Latest Agenda

Councillors are hereby summoned, and members of the public are invited, to attend an ordinary Parish Council Meeting on Monday 3rd October 2022 at 7.00pm, at The Institute, Spring Bank Road, Silverdale, for the purposes detailed in the following Agenda:

1. To receive Apologies for Absence.

2 To receive Declarations of Members’ interests relating to any items appearing on the agenda.

3 To approve and sign the Minutes of an Ordinary Council Meeting held online on 5th September 2022.

4 To receive information about matters arising from the Minutes of previous meetings, not covered by the Agenda.

5 To receive a Police report if available.

6 To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.

7 To receive a report of any relevant matters from City Councillor June Greenwell.

8 To receive a report of any relevant matters from County Councillor Phillipa Williamson.

9 To receive verbal reports from any Meetings attended by Members, or the Clerk (verbal
reports are only acceptable where no decision, or action, is required).

10 Planning Matters:
a) To note that the following Planning Applications were dealt with under the provisions of Standing Order 25:
• 22/0153/TPO. Keepers Green, Red Bridge Lane. Proposal : Silver Birch (T1) – fell tree due to disease.(Emailed 2/8/22)
b) Planning Applications:
• 22/00991/FUL 27 St Johns Avenue. Demolition of existing conservatory, erection of a two storey rear extension and installation of windows at first floor level. (Emailed 24/9/22: Amendment to previous plans – observations by 7th October)

11 To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25.
• Reported the presence of Japanese Knotweed in the Masonic Hall car park to City Council.

12 Finance
(a) To conduct the monthly check of all money received by the Council: (bank statements to be inspected by a Member who is not a Bank Signatory, or more than one such Member.)
LALC subscription refund £17; L City Council, for toilets £2694.05.
Balance current ac.19/9/22, £74087.77
(b) To authorise payment and sign cheques for the following accounts.

• Great Oaks Tree Services, contractor, £1038 cheque 622385
• EDF energy, toilets, £16 bacs
• EDF energy, clock, £23 bacs
• Thomas Graham Ltd., toilet supplies, £131.99, 622386
• J Bennett, paint, brushes, £89.13, 622387
• Royal British Legion, 2 poppies, £34 cheque 622388
• Daniel Bold, Arboricultural Inspection/report, £625 cheque 622388
• R E Salt Ltd., toilet repair, £80.40 cheque 622389
• L D Challenor, salary/expenses 3 months, £1307.22 cheque 622390
• K Lambert, salary/expenses 3 months, £485.52 cheque 622391
• HMRC paye for LDC £302.82, cheque 622392
• Iclean, toilets, ££345.80 cheque 622393

(c) To inform members that they will be entitled to receive a payment of £25 (Basic Parish Allowance) for the financial year, next month. Anyone not wishing to receive this allowance please inform the Clerk in writing.

(d) To receive the Financial Summary of Accounts. (Emailed 27th October 2022)

(e) To note the conclusion of Audit and end of period of public rights.

13 To consider the following items of correspondence received since the last meeting and to determine what, if any, action should be taken:
a) SLDC weekly planning update (emailed to Cllrs.31/8,7/9, 14/9, 22/9/22)
b) Parish Online Newsletter (Emailed 31/8/22)
c) News of Upgrading Networks and infrastructure, 15th September. (Emailed 1/9/22)
d) Several letters complaining about camper vans and rubbish at Shore Road and the lack of facilities. (Received following the bank holiday)
e) Councillors from neighbouring parish and town councils in the Lancaster area are invited to discuss the latest issues affecting our residents, engage in shared learning exercises to see how other councils are delivering positive outcomes for their communities, and discuss how we can work more closely with Lancaster City Council and Lancashire County Council to build a more inclusive relationship and provide our residents with a stronger voice. (Emailed 13/9/22)
f) Clerk & Councils Direct publication
g) St Johns School wonders if the biodiversity grant if awarded could fund some hedgehog boxes. (See email of 15/9/22)
h) County Council enquire whether Silverdale Parish Council could supply some ‘Warm and Welcoming Publicly Accessible Spaces’ for those in need this winter. Form to complete if applicable. (Email 15/9/22)
i) A resident writes about the use of Silver Sapling campsite for outside events becoming a noise nuisance. (Emailed 20/9/22)
j) LALC are pleased to confirm that the next annual Lancashire Parish and Town Council Conference will take place on Saturday 12 November 2022 in The Exchange at County Hall, Preston beginning at 9.30am.
k) LALC holds a session which will overview the climate emergency and introduce the basics of neighbourhood planning. 7 – 8.30pm 4th October; book on (Email 25/9/22)

14 Working Groups & Streetscape.
n.b. Action can only be authorised if a report has been provided to Council by 27th September.
a) Emergency Plan.
• To review actions for maintenance of equipment and emergency situations.
• Emergency Plan review. (Emailed 12/9/22) To suggest any changes.
b) Highways. To note the need for the roadside debris to be cleared.
c) Toilets.
• To note the toilet staff did not work on 19th September in respect of it being the date of the Queens funeral.
d) Website/IT. To note for the budget; the amount needed for the running of the website next by the proposed new provider £275 +vat increasing annually to £440 by the end of year 5.
• To discuss how to put new Councillors emails onto the system and group emailing address and ensure how we have someone who can perform this function.
e) Car Parking. To authorise the circulated letter to Telereal Trillium and BT about obtaining the land at Gaskell Close, for a car park.
f) Woodlands To consider the Woodland report (20/9/22) and approve the actions needed.
g) SPID to consider what help and possibly safer footsteps can be provided for Dave’s job of moving the SPID to different locations
h) Noticeboards – To update on purchase.

15 Remembrance Day. – To confirm and record arrangements necessary for Remembrance Day Memorial Service.

16 Watering Places
• To authorise the general clearance of Bank Well, and Woodwell in November/December at a total cost of £260 + vat.
• To arrange to do a Risk Assessment of all the ‘Wells’ for the Insurance company before the Council’s policy can be invoiced and renewed and to note that any events such as a bonfire would need a separate risk assessment and the Insurance company to be informed.

17 To consider the proposal to change the ‘Standing Orders’ to state that the day of the Parish Council meetings will be on Tuesdays from January 2023.

18 Playground
a) To receive a report on any urgent actions that have been taken and to consider any issues raised in either the Lancaster CC quarterly, or Parish inspections.
b) To review actions necessary, if any, to prevent unauthorised access to the bowling club grounds through the playground fence.

19 To review the Actions Summary from September and our Parish contractors Job list.

20 To note any “Items for Information” (no decisions or action permitted)

21 To receive items for consideration for a future agenda.

22 To note that the date of the next meeting is 7th November 2022. Items for the agenda and reports, to reach the Clerk before 27th October.


Denise Challenor, Clerk to the Council Tel. 01524 761824