2018/04/05

SILVERDALE PARISH COUNCIL
Councillors are hereby summoned, and members of the public are invited, to attend a
Parish Council Meeting on 5th April 2018 at 7.30pm, in the Silverdale Institute, Spring Bank, Silverdale, for the purposes detailed in the following Agenda:

1 To receive apologies for absence.

2 To receive declarations of Members’ interests relating to any items appearing on the agenda.

3 To approve the Minutes of Ordinary Council Meeting held on 5th March 2018.

4 To receive information about matters arising from the Minutes of previous meetings, not covered by the Agenda.

5 To receive a report from the Police. (Forwarded to Cllrs. 22/1/18)

6 To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.

7 To receive a report of any relevant matters by City Councillor Nigel Goodrich.

8 To receive a report of any relevant matters by County Councillor Phillippa Williamson.

9 To receive verbal reports from any meetings attended by Members, or the Clerk (verbal reports are only acceptable where no decision, or action, is required).

10 To discuss any issues raised at the Annual Assembly.
• Coastal footpath – issues arising following the Natural England presentation at the APM.

11 Planning Matters:
(a) To note that the following Planning Applications were dealt with under the provisions of Standing Order 25a, and comments made as indicated:
• LCC/018/0007 Bleasdale School, Emesgate Lane. Erection of a single storey rebound therapy room with ramp access. (Emailed to Cllrs. 1/3/18)
• 18/00153/REM Land at former 20 Emesgate Lane. Reserved matters application for the erection of a detached dwelling. – No Comments.
• 18/00213/FUL Hawthorn Bank, Cove Road. Erection of a two storey dwelling, alterations to existing access arrangements and extension to existing vehicular access. (Emailed to Cllrs. 9/3/18) Note:Residents letter of objection copied and forwarded to Cllr’s 28/3/18

(b) To consider the following Planning Applications:
• 18/00267/FUL Burnsall, Gaskell Close. Erection of a single storey side and rear extension, construction of front dormer extension and erection of a detached car port. (Emailed to Cllrs. 15/3/18)
• 18/00382/FUL 9 Levens Way. Erection of a single storey rear extension.

12 To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:
25(a) Parish Council Property and Functions
25(b) Non-Parish Council Property and Functions

13 To consider the following items of correspondence received since the last meeting and to determine what, if any, action should be taken:
a) February North West Coastal Access newsletter. (Emailed to Cllrs. 28/2/18)
b) SLDC weekly planning update. (Emailed to Cllrs. 28/2/18, 8/3/18, 14/3/18, 21/3/18)
c) Councillors are encouraged to “have their say” about cuts to travel services; deadline 29/4/18 . (Emailed to Cllrs. 3/3/2018)
d) LALC Planning workshop details; 10/5/18, 7-9pm at Preston (Emailed to Cllrs. 8/3/18)
e) South Lakeland Local Plan: Development Management Policies Development Plan Document (DM DPD) – Notification of Submission. (Emailed to Cllrs. 8/3/18 & 15/3/18)
f) LALC Spring Conference details 28/4/18 at Leyland, 9.30-4.45pm. (To cllrs. 12/3/18)
g) The Election Manager, City Council, about the 2019 elections and offers to Come to a meeting to explain the election process.
h) Bus Service changes leaflet. (Emailed to Cllrs. 14/3/18)
i) Notice of the interim ‘Sustainable Settlement Review Report’ any comments to be made by 13/4/18. (Emailed to Cllrs. 15/3/18)
j) County Cllr. Williamson informs of the “stay in the know” website. (To Cllrs. 17/3/18)
k) Commercial waste collection information from L. City Council. (posted)
l) Walney Extension Offshore Wind Farm Newsletter Feb. 2018. (posted)
m) Notice of New Road closure 22.00 hours on 12/5/18 to 10.30 on 13/5/18.
n) Environment agency reports that Burton Well, Woodwell and Bankwell
o) all appear unpolluted but samples will be tested. (Emailed 21/3/18)
p) A resident has requested that cycle racks be placed near the Millennium Clock. (Emailed to Cllrs. 26/3/18)
q) Consultation on proposed changes to disabled person’s NoWcard scheme. (Emailed to Cllr.s 26/3/18)
r) Clerk and Council’s Direct.
s) Glasdon brochure.

