2016/11/07

7th November 2016
11406 Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 7th November 2016.
11407 Present: Chairman – T.G. (Terry) Bond, Councillors J. (John) Bennett, A.J. (Tony) Houghton, S.L. (Shirley) Mason, K. (Keith) Palmer, N. (Nigel) Ribbons, D. (David) Sandiford and P.N. (Paul) Williams, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, City Councillor N. (Nigel) Goodrich and 4 members of the public.
11408 Apologies for Absence: None.
11409 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
None.
11410 Minutes of the Previous Meeting
The minutes of the Ordinary Meeting held on Monday, 3rd October were approved then signed by the Chairman.
11411 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
11364 – The Morecambe Bay Partnership is looking to replace Ms Emma McColm during April – June next year, Councillor Bennett will make contact with her replacement regarding publicity material/ information leaflets etc. about waste water/sewerage (off mains systems).
11373 – Councillor Bennett reported that United Utilities say that they are on target to complete the works at Millhead by 19th November.
11375 – Councillor Bennett referred to s96 of the Highways Act 1980 which states that parish councils have the power to organise the maintenance of roadside hedges and verges themselves. RESOLVED that the Clerk contact Mr Dave Berry (Highways) regarding this.
11389 – Councillor Houghton advised that the camera survey of the road drain on Shore Road and beyond has now been carried out. RESOLVED that the Clerk contact Mr Berry to ask for an update on the results, the action that will now be taken and for a copy of the video.
11396 – The police have advised that all funding for SpIDs has been put on hold.
11399 – The Clerk advised that the Royal hotel will provide their own Christmas trees and Mr and Mrs Wright are willing for their electricity supply to be used for the lights on the playground Christmas tree, but they would like to discuss where the wire will go. Councillor Bennett advised that the lights should be Portable Appliance Certified and the socket should be tested by a certified electrician to ensure it is safe and for insurance purposes. This check needs to be carried out every year. RESOLVED that Councillor Bennett look at the suitability of the existing lights and obtain a quotation from an electrician to carry out the checks etc. He will do this within the week and circulate the results to Members and the Clerk in order that a decision can be made regarding the lights.
11400 – Councillor Williams reported that all the lights to the public toilets are now working. Councillor Bennett advised that Cooper Electrical will provide a copy of the completion certificate for this council’s records.
11401 – It was noted that Councillor Bond, Houghton and Sandiford will represent this Council on the Sports and Recreation Committee and that the Silverdale Institute Committee and Gaskell Hall Committee have put forward a representative each. A meeting will be arranged for after Christmas.

11412 Matters Raised by Members of the Public for Future Consideration
1. A resident advised she has received comments from other residents that the bus is not following the scheduled route on Lindeth Road and that the bus sometimes leaves the station before the train arrives.
2. The street light by The Parrock is masked by overgrown vegetation.
3. A query was raised about the overseeing of the Development Plan document (DPD) given that it covers the whole of the AONB area – part of which is in Lancaster City Council’s (Lancaster CC) jurisdiction and part of which is in that of South Lakeland District Council.
4. A resident is objecting to the Walney Extension Offshore Wind Farm which she believes will have an impact on the tidal flows.
11413 Report from City Councillor Nigel Goodrich
Councillor Goodrich reported that it is expected that a resolution will be reached soon concerning the Trowbarrow footpath, he also spoke about the draft DPD.
11414 Reports on any Meetings Attended by Members or the Clerk
Councillor Palmer reported that he had attended a meeting of the AONB Executive Committee on 19th October – the new North West coastal access path is expected to be open in 2018/19; a consultation event will be held in the Gaskell Hall on 24th November (2-7pm) to enable people to ask questions and discuss the draft DPD with Development Plans Officers and members of the AONB management team. It was noted that the minutes of the AONB meeting will be circulated amongst Members along with the items of correspondence.
Councillor Palmer also attended a meeting about the Trowbarrow Local Nature Reserve on 26th October at which attendees had been advised that the matter regarding the footpath should be resolved soon. He will bring the minutes of that meeting to the next parish council meeting if they are available.
Councillor Mason attended a meeting of the Silverdale United Charities and reported that 2 requests for assistance have been made and the Charity will help in both cases.
11415 Planning
(1) It was noted that the following planning applications were dealt with under the provisions of Standing Order 25a and comments made as indicated:
16/01080/FUL Burtonwell Cottage, 8 Bottoms Lane. Conversion of one dwelling into two dwellings. The summary of the comments made to planning were noted: 1. in the opinion of the Parish Council it would be expected that any new property be required to have, or to be joined to, a Wastewater system that fully complies with current statutory requirements; 2. no location has been shown for the existing, or new proposed, surface water soakaways;
16/0119/TPO 5 Stoneleigh Court. Fell x 1 cluster of ash trees. NO PLANNING OBJECTIONS;
16/0128/TPO 25 Spring Bank. Felling of an Ash tree and works to Sycamore tree. NO PLANNING OBJECTIONS;
16/01188/FUL 2 Elmslack Lane. Erection of an extension above existing garage attached to main dwelling at first floor level. NO PLANNING OBJECTIONS;
16/01082/FUL Hawthorn Bank, Cove Road. Demolition of existing stable block and erection of a 2-storey dwelling with associated landscaping and creation of a new vehicular access point in association with Hawthorn Bank. NO PLANNING OBJECTIONS;
16/01267/FUL 1 St Johns Grove. Erection of a side conservatory. NO PLANNING OBJECTIONS.
