2018/02/05

SILVERDALE PARISH COUNCIL

Councillors are hereby summoned, and members of the public are invited, to attend a Parish Council Meeting on Monday 5th February 2018 at 7.30 pm, in the Silverdale Institute, Spring Bank, Silverdale, for the purposes detailed in the following Agenda:

1 To receive apologies for absence.

2 To receive declarations of Members’ interests relating to any items appearing on the agenda.

3 To approve the Minutes of an Ordinary Council Meeting held on 4th January 2018.

4 To receive information about matters arising from the Minutes of previous meetings, not covered by the Agenda.

5 To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.

6 To receive a report from the Police. (Forwarded to Cllrs. 22/1/18)

7 To receive a short presentation from Barbara Henneberry of the AONB to give details about the area information boards that are being produced for the public.

8 To receive a report of any relevant matters by City Councillor Nigel Goodrich.

9 To receive a report of any relevant matters by County Councillor Phillippa Williamson.
• Closure of Carnforth Railway Station ticket office- Phillippa invites comments. (emailed to Cllrs 26/1/2018)
• Update on request for Coop delivery waiting restriction.

10 To receive verbal reports from any meetings attended by Members or the Clerk: (verbal reports are only acceptable where no decision, or action, is required).

11 To consider the following items of correspondence received since the last meeting and to determine what, if any, action should be taken:
a) SLDC weekly planning list. To Cllrs 3/1/18, 10/1/18, 24/1/18
b)
c) North west Coastal update (Emailed to Cllrs. 4/1/18)
d) Cllr. Williamson emails out a number of ideas for volunteer opportunities within the Lancashire Countryside Service. (Emailed to Cllrs. 4/1/17& placed on playground board)
e) A resident writes to express concerns about the speed of traffic on roads with no footpath.
f) An email of dismay about caravans appearing on the Leeds Holiday Camp. (Forwarded to Cllrs. 9/1/18)
g) Details of LALC’s training for Chairpersons.(Emailed to Cllrs. 10/9/18) Annual Report 2016/17.
h) A resident emails about electrical works on Cove Road leaving hazards on a footpath to Wallings Lane (Emailed to Cllrs. 5/1/18).
i) A resident supplies a copy of a letter to Natural England regarding Gaitbarrow asking for an update regarding the proposed meeting. (Emailed to Cllrs. 10/1/18) A response circulated stating a revised programme for tree felling will hopefully start early February 12/1/18) A resident complains about the lack of a free public meeting to update on the plans. (Emailed to Cllr.s 15/1/18) An update on the on site meeting with G Swainson (17/1/18) Further emails on the subject. (18/1/18)
j) LALC writes about a Review of Park Home Legislation and the availability of a second hand SPID. (Emailed to Cllrs. 11/1/18)
k) Jenny Kay from L City C writes to ask if our Council be taking part in the 100 year anniversary of the end of the 1st World War. (emailed to Cllrs. 15/1/18)
l) Mr L Houston writes to ask if the Parish Council would consider promoting the Healthwatch Lancashire and the Better Care Together programme perhaps by adding parish council/ church details to their data base. This would be for information sharing purposes only. (Emailed to Cllrs. 23/1/18)
m) Lancashire County inform of intentions to take measures to enforce parking restrictions outside schools. (Emailed to Cllrs. 24/1/18)
n) Residents of Morecambe Bay encouraged to have their say on the local NHS policy on Cosmetic Procedures (Emailed to Cllrs. 25/1/18)
o) Notice of a meeting in the Green Room at Gaskell Hall from 10am-1pm on Sat 3rd Feb to present information about the Haweswater project(Emailed to Cllrs. 25/1/18)
p) Lucy from the AONB writes for permission to plant Maidenhead Ferns at Woodwell (Emailed to Cllrs. 25/1/18)
q) Playground inspection sheets (Emailed to Cllrs. 29/1/18)
r) North West coastal update – Jan 2018. (Emailed to Cllrs. 29/1/18)
s) Team Big things from bigthings@banilayuk.com (TV) write to encourage art projects in villages and offer prizes for a winning participant. (Emailed 30/1/18)
t) Job centre asks if the PC would consider adding http://www.jobcentrenearme.com to our page http://www.silverdale-pc-lancs.gov.uk/Site/ to help people find nearest jobcentre more easily. (Emailed 30/1/18)
u) Clerk and Councils Direct.