14 Road Safety To consider whether to pursue the painting of white lines in the village to indicate footways and what action needs to be taken.

15 Risk Assessment To review.

16 Data Protection To inform of progress.

17 Finance
a) To conduct the monthly check of all money received by the Council (bank statements to be inspected by a Member who is not a Bank Signatory, or more than one such Member).
First Responder Monies £4467.19
• Lancaster City have granted Small Business relief for Silverdale public toilets which means there will be no charge for rates.
b) To authorise the following payments:
• S Hayward, salary & exp. £476.69 .
• L D Challenor, salary, holiday pay & exp. £1320.56
• HM Revenue & Customs only, PAYE for LDC, £307.41.
• T Lambert, contractor, £300, cheque
• BioBag Ltd, doggy bags, £174.31 cheque.
• LALC invoice, cheque, £242.61
• D Sandiford, reimbursement E Plan, £48.36+£46.50 = £94.86
• John Bennett, printing for AA., £32.00
• Gaskell memorial Hall, 2 invoices at £24 each, £48.
• British Gas, clock, £25.43 bacs.
• British Gas, toilet electricity, £47.73, bacs.
• P Williams, toilets, £230, SO.
• Envirocare, contractor, £199.99 SO.

c) To consider the section 137 grant application from the Institute to request help towards the grass cutting costs: annual being circa £630. (Emailed to Cllrs. 23/3/18)
d) To consider providing cycle racks as per the request in correspondence item p).

18 Playground Matters. To consider the reports (Emailed 12/3/18 and 5/3/18) and decide upon any action necessary.
• To confirm that the library funds will be vired to Playground funds
• To decide whether the £300 per annum and Wayleaves donations to the playground fund are no longer needed due to the 2018-19 Budget making provision.

19 To consider the Contactor Tenders received.

20 To consider the current Standing Orders and Financial Regulations.
• Whether to include the draft Financial Reserves Policy
• Whether there is a need to change anything.
(Any proposals will stand for a month and be confirmed at the next meeting)

21 To consider the External Works Progress Chart 15.

22 Parking at the Railway Station. To update on any progress.

23 Defibrillator /First Responder Matters
• To decide upon the site for the Defibrillator
• To decide upon the supplier and authorise the order of it.
• To authorise the electrical supply.

24 To note any “Items for Information” (no decisions or action permitted)

25 To receive items for consideration for a future agenda.

26 To note that the date of the next meeting is Thursday 3rd May 2018. Items for the agenda and copies of reports to be with the Clerk by Friday 27th April.

Signed: L Denise Challenor

Denise Challenor, Clerk to the Council, Tel. 01524 761824

 

