Silverdale Parish Council

SILVERDALE PARISH COUNCIL

Councillors are hereby summoned, and members of the public are invited, to attend the Annual Parish Council Meeting on Thursday 4th May 2017 at 7.30pm, in the Silverdale Institute, Spring Bank, Silverdale, for the purposes detailed in the following Agenda:

1 To elect the Chairman of the Council, and to receive his Declaration of Acceptance of Office.

2 To elect the Vice Chairman of the Council.

3 To receive apologies for absence.

4 To receive declarations of Members’ interests relating to any items appearing on the agenda.

5 To approve the Minutes of the Meeting held on 3rd April 2017.

6 To receive information about matters arising from the Minutes of previous meetings, not covered by the Agenda.

7 To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.

8 To receive a report from City Councillor Nigel Goodrich.

9 To receive the Police Report/new vandalism to toilets.

10 To receive verbal reports from any meetings attended by Members, or the Clerk.

11 To consider the following items of correspondence received since the last meeting and to determine what, if any, action should be taken:
a) Minutes AONB 15/3/17 plus invitation to Apple Day 30/9/17. (Emailed to Cllrs. 30/3/17)
b) Information about Parliament Week, 13 to 19th Nov. (Emailed to Cllrs. 7/4/17)
c) J Johnston replies to the Co-responders request. (Emailed to Cllrs. 13/4/17)
d) Lucy May writes about Natural England’s attempts to protect birds in the area and invites communication. CumbriaMarineSPA@naturalengland.org.uk (Emailed to Cllrs. 21/4/17)
e) A resident writes to ask the Council to fund the pruning of some overhanging trees on Burton Well Lane. (Emailed To Cllrs. 23/4/17)
f) L City Council writes to inform the Council about Pre-application Planning advice. (Emailed to Cllrs. on 24/4/17)
g) Copy of Keith Reed’s letter to the planning department. (Emailed to Cllrs. 25/4/1/7)
h) HAGs brochure
i) LCR publication.

12 Planning Matters:
(a) To note that the following Planning Application was dealt with under the provisions of Standing Order 25a, and comments made as indicated:
• L/2016/1044 Former Leeds Children’s Holiday Home. An extension of time has been granted to allow for amendments to the proposal. – 17 Strong letters of objection circulated to members of planning committee.
• 17/0036/TPO Burton Well Lane. Prune trees along Burton Well Lane.
• 16/01338/FUL Green Ridge, 16, The Row, Silverdale. Construction of a dormer extension to the rear elevation. (Emailed to Cllrs. 6/4/17)
• 17/00370/FUL Hawthorn Bank, Cove Road. Erection of a stable block with extension to access track. . (Emailed to Cllrs. 6/4/17)
• 17/0046/TPO Woodland Hotel, Woodlands Drive. Trimming of overhanging branches.
(b) To consider the following Planning Applications:
• 17/00415/CU 9 Emesgate Lane. Change of use of dwellinghouse ground floor (C3) into a shop unit (A1) and cafe unit (A3). (Emailed to Cllrs. 25/4/17)
• 17/00394/CU Barn Opposite Far Waterslack, Waterslack Road. Demolition of existing outbuildings and part of barn to facilitate the change of use of agricultural barn to dwelling (C3) erection of a porch to the rear, construction of a new boundary wall, alterations to existing access point and associated landscaping. (Emailed to Cllrs. 25/4/17)
(c) To note the following decisions notified by Lancaster City Council: None.

13 To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:
25(a) Parish Council Property
• Tim Lambert asked to repair vandalism to public toilet door
25(b) Non-Parish Council Property and Functions
• Letter to Fire Service re Co-responders

14 To elect members of committees and representatives to other organisations. (List provided below agenda)

15 Finance
(a) To conduct the monthly check of all money received by the Council (bank statements to be inspected by a Member who is not a Bank Signatory, or more than one such Member)
• Precept by BACS £30942.00,
• Silverdale Children’s Playground £290.59,
• Wayleave (one-off) payment for Methodist Church site £768.

