Silverdale Parish Council

SILVERDALE PARISH COUNCIL
Councillors are hereby summoned, and members of the public are invited, to attend a
Parish Council Meeting on Thursday 5th January 2017 at 7.30pm, in the Silverdale Institute, Spring Bank, Silverdale, for the purposes detailed in the following Agenda:

1 To receive apologies for absence.

2 To receive declarations of Members’ interests relating to any items appearing on the agenda.

3 To approve the Minutes of an Ordinary Council Meeting held on Monday 5th December 2016

4 To receive information about matters arising from the Minutes of previous meetings, not covered by the Agenda.

5 To receive a report of any relevant matters by City Councillor Nigel Goodrich.

6 To receive information from Cllr. Bennett regarding LCC’s Independant Community Library offer and to make a decision regarding it. (Details supplied to Cllr.s in advance)

7 To receive verbal reports from any meetings attended by Members, or the Clerk (verbal reports are only acceptable where no decision, or action, is required):
Cllr. Bennett Rural Subsidised Bus Discussion – 5th December 2016.

8 To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.

9 To discuss the alternatives regarding the continuation of the running of the public Conveniences on Bank Head Lane and sign the new lease from Lancaster City Council if appropriate. (Note: An unspecified amount is offered as an annual contribution to running costs, subject to 3 months notice) (Emailed to Cllrs. 23/12/16)

10 To consider the following items of correspondence received since the last meeting and to determine what, if any, action should be taken:
a) Lancashire Fire and Rescue. Notice of the Draft Integrated fRisk Management Plan 2017- 2022 – Consultation. (Emailed to Cllrs. 1/12/16)
b) Minutes of the 1st meeting of the Library Working Group with the AST team. (Emailed to Cllrs. 4/12/16)
c) Rural Services Network Bulletin. (Emailed to Cllrs. 7/12/16)
d) An invitation to the Chairperson to attend a Carol service at Blackburn on 5th Febrary 2017 at 6.30 pm.
e) FLAG Newsletter No. 96.
f) LALC Annual Report 2015/16.
g) Lancashire County invites 2 delegates to attend the Parish and Town Council Conference on 25th February 2017 at Preston. (Emailed to Cllrs. 15/12/16)
h) North West Coastal Access Monthly Update-Dec.16. (Emailed to Cllrs. 15/12/16)
i) LALC Newsletter – Dec. 2016. (Emailed to Cllrs. 15/12/16)
j) All Minutes of the previous meetings of the Community Library Action Group. (Emailed to Cllr.s 19/12/16)
k) Information about getting ready for Winter. N.B. Dial 105 in the event of a power cut. (Emailed to Cllrs. 20/12/16)
l) Newsletter from our Insurers – Came and Company. (Emailed to Cllrs. 20/12/16)
m) SELRAP provides an update. (Emailed to Cllrs. 20/12/16)
n) Morecambe Bay Partnership recently had the opportunity to apply to Government regarding setting up a Coastal Community Team and wonders if the Parish Council would become involved. Information attached – contact after 9/1/17. (Emailed to Cllrs. 20/12/16)
o) LALC advises that the National Association has informed us that the government has not extended the council tax referendum principles to parish and town councils for 2017/18. (Emailed to Cllrs. 20/12/16)
p) North West Air Ambulance give thanks for the generous donation (under S137) and provide “A Year Review”.
q) Posters from L County Council appealing for Foster Carers. youcanfoster.org
r) Minutes of the meeting on 19 December 2016 of the Silverdale Parish Council Library Working Group (emailed to Cllr.s on 28/12/16).
s) An invitation to attend the next meeting of the City Council’s Budget and Performance Panel, which will take place on Tuesday, 24th January 2017 at Morecambe Town Hall, at 6.00 p.m. Reply required if attending. (emailed to Cllr.s on 28/12/16).
t) SELRAP invite members to a meeting on 9th January (Emailed to Cllr.s 29/12/16)