12 Planning Matters:
(a) To note the following planning application was dealt with under the provisions of Standing Order 25a. None.
(b) To consider the following planning applications:
18/00074/VCN 20 Emesgate Lane. Reserved matters application for the erection of a detached dwelling (Pursuant to the variation of conditions 2 and 3 on planning permission 16/01079/REM to amend approved plans and materials) (To Cllrs 26/1/18)

13 To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:
25(a) Parish Council Property and Functions
25(b) Non-Parish Council Property and Functions
• Contacted Highways about the hazardous condition their contractors had left part of the snicket from Cove Road to Wallings Lane in.
• Contacted Highways about a flood on Lindeth Road.

14 Finance
a) To conduct the monthly check of all money received by the Council (bank statements to be inspected by a Member who is not a Bank Signatory, or more than one such Member).
b) To authorise payment and sign cheques for the following accounts:
• Mr Paul Williams, toilet cleaning £230 SO. & keys £8.98 cheque
• Mr Tim Lambert, contractor, £80, cheque.
• Andrew Bodenham, toilet supplies, £61.53 cheque 1243.
• John Bennett, reimbursement of toilet door installation costs (Joe Fletcher Joinery) £191.50 & 18.05 = 209.55 cheque
• Lancaster City Council, playground works, £374.98 cheque
• Envirocare, contractor, £199.99 bacs.
• Thomas Graham & Sons (Iron & Steel) Ltd, toilet supplies, £126.19
• British Gas, toilets, £60.61,bacs
• British Gas, clock, £39.32, bacs
c) To consider adopting the draft Financial Reserves Policy
d) To note that PKF Littlejohn LLP has been appointed by SAAA as external auditor to all the smaller authorities.
e) To decide who to approach to do the internal auditing of the accounts and authorise payment of £100.
f ) To consider the application for S137 funding of the Arnside & Silverdale Produce Festival 2018 for the cost of one day’s hall hire (about £120) (Emailed to Cllrs 16/1/18)

15 Toilets
a) To consider the wording of the tender document for the toilet cleaning and dog hygiene measures and authorise the tender to be advertised. (Emailed to Cllrs.)
b) To consider possible alternative solutions to providing a public toilet facility.

16 To receive an update on the Emergency Plan and whether to progress with a generator to power the B4RN hub in case of power failures.

17 Woodland Group
a) To receive an update on the work undertaken.
b) Update on progress with the tree inspection and marking
c) To consider the AONB request to plant Maidenhead Ferns on Woodwell Cliff.

18 To consider the new regulations on Data Protection coming into force May 2018 and note that NALC are lobbying for P/TC’s to be excluded. (Emailed to Cllr.s 15/1/18)

19 To receive an update to the external Works Progress Chart.

20 To “Follow up” matters from previous meetings that are not known to be resolved;
a) Delivery parking restrictions outside COOP
b) Speed control.
• A response from the Police and Crime Commissioner. (Emailed to Cllrs. 9/1/18)
• Acquisition of two SPID’s on trial (16/1/18)
• To consider arrangements: receipt; training; power; volunteers; insurance.
c) Parking at the Railway Station.

21 Playground. To consider the playground inspection report and decide what do about the rotting log train and trim trail and any other issues. (Emailed to Cllrs. 29/12/17 & 29/1/18)

22 WW1 Armistice – To consider whether to join the national Beacon initiative on 11th November.

23 To note any “Items for Information” (no decisions or action permitted)

24 To receive items for consideration for a future agenda.

25 To note that the date of the next meeting is Monday, 5 March 2018. Items for the agenda and copies of reports to reach the Clerk before 26th February.

Signed:

Denise Challenor,
Clerk to the Council, 01524 761824

11814 Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday 5th February 2018.

11815 Present: Chairman – J Bennett, Councillors Tony Houghton; Terry Bond; Keith Palmer; Nigel Ribbons; P Williams; Shirley Mason; Dave Sandiford; County Councillor Philippa Williamson; City Councillor Nigel Goodrich; Barbara Henneberry – Communication and Fundings Officer from the AONB; the Clerk – Denise Challenor and 6 members of the public.

11816 Apologies for absence: Deputy Clerk – Sue Hayward and PC 2675 A Massingham.

11817 Receipt of Declarations of Members’ interests Relating to any items appearing on the agenda. Cllr. P Williams, regarding item 15, as he is currently the contractor looking after the toilets.

11818 Minutes of the Previous Meeting held on 4th January 2018. Were approved and signed by the Chairman as a true record.

