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4th September 2006

8280 Un-confirmed Minutes of an Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 4th September 2006.

8281 Present: Councillors C.J. (John) Eden, S. (Susan) Fletcher, T.B. (Bernard) Fryer, A.W. (Arthur) Graves, R.M. (Ralph) Henderson, the Clerk – P.G. (Peter) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, PC 1118 John Bassinder, County and District Councillor S.M. (Sarah) Fishwick, Mr Paul Holgate (part) and one member of the public.

 In the absence of the Chairman and Vice Chairman, Councillor Eden chaired the meeting.

8282 Apologies for Absence: Chairman – Councillor P. (Peter) Roberts, Councillors J. (John) Burrow and A.J. (Tony) Houghton.

8283 Proposals for the Playing Field (postponed until later in the meeting)
8284 Co-option of Mrs Susan Fletcher
 It was noted that Mrs Susan Fletcher was co-opted to the Council on Monday, 7th August and has signed her Declaration of Acceptance of Office.

8285 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda

8286 Minutes of the Previous Meeting
 The Acting Chairman and Councillor Henderson queried item 8263 on the Minutes of the Ordinary Meeting, held on Monday, 7th August 2006. RESOLVED that item 8263, Reports on any Meetings Attended by Members, or the Clerk, be altered to read as follows: “Also, the Council is asked to write a letter of support for the AONB in their next bid to the Heritage Lottery Fund for the three towers…The possibility of forming new offices and a Visitor Centre received the support of the meeting of the AONB Executive.” The Minutes were duly amended, approved and then signed by the Acting Chairman.

8287 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda

8288 Matters Raised by Members of the Public for Future Consideration

8289 Update from the Community Police Officer
 PC Bassinder gave a verbal update. One crime was reported in August, there had been criminal damage to a car parked outside the Gaskell Hall. The issue of alleygating was discussed and Members RESOLVED that there it is no need to apply for funding in Silverdale. PC Bassinder continues to monitor the problem of illegal parking in the village.

8290 Report from County and District Councillor Sarah Fishwick
 Councillor Fishwick gave a verbal report on the following: (1)  the high wall in Stankelt Road (2)  the problem of letters being sent out inappropriately by Lancaster City Council (Lancaster CC) regarding single person discounts for Council Tax (3)  proposals by Lancashire County Council (Lancs. CC) to spend £35,000 on signage in Silverdale to be discussed at a meeting on 7th September. RESOLVED that Councillor Fishwick ask that this discussion be deferred to a later date and that she query the need for this expenditure.


8291 Proposals for the Playing Field
 Mr Paul Holgate presented draft plans for the playing field which include proposals for additional features and for the maintenance of the field. RESOLVED that:
 (1) Plastic matting (through which grass can grow) be installed at the entrance to the field to help prevent the area becoming muddy. The cost (£200 – £300) to be paid for by this Council with Mr Holgate providing the labour.
 (2)  Mr Phil Hargreaves be asked to clear the brambles and ivy from the playing field side of the wall at the top end of the field.
 (3)  Mr Holgate take down the dead tree from the banking.
 (4)  The plans be discussed at the next meeting of this Council with a view to producing a final plan which incorporates any additional features and which can be used as a part of a tender document for the maintenance of the field.

8292 Reports on any Meetings Attended by Members, or the Clerk
 1.  Limestone Heritage Project
 Councillor Henderson had attended a meeting on 16th August.

8293 Correspondence
 Receipt of the following items of correspondence was noted and any action determined as
 1.  Mrs Turnbull  –  copy of letter to MCA re rescues by builders.
 2.  FLAG  –  Newsletter, July.
 3.  AONB  –  “Waymarker”, August.
 4.  Friends of the Lake District  –  Summer Newsletter re Overhead Wires Project.
 5.  Lancashire Police Authority  –  notice of Public Meeting, 5th September, Galgate.
 6.  AONB  –  Annual Review, 2005-2006.
 7.  Mr Terry Bond  –  query about co-option procedure. RESOLVED that Councillor Henderson raise with LAPTC the need for a general review of the rules applied to Parish Councils in view of the increased use of IT e.g. can the rules be revised so that agendas can be sent by e mail to Councillors who have access to e mail?
 8.  Mrs Reynolds  –  letter of support for a woodland burial site.
 9.  Lancs. CC  –  SPG for Landscape & Heritage.

8294 Planning
 (1)  It was noted that no planning applications had been dealt with under the provisions of Standing Order 25a.

 (2)  It was noted that there were no planning applications requiring comment at this meeting.

 (3)  The following decisions advised by Lancaster CC were noted:
 06/00732/FUL – 29 St. John’s Avenue – erection of a conservatory to the rear  –  GRANTED.
 06/00787/FUL – Top Barn, Shore Road – erection of a conservatory to the rear: GRANTED.

8295 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
 25(a)  Parish Council Property and Functions

 25(b)  Non-Parish Council Property and Functions

8296 Statement of Assurance
 RESOLVED to answer “Yes” to every question in the Statement of Assurance and to authorise the Acting Chairman to sign the submission, on behalf of the Council.

8297 Coastguard Rescue Boat
 RESOLVED to urge the MCA to hold a reserve Coastguard Rescue Boat, so that it might be put into operational use as soon as one of the regular rescue boats has to be taken out of service.

8298 Playdale Playgrounds Ltd
 RESOLVED that the Clerk write to Playdale regarding the apparent lack of response when defects are reported and asking: (1)  about their procedures when a defect has been reported (2)  for a report back on the cause of any defects and how these have been dealt with.

8299 New and Replacement Seats
 Deferred to a future meeting.

8300 Project to Celebrate the 20th Anniversary of the Landscape Trust
 Deferred to a future meeting.

8301 Finance
 (a)  Councillor Fryer conducted the monthly check of all money received by the Council and found the bank statements to be satisfactory.
 (b)  Cheques for the following accounts were signed:
  F.L.A.G. (subscription)    £10.00  (172)

8302 Items for Information
 1.  Councillor Henderson advised that there are proposals for increased public access along the English coastline which will be subject to consultation in the near future.

8303 Suggestions for Future Agenda Items
 1.  The condition of the public toilets. (Acting Chairman)

8304 Date of Next Meeting
 It was noted that the date of the next meeting is Monday, 2nd October 2006. Items for the agenda, to reach the Clerk before Friday, 22nd September, and copies of reports, to reach the Clerk before Monday, 25th September.








Sue D. Hayward
Deputy Clerk to the Council

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