Latest Agenda

SILVERDALE PARISH COUNCIL

Councillors are hereby summoned, and members of the public are invited, to attend a
Parish Council Meeting on 6th September 2021 at 7.00pm, to he held in The Institute on Spring Bank, Silverdale, for the purposes of the following Agenda:

AGENDA

1. To receive apologies for absence.

2. To receive declarations of Members’ interests relating to any items appearing on the agenda.

3. To approve the Minutes of the Parish Council Meeting held on 2nd August 2021.

4. To receive information about matters arising from the Minutes of previous meetings, not covered by the Agenda.

5. To receive a Police report if available.

6. To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.

7 To receive a report of any relevant matters by City Councillor June Greenwell.

8 To receive a report of any relevant matters by County Cllr. Phillippa Williamson.

9 To receive verbal reports from any meetings attended by Members, or the Clerk (verbal reports are only acceptable where no decision, or action, is required).

10 Planning Matters:
a) To note that the following Planning Applications were dealt with under the provisions of Standing Order 25:
• 21/0141/TPO Gibraltar Farmhouse, Lindeth Road Proposal : x2 Ash – Fell x 8 Ash – Pollard. – No objections.
• 21/00901/FUL: Ivy Bank, Lindeth Road, Silverdale. Erection of part two storey and part single storey side and rear extensions. Responded as follows: The only objection to this is that there seems to be a lot of trees being removed and this should be mitigated.
• 21/0162/TPO Woodlands Hotel, Woodlands Drive. T55 Sycamore – fell, T56 Sycamore – fell. (Emailed 25/8/21) – No objections.

b) To consider the following Planning applications:
• 21/01017/VCN 9 Emesgate Lane, Silverdale. Proposal : Change of use of dwelling house ground floor (C3) into a shop unit (A1) and cafe unit (A3) (pursuant to the variation of condition 4 to extend the opening hours and the removal of condition 6 to allow outdoor dining to the front)

11 To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:
• To have the verges trimmed on Slackwood by A Graves, as last time; approached whilst out on another job, £30 + vat. (TB,JB,MF)
• To enter into a 3 year agreement to lease 3 toilet roll dispensers from Tork. (JB, MF, SH)
• To have the men’s urinal blockage cleared by Richard Salt at approx. £70+vat. Tap replaced if necessary, £40 + vat. (Tap wasn’t necessary) (JB, MF, SH)

12 Insurance. To approve the insurance cover for 2021-22 through Came and Company as emailed to Cllrs 31/8/21, at a cost of £1364.94 per annum. (Pre- offer information check 8/7/21)

13 Working Groups & Streetscape Matters (except Playground)
n.b. Action can only be authorised if a report has been provided to Council by 30th August.
a) To consider putting up signage at Woodwell, saying “No Overnight Stays”.
b) To receive a verbal report of progress on the “Welcome Back Fund including the new Website, Transport plan and Christmas Decorations from Cllr. Unsworth.
c) To note that the Street Decorations Group’s report was circulated 24/8/21 and make any comments.
d) To note that the Tender Documents Group report was circulated 25/8/21 and make any comments.
e) To note that theTransport Management Plan update was circulated 28/8/21 and make any comments.
f) Toilets. To authorise the expenditure of £792.13 net to come out of the toilet budget as The Welcome Back Fund will not cover the Electrical work necessary.
g) To note that the Traffic Management Plan, together with observations from Lancashire Constabulary and Lancashire County Council, has been sent for comments by RSPB, NT AONB and Silver Sapling. (28/8/21)
h) SPIDs. To note a copy of the update from County Highways was circulated 28/8/21. To decide what to do with the old SPID which is no longer useful.
i) To note that an additional Working Group – Shuttle Bus – has been formed (Cllr Bennett, Cllr. Greenwell, Cllr. Fletcher) to examine medium and long-term options to the shuttle bus.

14 Playground – To receive a report on any urgent actions that have been taken and to consider any other issues raised in either the Lancaster CC quarterly, or Parish weekly inspections.

15 Finance
(a) To conduct the monthly check of all money received by the Council (bank statements to be inspected by a Member who is not a Bank Signatory, or more than one such Member) and record the sum held in the current account.
(b) To authorise payment and sign cheques for the following accounts:
• EDF, toilets, £28, bacs
• EDF, clock, £16 bacs
• Waterplus, toilets, £48.17 bacs
• Came & Company, insurance, £1364.94 cheque
• Great Oaks Tree Services, Playground contractor, £643.20 cheque
• iclean, toilet cleaning £251.55 cheque
• John Bennett, cable ties, £14.56 cheque
• PKF Littlejohn LLP, external accountant, £240 cheque
• R E Salt & Co Ltd, toilets, £40.20 cheque
• D Wain, contractor, amount still to be invoiced.

