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3rd September 2007

8591 Un-confirmed Minutes of an Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 3rd September 2007.

8592 Present: Chairman – Councillor T.G. (Terry) Bond, Councillors S.L. (Shirley) Mason, J. (John) Taylor, P.N. (Paul) Williams, the Clerk – V. (Vivienne) Shiels, the Deputy Clerk – S.D. (Sue) Hayward, PC 785 Steven Broadbent, ECSO 7301 Gerald Hurtley, County and District Councillor S.M. (Sarah) Fishwick, Mr Paul Holgate and 2 members of the public.

8593 Apologies for Absence: Councillors A.W. (Arthur) Graves, E. (Eve) Holden and A.J. (Tony) Houghton.

8594 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda

8595 Minutes of the Previous Meeting
 The Minutes of the Ordinary Meeting held on Monday, 6th August were approved and then signed by the Chairman.

8596 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
 Members referred to:(i) item 8574 (2) regarding blocked gullies – Councillor Fishwick confirmed that all gullies had been cleared except those outside Silverdale School which will be attended to at a later date, (ii) item 8577 (2) the planning application for Westfield, Gaskell Close – Councillor Fishwick updated Members on this application which has been granted planning permission.

 The Clerk referred to item 8573 and advised Members that she had just been notified of a public meeting to be held by the Lancashire Police Authority on Tuesday, 4th September at Morecambe Town Hall. The Deputy Clerk referred to item 8585 regarding tide tables and informed that she was awaiting advice from Arnside Parish Council on the production of tide tables.

8597 Matters Raised by Members of the Public for Future Consideration
 A member of the public informed Council that he had recently taken a group of people on a tour of the village wells and noted that Bankwell and Woodwell both had sediment in the well, he advised that the water should be clear and that there should be minimal plant life, he recommended that both wells be attended to. The issue of signage in the village was also raised and the need for new sign posts was queried.

8598 Update from the Community Police Officer
 ECSO Hurtley gave a verbal update: (1) there is a problem with fridges being disposed of illegally in the village, ECSO Hurtley advised that fridges are controlled waste and the police should be notified of illegal tipping, (2) 5 cars have been broken into on Storrs Lane and Hollins Lane and in the Eaves Wood and RSPB car parks. If members of the public see any suspicious vehicles they should pass the registration numbers on to the police, (3) a clothes line has been cut at Lindeth Close and rubbish dumped in the garden, (4) there have been incidents of camping on National Trust land and litter has been left, (5) ECSO Hurtley advised that PC Bassinder is likely to be absent until the New Year, due to sickness, and he introduced PC Steven Broadbent who is providing temporary cover. PC Broadbent can be contacted on 01524 596424 (direct line) or steven.broadbent@lancashire.pnn.police.uk.

 The Chairman informed PC Broadbent that there continue to be problems with illegal and inconsiderate parking in the village, particularly at weekends, he also asked PC Broadbent if he is able to contact Lancashire County Council (Lancs. CC) regarding the problems with signage.

8599 Playing Field
 RESOLVED to bring forward item 12 regarding the playing field . Mr Holgate addressed the meeting, he explained the background to the refurbishment of the playing field, his involvement and the management plan which he had presented to this Council some months ago, he recommended that the management plan be referred to and that a form of liaising between the different people involved with the field be looked at. Mr Holgate advised that he is currently awaiting instruction on the location of new benches and the fitting of the entrance gate; RESOLVED:
 1.  to instruct Mr Holgate on the location of the benches as soon as possible
 2.  to refer to the management plan
 3.  that the Chairman meet with the Action for Silverdale Children’s Trust (ASCT) and Mr Holgate to decide on a means of communicating between Mr Holgate, the ACST, Mr Phil Hargreaves and this Council and that the Chairman report back to this Council regarding this matter.

8600 Report from County and District Councillor Sarah Fishwick Councillor Fishwick gave a verbal report on the following: (1)  signage – the situation remains unresolved although she has been in contact with Lancs. CC about this. She also recommended that signs be put up warning visitors of the need to be vigilant with regards the possibility of cars being broken into, (2)  rural neighbourhood management – a pilot scheme is being carried out at Ellel.

8601 Reports on any Meetings Attended by Members, or the Clerk

8602 Correspondence
 Receipt of the following items of correspondence was noted and any action determined as indicated:
  1.  J.K Edwards re. The Royal Hotel.
  2.  Lancaster City Council (Lancaster CC) re. Register of Electors.
  3.  LAPTC re. Annual Accounts and notification of Chairmanship Training.
  4.  Lancashire Constabulary Chief Superintendent Gary Stephenson re. Birdwatchers.
  5.  Arnside Silverdale AONB Annual Review.
  6.  LCC Environment Directorate re. Minerals and Waste Development Framework.
  7.  LCC re. Developing a Parish Charter.
  8.  Morecambe Bay Partnership re. Beachcare.
  9.  Lancashire Youth Association Annual Report.
  10.  LCC Parish & Town Council Conference 15 9 07 County Hall Preston.
  11.  Lune Valley Rural Housing Association Questionnaire. RESOLVED that the Clerk ask Mr John Eden if he would complete the questionnaire.
  12.  Lancashire Museums poster.
  13.  North Lancs. NHS Trust Engagement Document.