(b) To authorise payment and sign cheques for the following accounts:.
• Gaskell Memorial Hall, AGM, £30
• Philip Richardson, for seats £408
• T Lambert, contractor, £294.30
• njo Technology Ltd., Emergency Plan, £1837.20
• Mr J Bennett, bench parts, £21.80
• Malcolm Richardson, internal audit £100.
• Tim Lambert, Parish Contractor, £294.30
• Mr P Williams, toilet duties, £230, SO
• Envirocare, contractor, £199.99 SO

(c) To approve the Accounts 2016-17 (emailed to Cllr’s 18/4/17))
• To acknowledge that the accounts have been returned from the internal auditor.
• To complete and sign the Annual Governance Statement of the Annual Return ending 31/3/17
• To sign the Accounting Statements 2016-17. (Emailed to Cllr’s 21/4/17)
• To receive information that these are required to be posted on the Parish Council’s website prior to the inspection period which commences on 7/6/17.

16 To consider the tenders for Grass Cutting and Contractor work for 18/5/17 to 17/5/18. Attached

17 To discuss the results of the Sports Committee meeting. (Minutes to Cllrs 10/4/17)

18 External Works report no. 7. Review of plans/information from Lancashire CC and Lancaster CC regarding verge maintenance and gully maintenance. Attached

19 To have an update on the Emergency Plan.

20 To sign Electricity Northwest’s new Wayleave agreement relating to electricity apparatus underground on land on Bradshaw Gate. (Information emailed 10/4/17)

21 To consider the proposal emailed 4/04/17 regarding Rick Shaw from North West Ambulance Service teaming up with a parish event to gain a platform to canvass for First-Responders.

22 To further discuss the giving of a S137 grant for the Food Festival. (Emailed further information to Cllrs. 9/4/17)

23 To discuss the painting of the clock tower and repair to the cobbles.

24 To note any “Items for Information” (no decisions or action permitted)

25 To receive items for consideration for a future agenda.

26 To note that the date of the next meeting is Monday 5th June 2017. Items for the agenda, to reach the Clerk before 29th May.
Signed:
Mrs L D (Denise) Challenor
Clerk to the Council, Tel. 01524 761824

Representatives to outside organisations:
Morecambe Bay Partnership
Lancaster and District Sustainable Transport Forum
Silverdale United Charities
Mansergh’s Charity
AONB Executive Committee.
LAPTC – Lancaster Area Committee
Playground Committee
Archbishop Hutton Trust (changes to Ray Halliday, 732391)
The Institute
Woodland Working Group

4th May 2017
11565 Un-confirmed Minutes of the Annual Parish Council Meeting of the Silverdale Parish Council held in the Silverdale Institute on Thursday, 4th May 2017.
11566 Present: Councillors J. (John) Bennett, T.G. (Terry) Bond, A.J. (Tony) Houghton, K. (Keith) Palmer, N. (Nigel) Ribbons and D. (David) Sandiford, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, City Councillor N. (Nigel) Goodrich and 4 members of the public.
11567 Election of Chairman
RESOLVED that Councillor Bennett be elected as Chairman. Councillor Bennett signed his Declaration of Acceptance of Office and took the Chair.
RESOLVED that Standing Orders be suspended whilst Councillor Bennett, on behalf of the Members, thanked Councillor Bond for his achievements during the ten years he has been in Office.
11568 Election of Vice-Chairman
RESOLVED that Councillor Houghton be elected as Vice-Chairman.
11569 Apologies for Absence: Councillors S.L. (Shirley) Mason and P.N. (Paul) Williams.
11570 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
None.
11571 Minutes of the Previous Meeting
The minutes of the Ordinary Meeting held on Monday, 3rd April were approved then signed by the Chairman.
11572 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
10914 – Councillor Ribbons advised that B4RN requires permission for Wayleaves for Bankwell which Members RESOLVED to grant.
11462 – Councillor Houghton reported that he had seen someone taking photographs on the shore in connection with the visual impact of the proposed building of a ventilation island in the Bay by the National Grid. He noted that the visual impact would be greater from high spots in the village than at sea level. The photographer had said that the parish council would have been consulted about the visual impact, but Members confirmed that, as far as they could recollect, they had not. RESOLVED that the Clerk find out more information with a view to Members requesting that photographs be taken from various points in the village from which they believe the ventilation island would have a visual impact.
11488 – Councillor Bond advised that he has yet to meet the Chairman of the Bowling Club on site to agree a location for the Community Public Access Defibrillator.
11495 – It was noted that the bench opposite The Royal has been re-fixed and the bench outside the Co-operative store is being well used. It was noted that the Clerk is to approach the WI for their contribution towards the repair of the bench – Councillor Bennett will let her know how much it is hoped they can contribute.

