2017/06/05

SILVERDALE PARISH COUNCIL

Councillors are hereby summoned, and members of the public are invited, to attend a
Parish Council Meeting on Monday 5th June, 2017, in the Silverdale Institute, Spring Bank, Silverdale, for the purposes detailed in the following Agenda:

1 To receive apologies for absence.

2 To receive declarations of Members’ interests relating to any items appearing on the agenda.

3 To approve the Minutes of the Meeting held on 4th May 2017.

4 To receive information about matters arising from the Minutes of previous meetings, not covered by the Agenda.

5 To receive a routine local Police Report

6 To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.

7 New County Councillor – Cllr Phillipa Williamson
a) To note that Cllr Willamson sends apologies – she is unable to attend this meeting due to a long standing holiday arrangement. She has agreed to attend the next meeting and has been advised of all SPC meeting dates for this working year.
b) To consider the minutes of a meeting held with Cllr Williamson on 23rd May 2017. (Emailed to Cllrs 26/5/17)

8 To receive a report of any relevant matters by City Councillor Nigel Goodrich.

9 To receive verbal reports from any meetings attended by Members, or the Clerk (verbal reports are only acceptable where no decision, or action, is required).

10 Planning Matters:
(a) To note that the following Planning Application were dealt with under the provisions of Standing Order 25a:
• 17/0061/TPO Felling of 2 trees, land north of 12 Lindeth Road. – No objections
• Information relating to TPO 589 (2016) (emailed to Cllrs 3/5/17) plus a suggestion from a neighbour of the area suggesting a landscaped car park adjacent to Wood End and a resurfacing of Woodwell Lane. (Emailed to Cllrs 31/5/17)
(b) To consider the following Planning Applications: –
SL/2016/1044 Former Leeds Children’s Holiday Home. Demolition of camp buildings and siting of 25 static caravans pitches and manager’s dwelling and site reception. The SLDC Planning Committee have met and refused the application.- To consider what might be done to prepare for an appeal should this happen.
(c) To decide what action to take, if any, about the houses on Keepers Green near Silverdale Golf Club becoming holiday homes.

11 To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:
25(a) Parish Council Property
25(b) None Parish Council Property

12 Finance
a) To conduct the monthly check of all money received by the Council (bank statements to be inspected by a Member who is not a Bank Signatory, or more than one such Member). – VAT refund, £1671.19
b) To authorise payment and sign cheques for the following accounts:
• Paul Williams, toilets, cheque 1266, £230, to replace SO for May.
• Tim Lambert, Contractor, £300, Cheque1267
• Steve Lamb, website maintenance, £150, cheque1268.
• Thomas Graham & Sons Ltd, toilet materials, £42, cheque 1269.
• Bowling Club, water for new turf under zip-wire, £93.45, cheque 1270.
• S Hull, grass cutting including 1 hour extra, £50.14, cheque 1271.
• Lune Powder Coating LTD. Bench ends, £140, cheque 1272.
• Lancaster City C, supply/installation of new surface under zip-wire, £4278.00, cheque1273
• Hire of parish room/library x3, £30, cheque 1274.
• SELRAP, membership, £15, cheque 1275.
• UK host 4U, hosting service, £0
• United Utilities Ltd, toilets, £92.02, Bacs
• P Williams, toilet duties, £230 SO
• Envirocare, contractor, £199.99 SO

c) To consider donating future income from Wayleaves to the playground reserves.
d) To acknowledge the Council’s bank is believed to have resolved the recent problem which caused some payments to be refused.

13 Streetscape
a) To consider a report on the condition of the Parish Benches.
b) To agree priority of actions for the Parish Contractor.

14 To discuss possible changes to the library plans due to a new party taking control at Lancashire CC. Minutes of Silverdale Library working group meeting by KB emailed to Cllrs 22/5/17.

15. Local Bus Service
a) To consider forming a working group involving Councillors and residents to review the current provision and investigate if improvements to the service are possible, particularly with regard to train connections. Also to consider what improvements to publicity information can be made such as Timetables / Route maps / Promotion.

