Silverdale Parish Council

SILVERDALE PARISH COUNCIL
Councillors are hereby summoned, and members of the public are invited, to attend a Parish Council Meeting on 7th August 2017 at 7.30pm, in the Silverdale Institute, Spring Bank, Silverdale, for the purposes detailed in the following Agenda:

1. To receive apologies for absence.

2. To receive declarations of Members’ interests relating to any items appearing on the agenda.

3. To approve the Minutes of an Ordinary Council Meeting held on Monday 3rd July 2017

4. To receive information about Matters Arising from the Minutes of previous meetings, not covered by the Agenda.

5. To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.

6. To receive a Police Report.

7. To receive a report of any relevant matters by County Cllr. Phillippa Williamson.

8. To receive a report of any relevant matters by City Councillor Nigel Goodrich.

9. To receive verbal reports from any meetings attended by Members, or the Clerk (verbal reports are only acceptable where no decision, or action, is required).

10. Correspondence
To consider the following items of correspondence received since the last meeting and to determine what, if any, action should be taken:
a. LALC invite members to their AGM on 18/11/17. (Emailed to Cllrs. 28/6/17)
b. North West Coastal Access Update June 2017. (Emailed to Cllrs. 30/6/17)
c. Jeanne Holden appeals to Council to fund Goal Posts and Line Markings for the Institute field 2018. (Emailed to Cllrs. 30/6/17)
d. Senior Community Asset Transfer Officer for the libraries writes to inform of a meeting on 13/7/17 which will discuss proposals to re-open libraries that have recently close. (Emailed to Cllrs. 6/7/17)
e. A resident sends in comments regarding the development site of St John’s Avenue.
f. Notice that the 2017 Local Plan Consultation results are available.: council’s planning policy consultation web page. (Notification Emailed to Cllrs. 6/7/17)
g. Matthew Kelly invites members to the annual Public Sector Show in Manchester on 21/11/17. This brings together 1300 professionals from local and central government. (Details emailed 13/7/17)
h. LALC emails the “Leader” rural funding update. (Emailed to Cllrs. 12/7/17)
i. Clerk and Council’s Direct.
j. Invitation/Agenda and supporting documents for Lune Valley AGM on 24th July 2017. (Cllrs informed 17/7/17)
k. LALC supplies details of a Finance workshop on 23rd November 2017. (Emailed to Cllrs 17/7/17)
l. A resident writes about flooding being a problem for them at the bottom of Emesgate Lane. Cllr. Williamson has raised the matter with “Highways”. (Cllrs emailed 20/7/17)
m. Cllr. Williamson informs the Parish Council of the “Local Initiative Fund”; the deadline for applications is 1/9/17. (Emailed to Cllrs. 21/7/17)
n. Lancashire Fire & Rescue Service’s informs of their Emergency Cover Review 2017 and consultation which runs until 10/10/17. (Cllrs. emailed 25/7/17)
o. A resident asks for the roadside vegetation to be cut back on the worst affected lanes. (Cllrs emailed 25/7/17)
p. North West Coastal update for July. (Emailed to Cllrs. 26/7/17)
q. Notice that the Inspectors Report for the Cumbria Minerals and Waste Local Plan is now available for inspection on:- http://www.cumbria.gov.uk/planning-environment/policy/minerals_waste/MWLP/MainMods.asp (Cllrs emailed 28/7/17)

11. Planning Matters:
(a) To note that the following Planning Applications were dealt with under the provisions of Standing Order 25a:
• 17/00705/LB Silverdale Hotel Listed building application for the fitting of 1 externally illuminated fascia sign, 3 non-illuminated fascia signs, 2 externally illuminated amenity boards, 1 non-illuminated amenity board, 1 externally illuminated hanging sign, 1 non-illuminated board sign, 3 non-illuminated free standing signs, installation of 2 floodlights and 3 lanterns, relocation of 4 floodlights and removal of 1 floodlight and painting of the front and side elevations. – No objections.
(b) To consider the following Planning Applications: None.

