Silverdale Parish Council

SILVERDALE PARISH COUNCIL
Councillors are hereby summoned, and members of the public are invited, to attend a
Parish Council Meeting on Thursday 4th January 2018 at 7.30pm, in the Silverdale Institute, Spring Bank, Silverdale, for the purposes detailed in the following Agenda:

1 To receive apologies for absence.

2 To receive declarations of Members’ interests relating to any items appearing on the agenda.

3 To approve the Minutes of an Ordinary Council Meeting held on Monday 4th December 2017

4 To receive information about matters arising from the Minutes of previous meetings, not covered by the Agenda.

5 To receive the Police Report.

6 To receive a report of any relevant matters by City Councillor Nigel Goodrich.

7 To receive a report of any relevant matters by County Cllr. Phillippa Williamson.
• Cllr. Williamson forwarded a photo of the flooding in Silverdale to Highways (who already have the problem on their list) to support the request for a solution.

8 To receive verbal reports from any meetings attended by Members, or the Clerk (verbal reports are only acceptable where no decision, or action, is required):

9 To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.

10 Toilets
To consider writing the Lancaster City about the apportionment of the Septic Tank charges for the toilets.

11 To consider the following items of correspondence received since the last meeting and to determine what, if any, action should be taken:
a) North West Coastal Access update for November 2017. (Emailed to Cllrs 28/11/17)
b) SLDC weekly planning list – to Cllrs. 30/11, 7/12, 13/12, 21/12, 27/12/17.
c) AONB informs of their fund to give grants for newsletters. (Emailed to Cllrs. 1/12/17)
d) L County Council supplies information about their response to the recent floods – particularly in Halton and Galgate. (Emailed to Cllrs. 1/12/17)
e) SF supplies copies of emails exchanged about Gaitbarrows. (Emailed to Cllrs. 1/12/17)
f) Notification of improvements which are being made to county council supported bus routes across Lancashire. (Emailed to Cllrs. 7/12/2017)
g) Lancaster City Council has launched the first stage of a review into the district’s parish arrangements – deadline 12/1/18. (Emailed to Cllrs. 8/12/17)
h) Air Ambulance Year Review.
i) Copy of letter to PROW about the continued closure of Trowbarrow footpath. (Emailed to Cllrs. 12/2/17)
j) Lancashire County Council informs of an extension of the closure of Footpath No 39 (LCityC) being extended until 25/12/18 or until works are completed. (Emailed to Cllrs. 12/12/17)
k) Advice that New Road (area over the level crossing) will be closed to traffic rom 22.00 hours on 27th to circa 10.30 on 28th January. (Emailed to Cllrs. 13/12/17)
l) LALC Newsletter. (Emailed to Cllrs. 14/12/17)
m) Ros Paulson writes about the Trowbarrow footpath extension of time and provides details of the concessionary route for the present. (Emailed to Cllrs. 17/12/17)
n) An invitation to the Budget and Performance Panel Stakeholder meeting to be held on 23rd January 2018 at 6pm in Morecambe Town Hall. (Emailed to Cllrs. 17/12/17)
o) An invitation for the Chairperson and guest to attend a carol service at Blackburn Cathedral on 4th February at 6.30pm.
p) L City C writes about a Community Governance Review. (Emailed 18/12/17)
q) LCC Parish Champion Newsletter (Emailed to Cllrs. 21/12/17)
r) Bus service Changes – Jan. 2018 (Emailed to Cllrs. 21/12/17)
s) An invitation to the Budget and Performance Panel Stakeholder meeting to be held on 23rd January 2018 at 6pm in Morecambe Town Hall. RSVP by 19/1/18(Emailed to Cllrs. 21/12/17)
t) LCC seeks the opinion of partners and stakeholders on Lancashire County Council’s proposed budget savings for 2018/19. (Emailed to Cllrs. 21/12/17)
u) The Arnside & Silverdale Area of Outstanding Natural Beauty (AONB) Management Plan is being reviewed and the Parish Council are invited to give comments and suggestions. (Emailed to Cllrs. 21/12/17)
v) LCR publication
w) Growing a Rural Community Survey (Emailed to Cllrs 22/12/17)
x) Walney Extension booklet.