16 To consider the following items of correspondence received since the last meeting and to determine what, if any, action should be taken:
a) North West Coast Connections Update (Emailed to Cllrs. 5/5/17)
b) A resident writes to object to the proposed removal of the Emesgate Lane phone box.
c) LALC Effective meetings Workshop on 15th June. (Emailed 8/5/17)
d) Highways respond about the New Lane road closure to say it is for Network Rail to do work and Highways are still not in a position to repair the culvert. (Emailed to Cllrs. 13/5/17)
e) David Porter writes about the DPD and the effects on the dates due to the election. (Cllrs emailed 16/5/17)
f) LALC supplies details of their latest workshop. (Emailed to Cllrs. 17/5/17)
g) Lancaster City Council consults on the draft methodology for Heritage Impact Assessment for potential site allocations within the Local Plan for 4 weeks from Monday 15 May to Monday 12 June. (Emailed to Cllrs. 19/5/17)
h) SELRAP, information.
i) Clerk and Council’s Direct.
j) War Memorial Bulletin

17 To consider the quotes for the replacement toilet door.

18 To decided what action to take to repair the War Memorial wall. (Pictures/info emailed to Cllrs. 25/7/17)

19 To consider the External Works Progress Report No 8.

20 To receive an update on the Defibrillator.

21 To consider what can be done about the poor state of the surface on the “right of way” on Spring Bank.

22 To note any “Items for Information” (no decisions or action permitted)

23 To receive items for consideration for a future agenda.

24 To note that the date of the next meeting is Monday 3rd July 2017. Items for the agenda and copies of reports to reach the Clerk before Monday 26th June.
Signed:
Mrs L D (Denise) Challenor
Clerk to the Council, 01524 761824

5th June 2017
11592 Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 5th June 2017.
11593 Present: Chairman – J. (John) Bennett, Councillors T.G. (Terry) Bond, A.J. (Tony) Houghton, K. (Keith) Palmer and N. (Nigel) Ribbons, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, PC 2675 Andrew Massingham, PCSO 7242 Sarah Leverton, City Councillor N. (Nigel) Goodrich and 4 members of the public.
11594 Apologies for Absence: Councillors S.L. (Shirley) Mason, D. (David) Sandiford and P.N. (Paul) Williams and County Councillor P. (Philippa) Williamson.
11595 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
None.
11596 Minutes of the Previous Meeting
The minutes of the Annual Parish Council Meeting held on Thursday, 4th May were approved then signed by the Chairman.
11597 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
11462 – RESOLVED that the Clerk contact the National Grid to request that photographs be taken from key high points (The Lotts, Jack Scout, Knowe Hill, Heald Brow and the Pepper Pot) as Members believe the proposed ventilation island in the Bay would have a visual impact from those points. Further RESOLVED that the Clerk contact the other parish and town councils in the Bay area to ensure they are aware of the proposed plans and to suggest that they might also wish to contact the National Grid regarding the visual impact from their area. It was noted that the Clerk had forwarded an email giving an update on ongoing work to develop proposals for the National Grid’s North West Coast Connections project from Mr Robert Powell, Project Manager, to Members.