5th April 2018
11879 Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Thursday, 5th April 2018.
11880 Present: Chairman – Councillor J. (John) Bennett, Councillors A.J. (Tony) Houghton, S.L. (Shirley) Mason, K. (Keith) Palmer, D. (David) Sandiford and P.N. (Paul) Williams, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward and one member of the public.
11881 Apologies for Absence: Councillors T.G. (Terry) Bond and N. (Nigel) Ribbons, PC 2675 Andrew Massingham and County Councillor P. (Philippa) Williamson.
11882 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
Councillor Sandiford expressed an interest in agenda item 17 c) in that he is a member of the Silverdale Institute Committee. Councillor Palmer expressed an interest in agenda item 19 in that he occasionally works (as a member of the public) for Mr David Wain who has submitted a tender.
11883 Minutes of the Previous Meeting
The minutes of the Ordinary Meeting held on Monday, 5th March were approved then signed by the Chairman.
11884 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
11776 – the Clerk referred to Arqiva’s proposal to install a mast by the British Telecom exchange. RESOLVED that the Clerk suggest to Arqiva that they look instead at combining the mast with the proposed mobile phone mast at St. John’s church tower to avoid the proliferation of such items.
11822 – RESOLVED that the Clerk will: 1. email the Silverdale Parish Council Members to ask who would like to be involved in putting together the content for the information boards; 2. contact the AONB to inform them that the parish council would prefer to delay finalising the information on the boards until the North West Coastal Access route and signage is known.
11836 – The Clerk reported that Lancaster City Council (Lancaster CC) have in hand the repair to the wet pour under the flat swings in the playground.
11848 – Councillor Bennett gave a short verbal report on the meeting on water quality held in the Gaskell Hall last month that he and Councillor Williams had attended. He reported that the possibility of a judicial review to investigate the quality of the water at Leighton Moss and Hawes Water had prompted Natural England and the Environment Agency to try and bring the levels of phosphorous and nitrogen in the water under control – they are legally required to protect the very sensitive flora, fauna and wildlife habitats there. They think that the high levels are principally due to the leaching of nutrients from agricultural activities; discharges from septic tanks serving the dwellings within the immediate catchment and inputs from the wildlife themselves are also thought to be contributing factors – the agencies are unable to measure precisely the effect of each contributing factor, however, they suggest farming run off causes about 80% of the issue, 10% caused by local septic tanks systems and the remainder caused by wildlife. They are liaising with the farming community etc to try to find a solution.
It was noted that Members are uncomfortable that Natural England appear to be acting on information which is not scientific. RESOLVED that Councillor Houghton will investigate who is responsible for Natural England and notify them of the Members’ concerns.
11861 – Clarkson Electrical has advised Councillor Bennett that they will inspect and test the clock on 12th April.
11862 – the Clerk advised that the water in the public wells has been tested and no issues were found (correspondence item (n) below).
11885 Police Report
PC Massingham was not present at the meeting and no report was available.
11886 Matters Raised by Members of the Public for Future Consideration
The following points were raised:
1. a request for more cycle racks in the village centre – some by the clock and some by the toilets;
2. a query about why it is permissible to fell trees at Gait Barrows during nesting season and about the creation of a buffer zone for birds there;
3. graffiti on the cabin by the rail crossing;
4. a comment about the costs to the AONB of removing signage some years ago;
5. an impression that the speakers at the Annual Parish Meeting did not seem to be knowledgeable about the geography of the North West Coastal Access route or aware of the recent fatal accident on the coast between Arnside and Silverdale;
6. issues around public footpath 14.
11887 Report from City Councillor Nigel Goodrich
Councillor Goodrich was not present at the meeting and his report was not available.
11888 Report from County Councillor Philippa Williamson
Councillor Williamson was not present at the meeting and her report was not available.
11889 Reports on any Meetings Attended by Members or the Clerk
It was noted that Councillor Bennett had reported on the meeting regarding the water quality at Leighton Moss under 11884 above.
11890 Annual Parish Meeting (21st March)
Councillor Bennett reported that he had found Mr Dai Perry, Coastal Access Lead Adviser, and Ms Angela Harker, Coastal Access Adviser, to be very knowledgeable about the North West Coast Access route and its geography and when asked why local people had not been involved in advising on the route in their area they would take on board the point made, saying that they would involve local people when working on future sections.
RESOLVED that Councillor Bennett will circulate to Members some suggestions about possibilities for the Know Hill section of the route for consideration and further RESOLVED to discuss, at the next meeting, whether or not they would like to put forward their ideas to the North West Coastal Access Delivery Team.