12 Planning Matters:
(a) To note that the following Planning Applications were dealt with under the provisions of Standing Order 25a, and comments made as indicated:
• SL/2016/1044. An appeal has been made regarding Former Leeds Children’s holiday camp – planning application. Deadline 18/12/17. Supplied by L Baron AONB on 8/12/17) Supplied by SLDC 11/12/17 replies to be forwarded by 18/12/17 unless an extension of time to 15th January 2018 can be granted.
• SL/0168/TPO Orchard House, Wallings Lane. Fell of 1 AshTree.

(b) To consider the following Planning Applications:
• 17/01508/VCN Cove Lea, Cove Lane. Conversion of dwelling into two dwellings, erection of a two storey side extension, new garage/workshop and creation of a granny flat. (pursuant to the variation of conditions 2, 3, 8 and 16 on planning permission 12/00536/FUL to amend the pllans, slate on garage roof, boundary details and window details to the western elevation). (Emailed to Cllrs. 13/12/17)

(d) To further consider the letter regarding the proposed demolition and new build on the site of Corner House, Woodwell Lane and the request for the purchase of a strip of land or access rights over it to widen the drive and create a passing place. (Emailed to Cllrs. 3/11/17)

13 To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:
25(a) Parish Council Property and Functions
25(b) Non-Parish Council Property and Functions.

14 To discuss what can be done regarding Parking at the Railway Station.

15 To note that there will be a meeting with Mr K Iddon from County Highways; to discuss local Highway issues; at 7pm on 28/2/18 at the Gaskell Hall.

16 To approve expenditure on survey of parish owned trees.

17 Finance
(a) To conduct the monthly check of all money received by the Council (bank statements to be inspected by a Member who is not a Bank Signatory, or more than one such Member).
• Electricity Northwest, Wayleaves, £145.05.
(b) To authorise payment and sign cheques for the following accounts:
• Mr P Williams, toilet cleaning, SO £230.
• Mr P William, sundries, £18.78, cheque.
• L D Challenor, salary and expenses £1054.46 cheque.
• S Hayward, salary and expenses £431.62, cheque.
• Tim Lambert, £300 (needs confirming)
• HMRC, PAYE, LDC, £240.48.
• John Bennett, cost of bugler RD – S137, £20 cheque.
• Biobag Ltd, doggy bags, £145.44 cheque.
• Lancaster City Council, AONB clearance of Wells, £312 cheque.
• Envirocare, contractor£199.99 SO.

(c) To decide upon and sign the precept request for 2018/19

18 To consider the External Works Chart and updates if any.

19 To further the Emergency Plan.

20 Noticeboard To decide whether to request that the board be purchased and erected before the building is decorated.

21 To decide whether to request “devolved responsibility” from County Highways, to enable works to be carried out when required and consider the cost implications.

22 To receive items for consideration for a future agenda
.
23 To note any “Items for Information” (no decisions or action permitted)

24 To note that the date of the next meeting is at the on 5th February 2018 at 7.30. NB Deputy S Hayward sends her apologies for this meeting. Items for the agenda, to reach the Clerk before and copies of reports, to reach the Clerk before 30th January.

Signed:

 

