2018/03/05

SILVERDALE PARISH COUNCIL

Councillors are hereby summoned, and members of the public are invited, to attend a Parish Council Meeting on Monday 5th March 2018 at 7.30pm, in the Silverdale Institute, Spring Bank, Silverdale, for the purposes detailed in the following Agenda:

1 To receive apologies for absence.

2 To receive declarations of Members’ interests relating to any items appearing on the agenda.

3 To approve the Minutes of an Ordinary Council Meeting held on 5th February 2018.

4 To receive information about matters arising from the Minutes of previous meetings, not covered by the Agenda.

5 To receive a report from the Police. (Forwarded to Cllrs. 22/1/18)

6 To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.

7 To receive a report of any relevant matters by City Councillor Nigel Goodrich.

8 To receive a report of any relevant matters by County Councillor Phillippa Williamson.

9 To receive verbal reports from any meetings attended by Members, or the Clerk (verbal reports are only acceptable where no decision, or action, is required).
• Highways 28/2/18

10 To consider the following items of correspondence received since the last meeting and to determine what, if any, action should be taken:
a) LALC informs of “Lobby Day” – 30/3/18 when it is hoped Council’s will engage with MP’s. (Emailed to Cllrs. 1/2/18 and 21/2/18)
b) SLDC weekly planning list, emailed 7/2/18,8/2/18, 15/2/18, 21/2)
c) SELRAP provides an update. (Emailed to Cllrs 8/2/18) Notice of SELRAP AGM on 12/3/18 at Lesser Municipal Hall, Albert Rd., Colne at 7pm. (By post 26/2/18)
d) A resident writes about dangerous parking near the T junction at the end of The Row, near Eaves Wood and states he has put in a complaint to the police. (Emailed 8/2/18) Copy of response from PC Barnsley (forwarded to Cllrs. 13/2/18)
e) LALC provides information about the Wellbeing Fund aim to provide up to £5,000 for project which increase the over 60’s well being. (Emailed to Cllr.s 8/2/18)
f) Our new External Auditor’s website address: https://www.pkf-littlejohn.com/services-limited-assurance-regime-useful-documents-and-links
g) Electricity North West are doing some research to firstly find out how many parish councils would be interested in working with them to use a Utility Priority Services Register. (Emailed to Cllrs 11/2/18)
h) An update on the preparation of the new Lancaster District Local Plan 2011-2031. (Emailed to Cllrs. 13/2/18)
i) LALC supply advice from NFU on combating rural crime. (Emailed to Cllrs. 13/2/18)
j) Notice that the new Lancashire Wellbeing Service Brand has recently been introduced. with an explanation of what their objectives are.(Emailed to Cllrs 17/2/18)
k) Vice Chairman of Churchtown Flood Action Group writes to invite the Council to add their name to a list of flood action groups. (Emailed to Cllrs. 21/2/18)
l) A response from Lancashire Constabulary regarding the dangerous parking at Park Road/The Row. (Emailed to Cllrs 19/2/18)
m) Bus Service changes Leaflet. (Emailed to Cllr. 21/2/18)
n) Notification of a 10k dog trail event round Silverdale on 8/4/18 with an invitation for residents to take part. The Council is asked for guidance on parking. (Cllrs. 23/2/18)
o) Notice of 2 Events – Senior Road Users workshop. (To Cllrs 21/2/18)
p) Copy of a residents letter to AONB about water quality of Leighton Moss and Haweswater. Suggesting it might be raised at the Gaskell Hall meeting on 7/3/18 at 5.15pm (To Cllrs. 21/2/18) Response from AONB 23/2/18)
q) Residents letter showing concern for the water quality at Leighton Moss and the possible effects of the recent tree felling. (Emailed to Cllrs. 26/2/18)
r) Notice of roadworks on The Row 22nd /23rd Feb. (received 22nd – late for notifying)
s) Keer to Kent Publication.
t) Rural Services Network Bulletin.