12.To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:
25(a) Parish Council Property and Functions
• To send in a Land Registry form for Woodwell after consultation with three Councillors.
25(b) Non-Parish Council Property and Functions

13. Finance
a) To conduct the monthly check of all money received by the Council (bank statements to be inspected by a Member who is not a Bank Signatory). – £2513 contribution from L City Council towards running costs of the public toilets.
b) To authorise payment and sign necessary cheques for the following accounts:
• Paul Williams, toilet cleaning, £230 SO .
• Envirocare, contractor, £199.99, SO.
• T Lambert, contractor work, £300.00 cheque
• S Hull, £68.27,cheque
• Smith of Derby, clock service, £231.60, cheque
• Gaskell Hall, library meeting, £12, cheque
• Gaskell Hall, S137 food fair, £72, cheque
• D Sandiford, emergency plan, £863.96 cheque
• British Gas, Clock, £41.66, Bacs
• British GasToilets, £58.30, Bacs.

d) To inform the Council that the Annual Return was submitted for it’s due date 17/7/17.

14. Charities To record the information that the three charities Annual Submissions have been made to the Charity Commission for 2016-2017.

15. Risk Assessment To carry out a Risk Assessment and ensure the insurance cover is adequate.(Insurance doc. emailed to Cllrs. 25/7/16, risk assessment emailed 25/7/17)

16. Parish Woodlands, Quarry and Wells
a) To receive an update regarding unauthorized felling of trees at Woodwell Lane.
b) To consider whether to progress formal Land Registration of all Parish Woodlands/Quarry/Wells (Woodwell and Woodwell Lane, Bank Well, Burton Well and Lane, Burton Scroggs Quarry)
c) To consider a proposal from Guy Booth, for changes to the layout/facilities at Woodwell/Woodwell Lane. – (emailed to Cllrs 29-7-17)

17. Streetscape
a) To consider that this topic should include: Benches, War memorial, Clock, Notice Boards, Bus shelter-Park Road, Old Bus stop-Emesgate Lane, De-fibrillators, Public toilets, St Johns Avenue amenity grassland area.
b) To consider where would be the best location for the kind donation of a bench in memory of Mrs Hankinson
c) To consider what further actions are necessary to the cobbles at the base of the Clock
d) To receive an update on the proposed Defibrillator installation outside the Bowling club.
e) To note that BT has now installed a new fibre broadband cabinet at the Old Bus stop- Emesgate Lane and the 28 day notice period at The Chase has expired.

18. Playground
a) To note that the modified entrance gate with self closing mechanism and other modifications, has been in place since 7th July and following minor adjustments to the closing speed, to date, it has performed in a satisfactory manner. Paul Holgate has been thanked by the Clerk for his very generous assistance with this task.
b) To review the Playground inspection reports and monitor responses to maintenance/ repair issues
c) To note that RoSPA are scheduled to be carrying out a formal Risk Assessment during August.
d) To consider making a formal proposal to the Trustees of the Playground Charity concerning all ongoing Playground inspection, maintenance, repair and the costs thereof.

19. Health and Safety
a) To consider adopting the draft Health and Safety Policy that has been circulated to Councillors.
b) To review a proposed Playground H & S plan.
c) To review a proposed Streetscape H & S plan.

20. Hyperfast Broadband
a) To decide upon locations for a free connection to B4RN after consideration of the loan agreement.
b) To agree wayleaves for B4YS on Woodwell Lane and Burton Well Lane.

21. Bus Service
a) To note the Bus operator and LCC has now acknowledged that the timetabled 16:03 service from the Station to the Village is not being operated at all, due to persistent issues with traffic during the afternoon journey to and from Carnforth High School. Passengers are having to wait for the 16:21 service (which is now always running in an incorrect direction through The Row). Following arrival of the 15:49 train, this results in a 32 minute wait, instead of the scheduled 14 minutes. LCC intends to revise the timetable to formalize this in the near future.
b) To consider setting up a Bus Working Group, involving interested residents, to monitor performance and improve and promote awareness of the service
c)To note that June Greenwell on behalf of Abbeyfield, has approached the PC to discuss the implications of them operating a minibus for the use of their residents or visitors.