11891 Planning
(1) It was noted that the following planning applications were dealt with under the provision of Standing Order 25a:
LCC/018/0007 Bleasdale School, Emesgate Lane. Erection of a single storey rebound therapy room with ramp access. NO COMMENTS.
18/00153/REM Land at former 20 Emesgate Lane. Reserved matters application for the erection of a detached dwelling. NO COMMENTS.
18/00213/FUL Hawthorn Bank, Cove Road. Erection of a 2-storey dwelling, alterations to existing access arrangements and extension to existing vehicular access. It was noted that a resident’s letter of objection had been copied and forwarded to Members. NO COMMENTS.
(2) The following planning applications were discussed, and comments made as indicated:
18/00267/FUL Burnsall, Gaskell Close. Erection of a single storey side and rear extension, construction of front dormer extension and erection of a detached car port. NO COMMENTS.
18/00382/FUL 9 Levens Way. Erection of a single storey rear extension. NO COMMENTS.
11892 Urgent Action Taken under the Provisions of Standing Order 25 (other than Planning)
25(a) Parish Council Property and Functions
None.
25(b) Non-Parish Council Property and Functions
None.
11893 Correspondence
Receipt of the following items of correspondence was noted and circulated:
a) February North West Coastal Access newsletter;
b) South Lakeland District Council weekly planning updates;
c) Councillors are encouraged to “have their say” about cuts to travel services by 29/4/18;
d) LALC planning workshop details – 10/5/18, 7-9pm (Preston);
e) South Lakeland Local Plan: Development Management Policies Development Plan Document – Notification of Submission;
f) LALC Spring Conference – 28/4/18, 9.30-4.45pm (Leyland);
g) Ms Lisa Vines, Election Manager, Lancaster CC, writes about the 2019 elections and offers to attend a meeting to explain the election process. RESOLVED not to accept the offer as it is not considered necessary;
h) Bus Service changes leaflet;
i) notice of the interim “Sustainable Settlement Review Report” – any comments to be made by 13/4/18;
j) County Councillor Williamson informs of the “stay in the know” website;
k) commercial waste collection information from Lancaster CC;
l) Walney Extension Offshore Wind Farm newsletter February 2018;
m) notice of New Road closure 22.00 hours on 12/5/18 to 10.30 on 13/5/18;
n) Environment Agency report that Burton Well, Woodwell and Bankwell all appear to be unpolluted, but samples will be tested [the test results have since been supplied and there was nothing found above the limits of detection];
o) a resident has requested that cycle racks be placed near the Millennium Clock. RESOLVED not to pursue this – it was noted that the clock is often used as a photo opportunity by visitors;
p) consultation on the proposed changes to the disabled person’s NoWcard scheme (transport smart card);
q) Clerk and Council’s Direct;
r) Glasdon brochure.
11894 Road Safety
The use of solid white line markings on the side of country roads to indicate/ create a safer area for pedestrians and cyclists was discussed. It was noted that such markings can be seen around The Wheatsheaf in Beetham and near Kirkby Lonsdale on the road to Hutton Roof and that they might be helpful in Silverdale on the route between Stankelt Road and Silverdale Station. RESOLVED that the Clerk make enquiries of Beetham Parish Council and Kirkby Lonsdale Town Council about the painting of the lines in their area.
11895 Risk Assessment
Members considered the council’s Risk Assessment summary document, which the Clerk had circulated to Members earlier, and found it be satisfactory. It was noted that the parish council should have a Health and Safety policy in place and, where necessary, adequate Risk Assessments. Some time ago Arnside Parish Council had offered to give Silverdale a copy of theirs when ready; RESOLVED that the Clerk ask for a copy.

 