11 (a) To note that the following Planning Applications were dealt with under the provisions of Standing Order 25a, and comments made as indicated:
• 18/00077/FUL Gibraltar Farm Campsite. Creation of 11 hard standings and access for existing caravan pitches. – No Comments.
• 18/00112/FUL Old Cove Lea. Cove Lane. Erection of a single storey orangery to rear and replacement garden room. – No Comments.
• 18/00136/FUL 55 Stankelt Road. Removal of roof, bay windows and verandas, reconfiguration of house including construction of a new roof, one 2-storey extension to the front, two 2 storey extensions to side and erection of a single storey rear extension.

• To consider the following Planning Applications:
• 18/00153/REM Land at former 20 Emesgate Lane. Reserved matters application for the erection of a detached dwelling.
• 18/037/TPO 4 Yew Tree Gardens. Work to Cedar Tree.

12 To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:
25a) Parish Council Property and Functions
25b) Non-Parish Council Property and Functions

13 Tenders
a) Toilets To consider the Tenders submitted for the cleaning of the public toilets. (emailed to Cllrs 27/2/18)
b) Parish Contractor To review the Tender document for the contractor work due for renewal 18th May 2018 and authorise the advertising of it (Emailed 27/2/18).
c) To consider Tender document for the Website support and authorise it’s circulation in readiness June 2018, when the new Tender should commence. (Emailed 27/2/18).

14 To finalise arrangements for the Annual Assembly at 7.30pm at the Gaskell Hall on 21/3/18.

15 Finance
a) To conduct the monthly check of all money received by the Council (bank statements to be inspected by a Member who is not a Bank Signatory, or more than one such Member). – £100 from “Bottom Row Quiz Team” for playground funds.
b) To authorise payment and sign cheques for the following accounts:
• Paul Williams, SO £230
• Envirocare, SO, £199.99
• Water plus, toilets, £39.59 bacs.
• T Lambert, contractor £330 cheque.

c) Audit Matters
To confirm the internal audit arrangements.

16 Bus Issues
• To explore the Abbeyfield’s idea of using the Silverdale bus to call at Cove House on a “Dial a Bus” basis. (Emailed to Cllrs. 12/2/18)
• To ask for a volunteer to form and run the proposed “Bus Working Group” to improve the service for the community.

17 To consider the new regulations on Data Protection coming into force May 2018 and form a plan of action. (Emailed to Cllrs. 17/2/18)

18 To consider the Millennium Clock electrical Safety and decide what action to take.

19 To note a meeting will be held on Wednesday 7th March at 5:15 pm in the Gaskell Hall regarding Water Quality at Leighton Moss. (Emailed to Cllrs. 19/2/18)

20 To consider the External works progress Chart. (Emailed to Cllrs. 27/2/18)

21 To note any “Items for Information” (no decisions or action permitted)

22 To receive items for consideration for a future agenda.

23 To note that the date of the next meeting is Thursday 5th April 2018. Items for the agenda and copies of reports, to reach the Clerk before 28th March.
Signed:

Denise Challenor,
Clerk to the Council, 01524 761824

5th March 2018
11841 Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 5th March 2018.
11842 Present: Vice Chairman – A.J. (Tony) Houghton, Councillors T.G. (Terry) Bond, S.L. (Shirley) Mason, K. (Keith) Palmer, N. (Nigel) Ribbons and P.N. (Paul) Williams, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, City Councillor N. (Nigel) Goodrich and 7 members of the public.
11843 Apologies for Absence: Councillors J. (John) Bennett and D. (David) Sandiford and County Councillor P. (Philippa) Williamson.
11844 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
Councillor Williams expressed an interest in agenda item 13 in that he has submitted a tender for cleaning the toilets and filling the dog waste bag dispensers (as a member of the public).
11845 Minutes of the Previous Meeting
The minutes of the Ordinary Meeting held on Monday, 5th February were approved then signed by the Chairman.
11846 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
11822 – The Clerk advised that the AONB have confirmed that the parish council’s grant application for £100, towards the cost of erecting some AONB information boards around Silverdale, has been successful – the application was made to the Bittern Countryside Community Interest Company following the presentation by Mrs Barbara Henneberry, Communications and Funding Officer (AONB) at the last meeting.
11829(f) – The Clerk advised that the organisers of the Silverdale Produce Festival had hoped that the council would support them more fully.
11832 – Councillor Bond gave an update on work carried out by the Woodland Group: 1. the debris resulting from work carried out at Burton Well has been burnt, but there will be more debris as the working party will be carrying out more work there shortly; 2. the National Trust have taken down some branches from trees on their land which were overhanging; 3. Mr Tim Lambert has planted the replacement the trees at Corner House, Woodwell Lane, in places specified by the parish council; 4. work has started on the tree survey.
11836 – The Clerk reported that Lancaster City Council (Lancaster CC) have quoted £100 + VAT to repair the wet pour under the flat swings. RESOLVED to accept this quotation.
11837 – Councillor Bond has approached the National Trust regarding the National Beacon Initiative on 11th November as a part of the WW1 Armistice commemoration – they have agreed to a beacon and will prepare a fire base for it.
11847 Police Report
PC Massingham was not present at the meeting, but PCSO 7242 Leverton had emailed the police report for February – 2 burglaries were reported in Silverdale – items had been taken from 2 sheds and access had been gained into the hut of a local business and items taken.
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11848 Matters Raised by Members of the Public for Future Consideration
The following points were raised:
1. a group using footpath 14 (by Browns Houses) were unable to access the stile because of
water in the area; the footpath had been closed. The resident notified Members that there is
to be a public enquiry about footpath 14. Another resident commented that she has a record
of issues around footpath 14 dating back to 1981;
[Councillor Houghton and the Clerk advised that the parish council have not received notification
of the public enquiry and advised that representatives from the North West Coastal Footpath team
will be speaking at the Annual Parish Meeting on 21st March.]
2. a resident advised that she will be attending a meeting regarding water quality at Leighton
Moss at the Gaskell Hall on 7th March, although it has been suggested that the meeting is
intended for affected landowners only. Residents believe that the consultation is selective. It
was noted that permission has been granted for a judicial review to investigate the quality of
the water at Leighton Moss and Hawes Water;
3. a list of residents interested in being involved with a Bus Working Group was given to
Councillor Bennett a few months ago;
4. there are some rubber marks on the children’s slide in the playground.
RESOLVED that Mrs June Greenwell be invited to speak during the agenda item on bus issues.
11849 Report from City Councillor Nigel Goodrich
Councillor Goodrich referred to item 11823 and advised that the amount allocated for a feasibility
study for a wind farm was £200,000 (and not £2,000), he also explained that he is not “optimistic”
about the future of Salt Ayre.
Councillor Goodrich reported on: 1. the judicial review referred to in 11848 above – his
understanding is that the meeting on 7th March is the first of several reviews and that wider
consultation will follow; 2. a 2.99% increase in council tax has been approved; 3. the Conservative
Group’s questioning of Lancaster CC’s use of consultants (as opposed to permanent members of
staff); 3. a suggestion that Lancaster and Preston share a Monitoring Officer; 4. the traffic issues
being looked at in the Transport Plan; 5. correspondence item g) below and advised that Lancaster