(2) The following planning applications were considered and comments made as indicated:
16/01311/FUL 1 Old Station Buildings, Red Bridge Lane. Installation of a first-floor window to the side elevation. NO PLANNING OBJECTIONS;
16/01326/FUL 11 Cove Road. Construction of a dormer extension to the rear, demolition of existing garage and erection of a new detached garage. NO PLANNING OBJECTIONS;
16/01312/FUL 10 Hazelwood. Demolition of existing porch, monopitch garage roof and flat roof to the side and erection of a single storey side extension, single storey rear extension and a double size conservatory to infill existing courtyard. NO PLANNING OBJECTIONS.
It was noted that Lancaster CC are giving planning consent when the installation of drainage to approved requirements have not been met. RESOLVED that a meeting be set up with Mr Andrew Dobson (Chief Officer – Regeneration and Planning).
11416 Bus Service
Councillor Bennett noted that Lancashire County Council (Lancs. CC) has indicated that the current funding arrangement for rural bus services is likely to continue into 2017/ 2018. Usage of service 51 is still low, however, and revenue including reimbursement of concessions only meets 20 – 30% of costs.
11417 North West Air Ambulance
RESOLVED to authorise a s137 donation of £300 to the North West Air Ambulance.
11418 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
25(a) Parish Council Property and Functions
None.
25(b) Non-Parish Council Property and Function
None.
11419 Correspondence
Receipt of the following items of correspondence was noted and circulated:
a) Lancaster CC write about their Local Development Plan – Infrastructure delivery;
b) invitation to Arnside & Silverdale AONB Planning Update Meeting at 6.30pm on Monday 14th November at Arnside Educational Institute (Joyce Nicholson Hall);
c) Ms Pam Davies from Silverdale WI writes to say their members support the Council’s efforts to provide a replacement library service;
d) Ms Sarah Cook from Lancs. CC advises on being prepared for floods;
e) Came and Company Insurance – newsletter;
f) SELRAP invitation to its meeting on 14/11/16 at Skipton;
g) LALC Annual Accounts;
h) Minutes of Silverdale Village Library and Village Community Hub Project Meeting held on 10th October;
i) Mr David Morris MP telephoned to ask the Council to reply to the email regarding the proposed boundary changes and encouraging Parish Councillors to make comments online individually;
j) Lancs. CC’s stakeholders Introduction to Winter campaign 2016-17;
k) Mr Graeme Kidd, Risk Assessor/RTA Investigator for the Co-op, writes following reports of damage sustained to the adjacent restaurant by delivery vehicles and proposes traffic restrictions to allow safe deliveries to the Co-op between 7-9 am. He will submit a request to Lancs. CC regarding this. RESOLVED that this Council find out who Mr Kidd contacts and to also write to them to support the Co-op’s request;
l) Ms Julia Schofield writes on behalf of the Co-op Executive to advise that there are no current plans to close down the Silverdale store;
m) Mr Simon Williams, Chairman of the Mourholme Local History Society, writes with a letter of support for the idea of maintaining a Community Library;
n) details of sites to install BDUK High Speed Broadband Cabinets at Silverdale Exchange for the High-Speed Broadband Project on behalf of BT Openreach. RESOLVED that Councillor Bennett draft a reply suggesting a more suitable location for the cabinet at The Chase than that proposed. Further RESOLVED that the Clerk press Lancaster CC Development Control for a response to the letter sent to them about the proposed siting of a cabinet on Stankelt Road;
o) Mr Paul Gardner writes about the Boundary Changes and encourages Parish Council involvement;
p) minutes of the meeting held by the Library Group on 17th October 2016;
q) Ms Marion Gelder from LALC supplies advice and a template letter that the Council may wish to use in their response to their MP to make them aware that the devolvement of services will be impossible if there has to be the cost of a referendum;
r) an introduction to the AONB “WILD” project;
s) Mr Andrew Varley, Public Transport Manager (Lancs. CC) writes to ask if the Parish Council would like to attend a meeting on the operating of a bus service for local needs and attaches a guide;
t) National Grid share information about the proposals for the North West Coast Connections;
u) Ms Jayne Slough writes to see if a textile recycling bank could be sited in Silverdale to raise money for ‘Against Breast Cancer Ltd’; it was noted that the parish council has no land on which one could be sited;
v) notice of Morecambe Bay Partnership’s meeting on 28th November regarding proposed changes to its charity constitution;
w) several residents write in support of the efforts to keep the library;
x) Ms Gillian Dobson, Consultation Officer, Planning and Housing Policy Team (Lancaster CC) writes to enquire where the AONB DPD consultation documents can be held for the public to view (from Thursday, 10th November 2016 to Thursday, 5th January 2017) following the closure of the library. It was noted that the Silverdale Hotel have agree to house the documents;
y) Morecambe Bay Partnership are organising a tour of Morecambe Lifeboat Station on 16th November – the event is free, but booking is essential http://www.morecambebay.org.uk/events;
z) Lancaster CC write about the revision of Council Tax bases.