11 Planning Matters:
(a) To note that the following Planning Applications were dealt with under the provisions of Standing Order 25a, and comments made as indicated:
• 16/00505/FUL Silver Sapling Camp Site, Chapel Lane. Erection of a single storey bunk house and activity building. (Emailed to Cllrs. 30/11/16) – No objections
• 16/01494/OUT 1 Hazelwood. Outline application for the demolition of existing dwelling and erection of two detached dwellings. (To Cllrs. 29/11/16) – Objections along the line of viability to conform to sewage regulations.
• 16/01521/FUL 44 Emesgate Lane. Erection of a 2 storey side extension and porch to the side. (Emailed to Cllrs. 2/12/16) – No objections

(b) To consider the following Planning Applications:
• 16/01565/FUL The Sheiling, Slackwood Lane. Erection of building for the storage of hay and equipment in association with equestrian activities.
• SL/2016/1144. Leeds Children’s Holiday Camp, Far Arnside. Demolition of camp buildings and siting of 25 static caravans pitches and manager’s dwelling and site reception (Emailed to Cllr.s 29/12/16)
• Planning consultation for installation of telecommunications equipment at St John’s Church. (Emailed to Cllrs. 12/12/16 response by 27th)
• Letter from David Porter (Planning/City) regarding land off St John’s Avenue, now available for development consideration. There will be a public consultation about it before the DPD is completed. (Emailed to Cllrs. 20/12/16)
• AONB supply copy of their response to 16/00505/FUL Silver Sapling Campsite, Chapel Lane. (Emailed to Cllr.s 23/12/16)

(c) To form a response to the AONB DPD consultation. (Emailed to Cllrs. 10/11/16 & 28/12/16)

12 To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:
25(a) Parish Council Property and Functions
25(b) Non-Parish Council Property and Functions.

13 To consider the new proposals for disposal of Garden Waste for those who employ gardeners. (To Cllrs. 9/12/16)

14 Finance
(a) To conduct the monthly check of all money received by the Council (bank statements to be inspected by a Member who is not a Bank Signatory, or more than one such Member).
• Electricity Northwest, Wayleaves, £98.20.
• Bacs from L City Council, 2nd half Toilet Contribution 2016/7, £2513
(b) To authorise payment and sign cheques for the following accounts:
• Mr P Williams, toilet cleaning, sundries & payment, £267.89, cheque 1229
• L D Challenor, salary and expenses & bonus, cheque £1059.86, cheque 1230.
• S Hayward, salary and expenses £326.48, cheque 1231.
• Stefan Laws, contractor, £196.25 cheque 1232.
• HMRC, PAYE, LDC, £240.48, cheque 1233.
• Lancaster City Council, AONB clearance of Woodwell, £156, cheque 1234 .
• Thomas Graham & Sons Ltd., toilet supplies, £78.77, cheque 1235.
• Smiths of Derby Ltd. Clock service, £224.40 cheque 1236.
• Mr J Bennett, refund of travel expenses/bus meeting, £13.10 cheque 1238.
• Envirocare, contractor, £199.99, BACS.
• Silverdale Children’s Playground, Standing Order, £25

(c) To sign the precept request of £30,942 for 2017/18 (copy emailed to Cllr.’s ).

15 To consider the External Works Chart and updates if any.

16 To further the Emergency Plan.

17 To receive items for consideration for a future agenda
.
18 To note any “Items for Information” (no decisions or action permitted)

19 To note that the date of the next meeting is at the on 6th February 2017 at 7.30. Items for the agenda, to reach the Clerk before and copies of reports, to reach the Clerk before 1st.

