Latest Agenda

SILVERDALE PARISH COUNCIL

Councillors are hereby summoned, and members of the public are invited, to attend the Annual Parish Council Meeting on Thursday 9th May 2019 at 7.30pm, in the Silverdale Institute, Spring Bank, Silverdale, for the purposes detailed in the following Agenda:

1 To witness the signing of the Declaration of Acceptance of Office of the newly elected Councillors.

2. To elect the Chairman of the Council, and to witness the signing of the Declaration of Acceptance of Office.

3 To elect the Vice Chairman of the Council.

4 To receive Apologies for Absence.

5 To consider the Co-option of two further members to comply with the regulations and to witness their signing of their Acceptance of Office.

6 To receive Declarations of Members’ interests relating to any items appearing on the agenda.

7 To approve the Minutes of the Meeting held on 1st April 2019.

8 To receive information about matters arising from the Minutes of previous meetings, not covered by the Agenda.
• Co-op Delivery waiting Restrictions.

9 To receive a Police Report

10 To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.

11 To receive a report of any relevant matters from the County Councillor.

12 To meet the new the City Councillor.

13 To elect members of committees and representatives to other organisations. (List provided below)

14 To receive verbal reports from any meetings attended by Members, or the Clerk.

15 To consider: LALC offers of training for new Councillors and Effective meetings – cost to be met by Parish Council. (Details emailed to Cllrs. 15/4/19)

16 To consider the following items of correspondence received since the last meeting and to determine what, if any, action should be taken:
a) SLDC Weekly planning update. (To Cllrs. 30/3 & 3/4, 12/4, 17/4, 26/4 & 1/5)
b) ‘Open Spaces’ write to suggest having a field day on 6th July 2019. (Emailed to Cllr. 1/4)
c) A resident writes about underground problems in Emesgate Lane and supplies a copy of a letter sent to Highways. (In April’s mail pouch circulating 1/4/19)
d) Rural Services Bulletin. (Emailed to Cllrs. 2/4 & 12/4/19, 30/4/19 & 2/5/19)
e) Notice of Adoption of the Development Management Policies DPD and the Arnside & Silverdale AONB DPD. (Emailed to Cllrs. 3/4/19)
f) Northwest Coastal access monthly update. (Emailed to Cllrs. 12/4/19 & 26/4/19)
g) LALC supplies trading standards leaflet containing warnings about bogus callers and booking form for the Spring Conference on 15/6/19, at £35 per head. (To Cllrs. 12/4/19). Also Dementia week Poster (2/519)
h) Lancashire County Council write to enquire whether Silverdale wishes to opt into their Public Rights of Way scheme this year – deadline 17/5/19. (Emailed to Cllrs. 12/4/19)
i) Calor Gas Community Fund invite applications for a grant of up to £5000.(To Cllrs.12/4/19).
j) County Cllr. Williamson informs of £3m which if available to provide grants to improve village buildings. (Emailed to Cllrs. 14/4/19)
k) Mobile phone coverage communication from David Morris MP. (Emailed to Cllrs. 17/4/19)
l) Notification that part of Cragg Road, Warton will be closed 28-30 May. (Emailed to Cllrs. 18/4/19)
m) Notification of overnight closure of Burton Road, Warton for bridge repairs, 28-30 May. (Emailed to Cllrs. 18/4/19)
n) OS Public Sector Mapping Agreement News. (Emailed to Cllrs. 18/4/19)
o) LCR publication.
p) Mallatite write about supplying electrical points for charging cars in the village. (Emailed to Cllrs. 29/04/19)
q) Lancaster County Council supply Notices of Confirmation of the Orders and their respective order maps with regard to public footpath No. 14, Browns Houses to Lindeth Road. On the noticeboard from 2/4/19, copies from Director of Corporate Services/Ms Laura Sales, Lancashire County Council, Preston for £1.

17 Planning Matters:
(a) To note that the following Planning Applications were dealt with under the provisions of Standing Order 25:
• 19/00353/FUL 14 Shore Cottages. Erection of a part single part two storey rear extension, construction of a porch to the front elevation.
• 19/00354/FUL 16 Shore Cottages. Erection of two storey rear extension.
• 19/0381/FUL 3 Bottoms Barn. Erection of a single storey rear extension.
• 19/00388/FUL Croziers Croft, Moss Lane Creation of a new driveway and erection of associated fencing.
• 19/00212/FUL Ivyleigh, Woodwell Lane. Erection of a single storey rear extension, single storey outbuilding and porch.
(b) To consider the following Planning Applications:
• 19/00488/FUL Site of Former Garden Centre and Tearoom, Lindeth Road. Demolition of tearoom and erection of a two storey dwelling, with associated landscaping and creation of a new vehicular access point.