22. Emergency Plan
a) To receive an update on the formation of the Emergency Plan.

23. Highways
a) To review the External Works Chart
b) To note that the Coop suffered a failed delivery on Saturday 29th July due to a parked car obstructing access. Expediting of the requested delivery waiting restriction is important.
c) A6 – 19 Acre Lane. Cllr Bennett attended a Yealand Redmayne Parish Council meeting on Monday 24th July, where the matter was discussed. Cllr Bennett has since suggested the creation of a “Joint Statement of Community Concern” to help collective progress the matter.

24. Library
a) Update on the current position and options.

25. Sports and Recreation
a) To receive an update on progress.

26. Speed Limit Observance and Monitoring
a) To consider whether to purchase a SPID.

27. General items
a) To discuss parking at junction of Waterslack Lane.

28. To note any “Items for Information” (no decisions or action permitted)

29. To receive items for consideration for a future agenda.

30. To note that the date of the next meeting is Monday 4th September 2017. Items for the agenda and copies of reports to reach the Clerk before 28th August.

Signed:

Mrs Denise Challenor
Clerk to the Council Tel. 01524 761824

7th August 2017
11643 Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 7th August 2017.
11644 Present: Chairman – J. (John) Bennett, Councillors T.G. (Terry) Bond, A.J. (Tony) Houghton, S.L. (Shirley) Mason, K. (Keith) Palmer, N. (Nigel) Ribbons and D. (David) Sandiford, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward and 7 members of the public.
11645 Apologies for Absence: Councillor P.N. (Paul) Williams, County Councillor P. (Philippa) Williamson and City Councillor N. (Nigel) Goodrich.
11646 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
None.
11647 Minutes of the Previous Meeting
The minutes of the Ordinary Meeting held on Monday, 3rd July were approved then signed by the Chairman.
11648 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
11627 – It was noted that County Councillor Keith Iddon, Cabinet Member for Highways and Transport, is available to attend the September meeting of the Parish Council. RESOLVED to defer the visit of the representative from the Citizens’ Advice Bureau (who had been scheduled to attend the September meeting with regards to Silverdale Community Library) until further notice.
11629 – Councillor Bennett advised that he has spoken with Mr David Porter (Senior Planner, Lancaster City Council (Lancaster CC) Regeneration and Planning Service) about the additional site proposal – S50 Off St. John’s Avenue – and he has taken note of the Parish Council’s concerns including those regarding waste water disposal arrangements.
11629 (b) – Councillor Ribbons informed that he had seen a notice by some roadside vegetation elsewhere saying “do not cut because of invasive weeds” and suggested such notices be used in Silverdale in the light of the sightings of stands of Japanese Knotweed and Himalayan Balsam. Councillor Bennett advised that he saw someone from Highways spraying the Japanese Knotweed on Bottoms Lane, but the person was not aware of any other stands. RESOLVED that the Clerk write to Highways to advise of the stand on Lindeth Road and Storrs Lane (Yealand Storrs).
11632 – Councillor Houghton reported that one of the benches on the Shore has a broken part, but it is still safe to use.
11636 – the Clerk reported that the repair of the War Memorial wall was promised for the end of July/ August.
11649 Matters Raised by Members of the Public for Future Consideration
The following points were raised:
1. a resident advised that he had been informed that the only way Japanese Knotweed can be eradicated is to dig it out, burn it and remove the soil from which it came; another resident advised that there is a stand in a garden on Birch Drive;
2. a complaint about the way the Lancaster CC and South Lakeland District Council planning authorities dealt with the S50 additional site proposal – the paperwork wasn’t on display at the Silverdale Hotel at the correct time, not all the responses from the public (and Silverdale Parish Council) were on the website immediately and all information was removed within a few days of the consultation period ending and some residents have commented that they are unclear about the next stages. Another resident voiced her concern that a development company might influence the site proposal by pushing for a housing scheme to go ahead there.
3. there are still problems with flooding on Emesgate Lane;
4. a request for an update on the bus service and mention of a resident who has said she cannot continue living in the village if there is no bus service.
11650 Police Report