Signed:
Mrs Denise Challenor, Clerk to the Council, Tel. 01524 761824

5th January 2017
Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Thursday, 5th January 2017.
11457 Present: Chairman – T.G. (Terry) Bond, Councillors J. (John) Bennett, A.J. (Tony) Houghton, S.L. (Shirley) Mason, K. (Keith) Palmer, N. (Nigel) Ribbons and P.N. (Paul) Williams, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, City Councillor N. (Nigel) Goodrich and 16 members of the public.
11458 Apologies for Absence: None.
11459 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
Councillor Mason expressed an interest in agenda item 9 in that she lives near the public toilets.
11460 Minutes of the Previous Meeting
The minutes of the Ordinary Meeting held on Monday, 5th December were approved then signed by the Chairman.
11461 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
11415 – Councillor Bennett advised that he has not yet sent another letter to Mr Andrew Dobson, Chief Officer (Regeneration & Planning), Lancaster City Council (Lancaster CC) regarding the regulations for wastewater/ sewage disposal facilitates.
11441 – the Clerk reported that Mr Andrew Frankish from the Environment Agency (Waste water/sewage disposal) has agreed to speak at the Annual Parish Meeting (Wednesday, 15th March).
11442 – the Clerk advised that she has not had confirmation of the dates requested to book the Institute for the parish council’s monthly meetings this year.
11435 – the Clerk informed that PC Massingham has said that he has patrolled the village and surrounding area as often as he is able to during each tour of duty, but has not seen any suspicious behaviour and the identity of the perpetrators of the damage to the public toilets is not known. Councillor Bond noted that the Co-operative store has CCTV footage of people buying the materials used to make a fire in the toilets and was surprised that the police haven’t pursued this. RESOLVED that the Clerk contact PC Massingham regarding the CCTV footage and to notify him of the anti-social incidents which have taken place on the shore (e.g. glass bottles being smashed).
11446 – Councillor Bennett reported that Mr Tony Orrell of the Silverdale First Responders has offered to attend a parish council meeting and speak (briefly) about the use of defibrillators (in connection with the possibility of one being fitted in the Elmslack Lane/ Cove Road phone box); RESOLVED that the Clerk formally invite Mr Orrell to a meeting.

