee was welcomed.
4. Concern was expressed by a number of residents about the closure of the library, especially as there are villagers who don’t have internet access and/ or can’t get to other libraries easily (and the bus service is under threat). One resident was disappointed that the parish council had delayed expressing an interest in running the library themselves and was also concerned that Lancashire County Council (Lancs. CC) have identified maintenance works to the current library building at an estimated cost of £19,000. It was, therefore, important that all risks, costs and liabilities are considered by the parish council and she supported the idea of a sub group being set up to look at these. Another resident suggested that the parish council approach the person responsible for broadband in Lancashire as a library could provide a public hub for this, indeed, it was felt that the village needs a neighbourhood centre for the provision of a number of services.
11388 Report from City Councillor Nigel Goodrich
Councillor Goodrich reported that he has requested that part of the A6 be designated ‘no overtaking’ and part have a speed limit of 50mph whilst the traffic diversion is in place during the United Utilities works at Millhead. He has been told that the emergency services requested that traffic continue two-ways and that a one-way system would cause problems with access for farm vehicles.
Councillor Goodrich also commented that the closure of the library is an example of rural communities being damaged by cutbacks.
11389 Reports on any Meetings Attended by Members or the Clerk
Councillor Houghton reported that he has spoken with the workmen who are in the process of clearing the gullies – they said that the work will take a week to complete and that it is being done prior to the drains being inspected.
11390 Library
It was noted that an email from Ms Jo Turton, Chief Executive (Lancs. CC), had been circulated to Members on 10th September. RESOLVED to form a working sub-group to evaluate the feasibility of reopening the Silverdale branch library as an Independent Community Library and Village Information Hub and that Councillors Bennett, Mason and Williams be members of the sub-group along with interested members of the public. Further RESOLVED that Councillor Bennett put forward a formal expression of interest to Lancs. CC on behalf of the parish council and that a covering letter be sent with this to ask about the fittings and about safeguarding the documents etc. that are currently stored in the library building.
11391 Correspondence
Receipt of the following items of correspondence was noted and circulated:
a) Clerk & Councils Direct;
b) North West Coastal Access for September;
c) CALC Newsletter and Community Led Housing Survey;
d) Notification that as from 9th September Cumbria CC will have submitted their Minerals and Waste Local Plan for 2015-30. The documents can be viewed or downloaded at: http://www.cumbria.gov.uk/planning-environment/policy/minerals_waste/MWLP/submissiondocuments.asp;
e) Ms Jo Turton emails about Lancs. CC’s decision on changes to where it delivers its services;
f) the Co-op responds to this Council’s request for assurance that the store will not be sold to McColl’s;
g) Ms Marion Gelder from CALC supplies a letter from Mr Gavin Barwell MP to local councils about the Neighbourhood Planning Bill;
h) Mr Graham Love from ‘Smith and Love’ planning consultants informs the council that they will be submitting a planning application for a revised scheme of 10 bungalows limited to retired and older people at Whinney Fold – this was noted and the application will be considered when it is submitted;
i) Air Ambulance news and request for donations;
j) LALC agenda and minutes;
k) NALC write about the expectation that the government will publish a consultation which will include proposals about local councils and council tax referendums;
l) Lancs. CC write to encourage new candidates for the elections in May 2017;
m) Glasdon brochure;
n) thanks and an update from the Rotary Club for helping with the ‘Planting for Polio’ scheme.
11392 Emergency Plan
Councillor Sandiford reported that he will make arrangements to see representatives from the Gaskell Hall about progressing the works there in connection with the Emergency Plan (following the receipt of a grant of £8,980 from the Community Foundation for equipment and associated works).
It was noted that the extra insurance premium for the equipment will be £23.65 (and not £42.34 as stated in the agenda) – the insurance premium will not increase this year, but will do so next year.
11393 Planning
(1) It was noted that the following planning applications were dealt with under the provisions of Standing Order 25a and comments made as indicated:
16/01048/FUL 30 Emesgate Lane. Demolition of existing garage and erection of a detached garage. NO PLANNING OBJECTIONS;
16/01079/REM 20 Emesgate Lane. Summary of comments – PLANNING OBJECTIONS as this application appears to present significant highway/ pedestrian safety and wastewater / surface water drainage issues. In order to prevent the risk of introducing safety, health and environmental issues, where little or no opportunity would be available for a subsequent resolution, it is suggested that the planning authority requires a detailed expert assessment of both issues before reaching a decision.