11495 – Councillor Bennett reported that he has notified the WI of the cost of refurbishing the bench opposite The Royal (£322), but has not had confirmation from them of how much they would like to contribute.
11517 – Regarding the siting of a British Telecom (BT) cabinet at the access to Pointer Wood (by The Chase) – Councillor Bennett has advised BT that the owner of the land is not known.
11574 – the Clerk informed Members that Councillor Margaret Pattison (Lancaster City Council (Lancaster CC) Portfolio Holder with responsibility for Markets, Voluntary Sector, Older People and Rural Affairs) will attend the parish council’s July meeting.
11583 – Councillor Bond reported that he circulated a draft report from the Sports and Recreation Committee for the parish magazine to the Members of that Committee and the report will be published in the next edition of the magazine.
11598 Update from the Community Police Officer
PC Massingham advised that reports of anti-social behaviour on the playing field have reduced and he believes that the increase in police patrols of the area has had an impact. He urged Members to report all incidents, no matter how ‘minor’ to the police. Non-emergency incidents can be reported by phoning 101 or via the Lancashire Constabulary website using the general enquiry contact form or ‘contact an officer’ link or by emailing Morecambe.NPT@lancashire.pnn.police.uk.
The Clerk confirmed to PC Massingham that the “Declaration of Trust” for Silverdale Children’s Playground states that the ground and equipment shall be provided for “the principal benefit” of children “not exceeding fourteen years”.
11599 Matters Raised by Members of the Public for Future Consideration
Matters raised were as follows:
1. the promotion of the houses on Keepers Green, next to Silverdale Golf Club, as holiday homes – 2 residents felt that this suggests that they are too expensive for locals to buy or there is no demand for such houses from locals;
2. concerns about a North West Coastal Access designated footpath along the shore in view of the dangers of quick sand and fast-rising incoming tides;
3. a plea for residents to send comments to the planning authority about the proposals to develop the land off St. Johns Avenue when the consultation period opens;
4. overgrown vegetation on the Row.
11600 County Councillor Philippa Williamson
It was noted that Councillors Bennett and Houghton and Mrs Karen Bennett (Library Working Group member) had met with Councillor Williamson on 23rd May and raised various issues namely: the library; the road junction of the A6 and Nineteen Acre Lane; waiting restrictions outside the Co-operative store; the Co-Responders scheme; highways/gulley clearing/edge maintenance; the bus service and County Councillor attendance at parish council meetings. Councillor Williamson has given her apologies for this meeting (she is on holiday), but intends to attend the July one; she has been given the meeting dates for the year. It was noted that the Deputy Clerk had taken minutes of the meeting and these had been circulated to Members by email.
11601 Report from City Councillor Nigel Goodrich
Regarding the issues raised with Councillor Williamson in 11600 above – Councillor Goodrich reported that Yealand Redmayne Parish Council are frustrated as Highways had promised that they would take some action on the road junction of the A6 and Nineteen Acre by the end of April, but nothing has happened so far and Yealand Redmayne have written to the police about their concerns; Highways offered to give Councillor Goodrich a list of all the gullies in the Silverdale area, but he hasn’t received one yet.
Councillor Bennett showed Councillor Goodrich a copy of the same ‘crash map’ for the A6/ Nineteen Acre Lane junction that he had given to Councillor Williamson and advised Councillor Goodrich that he has reminded Mr Ben Dawson, District Lead Officer, Community Services, Lancashire County Council (Lancs. CC) of his offer to supply a schedule showing which priority each of Silverdale’s gullies comes under.
11602 Reports on any Meetings Attended by Members or the Clerk
None.
11603 Planning
(1) It was noted that the following planning application was dealt with under the provisions of Standing Order 25a:
17/0061/TPO Felling of 2 trees, land north of 12 Lindeth Road. NO PLANNING OBJECTIONS;
(2) It was noted that Lancaster CC have advised of their decision to confirm with modifications TPO No. 589 (2016), the Corner House and adjacent parish council land, Woodwell Lane and that a resident of Woodwell Lane has written to the parish council about this and other issues relating to Woodwell Lane. In addition, Councillor Bond reported that he met with the person responsible for felling trees on parish land at Woodwell and is awaiting their firm proposal for dealing with the damage and replacing the felled trees. RESOLVED that the Woodland Management Group deal with the issue of the trees at Woodwell and to consider the suggestion for improvements to amenities at Woodwell made in the resident’s letter.