11420 Library
Councillor Bennett reported that an application has been sent to Lancs. CC for a Community Operated Library and Information Hub operated from the current library building. He thanked all those involved in the library working sub group for all their hard work in putting together the application; it is hoped that the result of the application will be known this month.
11421 Emergency Plan
Councillor Sandiford reported that he has met with an electrician regarding wiring up the Gaskell Hall for a generator, the electrician should give a quotation for the work this week and he could do the work before Christmas. Ordering the equipment should be straightforward and Councillor Sandiford has begun writing the emergency plan.
11422 Health and Safety
It was noted that a Health and Safety policy is needed for the parish council and that the insurance company expect the Council to have one in place. Councillor Bennett reported that he has sourced some Health and Safety policies from other parish councils which will help with producing a policy for Silverdale; RESOLVED that the Clerk contact Lancs. CC to ask if they have any suitable guidance which will also help with this.
11423 Finance
(a) It was noted that no payments had been received since the last meeting.
(b) RESOLVED to authorise payment and sign cheques for the following accounts:
Mr A. J. Houghton (Basic Parish Allowance) £25.00 (1207)
Mrs S. Mason (Basic Parish Allowance) £25.00 (1208)
Mr N. Ribbons (Basic Parish Allowance) £25.00 (1209)
Mr P. Williams (Basic Parish Allowance) £25.00 (1210)
Mr J. Bennett (Basic Parish Allowance) £25.00 (1211)
Mr D. Sandiford (Basic Parish Allowance) £25.00 (1212)
Mr T. Bond (Chairman’s Allowance) £185.00 (1213)
Mr P. Williams (toilet cleaning) £225.83 (1214)
Mr Stefan Laws (contractor £196+£39.66+rotavating £38.76) £274.42 (1215)
Lancaster City Council (septic tank charges/toilets) £47.15 (1216)
R. E. Salt & Co Ltd £213.80 (1217)
Envirocare (contractor) £199.99 (BACS)
British Gas (clock electricity) £34.89 (BACS)
British Gas (toilets – electricity) £29.15 (BACS)
(c) The quarterly financial statement of accounts was noted and approved.
(d) RESOLVED to add £6,000 to the budget for the library in case this goes ahead. It was noted that the budget currently stands at £29,442 which is an increase of £9,500 on last year – this includes: the £6,000 for the library; the increase in the insurance premium and additional costs for maintaining the toilets following the reduction in funding by Lancaster CC. RESOLVED to contact Lancaster CC regarding the toilet contract/ funding and to copy the contract for Councillor Goodrich’s information. It was noted that it may be necessary to increase the budget further to take account of installing a new surface for the aerial slide in the playground and of possible costs in connection with the Christmas tree lights in the playground. RESOLVED to defer finalising the budget and deciding the precept request until the next meeting of this council.
(e) RESOLVED to ask Mr Arthur Graves to carry out a thorough clearing of Bankwell at a cost of £200 a day and to authorise the clearing of Woodwell by the AONB at a cost of £130 +VAT. Further RESOLVED to defer considering a s137 donation of £700 to the AONB until the next meeting. It was noted that the RSPB could be approached about the possibility of clearing the well the next time this arises.
(f) RESOLVED to set up a standing order to pay £25 a month into the Silverdale Playground Charity’s bank account to keep the account active. It was noted that a separate account is necessary to satisfy charity rules.
11424 Risk Assessment
RESOLVED to reconsider the Risk Assessment document after the Health and Safety policy has been produced and agreed.
11425 External Services Report
It was noted that this had been circulated with the agenda. The report was discussed and updated. RESOLVED to copy the report for Councillor Goodrich’s information.
11426 Items for Information
1. The Clerk reported that she has received a letter from the Valuation Office Agency and she will contact them before 30th November to see if the public toilets are affected.
2. Councillor Bond advised that the Lancaster Guardian have reported that two phone boxes are to be removed from the village.
11427 Suggestions for Future Agenda Items
1. Venue for meetings/ set dates for 2017 including for the Annual Parish Meeting.
2. S137 donation to the AONB (£700).
3. Precept.
4. Defibrillator /emergency calls
5. Mobile phone masts.
11428 Date of Next Meeting
It was noted that the date of the next meeting is Monday, 5th December 2016. Items and reports to reach the Clerk before Monday, 28th November.

 

Sue D. Hayward
Deputy Clerk to the Council