Mrs Denise Challenor, Clerk to the Council, Tel. 01524 761824

4th January 2018
11788 Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Thursday, 4th January 2018.
11789 Present: Chairman – J. (John) Bennett, Councillors T.G. (Terry) Bond, K. (Keith) Palmer, N. (Nigel) Ribbons and P.N. (Paul) Williams, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, County Councillor P. (Philippa) Williamson and 2 members of the public.
11790 Apologies for Absence: Councillors A.J. (Tony) Houghton, S.L. (Shirley) Mason and City Councillor N. (Nigel) Goodrich.
11791 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
None.
11792 Minutes of the Previous Meeting
It was noted that there was a typing mistake on the Minutes of the Ordinary Meeting held on Monday, 4th December item 11781 – the word ‘and’ was deleted from the heading: “Land and Registry”; the Minutes were approved then signed by the Chairman.
11793 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
11771 – Councillor Bennett advised that he has received a letter from a resident who is concerned about road safety on Stankelt Road; the letter has been passed to the Clerk. The Clerk added that the grant application, to the Police and Crime Commissioner for Lancashire, for a Speed Indicator Device (SpID) asks that a copy of the constitution be sent with the application – Members advised that constitutions will apply to community groups applying for grants, but parish councils operate according to Standing Orders.
11776 (item c) – Councillor Bennett reported that he has responded to the invitation for representations on the publication of the Arnside and Silverdale Development Plan Document on behalf of the parish council.
11777 – Councillor Bennett advised that there is no news about Gait Barrows/ Hawes Water.
11779 – The Clerk informed Members that a representative from the North West Coastal Footpath team will speak at the Annual Parish Meeting (21st March).
11780 – The Clerk advised that the First Responder funds have not been received as yet.
11781 – Councillor Bond was hopeful that he will have some news about the registration of the parish woodlands, quarry and wells at the next meeting of the parish council.
11782 (item c) – The Clerk asked who is keeping a log of floods – Councillors Bennett and Bond responded that they will keep a record.
11782 (item d) – Councillor Bennett has drafted a letter to Highways in response to their decision not to apply a delivery waiting restriction outside the Co-operative store, the letter had been circulated to Members before the meeting. RESOLVED to send the letter to Highways via County Councillor Williamson.
11782 (item e) – RESOLVED that an article be submitted to the parish magazine regarding possibilities for the provision of an electricity supply for a defibrillator on Cove Road.
11783 – The Clerk reported that Lancaster City Council (Lancaster CC) have quoted £374.98 to supply and fit a seat for the aerial slide and replacement cargo net and that she has signed and returned the authorisation to go ahead.
11794 Police Report
PC Massingham was not present at the meeting and his report was not available.
11795 Report from City Councillor Nigel Goodrich
Councillor Goodrich was not present at the meeting and his report was not available.
11796 Report from County Councillor Philippa Williamson
Councillor Williamson reported that: 1. she was disappointed with Highways’ response to the request for a delivery waiting restriction outside the Co-operative store; 2. there is a general problem with roads being flooded at various places in the county at the moment; 3. The Lancashire County Council (Lancs. CC) contact centre is working on improving their system for logging complaints from the public; 4. there is ongoing consultation regarding the Countryside Ranger Service – ideas as to how the service might be reinvigorated are welcome; 5. there are still funds available for 2017/18 under the Local Members Grants Scheme for local groups working with local people, should any groups wish to apply; 6. the bus service connecting Gressingham, Arkholme, Kirkby Lonsdale and Lancaster has resumed and is being operated by Kirkby Lonsdale Coaches; 7. she will attend the meeting with Councillor Keith Iddon, Cabinet Member with responsibility for County Highways, on 28th February.
11797 Reports on any Meetings Attended by Members or the Clerk
None.
11798 Matters Raised by Members of the Public for Future Consideration
The following points were raised:
1. the street light outside the Gaskell Hall is out;
2. whether or not it is legal to intentionally flood a footpath and concerns about the possible dangers of a board walk being erected over a flooded area at Gait Barrows;
3. a local resident (and former Lancs. CC Officer) has complied a bus timetable which takes into account the changes to the train timetable from May;
4. concerns about the parish council possibly taking on devolved responsibility for some of Highways’ works and about an increase in the precept.
11799 Correspondence
RESOLVED to bring forward agenda items 11, 12, 13 and 17.

