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10th May 2007

8485 Un-confirmed Minutes of the Annual Meeting of the Silverdale Parish Council held in the Silverdale Institute on Thursday, 10th May 2007.

8486 Election of Chairman: Unanimously RESOLVED that Councillor Terence (Terry) Gerald Bond be elected as Chairman. Councillor Bond then signed the statutory Declaration of Acceptance of Office as Chairman of Silverdale Parish Council.

8487 Election of Vice-Chairman: Unanimously RESOLVED that Councillor Anthony (Tony) John Houghton be elected as Vice-Chairman.

8488 Present: Chairman – Councillor T.G. (Terry) Bond, Councillors S. (Susan) Fletcher, A.W. (Arthur) Graves, E. (Eve) Holden, A.J. (Tony) Houghton, J. (John) Taylor, P.N. (Paul) Williams, the Deputy Clerk – S.D. (Sue) Hayward, PC 1118 John Bassinder, PC 3488 Kath Bromilow, County and District Councillor S.M. (Sarah) Fishwick and 2 members of the public.

8489 Apologies for Absence: Mrs S.L. (Shirley) Mason (elected to hold office) and the Clerk – P.G. (Peter) Challenor.

8490 Declarations of Acceptance of Office
 The Deputy Clerk confirmed that all those Parish Councillors listed at Minute 8488 had signed the statutory Declaration of Acceptance of Office, witnessed by herself. Mrs S.L. Mason has been elected to hold office, but has not yet signed a Declaration and is not entitled to carry out any duties as a Councillor until such time as she has signed the form which has been posted to her by the Clerk.

8491 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda

8492 Minutes of the Previous Meeting
 The Minutes of the Ordinary Meeting held on Monday, 2nd April were approved and then signed by the Chairman.

8493 Appointment of Clerk
 The appointment of Mrs Vivienne Shiels as Clerk and RFO to the Council, with effect from 1st July, with an initial probationary period of 13 weeks, was confirmed.

8494 Election of Representatives etc
 RESOLVED that the following appointments be made for the year 2007 to 2008:
 (a)  Representatives to outside organisations:
 Social Services User Groups     Councillor Holden
 Morecambe Bay Partnership     Councillor Holden
 Lancaster and District Sustainable Transport Forum  Councillor Taylor
 It was noted that the Joint Parish Committee no longer exists.
 RESOLVED that the Deputy Clerk contact Mr Ralph Henderson, as one of the most recent Parish Councillors to have been a representative on Silverdale United Charities, to ascertain the current position regarding representation on this organisation.

 RESOLVED that the appointments to the following outside organisations be deferred to the next meeting:
 Mansergh’s Charity 
 AONB Executive Committee. (It was noted that the date of the next meeting of this  Committee is 25th July).
 LAPTC – Lancaster Area Committee
 Lune Valley Rural Housing Association 
 Churchyard Care Group    
 National Trust Local Committee 
 Carnforth Market Town Initiative Executive Committee. It was noted that the AGM is to  be held on Thursday, 15th May at 7.30pm in Capernwray Hall, Carnforth.
 Lancaster Area Rural Road Safety Committee 
 Chairman of Parish Plan Development Group

 (b) Unanimously RESOLVED that the following Members be elected to serve on the Internal Audit Committee: the Chairman and Councillors Houghton, Taylor and Williams.
 It was noted that this Committee must act independently of the Council, and the Chairman of the Parish Council should not be elected as Chairman of this Committee.

8495 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda

8496 Matters Raised by Members of the Public for Future Consideration

8497 Update from the Community Police Officer
 PC Bassinder gave a verbal update: (1) there had been one recorded crime in the last month, a villager had left her purse on the roof of her car and had then driven off, the purse had been retrieved by a member of the public but £10 was missing, (2) the police had met with 2 of the Directors from Ridgway Park School and progress had been made regarding an understanding as to how the school operates.
 PC Bassinder explained to the new Members the background to his attendance at parish council meetings which provides an opportunity for police matters to be discussed. Members raised the issue of inconsiderate parking e.g. outside Silverdale Primary School, on pavements and double parking, which can cause problems for emergency and other larger vehicles. It was noted that there was a problem with inappropriate routing of caravans during the Bank Holiday weekend, RESOLVED that PC Bassinder speak to the owners of the local caravan parks regarding this.

8498 Report from County and District Councillor Sarah Fishwick Councillor Fishwick gave a verbal report on the following: (1) the problem with rubbish at Gaskell Close, Councillor Fletcher has ascertained that the owner of the land concerned is the Royal Hotel, Councillor Fishwick will notify Lancaster City Council (Lancaster CC) of this in order that action can be taken, (2) Inspector Gary Roberts is the newly appointed Geographic Inspector for the Lancashire Constabulary, he will be looking at police presence in the area, (3) Councillor Fishwick had been re-elected as City Councillor for Silverdale ward. The turnout for the ward was 53%. There is no overall majority party for Lancaster CC where 14 seats are held by the Labour party, 12 by the Conservative party, 12 by the Green party, 12 by the Morecambe Bay Independent party, 5 by the Liberal Democrat party and 5 by Independents.

8499 Reports on any Meetings Attended by Members, or the Clerk
 Councillor Fletcher reported that she had met with Mr Paul Holgate regarding the playing field and that the entrance gate, 2 new benches and possibly a picnic bench are to be fitted in the next few weeks.