There was no representative from the police present and their report was not available. RESOLVED that the Clerk request a written report from PC Massingham.
11651 County Councillor Philippa Williamson
Councillor Williamson was not present at the meeting and her report was not available.
11652 Report from City Councillor Nigel Goodrich
Councillor Goodrich was not present at the meeting and his report was not available.
Councillor Houghton reported that the bins are not being emptied according to the summer schedule and that various bins in the village are overflowing with rubbish.
11653 Reports on any Meetings Attended by Members or the Clerk
Councillor Palmer reported that he attended an AONB meeting about Trowbarrow – issues regarding the Moss Lane entrance are ongoing and there are cases of Ash dieback which are being monitored.
11654 Correspondence
Receipt of the following items of correspondence was noted and circulated:
a) LALC invite members to their AGM on 18/11/17;
b) North West Coastal Access Update June 2017;
c) Ms Jeanne Holden appeals to the Council to fund goal posts and line markings for the Institute field next year. RESOLVED that the Clerk reply saying that the request has been passed to the Sports and Recreation Committee;
d) the Senior Community Asset Transfer Officer for the libraries writes to inform of a meeting on 13/7/17 which will discuss proposals to re-open libraries that have recently closed;
e) a resident sends in comments regarding the development site off St John’s Avenue;
f) notice that the 2017 Local Plan Consultation results are available: http://www.lancaster.gov.uk/planning/planning-policy/planning-policy-consultations;
g) Mr Matthew Kelly invites members to the annual Public Sector Show in Manchester on 21/11/17 – this brings together 1,300 professionals from local and central government;
h) LALC emails the “Leader” – rural funding update;
i) Clerk and Council’s Direct;
j) invitation, agenda and supporting documents for Lune Valley Housing Association’s AGM on 24/7/17;
k) LALC supply details of a finance workshop on 23/11/17;
l) a resident writes about flooding being a problem at the bottom of Emesgate Lane. It was noted that Councillor Williamson has raised the matter with Highways;
m) Councillor Williamson informs of the “Local Initiative Fund” – the deadline for applications is 1/9/17;
n) Lancashire Fire & Rescue Service inform of their Emergency Cover Review 2017 and consultation which runs until 10/10/17. RESOLVED that the Clerk write again and ask about the possibility of a Co-Responders’ scheme in Silverdale;
o) a resident asks for the roadside vegetation to be cut back on the worst affected lanes;
p) North West Coastal update for July;
q) notice that the Inspector’s Report for the Cumbria Minerals and Waste Local Plan is now available for inspection on http://www.cumbria.gov.uk/planning-environment/policy/minerals_waste/MWLP/MainMods.asp.
11655 Planning
It was noted that the following planning application was dealt with under the provisions of Standing Order 25a:
17/00705/LB Silverdale Hotel. Listed building application for the fitting of 1 externally illuminated fascia sign, 3 non-illuminated fascia signs, 2 externally illuminated amenity boards, 1 non-illuminated amenity board, 1 externally illuminated hanging sign, 1 non-illuminated board sign, 3 non-illuminated free-standing signs, installation of 2 floodlights and 3 lanterns, relocation of 4 floodlights and removal of 1 floodlight and painting of the front and side elevations: NO PLANNING OBJECTIONS.
11656 Urgent Action Taken under the Provisions of Standing Order 25 (other than Planning)
25(a) Parish Council Property and Functions
None.
25b) Non-Parish Council Property and Functions
None.
11657 Finance
(a) It was noted that no money had been received by the Council.
(b) RESOLVED to authorise payment and sign cheques for the following accounts:
Mr Paul Williams (toilet cleaning) £230.00 SO
Envirocare (contractor) £199.99 SO
Mr T. Lambert (contractor work) £300.00 (1287)
Mr S. Hull £68.27 (1288)
Smith of Derby (clock service) £231.60 (1289)
Gaskell Hall (room hire – library meeting) £12.00 (1290)
Gaskell Hall (s137 food fair) £72.00 (1291)
Mr D. Sandiford (emergency plan) £863.56 (1293)
British Gas (clock electricity) £41.66 BACS
British Gas (toilets – electricity) £58.30 BACS
(c) It was noted that the Annual Return was submitted for its due date of 17/7/17.
11658 Charities
It was noted that the Clerk will make the annual submission to the Charity Commission for the 3 charities (Watering Places, Quarries and Silverdale Children’s Playground) when the Charity Commission’s website is open for 2016/17 submissions (after 31st August).