11462 Matters Raised by Members of the Public for Future Consideration
RESOLVED to bring forward agenda item 8 where members of the public can raise items for future consideration. Councillor Bond advised that the library offer would be discussed separately and that Standing Orders would be suspended at that point to give the opportunity for a discussion between Members and the public.
Matters raised were as follows:
1. the route used by the buses is not the timetabled route;
2. a resident, with property neighbouring St. John’s church, was surprised that there had been no official notification of the proposed plan to install telecommunications in the church tower.
[Canon Paul Warren was present at the meeting and advised that Vodafone were supplied with a list of all those who should be consulted, but he has since discovered that Vodafone have, apparently, found an alternative site for the mobile antenna.]
3. concern about the possibility of the field behind St. John’s church being developed;
4. concern regarding the safety of a coastal path between Carnforth and Arnside;
5. objections to the proposed building of a ventilation island in the Bay by the National Grid in the light of fears that this would impact on tidal flows;
6. request for an update from the Sports and Recreation Committee.
[Members advised that no meeting has been held yet as the parish council’s focus has been on the library of late.]
11463 Report from City Councillor Nigel Goodrich
Councillor Goodrich reported that: 1. Members of Yealand Redmayne PC had met with the police and Highways regarding the number of road traffic accidents that have taken place at the junction of Nineteen Acre Lane and the A6. The matter will be discussed further at a Lancashire County Council (Lancs. CC) Road Safety meeting this month; 2. Apparently County Councillor Alycia James is no longer a Councillor. A by-election will not take place as County Council elections are due to take place within six months.
11464 Library and Information Hub
Councillor Bennett, Chair of the Library Working Sub Group, reported on the current situation regarding the library. The library was closed at the end of September and a Library Working Sub Group had been set up comprising representatives from the parish council and the community. The Group had submitted a detailed application to Lancs. CC to take over the library building as a library and information hub either on a freehold or long-term lease basis; the estimated costs of so doing is approximately £6K per annum. The estimated costs include routine repairs, electricity supply, water/ waste water bills, maintenance of burglar and fire alarms, testing of electrical appliances, insurance etc. The hub would be eligible for business rate relief and there is potential for income from room hire. The proposal is to cover the costs by increasing the parish precept and the increase equates to approximately £10 per household per annum (depending on the council tax band for each property). The Lancs. CC Asset Transfer Team have considered the application and have made an offer for the library to be run as an Independent Community Library (ICL), the offer includes handing over the current stock of books to the community library, giving a start-up grant of £5K and a grant of £1K per annum for Information Technology. A free service is also offered for delivering books ordered from the Lancs. CC stock to the Silverdale library building, supplying books for home deliveries, scripts for plays and scores for choirs and the help of a Community Support Manager for a minimum of two years. Ms Shelley Varran, Independent Community Libraries Coordinator, is the key contact from Lancs. CC. The Library Working Group have reflected on the Lancs. CC ICL offer and recommended that the parish council accept the offer and cover the operating costs of the ICL by increasing the parish precept.
After Councillor Bennett had given his report Standing Orders were suspended to allow residents to speak and ask questions. The overwhelming view from the residents in attendance was of support. Members RESOLVED to approve the Library Working Group’s recommendation to accept the Lancs. CC ICL offer and increase the parish precept.
It was noted that, when available, the lease should be scrutinised and a thorough survey of the library building carried out before a final commitment is made.
Councillor Bennett thanked the Library Working Group for all their hard work.
11465 Reports on any Meetings Attended by Members or the Clerk
Councillor Bennett reported that he had attended the Rural Subsidised Bus Discussion meeting in Preston on 10th December at which there had been a brainstorming session regarding better communication and information about bus services and how to promote their use.
11466 Public Toilets
Councillor Bond advised that, in December, he had met with a representative of Lancaster City Council (Lancaster CC) regarding the public toilets and Lancaster CC have since paid the second half of their contribution towards the running costs of the toilets for 2016/17. Lancaster CC have given three options as far as the future running of the toilets is concerned: 1. that the parish council continue to run the toilets on behalf of Lancaster CC (under a new lease which allows a reduction in the annual contribution paid by Lancaster CC); 2. that the parish council take over the toilets completely, 3. closing the toilets. RESOLVED to continue to run the toilets and sign the new lease and to ascertain how much the toilets are used by using people counter sensors – one for each external door; further RESOLVED that the Clerk research the cost of these.
Councillor Mason suggested that the running costs of the toilets could be reduced by re-setting the outside lights so that they are not lit when the toilets are locked. RESOLVED that Councillor Williams look into this.
11467 Correspondence
Receipt of the following items of correspondence was noted and circulated:
a) Lancashire Fire and Rescue. Notice of the Draft Integrated Risk Management Plan 2017 – 2022 consultation;
b) minutes of the 1st meeting of the Library Working Group with the Lancs. CC Asset Transfer Team;
c) Rural Services Network Bulletin;