8500 Correspondence
 Receipt of the following items of correspondence was noted and any action determined as indicated:
 1.  Ridgway Park  –  acknowledgement.
 2.  Ridgway Park  –  willingness to attend meeting, but requests agenda first. RESOLVED that this matter be an agenda item for the next meeting.
 3.  Police  –  will investigate incident at Ridgway Park and report.
 4.  LFRS  –   IRMP available at www.lancsfire.gov.uk.
 5.  Lancs Partnership  –  Older Peoples’ Strategy available at www.lancashire.gov.uk/corporate/consultation/past/index.asp.
 6.  FLAG  –  Newsletter, April.
 7.  LPFA  –  Newsletter, Spring.
 8.  NALC  –  Legal Briefing re Model Code of Conduct.
 9.  NALC  –  Legal Briefing re Freedom of Information.
 10.  NALC  –  LCR, May.

8501 Planning
 (1)  It was noted that the following planning applications were dealt with under the provisions of Standing Order 25a, and comments made as indicated:
  07/00262/FUL – 8 Shore Cottages, Shore Road – erection of a single storey and a two storey extension to the rear: NO PLANNING OBJECTIONS.
  07/00514/FUL – Silverdale Golf Club – installation of two 1600 gallon water storage tanks: NO PLANNING OBJECTIONS.
  07/00462/FUL – 13 Emesgate Lane – demotion of existing outbuilding and conservatory and erection of a new conservatory to the rear: NO PLANNING OBJECTIONS.
  07/00503/FUL – 33 St. John’s Avenue – erection of a single storey extension to the rear: NO PLANNING OBJECTIONS. 

 (2)  The following planning application was considered and comments made as indicated:
  07/00529/FUL  –  7a Stankelt Road – erection of a single storey extension. PLANNING OBJECTIONS on the following grounds:
  1.  Lack of parking.
  2.  Concerns as to the height of the proposed extension.
  3.  The balcony is considered to be obtrusive – overlooking both sides.
  4.  Concerns about the structure of the wall which will affect the adjoining property. 

 (3)  It was noted that the following decisions had been advised by Lancaster CC:
  07/00100/FUL  –  Wallings, Cove Road  – renewal of 02/00241/FUL for the erection of a single storey rear extension to form bedroom: GRANTED.
  07/00088/FUL  –  Old Waterslack Farmhouse  –  erection of a garden summerhouse: GRANTED.
  07/00106/FUL  –  Hazelwood Hall  –  erection of a portico/balcony to serve apartments 6 and 9, and erection of a balcony to serve apartment 10:  GRANTED.
  TPO 151  –  3 Old Hall Cottages, Cove Road  –  various works: GRANTED.
  07/00222/FUL  –  9 Stankelt Road  –  construction of single storey extension to rear and raised sitting area: GRANTED.


8502 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
 25(a)  Parish Council Property and Functions
 25(b)  Non-Parish Council Property and Functions

8503 Annual Governance Statement
 RESOLVED to authorise the Chairman and the Clerk to enter “yes”, in answer to all questions, and to sign, the Annual Governance Statement (previously known as the Statement of Assurance), contained in the Annual Audit Return.

8504 Web Site
 RESOLVED to defer to the next meeting the authorisation of the expenditure of £200 to allow the web site to accommodate (1) the scanned photographs from the Millennium Commemorative Album, and (2) the minutes of meetings of the Parochial Church Council. RESOLVED that the Chairman find out the legal position regarding the publication of children’s photographs before this item is discussed further.

8505 End of Year Balance
 It was noted that the end-of-year  balance has been provisionally calculated at £22,977.78, and that this includes the funds set aside for payment of retirement gratuities to the Clerk and to the Deputy Clerk.  This figure cannot be confirmed until the final bank statement has been received and reconciled (note: the Alliance & Leicester Commercial Bank is now sending Statements on a quarterly basis, rather than monthly).  This report is to comply with Standing Order 15, but will be replaced with  the Statement of Accounts, to be approved by Council and then submitted to the External Auditor.

8506 Village Centre
 RESOLVED that this Council’s policy on the future design of the village centre be discussed at the next meeting. RESOLVED that the Clerk circulate any useful information regarding this matter with the next agenda in order to facilitate discussion.

8507 Finance
 (a)  Councillors Holden and Williams conducted the monthly check of all money received by the Council and found the bank statements to be satisfactory.
 (b)  Cheques for the following accounts were authorised :
  Morecambe Bay Partnership (beach cleaning equipment) 100.00 (206)
  Lancashire Playing Fields Association (subscription)   15.00 (207)
  Mr PG Challenor (salary and expenses)       tba (208)
  Mrs SD Hayward (salary and expenses)       tba (209)
  FLAG (subscription)      10.00 (210)
  Mr CJ Eden (travelling expenses)      6.40 (241)
  British Gas (electricity for Clock)    33.42 (242)
  Gaskell Memorial Hall (hire for Parish Assembly)    7.90 (243)
  Allianz Cornhill Insurance (insurance cover)        1,372.80 (244)
8508 Amenities Under Threat
 Nothing to report.

8509 Items for Information

8510 Suggestions for Future Agenda Items
 1.  An update on plans to reduce traffic speed (Councillor Williams).

8511 Date of Next Meeting
 It was noted that the date of the next meeting is Monday, 4th June 2007. Items for the agenda and copies of reports to reach the Clerk before Friday, 25th May.

Sue D. Hayward
Deputy Clerk to the Council

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