Receipt of the following items of correspondence was noted and circulated:
a) North West Coastal Access update for November 2017;
b) SLDC weekly planning list;
c) AONB inform of their Small Grants Fund;
d) Lancs. CC supply information about their response to the recent floods – particularly in Halton and Galgate;
e) Mrs Sarah Fishwick supplies copies of emails exchanged about Gait Barrows;
f) notification of improvements which are being made to Lancs. CC supported bus routes across Lancashire;
g) Lancaster CC have launched the first stage of a review into the district’s parish arrangements – deadline 12/1/18;
h) Air Ambulance Year Review;
i) copy of letter to PROW about the continued closure of Trowbarrow footpath;
j) Lancs. CC inform of an extension of the closure of Footpath No 39 (Lancaster CC) being extended until 25/12/18 or until works are completed;
k) advice that New Road (area over the level crossing) will be closed to traffic from 22.00 hours on 27th to circa 10.30am on 28th January;
l) LALC Newsletter;
m) Ms Ros Paulson writes about the Trowbarrow footpath extension of time and provides details of the concessionary route for the present;
n) an invitation to the Budget and Performance Panel Stakeholder meeting to be held on 23rd January 2018 at 6pm in Morecambe Town Hall;
o) an invitation for the Chairperson and guest to attend a carol service at Blackburn Cathedral on 4th February at 6.30pm. It was noted that Councillor Bennett will not be attending;
p) Lancaster CC write about a Community Governance Review;
q) Lancs. CC Parish Champion Newsletter;
r) Bus service changes – Jan. 2018;
s) an invitation to the Budget and Performance Panel Stakeholder meeting to be held on 23rd January 2018 at 6pm in Morecambe Town Hall. RSVP by 19th January;
t) Lancs. CC seek the opinion of partners and stakeholders on their proposed budget savings for 2018/19;
u) the Arnside & Silverdale Area of Outstanding Natural Beauty (AONB) Management Plan is being reviewed and the parish council are invited to give comments and suggestions;
v) LCR publication;
w) Growing a Rural Community Survey;
x) Walney Extension booklet.

11800 Planning
(1) It was noted that the following planning applications were dealt with under the provisions of Standing Order 25a:
SL/2016/1044. An appeal has been made regarding Former Leeds Children’s Holiday Camp – planning application supplied by Ms Lucy Barron, AONB Manager (Arnside and Silverdale) on 8th December 2017 and by South Lakeland District Council on 11th December. Replies to be forwarded by 15th January 2018 (an extension of time has been granted). RESOLVED that Councillor Bennett make a representation on behalf of the parish council, incorporating the PLANNING OBECTIONS made last year;
SL/0168/TPO Orchard House, Wallings Lane. Fell of 1 Ash Tree. NO PLANNING OBJECTIONS.

(2) The following planning application was discussed and comments made as indicated:
17/01508/VCN Cove Lea, Cove Lane. Conversion of dwelling into two dwellings, erection of a two-storey side extension, new garage/workshop and creation of a granny flat (pursuant to the variation of conditions 2, 3, 8 and 16 on planning permission 12/00536/FUL to amend the plans, slate on garage roof, boundary details and window details to the western elevation). NO PLANNING OBJECTIONS.

(2) The receipt of a letter regarding the proposed demolition and new build on the site of Corner House, Woodwell Lane and the request for the purchase of a strip of land or access rights over it to widen the trackway and create a passing place was noted. RESOLVED: 1. to agree to an extension to the width of the trackway subject to the resident replacing the felled trees (reference minute item 11660), making good damage to any council property that may occur during the demolition and rebuilding and providing an alternative entrance whilst the works are carried out; 2. not to sell the land; 3. to point out that the upkeep of the trackway will be the responsibility of the resident; 4. to refuse the creation of a passing place.

Councillors Bennett and Bond will draft the reply to the resident.