11517 – Councillor Bennett informed that the owner of the land at the access to Pointer Wood (by The Chase) has still not been identified and asked if any residents know who the owner is please would they advise the parish council as British Telecom needs consent for the siting of a cabinet there and B4RN also need consent for installing ducts for community fibre internet.
11547 – It was noted that the ‘road closed’ sign to the Cove has now been removed.
11548 – It was noted that the parish council made representations by letter to the South Lakeland District Council planning committee objecting to the planning application for static caravans at the Leeds Children’s Holiday Home site.
11556 – Councillor Bennett updated Members on the Library and Information Hub (the proposed name for which is now ‘Silverdale Community Library’). There has not been much progress on the lease etc. due to lack of responses for Lancashire County Council (Lancs. CC) for various reasons, however, Ms Jennifer Mein, Leader of Lancs. CC, has received a letter from the Department for Culture, Media and Sport advising of a possible inquiry into the closure of libraries and provision of alternatives under the Public Libraries and Museums Act 1964; the Library Working Group have agreed to draft a document requesting improvements to the building lease and library offer.
11557 – The Clerk has discovered that the two Santander standing order requests signed last month have gone astray. She has managed to cancel the one to HSBC Silverdale Children’s Playground, but must send a copy of the request to set up a new standing order to Mr Paul Williams; this means that his first standing order payment, which was due on 4th May for £230, has been delayed.
11573 Matters Raised by Members of the Public for Future Consideration
1. A resident has made an objection to the National Grid’s proposal to build a ventilation island in the Bay, because there are perceived safety issues due to the impact the island would have on tidal flow.
2. Problems with the bus service, particularly with tying in the bus times with the train service; it was hoped that they would be taken seriously by the newly elected Lancs. CC Councillor.
3. Agreement that the issue of road makings on the A6 is a matter for Lancs. CC and, again, it was hoped that this would be dealt with by Lancs. CC’s new Councillor.
4. Concern about incidences of vandalism and nuisance in the village – all of which have been reported to the police.
5. Councillor Bond was thanked for all his hard work during his time as Chairman of Silverdale Parish Council.
6. Members were asked about the mobile library service. [Councillor Bennett advised that, as far as he is aware, a mobile library service is still to be introduced for Silverdale.]
11574 Report from City Councillor Nigel Goodrich
Councillor Goodrich thanked Councillor Bond for his work as Chairman and referred to: 1. the junction of Nineteen Acre Lane and the A6 – he advised that road markings were due to be painted by the end of March and will raise the matter with the new Lancs. CC Councillor and with Yealand Redmayne Parish Council; 2. roads – he asked if the roads had been swept and the gullies unblocked. Members believe that the roads had were swept last week. However, they are doubtful that any gullies had been cleaned out. Councillor Bennett asked if a schedule for the clearing of gullies could be obtained along with the priorities for clearing them; 3. the possibility of the St. John’s site being identified for development – he advised that this will go to consultation; 4. the National Grid’s North West Coast Connections project – he will forward an email he has received about the plans to connect Moorside.
Councillor Goodrich asked if Members would like to invite Councillor Margaret Pattison, Portfolio Holder with responsibility for Markets, Voluntary Sector, Older People and Rural Affairs to a meeting. RESOLVED to invite Councillor Pattison to the July (or later) meeting.
11575 Update from the Community Police Officer
PC Massingham was not present at the meeting and his report wasn’t available; RESOLVED that the Clerk request an update on reported crimes. Councillor Bennett advised that he has reported the recent damage to the toilets and Councillor Bond reported that he is in contact with the police regarding the damage to and thefts from Silverdale Institute – he has been advised that the police are progressing with dealing with the crimes where they can. Councillor Bennett reminded everyone of the importance of reporting incidents to the police.
11576 Reports on any Meetings Attended by Members or the Clerk
None.
11577 Correspondence
Receipt of the following items of correspondence was noted:
(a) AONB – minutes 15/3/17 plus an invitation to Apple Day on 30/9/17;
(b) information about Parliament Week, 13 to 19th November;
(c) Mr Justin Johnston replies to the request for a Co-responders scheme in Silverdale;
(d) Ms Lucy May writes about Natural England’s attempts to protect birds in the area and invites communication. CumbriaMarineSPA@naturalengland.org.uk;
(e) a resident writes to ask the Council to fund the pruning of some overhanging trees on Burton Well Lane. RESOLVED that Councillor Bond draft a technical reply based on advice he has been given;
(f) Lancaster City Council (Lancaster CC) write to inform the Council about Pre-application Planning advice;
(g) copy of Mr Keith Reed’s letter to the planning department;
(h) HAGs brochure;
(i) LCR publication.
11578 Planning
(1) It was noted that the following planning applications were dealt with under the provisions of Standing Order 25a and comments made as indicated:
SL/2016/1044 Former Leeds Children’s Holiday Home. Demolition of camp buildings and siting of 25 static caravans pitches and manager’s dwelling and site reception. It was noted that an extension of time had been granted to allow for amendments to the proposal and that the parish council had sent a letter with strong objections to every member of the planning committee. Since the publication of this Council’s agenda the planning committee have met and refused the application. RESOLVED to contact all those who made representations to the planning authority now in preparation for raising objections should the applicant appeal the decision. Further RESOLVED to refer Mr Reed’s letter (in correspondence above) if/ when raising further objections.
17/0036/TPO Burton Well Lane. Prune trees along Burton Well Lane. NO PLANNING OBJECTIONS;
16/01338/FUL Green Ridge, 16, The Row, Silverdale. Construction of a dormer extension to the rear elevation. NO PLANNING OBJECTIONS;
17/00370/FUL Hawthorn Bank, Cove Road. Erection of a stable block with extension to access track. NO PLANNING OBJECTIONS;
17/0046/TPO Woodland Hotel, Woodlands Drive. Trimming of overhanging branches. NO PLANNING OBJECTIONS.
(2) The following planning applications were considered and comments made as indicated:
17/00415/CU 9 Emesgate Lane. Change of use of dwelling house ground floor (C3) into a shop unit (A1) and cafe unit (A3). NO PLANNING OBJECTIONS.
17/00394/CU Barn Opposite Far Waterslack, Waterslack Road. Demolition of existing outbuildings and part of barn to facilitate the change of use from agricultural barn to dwelling (C3) erection of a porch to the rear, construction of a new boundary wall, alterations to existing access point and associated landscaping.
No objections to the change of use or to the details of the building conversion. The wastewater system proposed, however, appears to be not compliant with the Environment Agency General Binding Rules due to the lack of a suitable tertiary treatment system. In view of the very close location of the site to the environmentally sensitive Silverdale Moss, it is suggested that the planning authority refers the matter to the Environment Agency for expert comment.
(3) It was noted that no decisions had been advised by Lancaster CC.
11579 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
25(a) Parish Council Property and Functions
It was noted that Mr Tim Lambert had been asked to repair the vandalism to the public toilet door and that a temporary repair has been carried out. RESOLVED to obtain quotations for the repair/ renewal of the door for consideration at the next meeting.
25(b) Non-Parish Council Property and Functions
It was noted that the Clerk has sent a letter to the Fire Service regarding the Co-responders Scheme.
11580 Election of Representatives etc.
RESOLVED that the following appointments be made for 2016/17:
Morecambe Bay Partnership – Unappointed;
Lancaster and District Sustainable Transport Forum – Councillor Williams;
Silverdale United Charities – Councillor Mason;
Mansergh’s Charity – Councillor Williams;
AONB Executive Committee – Councillor Palmer;
LAPTC (Lancaster Area Committee) – Councillor Bond;
Playground Committee – Councillor Bennett;
Archbishop Hutton Trust – Councillor Bond;
Silverdale Institute Committee – Unappointed. It was noted that Councillors Bond and Sandford have been elected as Trustees to the Institute,
Woodlands Management Group – Councillors Bond and Councillor Houghton.
11581 Finance
(a) Councillor Sandiford conducted the monthly check of all money received by the Council and found the records to be satisfactory. It was noted that there had been the following receipts: Precept – £30,942.00 (BACS); Silverdale Children’s Playground – £290.59; Wayleave (one-off) payment (British Telecom – in connection with the cabinet at the rear of the Methodist Church site) – £768.