8603 Planning
 (1) It was noted that the following planning applications were dealt with under the provisions of Standing Order 25a, and comments made as indicated:
  07/01069/FUL : 7 Levens Way  –  erection of extension to rear :  NO PLANNING OBJECTIONS.
  07/01049/FUL : 49 Stankelt Rd  –  erection of replacement garage :  NO PLANNING OBJECTIONS.
  07/ 00986/FUL: Westfield Gaskell Close  –  notification of amendment to 06/01329/FUL :  PLANNING OBJECTIONS on the grounds of the effects on Gaskell Close – the buildings appearing too large. Representations from neighbours expressing concerns about the development.
  07/01016/FUL: 28 Stankelt Rd.  –  erection of detached garage:  NO PLANNING OBJECTIONS.
  07/01120/FUL: Heron Chase, Shore Rd  –  erection of various extensions and alterations:  NO PLANNING OBJECTIONS.
  07/00921/FUL Notification of Amendment to Application: 2 Jack Scout Cottages Lindeth Rd  –  various extensions and alterations, new back door, provision of stables and hardstanding and re-alignment of driveway:  PLANNING OBJECTIONS STAND (as noted at the meeting of this Council on 6th August 2007).

 (2)  The following planning application was considered and comments made as indicated:
  07/00568/FUL : 19 The Row  –  retrospective application for the erection of patio/sitting area and new access steps to front APPEAL AGAINST REFUSAL OF PLANNING PERMISSION:  NO PLANNING OBJECTIONS.

 (3) It was noted that no decisions had been advised by Lancaster CC.

 The Clerk circulated a list of valid reasons for comment, for reference when Members consider planning applications. RESOLVED that the Clerk notify Members by e mail when she receives planning applications so that Members are aware of applications at the earliest date possible. RESOLVED to discuss the most efficient way of circulating planning applications amongst Members at a future meeting of this Council.

8604 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning).
 25 (a)  Parish Council Property and Functions
 The Clerk advised that:
 1.   the Chairman will be attending a Chairmanship course, organised by LAPTC, on 13th November at a cost of £20.
 2.  Councillor Fletcher has submitted her resignation and the procedure following a casual resignation is that: the Council must declare a vacancy, inform the Returning Officer and place a notice of casual vacancy on the Parish Council notice board. In order for there to be a by election 10 electors must request an election by writing to the Returning Officer within 14 days. If 2 or more valid nomination papers are submitted the Returning Officer sets the date of the election. If a poll is not claimed the vacancy may be filled by co-option.
 25(b)  Non-Parish Council Property and Functions

8605 Tree Management at Woodwell
 It was noted that Mr Alan Ferguson and Mr Roger Cartwright had inspected the trees at Woodwell, and had found some of those believed to be owned by this Council to be in need of attention. RESOLVED that the Chairman contact Mr Ferguson and Mr Jim Bolton (a villager in possession of information on the ownership of the land surrounding the well) and report back to a future meeting of this Council. The Clerk is in the process of obtaining a list of Tree Preservation Orders (TPOs), it was noted that there might be TPOs on some of the trees concerned.

8606 Refuse and Recycling Bins
 RESOLVED to defer a discussion on bins to the next meeting.

8607 Training
 It was noted that Lancashire County Training Partnership has offered the following dates (Tuesdays) for new Councillors and Clerk’s training: 30th October, 20th November, 27th November, 11th December with training taking place over 2 days. RESOLVED that Members advise the Clerk as soon as possible of their available dates. It was noted that the Council’s budget for training is only £154 for the year, RESOLVED that the Clerk check that funds are available and can be used in excess of the sum allocated in the budget.

8608 IT Needs
 It was noted that there are no particular IT needs although Councillor Taylor is looking into training on the use of e mail.

8609 20mph Traffic Zone
 It was noted that this Council has not, as yet, received details of the proposed plans for a 20mph traffic zone in the village.

8610 Map outside the Butcher’s Shop
 RESOLVED to defer a discussion on the need for amendments to the map to another meeting of this Council.

8611 Pedestrian and Parking Facilities at the Station
 RESOLVED to defer a discussion on pedestrian and parking facilities at the station until another meeting of this Council.

8612 Inns and Public Houses
 RESOLVED to wish the new landlords well, Members hoped that any new ventures would be successful and that they would not affect the peacefulness of the village.

8613 Finance
 (a)  Councillor Taylor conducted the monthly check of all money received by the Council and found the recent bank statement to be satisfactory.
 (b)  RESOLVED to authorise payment for the following account:
  Mr Phil Hargreaves      350.00

8614 Amenities Under Threat
 Nothing to report.

8615 Items for Information
 Councillor Taylor advised that Silverdale Community First Responders are in desperate need of volunteers in order for any level of service to be maintained. Members of the public interested in finding out more should contact Mrs Sheila Suthers, tel.: 702533 or Mr Austin Walker, tel.: 701101.
8616 Suggestions for Future Agenda Items
 1.  The condition of the village wells (Chairman).

8617 Date of Next Meeting
 It was noted that the date of the next meeting is Monday, 1st October 2007. Items for the agenda to reach the Clerk before Friday, 21st September and copies of reports to reach the Clerk before Monday, 24th September.

Sue D. Hayward
Deputy Clerk to the Council

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