18 To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:
25(a) Parish Council Property and Functions
25(b) Non-Parish Council Property and Functions

19 Streetscape
• To consider an updated survey report on the current condition of all the Parish Benches, following the recent works and to consider a proposal for a next phase of actions
• To consider a request regarding the bench at Woodwell which is dedicated to Nell Redhead: Can a new plaque be placed on the seat by the family to also remember an aunt who has recently died?
• To ascertain the Council’s opinion of the Friends of Silverdale Station proposed piece of Art for the railway electricity box, as per design emailed 30/14/19.
• To give an update on Lighting issues.
• To explain progress regarding the Defibtillators.

20 External Works Progress Chart
• Highways inform the County Council that the sign on the junction of Slackwood Lane and New Road which is causing a sight hazard, will be re-sited over the next 3 months.
• Highways inform that they have trimmed Slackwood and Stankelt Road; advertised proposed co-op parking notices and will attend to sewerage leak on the shore w/c 23/4/19
• Dangerous stretch of coastal footpath – AONB’s help sought .

21 Playground Matters
• To receive a report on any urgent actions that have been taken and to consider any remaining issues raised in either the Lancaster CC quarterly, or Parish weekly inspections.
• To decide on the Zip-Wire Maintenance issues. (Roller replacement)
• To consider the purchase of, and possible sites for adults outdoor gym equipment.

22 Finance
(a) To conduct the monthly check of all money received by the Council (bank statements to be inspected by a Member who is not a Bank Signatory, or more than one such Member)
• Precept – £33961.00
• Vat refund HMRC – £1945.24

(b) To authorise payment and sign cheques for the following accounts:.
• Mr P Williams, toilet duties/bag replacing, £234.17, SO 1.
• Envirocare, contractor, £312 cheque
• Tim Lambert, contractor, £520 cheque
• Malcolm Richardson, internal audit £104.50 cheque.
• Wel Medical Ltd. Defib’ cabinet, 1st Responder Fund, £557.94 cheque
• Defib Central Ltd., Defibrillator, 1st Responder Fund, £1207.80 cheque
• Biobag Ltd., doggy bags, £130.74, cheque
• LALC , subscription, £332.96 cheque
• Flag Membership, £10, cheque

(c) Audit Matters
• To approve the accounts, consider the internal auditors comments on Section 3; Approve and sign section 1 and sign and section 2 of the Annual Return.
• To note the changes to the Asset Registers 2018-2019 and 2019-2020.
(d) To confirm that the power supply to the toilets will continue to be provided by British Gas on a 2 year fixed price contract starting 4th July 2019 ending 4th July 2021 and it’s 100%. renewable energy. To note that the energy bills will be sent monthly from 16th May 2019.

23 S137 Grants
• To consider granting a S137 grant to PoMS for printing; cost £120. (Emailed to Cllrs. 2/4 & response regarding suitability of the grants to Cllrs. 12/4/19)

24 To receive a Community and Resilience Group update.
• SPIDs – quotes received. (Pandora emailed on 2/4/19 and SID Signs on 29/4/19)
• Update on Emergency Plan and allocation of administrative duties.

25 To receive a Healthy village update
• Defibrillator update

26 To note that the Deputy Clerk and Clerk have both had their appraisals and receive any relevant information regarding them.

27 Financial Regulations. To note that following the change to the Financial Regulations, proposed in the February meeting were considered and Approved at the Parish Council meeting held on 4th March 2019.

26 Standing Orders. To note that the Standing Orders were reviewed at the Parish Council meeting held on 4th March and Approved without amendment at the Parish Council meeting held on 1st April 2019.

28 Website..To confirm that Mr S Lamb is willing to accept the invitation to continue as IT consultant for the website on the same terms year by year until 1/6/22.
• To comment on Mr Lamb’s suggestions regarding the Digital Accessibility regulations. (Emailed to Cllrs. 1/5/19

29 To note any “Items for Information” (no decisions or action permitted)
To receive items for consideration for a future agenda.

30 To note that the date of the next meeting is Monday 3rd June 2019. Items for the agenda, to reach the Clerk before 24th May.
Signed:

Mrs L D (Denise) Challenor
Clerk to the Council, Tel. 01524 761824

Parish Council Duties:
GDPR (Data Protection Officer)
Health and Safety – Group
Woodland Working Group
Wells and Quarries
Road Safety
Sports and Recreation
Defibrillator (InstallationsCare/Records)
Playground
Emergency equipment and operating plans – Group
Streetscape – Clock, seats, bus shelter, noticeboards etc.
Highways – Liason with LCC

Representatives to outside organisations:
Morecambe Bay Partnership
Lancaster and District Sustainable Transport Forum
Silverdale United Charities
Mansergh’s Charity
AONB Executive Committee.
LAPTC – Lancaster Area Committee
Archbishop Hutton Trust (changes to Ray Halliday, 732391)
The Institute
Friends of Silverdale Station