11659 Risk Assessment and Insurance Cover
The Risk Assessment was reviewed by Members who RESOLVED: 1. that the Clerk confirm with Councillor Williams that he is checking the hot water temperature in the toilets weekly to ensure that the water reaches a temperature of 60 degrees (so as to remove the risk of Legionella) and recording this; 2. to update the table to show that an inspection report on the electrics in the toilet block was carried out in 2016 and will take place every 5 years. It was noted that the next tree survey will be due in 2018, that walks around the trees are taken regularly and issues raised when they occur.
The Clerk confirmed that the emergency plan equipment is covered by the insurance policy.
11660 Parish Woodlands, Quarry and Wells
a) Councillor Bond reported that: 1. he has received a proposal for one rowan and one cherry tree from the person responsible for the damage to /felling of trees at Woodwell – Members considered these trees to be suitable. RESOLVED to write to the resident concerned to ask them to provide the trees, pay for their planting and take responsibility for them for 5 years; 2. he is arranging for a working party to cut back the vegetation at Woodwell in September to facilitate sightlines.
Councillor Houghton advised that he noticed a creaking tree near the road at Woodwell; RESOLVED that Councillor Bond check that no trees are in danger of falling.
b) RESOLVED to proceed with registering all the Parish woodlands, quarry and wells (Woodwell and Woodwell Lane, Bankwell, Burton Well and Lane, Burton Scroggs Quarry) with the Land Registry. It was noted that not all of Bankwell is owned by the Parish Council and legal/ professional help may be required to proceed with the registrations.
c) RESOLVED that Councillor Bond meet with Mr Guy Booth to discuss his suggestions for changing the layout and facilities at Woodwell/Woodwell Lane.
11661 Streetscape
a) RESOLVED that the benches, the War Memorial, the clock, the 2 notice boards, the bus shelter (Park Road), the old bus stop on Emesgate Lane, de-fibrillators, the public toilets, the St. Johns Avenue amenity grassland area, the dispensers for the dog waste bags and the area of land by Silverdale School (where the benches are) be referred to as ‘streetscape’ for ease of reference.
b) It was noted that the land on which of Mr Hankinson has asked if it would be possible to site a bench (in memory of his wife) – close to an existing bench just past the cattle grid at Jenny Brown’s Point – might belong to Leighton Hall. RESOLVED that the Clerk write to Leighton Hall to check this and request permission for a bench to be sited there (it was noted that if the land does belong to Leighton Hall it may have been leased to someone else); further RESOLVED that the Clerk advise Mr Hankinson that the Parish Council is still establishing the ownership of the land.
c) RESOLVED to instruct Mr Tim Lambert to treat the cobbled area at the base of the Clock with weed killer before deciding if any further action should be taken.
d) Councillor Bond advised that he is waiting to hear about the electricity supply for the proposed defibrillator outside the Bowling Club.
e) It was noted that British Telecom has installed a new fibre broadband cabinet at the old bus stop on Emesgate Lane and that they are happy to go ahead with the Parish Council’s proposed location for a cabinet at The Chase now that the notice on the site giving 28 days for any objections to locating the cabinet there has expired.
11662 Playground
a) It was noted that the entrance gate with self-closing mechanism, and other modifications, has been in place since 7th July and following minor adjustments to the closing speed, to date, it has performed in a satisfactory manner; Mr Paul Holgate has been thanked by the Clerk for his very generous assistance with this task. It was further noted that Mr Holgate had offered to replace any dead trees in the playground (of which there are 2/3) and the Members RESOLVED to accept his offer.
b) Mr Lambert’s weekly inspection checklist (of 27th July) and action taken was noted. RESOLVED to ask Mr Lambert to stake the bent tree by the toddler fence and to ask Mr Holgate if he would like to provide a larger bin by the entrance.
c) It was noted that RoSPA are scheduled to carry out a formal Risk Assessment during August.
d) RESOLVED to make a proposal to the Trustees of the Playground Charity concerning all ongoing Playground inspections, maintenance, repair and the costs thereof.
11663 Health and Safety
a) Members considered the draft Health and Safety Policy that had been circulated in advance of the meeting; RESOLVED that Councillor Bennett look further into the section on ‘Contractors to the Council’ and report back to Members.