11819 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not covered by the Agenda.
Re: 11777 Cllr. Bennett reported that he has been informed that the sluice at Gaitbarrow will gradually closed up to ensure a controlled increase in water levels.
Re: 11780 First Responder Funds have still not been received.
Re: 11782 An item to request a willing donor to supply electricity for the proposed Defibrillator still needs to be sent to the Parish Magazine. JB will supply.
Re: 11796 Cllr. Williamson and Cllr Goodrich can’t now attend the meeting on 28/2/18 as L City Council are also meeting that evening and asked for their apologies to be registered.
Re: 11800 Confirmation has be received that the objections regarding the proposals for Leeds Children’s Holiday home site arrived before the deadline.
Re: 11803c Precept request finalised, signed and posted in time.
Re: 11805 Confirmation that Mr Iddon from Highways has received the proposals for discussion at the public meeting on 28th February at the Gaskell Hall; starting 7pm.
Re: 11809 Noticeboard. Cllr. Williams reported that work on the Gaskell Hall should commence 26/3/18.

11820 Matters raised by Members of the Public for Future Consideration.
• The street light needs replacing and bollards removing from outside the Gaskell Hall.
• Re: Gaitbarrows Presentation: it revealed that a bat survey was only done on 27/12/17 and it was found that trees marked to be cut had resident bats. Water levels are already high in numerous places causing floods. The DPD states that there should be no increase in water levels. What happens if the intended cows pollute the lake – the suggested use of an electric fence doesn’t sound safe.
• The drains outside 29a Emesgate Lane are blocked.

11821 The Police Report. – No crimes for Silverdale recorded this month. Police monitored traffic through the village on 27/11/17.

11822 A Presentation from Barbara Henneberry of the AONB regarding the Area Information Boards that are being produced for the public in the area. These were thought to be a good idea and the Council RESOLVED to go ahead.
The boards can have whatever information the Council think appropriate, together with a map. The AONB will design them free of charge and there is a grant offer of £100 from the Bittern Countryside Community Interest Company. Each panel is made from 3mm dieboard, costs £80 and should last 8-10 years; it is suggested to have a maximum of 4 x A1 size for Silverdale. The Parish Council would need to fund the printing and installation costs but it may be possible to obtain a grant from the City or County Council. Cllr. Goodrich and Cllr. Williamson will enquire to see if there is any money available.
The Chairman thanked Barbara for coming to the meeting.

11823 Report of any relevant matters by City Councillor Nigel Goodrich.
• Budget – the Council voted to increase Council Tax by 2.99%. There is a further budget meeting on 28/2/18.
• Salt Ayre – Cllr. Goodrich is optimistic despite being £90,000 down on income.
• 2,000 has been allocated for a feasibility study for a Wind Farm.
• The City Council is taking stock of what buildings they own and how much use they are.
• Council Tax for empty properties is to change from 2 to 1 month free. There is a meeting on 14/2/18 to discuss housing numbers.
• The cost of emptying Green Bins will not be discounted this year; it is hoped that this will encourage home composting.
• A presentation on the proposed “Garden Village” revealed concerns on flooding – it is not clear where the water will go and who pays for maintenance of ponds and communal areas.
• Mr Dobson is retiring from City Planning Department.

11824 Report of any relevant matters by County Councillor Phillippa Williamson.
• Closure of Carnforth Railway Station ticket office – Cllr. Williamson invites comments and has already had a good response following a well attended meeting. With 1000 new houses planned in Carnforth, along with existing usage a ticket office is needed. RESOLVED Cllr. Williams will draft a letter regarding the Parish Council’s concerns for Carnforth Station.
• Request for Coop delivery waiting restriction – no update.
• County C Budget. There is a deficit of 145 million pounds, even after identifying 135 million pounds worth of savings. However, the Council can deliver a balanced budget for 2018/19 and 2019/20 despite the challenges of increasing demand for both adults and children’s services.
• The state of the roads is a concern and £3 million more has been allocated for potholes this year and £5 million for potholes next year.
• The rise is 5.99%. 2.99% plus 3% for adult social care.
• The A6 road safety project has been approved and funding set aside. The cost £65,000.
• Resurfacing is very much needed on the A6 near Tesco, Carnforth A plan has been put together by Officers but is yet to be considered by the County Council Cabinet.
• Libraries. The review and consultation on opening hours is complete and to be considered by the Cabinet at the end of the month. Carnforth and Bolton le Sands will see an increase in opening hours. A “Friends Group”. There will also be a public use policy published for the Libraries shortly and the focus for this will be through “Friends Groups”. A formally constituted group can be formed with support from the County Council and Silverdale may wish to consider this further.

11825 Reports from any meetings attended by Members or the Clerk.
Cllr. Mason, as member of the United Charities Trust has agreed to two requests for financial assistance. There is a member needed and the Council is asked to consider whether they can help.