CC are creating a register of those most at risk following the floods – it would be helpful if the
parish council can assist with this.
Councillor Goodrich will refer the matter of road sweeping and gullies to Councillor Williamson.
11850 Report from County Councillor Philippa Williamson
Councillor Williamson was not present at the meeting and her report was not available.
11852 Reports on any Meetings Attended by Members or the Clerk
1. Councillor Houghton had met with representatives from Natural England regarding the
Coastal Access Plan, information has not been forthcoming as consultation with all the
landowners is necessary first.
2. Councillors Bennett, Bond, Houghton and Williamson had attended the meeting with
County Councillor Iddon and Mr Phil Durnell, Head of Highways on 28th February.
Councillor Iddon and Mr Durnell have said that they will take action on the matters raised.
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Councillor Bond expressed surprise that Councillor Iddon had either not received or not
noted the list of issues sent by the parish council in advance.
11853 Bus Service
RESOLVED to bring forward agenda item 16. Mrs Greenwell advised that Cove House have not
made any decisions about a bus service yet and explained that Cove House is concerned mainly
with the difficulties faced by those with mobility problems in getting to the bus stop and on and off
the bus – this includes residents from locations throughout the village (not just at Cove House and
Cove Orchard). Good models of community transport can be found in other areas e.g. North
Cumbria. She wished to give the parish council notice that this issue has been raised and that
options are being looked at by Cove House, she would like to keep in touch with the parish council
with regards to issues around the bus service. It was felt that it might help if the bus was able to be
driven down to Cove House itself, Mrs Greenwell advised that the bus company have been
approached about this in the past and said that it wasn’t possible, but the bus used at that time may
have been a larger model than the current bus.
It was noted that there was no volunteer from the parish council to form and run the proposed Bus
Working Group.
11854 Correspondence
Receipt of the following items of correspondence was noted and circulated:
a) LALC inform of “Lobby Day”(30/3/18) when it is hoped that Councils will engage with MPs;
b) SLDC weekly planning list;
c) SELRAP – update and notice of AGM at 7pm on 12/3/18 at Lesser Municipal Hall, Albert Rd.,
Colne at 7pm;
d) a resident writes about dangerous parking near the T junction at the end of The Row, near Eaves
Wood, and states that he has put in a complaint to the police and PC Barnsley’s response;
e) LALC provide information about the Wellbeing Fund’s aim to provide up to £5,000 for a project
to increase the wellbeing of the over 60s;
f) the parish council’s new External Auditor’s website address: https://www.pkflittlejohn.
com/services-limited-assurance-regime-useful-documents-and-links;
g) Electricity North West are doing some research to find out how many parish councils would be
interested in working with them to use a Utility Priority Services Register. RESOLVED that the
Clerk write to ask how the parish council might contribute to this;
h) an update on the preparation of the new Lancaster District Local Plan 2011-2031;
i) LALC supply advice from the NFU on combating rural crime;
j) notice that the new Lancashire Wellbeing Service Brand has recently been introduced with an
explanation of the objectives;
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k) Vice Chairman of Churchtown Flood Action Group writes to invite the Council to add their
name to a list of flood action groups; RESOLVED not to add Silverdale parish council’s name to
the list;
l) a response from the Lancashire Constabulary regarding the dangerous parking at Park Road/The
Row;
m) bus service changes leaflet;
n) notification of a 10km dog trail event round Silverdale on 8/4/18 with an invitation for residents
to take part. The Council was asked for guidance on parking – it was noted that Councillor Bond
responded and has arranged for Silverdale School’s playground to be used for parking (for a fee);
o) notice of 2 Senior Road Users workshops run by Lancashire County Council’s Safer Travel
Team – Fylde on 7th March and Blackburn on 14th March (tel. 01772 537960);
p) copy of a resident’s letter to the AONB about the water quality of Leighton Moss and
Haweswater suggesting it might be raised at the Gaskell Hall meeting on 7/3/18 at 5.15pm and the
AONB’s response;
q) a resident’s letter showing concern for the water quality at Leighton Moss and the possible
effects of the recent tree felling;
r) notice of roadworks on The Row 22nd /23rd February (received 22nd February);
s) Keer to Kent Publication;
t) Rural Services Network Bulletin.
11855 Planning
(1) It was noted that the following planning applications were dealt with under the provisions
of Standing Order 25a:
18/00077/FUL Gibraltar Farm Campsite. Creation of 11 hard standings and access for existing