(b) RESOLVED to authorise payment and sign cheques for the following accounts:
Gaskell Memorial Hall (Annual Parish Meeting) £30.00 (1259)
Mr Philip Richardson (seats) £408.00 (1260)
Mr Tim Lambert (contractor) £294.30 (1261)
njo Technology Ltd. (Emergency Plan) £1837.20 (1262)
Mr John Bennett (bench parts) £21.80 (1263)
Mr Malcolm Richardson (internal audit) £100.00 (1264)
Mr Paul Williams (toilet cleaning etc.) £230.00 (SO) (delayed)
Envirocare (contractor) £199.99 (SO)
(c) RESOLVED to:
1. acknowledge that the accounts have been returned from the Internal Auditor and to approve the Accounts for 2016-17;
2. complete and sign the Annual Governance Statement of the Annual Return for the year ending 31/3/17 – signed by the RFO and Chairman;
3. sign the Accounting Statements for 2016-17 – signed by the RFO and Chairman.
It was noted that the Accounting Statement and Governance Statement will be posted on the Parish Council’s website prior to the inspection period which commences on 7/6/17.
11582 Tenders
1. It was noted that four contractors (Greenfingers, Envirocare, Mr Steve Hull and Mr John Lawrence) have supplied tenders for grass cutting (St. John’s Avenue and Woodwell). RESOLVED to accept Mr Hull’s tender (£512 pa) with effect for 18th May for 12 months.
2. It was noted that three contractors have supplied tenders for Parish Contractor work, including playground inspections (Greenfingers, Mr Lawrence and Mr Tim Lambert). RESOLVED to accept Mr Tim Lambert’s tender (£3,600 pa) with effect from 18th May for 12 months.
3. It was noted that Envirocare’s tender for the playground (grounds maintenance) agreed in 2016 stands for another year.
11583 Sports and Recreation Committee
RESOLVED that Councillor Bond send a report to the parish magazine after a draft has been circulated and agreed with other Members.
11584 External Services Report
It was noted that this had been circulated with the agenda. Action regarding the unblocking of gullies has been recorded in 11574 above. It was noted that the authority for dealing with 2/16 (sewerage overflowing on Shore Road) is Highways (rather than the Environment Agency) and that Councillor Houghton had been told that the matter would be dealt with by the end of April, but this hasn’t happened. There were no new issues to be added to the report. RESOLVED that the Clerk contract Highways to enquire whether or not the culvert can be repaired at the same time as the level crossing work on 27th/ 28th May as the road will be closed then.
11585 Emergency Plan
Councillor Sandiford reported that low energy lighting has been installed at the Gaskell Hall and enhanced security arrangements have been made for the generator in the light of recent incidences of vandalism etc. Modifications are to be carried out on the wiring to allow for the connection of the generator and the low-level lighting. It is planned that the system will be ready before the beginning of September.
11586 Wayleave – Bradshaw Gate
RESOLVED to sign Electricity Northwest’s new wayleave agreement relating to electricity apparatus underground on land at Bradshaw Gate.
11587 First Responders/ Food Festival
It was noted that Mr Rick Shaw, from North West Ambulance Service, has suggested teaming up with a parish event to gain a platform to canvass for First Responders. The parish council has no events planned, however, it was noted that Mr Martin Humphrey is planning a Food Festival in the Gaskell Hall for 8th July and has applied to the council for a s137 grant to help with this. RESOLVED to pay for the cost of the hall hire for the Food Festival (about £120) on the proviso that the public has free admission and to request that a table be given at the Festival as a base for the First Responders to canvass for new members.
11588 Clock Tower
RESOLVED to ask Mr Lambert to look at securing the cobbles at the clock tower and ascertain if the work can be carried out in his contracted hours and also to ask him to assess the work involved to patch repair, prime the patched areas and re-paint all the clock tower.
11589 Items for Information
The Clerk advised that both she and the Deputy Clerk had had their annual appraisals and both were satisfactory.
11590 Suggestions for Future Agenda Items
1. A proposal to allocate any income from Wayleaves to the playground reserves.
2. Quotations for the repair/ renewal of the toilet door.
11591 Date of Next Meeting
It was noted that the date of the next meeting is Monday, 5th June 2017. Items for the agenda, to reach the Clerk before 29th May.

Sue D. Hayward
Deputy Clerk to the Council