(3) SL/2016/1044 Former Leeds Children’s Holiday Home. Demolition of camp buildings and siting of 25 static caravans’ pitches and manager’s dwelling and site reception. It was noted that the South Lakeland District Council Planning Committee have REFUSED the application. RESOLVED that the Clerk enquire as to if the parish council would be notified automatically should an appeal be lodged.
(4) It was noted the houses on Keepers Green, next to Silverdale Golf Club, are being advertised as holiday homes and that Members would not have supported the planning application for 2 new semi-detached dwellings (minute item 10643) had it been known that the dwellings would be holiday homes. RESOLVED that this council write to Silverdale Golf Club, Lancaster CC planning department and the developers expressing their disapproval of the dwellings being promoted as holiday homes. Councillor Goodrich was asked to look into the possibility of a local occupancy clause being placed on the properties.
11604 Urgent Action Taken under the Provisions of Standing Order 25 (other than Planning)
25(a) Parish Council Property and Functions
None.
25b) Non-Parish Council Property and Functions
None.
11605 Finance
(a) Councillor Palmer conducted the monthly check of all money received by the Council and found the records to be satisfactory. It was noted that there had been the following receipt: £1671.19 – VAT refund.
(b) RESOLVED to authorise payment and sign cheques for the following accounts:
Mr Paul Williams (toilet cleaning etc.) £230.00 (cheque 1266 (instead of SO for May)
Mr Tim Lambert (contractor) £300.00 (1267)
Mr Steve Lamb (website maintenance) £150.00 (1268)
Thomas Graham & Sons Ltd (toilet materials) £42.00 (1269)
Bowling Club (water for new turf under zip-wire) £93.45 (1270)
Lune Powder Coating Ltd. (bench ends) £140.00 (1271)
Lancaster CC (supply/installation of new surface under zip-wire) £4,278.00 (1272)
Mr Steve Hull (grass cutting including one hour extra) £50.14 (1273)
Hire of parish room/library x 3 £30.00 (1274)
SELRAP (membership) £15.00 (1275)
United Utilities Ltd (toilets) £92.02 (BACS)
Mr Paul Williams (toilet cleaning etc.) £230.00 (SO)
Envirocare (contractor) £199.99 (SO)
(c) It was noted that UK host 4U (a website hosting service) has sent an invoice for zero amount – no charge has been made in return for the parish council putting a link to UK host 4U on their website.
(d) RESOLVED to allocate future income from Wayleaves to the playground reserves and to include the Wayleave paid by BT for £768 recently (in respect of the cabinet at the rear of the Methodist Church site) and that the Clerk will allocate £300 per annum into the playground fund for new equipment rather than £25 per month.
(e) It was noted that Santander have written to the Clerk saying that they believe they have resolved the problem which caused some payments to be refused.
11606 Streetscape
(a) Councillor Bennett tabled a report on the condition of the parish benches following a survey he had carried out with Mr Tim Lambert; he also tabled a list of 9 benches which have been identified as needing some re-work. RESOLVED to discuss the list at the next meeting of this council.
(b) It was noted that Mr Lambert is away for 3 weeks and that it is his responsibility to arrange cover for periods of absence; Councillor Bennett has, however, agreed to carry out the weekly inspection of the playground as arrangements for cover have not been made. Members discussed the contractor’s duties and RESOLVED that Councillor Bennett discuss with Mr Lambert how he might organise his work in order to carry out his contracted duties in the hours specified in his contract.
It was noted that Envirocare missed cutting the grass in the playground last week and that the collecting machine has not always been used. It was further noted that Envirocare have advised that they will collect and dispose of the cuttings in future. The grass in the playground has now been cut and the cuttings were collected and disposed of.
11607 Silverdale Community Library