caravan pitches. NO COMMENTS;
18/00112/FUL Old Cove Lea. Cove Lane. Erection of a single storey orangery to rear and
replacement garden room. NO COMMENTS;
18/00136/FUL 55 Stankelt Road. Removal of roof, bay windows and verandas, reconfiguration of
house including construction of a new roof, one 2-storey extension to the front, two 2-storey
extensions to side and erection of a single storey rear extension. NO COMMENTS.
(2) The following planning applications were discussed, and comments made as indicated:
18/00153/REM Land at former 20 Emesgate Lane. Reserved matters application for the erection
of a detached dwelling. RESOLVED that the Clerk find out more information and circulate it to
Members for comment;
18/037/TPO 4 Yew Tree Gardens. Work to Cedar Tree. RESOLVED to support the cutting back of
the tree.
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11856 Urgent Action Taken under the Provisions of Standing Order 25 (other than Planning)
25(a) Parish Council Property and Functions
None.
25(b) Non-Parish Council Property and Functions
None.
11857 Tenders
Councillor Williams left the room whilst agenda item 13a) was discussed.
a) It was noted that one tender had been submitted for cleaning the public toilets and weekly
replenishment of the supplies of dog waste bags (with effect from 1st April 2018 (until 31st March
2019)) and that this was from Mr Paul Williams for £2,760. RESOLVED to accept Mr Williams’
tender.
b) Members reviewed the tender document for the contractor work which is due for renewal on
18th May 2018; RESOLVED that the Clerk amend the document as discussed and circulate it to
Members for approval before advertising it;
c) Members reviewed the tender document for website support and asked that it be specified that
the website is ‘WordPress’, before its circulation. It was noted that the new contract will commence
on 1st July 2018.
11858 Annual Parish Meeting (21st March (7.30pm), Gaskell Hall)
RESOLVED: 1. that the Deputy Clerk will buy refreshments for the Annual Parish Meeting; 2.
not to include the playground as a separate agenda item, but to cover the playground report in the
Chairman’s annual report; 3. that the Clerk ask the caretaker for the Gaskell Hall to set up the hall
with chairs and tables etc for the meeting.
It was noted that: Ms Angela Harker, Adviser, North West Coastal Access Delivery, Cumbria Area
team, Natural England and Mr Dai Perry will speak at the meeting, Lancashire Libraries have
offered to send a representative and the Clerk has not had a reply to an invitation to attend from the
police or County Councillor Philippa Williamson yet.
11859 Finance
a) It was noted that £100 had been received from “Bottom Row Quiz Team” for playground funds –
the receipt for this payment will be checked at the next parish council meeting.
b) RESOLVED to authorise payment and sign cheques for the following accounts:
Mr Paul Williams (toilet cleaning) £230.00 SO
Envirocare (contractor) £199.99 SO
Water plus (toilets) £39.59 BACS
Mr S. Hull (cheque to replace lost cheque 1304) £34.13 (1350)
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Mr T. Lambert (contractor) £330.00 (1351)
Mr T. Bond (land registry costs) £141.12 (1352)
c) It was noted that Mr Malcom Richardson has agreed to do the internal auditing of the accounts.
11860 Data Protection
It was noted that the General Data Protection Regulations will be introduced on 25th May 2018.
RESOLVED that the Clerk liaise with Councillors Bond and Ribbons on the action that the parish
council needs to take.
11861 Millennium Clock
RESOLVED that the Clerk arrange for an electrical inspection of the clock to check the wiring
system and the fuse (or circuit breaker) to prove that it would function correctly in case of a fault
and to ask a local electrician.
11862 Water Quality at Leighton Moss
It was noted that a meeting will be held on Wednesday, 7th March at 5:15 pm in the Gaskell Hall
regarding the water quality at Leighton Moss and that Councillor Bennett is hoping to attend.
RESOLVED to invite the Environment Agency to test the water in the public wells, and any other
areas in Silverdale which they feel are appropriate, in the light of Natural England’s findings at
Leighton Moss.
11863 External Works Chart
Councillor Bond reported on various works that have been completed and the list was updated.
11864 Items for Information
1. Councillor Williams advised that: 1. he will be absent from the May, June, July and August
parish council meetings; 2. there is a rotten post fence by the ladies’ toilets and some tiles
are coming away from the wall in the gents’ toilets.
2. Councillors Bond and Ribbons gave their apologies for the April parish council meeting.
11865 Suggestions for Future Agenda Items
1. Policy on parish council reserves
2. Risk Assessments/ Health and Safety.
11866 Date of Next Meeting
It was noted that the date of the next meeting is Thursday, 5th April at 7.30pm. Items for the agenda
and copies of reports to reach the Clerk before 28th March.
Sue D. Hayward, Deputy Clerk to the Council