d) an invitation to the Chairperson to attend a carol service in Blackburn on 5th February 2017 at 6.30 pm. It was noted that Councillor Bond will not be attending;
e) FLAG Newsletter No. 96;
f) LALC Annual Report 2015/16;
g) Lancs. CC invite two delegates to attend the Parish and Town Council Conference on 25th February at Preston. It was noted that no one from Silverdale parish council will attend;
h) North West Coastal Access Monthly Update – Dec.16;
i) LALC Newsletter – Dec. 2016;
j) all minutes of the previous meetings of the Library Working Group;
k) information about getting ready for winter. N.B. – dial 105 in the event of a power cut;
l) newsletter from the insurers – Came and Company;
m) SELRAP provide an update;
n) Morecambe Bay Partnership recently had the opportunity to apply to the Government regarding setting up a Coastal Community Team and wonders if the parish council would become involved. RESOLVED not to be involved;
o) LALC advise that the National Association has informed that the government has not extended the council tax referendum principles to parish and town councils for 2017/18;
p) North West Air Ambulance thank the parish council for their generous donation (under s137) and provide “A Year Review”;
q) posters from Lancs. CC appealing for Foster Carers (youcanfoster.org);
r) minutes of the meeting of the Library Working Group held on 19 December 2016;
s) an invitation to attend the next meeting of Lancaster CC’s Budget and Performance Panel on 24th January at Morecambe Town Hall (6.00p.m.). It was noted that no one will attend;
t) SELRAP invite members to a meeting on 9th January.
11468 Planning
(1) It was noted that the following planning applications were dealt with under the provisions of Standing Order 25a and comments made as indicated:
16/00505/FUL Silver Sapling Camp Site, Chapel Lane. Erection of a single-storey bunk house and activity building. NO PLANNING OBJECTIONS. It was noted that the AONB have supplied a copy of their response to the application;
16/01494/OUT 1 Hazelwood. Outline application for the demolition of existing dwelling and erection of two detached dwellings. PLANNING OBJECTIONS along the line of viability to conform to sewage regulations;
16/01521/FUL 44 Emesgate Lane. Erection of a 2-storey side extension and porch to the side. NO PLANNING OBJECTIONS;
(2) The following planning applications were considered and comments made as indicated:
16/01565/FUL The Sheiling, Slackwood Lane. Erection of building for the storage of hay and equipment in association with equestrian activities. NO PLANNING OBJECTIONS;
SL/2016/1144. Leeds Children’s Holiday Camp, Far Arnside. Demolition of camp buildings and siting of 25 static caravan pitches, Manager’s dwelling and site reception. PLANNING OBJECTIONS – it was noted that the current planning regulations (T5) do not allow for the provision of more static caravans in the area as does the draft Development Plan Document (DPD). Concern was expressed about the increase in traffic down narrow country lanes. RESOLVED that Councillors Bennett and Bond draft a response taking into account these points.
Planning consultation for installation of telecommunications equipment at St John’s Church – see 11462 (2) above.
(3) It was noted that Mr David Porter (Senior Planner, Lancaster CC Regeneration and Planning Service) has written regarding land off St John’s Avenue which is now available for development consideration – there will be a public consultation about it before the DPD is completed.
(4) RESOLVED that Councillors Bennett and Bond draft a response to the AONB DPD consultation on behalf of this Council.
11469 Urgent Action Taken under the Provisions of Standing Order 25 (other than Planning)
25(a) Parish Council Property and Functions
It was noted that Mr Stefan Laws has repaired the lock to the notice board in the playground.
25(b) Non-Parish Council Property and Functions
None.
11470 Garden Waste
It was noted that Lancaster CC have introduced changes to their garden waste collection service this month. RESOLVED to ask Councillor Goodrich to seek clarification on the charges, in particular with respect to those who employ gardeners.
11471 Finance
(a) Councillor Bennett conducted the monthly check of all money received by the Council and found the records to be satisfactory. It was noted that there had been the following receipts: (1) Electricity Northwest (Wayleaves) – £98.20; (2) Lancaster CC (contribution to the running costs of the toilets (2016/17) – £2, 513 (BACS).
(b) RESOLVED to authorise payment and sign cheques for the following accounts:
Mr P Williams (toilet cleaning, sundries & payment) £267.89 (1229)
Mrs L D Challenor (salary and expenses & bonus) £1059.86 (1230)
Mrs S Hayward (salary and expenses) £326.48 (1231)
Mr Stefan Laws (contractor) £196.25(1232)
HMRC (PAYE – LDC) £240.48, (1233)
Lancaster CC (AONB clearance of Woodwell) £156.00 (1234)
Thomas Graham & Sons Ltd. (toilet supplies) £78.77 (1235)
Smiths of Derby Ltd. (clock service) £224.40 (1236)
Mr J Bennett (refund of travel expenses to bus meeting) £13.10 (1238)
Envirocare (contractor) £199.99 (BACS)
Silverdale Children’s Playground £25.00 (standing order)
(c) RESOLVED to sign the precept request of £30,942 for 2017/18.
11472 External Services Report

It was noted that this had been circulated with the agenda. The report was updated to record that the street lighting is now working.
11473 Emergency Plan
Councillor Sandiford was not present at the meeting and no update was available.
11474 Items for Information

1. Councillor Ribbons advised of a website www.maketheairfair.org which gives a template for a letter to Ofcom- this can be signed to show support of a 30% cap on mobile spectrum holdings.
2. The Clerk reported that Mr Laws has identified some repairs as being necessary to the playground.
3. Councillor Mason advised that some residents have had problems with their water supply (because of a burst pipe).
11475 Suggestions for Future Agenda Items
None.
11476 Date of Next Meeting
It was noted that the date of the next meeting is Monday, 6th February 2017 at 7.30pm. Items for the agenda and reports to reach the Clerk before 1st February.
Sue D. Hayward
Deputy Clerk to the Council