Councillor Bennett updated Members on the Community Library. The Library Working Group (the Group) had met on 21st May to discuss their preferred option following the local elections on 4th May and change in administration. They decided that they would like to proceed with a ‘community supported’ (partnership) model – these are council-led and funded usually with some element of paid, professional staff, but given significant support by volunteers. Councillor Williamson was notified of this decision at the meeting with Members on 23rd May. The Group will meet on 12th June and will see Councillor Williamson and Councillor Buckley (Cabinet Member for Community and Cultural Services) on 19th June to discuss the matter in detail. It was noted that the Group is also pressing for an interim arrangement whereby the library is open for a session each week pending full re-opening.
11608 Bus Service
RESOLVED that Councillor Bennett write an article for the parish magazine: 1. asking bus users to record any alleged instances of the bus not keeping to the timetable and to report them to him giving as much detail as possible – Councillor Bennett will pass the information on to Mr Matt Sutton of Kirkby Lonsdale travel (who run the 51 bus service) so that he can check against the records from his satellite based tracking system and advise of any reason for the discrepancy; 2. inviting residents to form a working group to review the current bus service and find ways to promote its use to help justify its continuation when the current contract expires.
Further RESOLVED to display a map showing the 51 bus route at the bus stops, on the notice boards and at various tourist spots by way of publicising the service.
11609 Correspondence
Receipt of the following items of correspondence was noted and circulated:
a) North West Coast Connections update;
b) a resident writes to object to the proposed removal of the Emesgate Lane phone box. It was noted that the parish council are not aware of any plans to remove it;
c) LALC Effective Meetings Workshop on 15th June;
d) Highways respond about the New Lane Road closure to say it is for Network Rail to do the work and Highways are still not in a position to repair the culvert;
e) Mr David Porter writes about the DPD and the effects on the dates due to the election; it is now scheduled to go to Lancaster’s Full Council on 27th September;
f) LALC supply details of their latest workshop;
g) Lancaster CC consult on the draft methodology for Heritage Impact Assessment for potential site allocations within the Local Plan for 4 weeks from Monday, 15th May to Monday, 12th June;
h) SELRAP – information;
i) Clerk and Council’s Direct;
j) War Memorial Bulletin.
11610 Toilet Door
It was noted that only one quotation has been received so far (from J. Dixon & Sons). RESOLVED that that Clerk obtain 2 more quotations and check Dixon’s specification with them.
11611 War Memorial Wall
Councillor Bennett reported that the dry-stone wall at the War Memorial has slipped, but does not appear to be in danger of imminent collapse. RESOLVED that the Clerk contact the Dry Stone Walling Association for advice in the first instance.
11612 External Services Report
It was noted that there are many Highways’ issues that still require action; RESOLVED that a meeting be arranged in Silverdale with the Cabinet Member for Highways and Transport to discuss them.
11613 Community Public Access Defibrillator (CPAD)
Councillor Bond reported that he had met with the Bowling Club and, together, they have identified the most suitable location for a CPAD (on the roadside) and they are looking at providing an electricity supply to the proposed site.
11614 Spring Bank
It was noted that the footpath is in relatively good order and that Spring Bank is partly privately owned/ unadopted. RESOLVED not to take any action.
11615 Items for Information
1. Councillor Ribbons reported that: (1) he has seen a leaflet produced by the AONB which labels the sands as dangerous, but does not say why; (2) the Field Day Committee have requested funding for 8 walkie talkies under s137.
2. Councillor Bond raised the issue of some stands of Japanese Knotweed having been identified in the village.
3. The Clerk advised that she will be on holiday from 10th – 17th June, but the Deputy Clerk will be available.
4. Councillor Palmer reported that: (1) he is unable to attend the annual AONB walkabout with Mr Tony Riden at Trowbarrow on 14th June at 2pm and has given his apologies. He asked if anyone else would like to attend; (2) the drains at the bottom of Wallings Lane are blocked; (3) the roadside step on the footpath by the Challan Hall stile is loose; (4) the hedging on The Row is overgrown.
11616 Suggestions for Future Agenda Items
1. Action to be taken on the 9 benches identified as in need of re-work.
2. Repair/ renewal of the toilet door.
3. Meeting with the Cabinet Member for Highways and Transport.
11617 Date of Next Meeting
It was noted that the date of the next meeting is Monday, 3rd July. Items for the agenda and copies of reports to reach the Clerk before Monday, 26th June.

Sue D. Hayward, Deputy Clerk to the Council