11826 Correspondence and any action to be taken:
a) SLDC weekly planning list. To Cllrs 3/1/18, 10/1/18, 24/1/18.
b) –
c) North west Coastal update. – Concern was expressed about the Route of the Coastal footpath and contact has been made with Kerry Rennie to obtain additional information and express fears for the publics’ safety, as the route crosses tidal areas. There will be a presentation on it at the Annual Assembly on March 21st in the Gaskell Hall at 7.30pm.
d) Cllr. Williamson emails out a number of ideas for volunteer opportunities within the Lancashire Countryside Service.
e) A resident writes to express concerns about the speed of traffic on roads with no footpath.
f) An email of dismay about caravans appearing on the Leeds Holiday Camp. (Forwarded to Cllrs. 9/1/18)
g) Details of LALC’s training for Chairpersons.(Emailed to Cllrs. 10/9/18) Annual Report 2016/17.
h) A resident emails about electrical works on Cove Road leaving hazards on a footpath to Wallings Lane (Emailed to Cllrs. 5/1/18).
i) A resident supplies a copy of a letter to Natural England regarding Gaitbarrow asking for an update regarding the proposed meeting. (Emailed to Cllrs. 10/1/18) A response circulated stating a revised programme for tree felling will hopefully start early February 12/1/18) A resident complains about the lack of a free public meeting to update on the plans. (Emailed to Cllr.s 15/1/18) An update on the on site meeting with G Swainson (17/1/18) Further emails on the subject. (18/1/18)
j) LALC writes about a Review of Park Home Legislation with concern regarding second homes. An online survey under survey monkey can be undertaken – deadline 7/2/18. LALC also informs of the availability of a second hand SPID and gives contact details.
k) Jenny Kay from L City C writes to ask if our Council be taking part in the 100 year anniversary of the end of the 1st World War. – Respond yes.
l) Mr L Houston writes to ask if the Parish Council would consider promoting the Healthwatch Lancashire and the Better Care Together programme perhaps by adding parish council/ church details to their data base. This would be for information sharing purposes only. – Respond yes.
m) Lancashire County inform of intentions to take measures to enforce parking restrictions outside schools.
n) Residents of Morecambe Bay encouraged to have their say on the local NHS policy on Cosmetic Procedures
o) Notice of a meeting in the Green Room at Gaskell Hall from 10am-1pm on Sat 3rd Feb to present information about the Haweswater project.
p) Lucy from the AONB writes for permission to plant Maidenhead Ferns at Woodwell
q) Playground inspection sheets
r) North West coastal update – Jan 2018.
s) Team Big things from bigthings@banilayuk.com (TV) write to encourage art projects in villages and offer prizes for a winning participant.
t) Job centre asks if the PC would consider adding http://www.jobcentrenearme.com to our page http://www.silverdale-pc-lancs.gov.uk/Site/ to help people find nearest jobcentre more easily.
u) Clerk and Councils Direct.

v) 11827 Planning Matters:
(b) The following planning application was discussed and comments made as follows:
18/00074/VCN 20 Emesgate Lane. Reserved matters application for the erection of a detached dwelling (Pursuant to the variation of conditions 2 and 3 on planning permission 16/01079/REM to amend approved plans and materials) – No comment.

11828 Clerk’s report of any Action taken under the provisions of Standing Order 25:
25(a) Parish Council Property and Functions -None
25(b) Non-Parish Council Property and Functions
• Contacted Highways about the hazardous condition their contractors had left part of the snicket from Cove Road to Wallings Lane – now resolved.
• Contacted Highways about a flood on Lindeth Road. – responded/will investigate.

11829 Finance
a) There was no money received by the Council this month.
b) Payments were authorised for the following accounts:
• Mr Paul Williams, toilet cleaning £230 SO. & keys £8.98 cheque 1344.
• Mr Tim Lambert, contractor, £80, cheque 1345.
• Andrew Bodenham, toilet supplies, £61.53 cheque 1346.
• John Bennett, reimbursement of toilet door installation costs (Joe Fletcher Joinery) £191.50 & 18.05 = 209.55 cheque 1347.
• Lancaster City Council, playground works, £374.98 cheque 1348.
• Envirocare, contractor, £199.99 bacs.
• Thomas Graham & Sons (Iron & Steel) Ltd, toilet supplies, £126.19 cheque 1349.
• British Gas, toilets, £60.61,bacs
• British Gas, clock, £39.32, bacs

c) Draft Financial Reserves Policy. – RESOLVED to ensure it doesn’t clash with it’s Financial Regulations and put it on March’s agenda.
d) It was noted that PKF Littlejohn LLP has been appointed by SAAA as external auditor to all the smaller authorities.
e) RESOLVED The Clerk is to approach Mr Malcolm Richardson again to do the internal auditing of the accounts and authorised payment of £100.
f ) RESOLVED to contribute £60 to the applicant for S137 funding for the Arnside & Silverdale Produce Festival 2018 hall hire.