(2) The following planning applications were considered and comments made as indicated:
16/01108/FUL 21 Spring Bank. Erection of a single-storey side extension to existing garage. NO PLANNING OBJECTIONS;
16/01102/FUL 31 Emesgate Lane. Erection of a replacement detached garage. NO PLANNING OBJECTIONS.
(3) It was noted that no decisions had been advised by Lancaster City Council.
11394 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
25(a) Parish Council Property and Functions
It was noted that Mr Stefan Laws has removed a dead tree at the entrance to Halcyon on Bottoms Lane, as requested.
25(b) Non-Parish Council Property and Function
None.
11395 Finance
(a) It was noted that £8,980 for emergency equipment has been received from the Community Foundation.
(b) RESOLVED to authorise payment and sign cheques for the following accounts:
HMRC (PAYE for LDC) £247.50 (1198)
Mrs S. Hayward (3 months’ salary & expenses) £253.84 (1199)
Mrs L. D. Challenor (3 months’ salary & expenses) £1092.57 (1200)
Mr Stefan Laws (contractor) (£196.25 + £79.32) £275.57 (1202)
Mr P. Williams (toilet cleaning) £245.27 (1203)
Envirocare (contractor) £199.99 (by BACS)
BDO LLP (external auditor) £276.00 (1205)
Mr M. Murphy (toilet fascia boards) £869.45 (1206)
(c) It was noted that in November Members are entitled to receive a payment of £25 (Basic Parish Allowance) for this financial year; the Chairman is entitled to receive £185 – anyone not wishing to receive the Allowance should inform the Clerk in writing.
(d) RESOLVED to approve and accept the Annual Return; it was noted that there were no issues arising.
(e) RESOLVED to approve the draft Budget, which had been circulated to Members with the agenda; it was noted that an amount for maintaining a Speed Indicator Device (SpID) may need to be added (should the application for a SpID be successful).
11396 SpID
It was noted that there is still no news regarding the offer from Lancashire police to provide a SpID for the Parish Council. RESOLVED that the Clerk press for a response from a senior rank Police Officer.
11397 Neighbourhood Plan
It was noted that one resident had offered to meet with Members to discuss this, but no date has been set for a meeting as yet.
11398 Remembrance Sunday
It was noted that arrangements are in place and these will be the same as for last year.
11399 Christmas Decorations
RESOLVED to: (1) arrange for trees to be placed on the same buildings as last year at a cost of up to £50 per tree and contact Mr Michael Holgate about including The Royal; (2) ask Mr and Mrs Wright if they are prepared to provide the electricity supply for the tree lights in the children’s playground; (3) ask for the lights to be in place, ready to be switched on at the beginning of November if possible.
11400 Public Toilets
It was noted that some issues had been listed in the Electrical Installation Condition Report and that this had been circulated to Members on 3rd July. Some bulbs need replacing and this will be done in the next two weeks; it was noted that if there is still a problem with the external photo cell after that bulb has been replaced it will be necessary for an electrician to investigate. RESOLVED that the Clerk obtain a copy of the completion certificate for this council’s records.
11401 Sports and Recreation Committee
RESOLVED: (1) to resurrect the Sports and Recreation Committee to look at what opportunities there are for different sports in the village; (2) that Councillor Sandiford be on the committee; (3) that the Clerk contact Councillor Houghton (who had had to leave the meeting early) about joining the committee and to ask about recruiting others; (4) that Councillor Bond draw up a draft Terms of Reference for circulation amongst Members.
11402 External Service Report
It was noted that this had been circulated with the agenda. The report was discussed and updated.
11403 Items for Information
None.
11404 Suggestions for Future Agenda Items
• Setting meeting dates – November
• Risk Assessment
11405 Date of Next Meeting
It was noted that the date of the next meeting is Monday, 7th November 2016. Items for the agenda and reports to reach the Clerk before 31st October.
Sue D. Hayward, Deputy Clerk to the Council