11801 Urgent Action Taken under the Provisions of Standing Order 25 (other than Planning)
25(a) Parish Council Property and Functions
None.
25(b) Non-Parish Council Property and Functions
None.
11802 Finance
(a) Councillor Bennett conducted the monthly check of all money received by the Council and found the records to be satisfactory. It was noted that there had been the following receipt: £145.05 – Wayleaves (Electricity North West).
(b) RESOLVED to authorise payment and sign cheques for the following accounts:
Mr P Williams (toilet cleaning) £230.00 SO
Mr P William (sundries) £18.78 (335)
Mrs L D Challenor (salary and expenses) £1054.46 (336)
Mrs S Hayward (salary and expenses) £431.62 (337)
Mr Tim Lambert (contractor) £120.00 (338)
HMRC (PAYE (LDC)) £240.48 (339)
Mr John Bennett (cost of bugler RD (s137)) £20.00 (341)
Biobag Ltd (dog waste bags) £145.44 (342)
Lancaster City Council (AONB clearance of wells) £312.00 (343)
Envirocare (contractor) £199.99 SO

(c) Budget and precept for 2018/19 – it was noted that the Clerk had circulated the financial summary/accounts on 22nd December to Members and a copy of the draft revised budget on 1st January. Members examined the draft budget and RESOLVED to remove the SpID as a budget item. Members agreed to continue to pursue obtaining one from the police, ask the police to monitor speeding and ask to borrow a SpID from Highways (further RESOLVED to raise this with Councillor Iddon at the meeting on 28th February). Members RESOLVED to delay the proposed expenditure on the clock refurbishment (£1,000) until 2019/20 (and check the warranty). The budget was further refined, and Members RESOLVED that the Clerk circulate the final figures to them and to sign the precept request for 2018/19. This RESOLUTION was proposed by Councillor Williams and seconded by Councillor Palmer.

11803 Public Toilets

RESOLVED not to take any action regarding the apportionment of the septic tank charges for the toilets.

11804 Parking at the Railway Station

RESOLVED to defer this item to another meeting of the parish council pending information from the RSPB and Network Rail.

11805 Highways

It was noted that a meeting with Councillor Iddon, Cabinet Member with responsibility for County Highways, will be held to discuss Highways issues at 7pm on 28nd February in the Gaskell Hall; RESOLVED that the agenda be planned well in advance in order for Councillor Iddon to have sufficient time to prepare his responses.
11806 Tree Survey
It was noted that a survey of trees on parish council land was carried out more than 4 years ago; RESOLVED to survey the trees again and to accept a quotation of £1,450 (+VAT) from Absolute Tree Management for a tree survey and individual tree tagging (for ease of identification).
11807 External Works Chart
RESOLVED that Councillor Bennett and the Clerk update the external works chart ready for the meeting with Councillor Iddon (see 11805 above).
11808 Emergency Plan
RESOLVED to research buying a generator in order to power the Broadband for the Rural North hub at the church in the event of a failure to the electricity supply. It was also agreed to offer to replace as many of the remaining conventional lightbulbs/ fittings in the Gaskell Hall as necessary with LED types, in order to reduce the load on the generator during emergency operations.
11809 Notice Board
RESOLVED that Councillor Williams (in his capacity as a Trustee to the Gaskell Hall) ascertain how soon a notice board might be fitted to the outside of the Gaskell Hall.
11810 Devolved Responsibility
RESOLVED to add the possibility of devolved responsibility for cutting back verges etc to the agenda for the meeting with Councillor Iddon.

11811 Suggestions for Future Agenda Items
1. Land Registry
2. Policy on parish council reserves
3. Parking at the Railway Station
4. Risk Assessments/ Health and Safety
11812 Items for Information
Councillor Bennett reported that: (a) Lancaster CC have sent a letter about the ‘Community Governance Review’ which will be displayed on the parish council notice board; (b) Silverdale United Charities are seeking to recruit a Trustee to replace one who is leaving; (c) Lancaster CC’s playground inspector has advised that the gate at the entrance to the playground requires attention.
11813 Date of Next Meeting

It was noted that the date of the next meeting is Monday, 5th February at 7.30pm. Items for the agenda and copies of reports to reach the Clerk before 30th January.

Sue D. Hayward, Deputy Clerk to the Council