(c) To consider the 2022-2023 funding required for projects; additional to the Annual costs of running the Council; to be taken into account for the budget/precept request.

(d) To consider paying for the printing of the Village Directory 2022 at a cost up to £700 – the money to come out of unexpected expenditure.

(e) To note the External Audit has been approved and the Annual governance and Accountability Return is available for inspection by any local government elector of Silverdale on application to the Clerk. Details are also on the Parish Council website.

16 Correspondence
To consider the following items of correspondence received since the last meeting and to determine what, if any, action should be taken:
a) SLDC weekly update emailed 28/7, 4/8, 11/8, 18/8.
b) To notify of the Regulation 18 Consultation Climate Emergency Review of the Local Plan for the District being available. (Plan period 2011-2031) (Emailed 27/7/21)
c) Notice of a public consultation, asking for views about police and crime priorities across Lancashire to help inform a new Police and Crime Plan; until 6th September. (29/7/21)
d) Nalc writes about the Government’s call for evidence of a National Resilience Strategy and poses many questions. (See email of 29/7/21)
e) A response from Highways regarding “Quicksand Pool Bridge” poor sight-lines as raised by the Parish Council. (Emailed 29/7/21)
f) Lancashire Fire and Rescue wish to share with you their Community Risk Management Plan Consultation which covers the next 5 years. (Emailed 317/21)
g) Trading Standard Alerts (Emailed 7/8/21)
h) Highways respond regarding the road closure on the corner of Hollins Lane and Lindeth Road to say the timing cannot be re-arranged but access to Gibraltar farm will be possible.
i) Climate Emergency Public Consultation information. Ends 17/9/21. (4 copies supplied by Post)
j) SELRAP news. (12/8/21)
k) Lancaster City Council provides information and seeks views through a short survey about it’s ambition to provide toilets with changing facilities for the severely disabled members of the community. (Emailed 13/8/21)
l) Morecambe Bay partnership introduces Sarah Mason who has started work as their new Chief Executive. (Emailed 13/8/21)
m) LALC writes about ‘Power for People’. (Emailed 18/8/21)
n) Information regarding the Government’s pioneering hydrogen demonstration projects which are proving that hydrogen can help to decarbonise heat. (Emailed 22/8/21)
o) The Care Quality Commission (CQC) carried out an unannounced inspection of the Trust’s urgent and emergency care services, surgery, and maternity services at the Royal Lancaster Infirmary (RLI), Furness General Hospital (FGH) and Westmorland General Hospital (WGH) in April and May 2021. The report has now been published and shows concerns. (Emailed 22/8/21)
p) Regeneration support gives details of their latest consultations which may be of interest to the Council. (Emailed 24/8/21)
q) A resident requests information regarding the Council’s trials to improve the parking situation in the village and asks what information has prompted the action which has been taken by the Council. (Emailed to Cllrs. 30/8/21)
r) A resident has reported that the fence erected at the roadside against No 4A Bottoms Lane appears to conflict with planning regulations regarding height and asks if SPC has been informed of any planning application. (via Cllr. Fletcher)
s) A resident at The Quilliet; the group of 4 terraced houses opposite Silverdale Train Station; would like to express concern about the increasingly hazardous nature of the parking on Red Bridge Lane directly opposite the entrance to the properties. (Emailed 30/8/21)

17 To record the agreement for the expenditure of £595 for the cost of the Tree Inspection with Cumbria Tree Surveys. (via Cllr. Bond)

18 Highway Drainage. To receive an update from Cllr. Ferguson regarding the flooding on Lindeth Road.

19 To discuss arrangements for Remembrance Day.
20 To consider writing to Northern Rail referring to the incident at Silverdale Station to ask if the CCTV at Silverdale station is working and fit for purpose. If so, may we see the footage from the night in question. (See emails of 30/8/21)
First Responders. To record the situation with the service at present from Cllr. Ferguson.
21 To note any “Items for Information” (no decisions or action permitted)
22 To receive items for consideration for a future agenda.
• Set the meeting dates – November.
• Consider the review of the Contractor and Toilet Tender documents.

23 To note that the date of the next meeting is 4th October 2021. Items for the agenda and copies of reports, to reach the Clerk before 28th September.

Signed:

Denise Challenor, Clerk to the Council Tel. 01524 761824