b) RESOLVED that Councillor Bennett draft a Health and Safety Policy for the playground and one for streetscape and circulate the draft policies to Members.
11664 Hyperfast Broadband
a) It was noted that the Parish Council is not entitled to any free connections to Broadband for the Rural North under the terms of its loan agreement, however the Gaskell Hall might be entitled to a free service – RESOLVED to remind the Gaskell Hall committee of this possibility.
b) RESOLVED to agree wayleaves for Broadband for Yealand and Silverdale on Woodwell Lane and Burton Well Lane.
11665 Bus Service
a) It was noted that the bus operator and Lancaster CC has now acknowledged that the timetabled 16:03 service from the station to the village is not being operated at all due to persistent issues with traffic during the afternoon journey to and from Carnforth High School. Passengers are having to wait for the 16:21 service (which is now always running in an incorrect direction through The Row) following the arrival of the 15:49 train, this results in a 32-minute wait instead of the scheduled 14 minutes. Lancaster CC intends to revise the timetable to formalize this soon.
b) RESOLVED that Councillor Bennett contact the residents who have voiced an interest in setting up a Bus Working Group to monitor performance and improve and promote awareness of the bus service; he will give the Group their Terms of Reference.
c) It was noted that Mrs June Greenwell, on behalf of Abbeyfield, has approached the Parish Council to discuss the implications of Abbeyfield operating a minibus for the use of the residents of Cove House and/ or their visitors. RESOLVED to ask Abbeyfield if they would encourage visitors to use the 51 bus to get to and from Cove House.
11666 Emergency Plan
a) Councillor Sandiford updated Members on the formation of the Emergency Plan – the generator and low energy LED lights are in situ and are in working order and other equipment is in a secure cabinet. There is some money left from the Community Foundation Fund’s grant which will have to be returned if not used by the end of October. A team of volunteers will need to be enlisted to carry out the roles in the Emergency Plan organization and Councillor Sandiford is drafting the Emergency Plan procedure. It was noted that the on-going costs of the satellite phone will be around £100 per annum. The Emergency Plan should be in place by the end of October.
Members thanked Councillor Sandiford for all his work on this.
11667 Highways
a) It was noted that the External Services Report had been circulated with the agenda. It was further noted that the overgrown vegetation on all roads in the village need attention; RESOLVED that the Clerk advise Councillor Goodrich of this.
b) It was noted that the Co-operative store suffered a failed delivery on Saturday, 29th July due to a parked car obstructing access and that expediting the requested delivery waiting restriction is important, meanwhile it was RESOLVED that the Clerk purchase 6 ‘no parking’ cones on behalf of the Parish Council and lend them to the Co-operative store.
c) It was noted that Councillor Bennett attended a Yealand Redmayne Parish Council meeting on Monday, 24th July, where the matter of the junction of the A6 and Nineteen Acre Lane was discussed and he had made various suggestions to improve the junction. Councillor Bennett has since suggested the creation of a “Joint Statement of Community Concern” to help collectively progress the matter.
11668 Library
It was noted that there was no need to discuss the library at this stage.
11669 Sports and Recreation Committee
Councillor Bond advised that there have been 3 responses to the Committee’s consultation on sports and recreation and he will report on these at a later date.
11670 Speed Limit Observance and Monitoring
RESOLVED that the Clerk contact PC Massingham about the possibility of a Speed Indicator Device (one that records number plates if possible).
11671 General Items
a) RESOLVED that the Clerk write to PC Massingham to request that action be taken regarding the parked vehicles etc on Waterslack Road as they are causing problems with sightlines at the junction of Waterslack Road and Ford Lane.
11672 Items for Information
Councillor Houghton reported that: 1. the dog waste bag dispensers are empty; 2. he has requested 2 new bins for the Shore, but they have not been supplied yet.
11673 Suggestions for Future Agenda Items
1. Improvements to the notice boards.
11674 Date of Next Meeting
It was noted that the date of the next meeting is Monday, 4th September. Items for the agenda and copies of reports to reach the Clerk before 28th August.
Sue D. Hayward, Deputy Clerk to the Council