11830 Toilets
a) RESOLVED to change the wording of the tender document for the toilet cleaning and dog hygiene measures by adding in health and safety duties and to authorise the Tender to be advertised.
b) The Council considered possible alternative solutions to providing a public toilet facility as it was clear that the block is shabby and outdated. Cllr. Goodrich will enquire whether there is Capital available to change the facilities.

11831 Emergency Plan Following discussion it was RESOLVED to progress with a generator to power the B4RN hub in case of power failures, to facilitate internet connection. There is £1485 in the fund and B4RN can supply one for £920 +vat. There will also need to be extra keys cut for access.

11832 Woodland Group
a) An update on the work undertaken was provided by Cllr. Bond:
• The debris on Burton Well Lane will be burnt.
• “Corner House”. Tim Lambert will plant the replacement trees soon. Following a site meeting the Council agreed to an extension of 700 mm to the entrance; the total width should be specified and accompanied with a map. The surface needs prior agreement; cost paid by the applicant. Any damage to be rectified by the applicant. The existing line of limestone rocks should remain.
b) There was no update on progress with the tree inspection and marking.
c) The Council could find no problems with the AONB’s request to plant Maidenhead Ferns on Woodwell Cliff but advised that it is owned by the National Trust.

Thanks was given to Terry for all the time he has given.

11833 The new regulations on Data Protection are coming into force May 2018 and as NALC are lobbying for P/TC’s to be excluded the Council RESOLVED to seek the advice of LALC.

11834 External Works Progress Chart. An update showing outstanding jobs will be prepared before the meeting on 28th February and RESOLVED to forward it to Mr Iddon and Cllr. Williamson who will attempt to gain responses. The clerk to put notices on the notice boards to publicise the meeting.

11835 “Follow up” matters from previous meetings
a) Delivery parking restrictions outside COOP – no update.
b) Speed control.
• A response from the Police and Crime Commissioner, who gave the contact details of someone who might help obtain a SPID. RESULT! Acquisition of two SPID’s donated from Lancashire police with batteries believed to be a maximum of 2 years old and in working order.
• Arrangements for use: training:- L City will provide and make contact when able; power – thought to be very little and not a problem; volunteers – Tony Houghton – additional community volunteers would be welcome; insurance -RESOLVED to go ahead at a cost of £20 per annum, payment commencing when the premium is renewed; locations – may have to be on willing residents land.
c) Parking at the Railway Station.
The clerk has made several phone calls and has been advised to write to Mr Craig Harrop of Northern Rail. So far there has been no response.
RSPB are currently investigating the parking situation and access to the station because they themselves, do not, at times, have sufficient space. It was noted that Leighton Hall put on their lease 40 years ago that a link to the station should be made. RESOLVED Cllr. Bond will discuss with Jarrod Sneyd.

11836 Playground.
• Zip wire seat and climbing net both replaced.
• The trim trail and Log Train are rotting and various options with quotes have been received. However, repairs/alterations have been made and it is thought that they will now last possibly another 3 years.
• The gate which was raised by the inspector last time has had a temporary repair to make it safe. A long term fix is required.
• Trees will be secured as necessary.
• An extra bin has yet to be provided beside the gate. Cllr. Goodrich will follow it up.
• Senior Multi-unit. RESOLVED The clerk to ask Mr Lambert to repair with Buffalo board, spending no more that £200.
• Wetpour under flat swings. RESOLVED the clerk to ask L City for a quote to repair.
• Stones loose on boundary wall. RESOLVED the clerk to ask Mr Lambert to repair.
• Slippy paving at entrance. RESOLVED Tony will press contractor for decision regarding a suitable jet washer.

11837 WW1 Armistice – RESOLVED to join the National Beacon initiative on 11th November and enquire whether it can be placed near the “Pepperpot”.

11838 “Items for Information”
£100 has been donated from “Bottom Row Quiz Team” for playground funds.
An anonymous letter has been received about it being dangerous to back off the Royal’s car park.
The Twinning notices have appeared in the Public Toilets.

11839 Future Agenda Items.
• Parking at the Station
• Proposal to paint white lines to indicate a footpath on the road down to the station.
• Find a member for the United Charities Trust.
• Data Protection
• Draft Financial Reserves Policy
• Health and Safety issues

11840 The date of the next meeting is Monday, 5 March 2018. Items for the agenda and copies of reports to reach the Clerk before 26th February.

Denise Challenor, Clerk to the Council, 01524 761824