11896 Data Protection
It was noted that the General Data Protection Regulations (GDPR) will be introduced on 25th May 2018. RESOLVED that the Clerk ask Councillors Bond and Ribbons for advice on what action needs to be taken by the parish council in respect of the GDPR.
11897 Finance
a) Councillor Palmer conducted the monthly check of all money received by the Council and found the records to be satisfactory. It was noted that there had been the following receipts: £100 – “Bottom Row Quiz Team” for playground funds and £4467.19 – First Responder monies.
It was also noted that Lancaster CC have granted Small Business relief for Silverdale public toilets which means there will be no charge for rates.
b) RESOLVED to authorise payment and sign cheques for the following accounts:
Mrs S. Hayward (salary, holiday pay & expenses) £476.69 (1353)
Mrs L.D. Challenor (salary, holiday pay & expenses) £1320.56 (1354)
HMRC (PAYE for LDC) £307.41 (1355)
Mr T. Lambert (contractor) £300.00 (1346)
Biobag Ltd (dog waste bags) £174.31 (1357)
LALC (invoice) £242.61 (1359)
Mr D. Sandiford (reimbursement for Emergency Plan costs £48.36+£46.50) £94.86 (1360)
Mr J. Bennett (printing for APM) £32.00 (1361)
Gaskell Memorial Hall (hall hire 2 x £24) £48.00 (1362)
British Gas (clock electricity) £25.43 BACS
British Gas (toilet electricity) £47.73 BACS
Mr P. Williams (toilet cleaning) £230.00 SO
Envirocare (contractor) £199.99 SO
c) Councillor Sandiford left the room whilst agenda item 17 c) was discussed.
It was noted that a s137 grant application had been received from Silverdale Institute to request financial help towards grass cutting costs which are c£630 pa. Members noted that s137 applications are invited from community organisations towards the cost of capital projects or putting on an event (rather than general running costs). RESOLVED to offer Silverdale Institute £150 towards getting the outside area ready for Silverdale Field Day.
d) It was noted that the request to provide cycle racks had been dealt with under item 11893 (o) above.
11898 Playground
1. Councillor Bennett noted that Lancaster CC had identified a safety issue with the gate at the entrance to the playground in their inspection report for March. Councillor Bennett advised that a similar issue had been raised previously as a result of which he had carried out a temporary repair to make safe the gate. RESOLVED that Councillor Bennett contact Mr Neil Morris at Lancaster CC to ask for a definitive report on the safety of the gate and obtain an up-to-date price for a new gate – a decision can then be made by the parish council as to whether to provide a permanent solution to fix the gate or replace it.
2. RESOLVED to vire the funds raised for the library to the playground reserves and to continue to allocate future income from Wayleaves to the playground reserves.
11899 Tenders
Receipt of the following tenders were noted: 1. Parish Contractor work – Mr Tim Lambert (£3,600 pa); 2. grass cutting at St. John’s Avenue and Woodwell – Mr David Wain (£540 pa); 3. Playground (grounds maintenance) – Envirocare (£3,120 + VAT pa).
RESOLVED to accept Mr Lambert’s and Mr Wain’s tenders with effect from 18th May 2018 and to ask Envirocare if they have a fine mulching system which could be trialled and, if successful, used (being a cheaper option than collecting and disposing of cuttings).
11900 Standing Orders and Financial Regulations
It was noted that the Standing Orders and Financial Regulations were last reviewed in 2014; RESOLVED to review them again at a future meeting of the parish council.
11901 External Works Chart
It was noted that several items on the external works chart have now been carried out/ are closed. RESOLVED that the Clerk update the chart and circulate it to Members for checking before sending County Councillor Iddon an updated copy.
11902 Parking at the Railway Station
It was noted that there was nothing to report.
11903 Community Public Access Defibrillator (CPAD)
Councillor Houghton reported that he has spoken with the North West Ambulance Service (NWAS) about the provision of more CPADs in the village. NWAS advised that these need to be supplied from their approved list to be registered in their system. Councillor Houghton has looked at costs – a high specification CPAD is likely to cost c£1,000 and a lockable storage cabinet is likely to be c£500 (a total of c£1,500), there may also be costs for groundworks etc necessary for connecting the CPAD to an electricity supply as well as regular maintenance costs (which will need to be budgeted for). It was noted that the estimated (electricity) running costs are c£2 pa. RESOLVED to look for possible sites for 2 CPADs – one on Lindeth Road (in the Lindeth Close area) and one on Cove Road (ideally in the Wallings Lane area) – suggested sites from members of the public are welcome.
Councillor Bennett thanked Councillor Houghton for his work on this.
11904 Items for Information
1. Councillor Bennett reported that: 1. a resident has complained about the mess at Hawes Water due to tree felling activities; 2. the RSPB would like to talk to the parish council about problems with litter, camping and disturbances at The Cove; 3. regrettably he will be unable to put himself forward for the Chairman’s role at the AGM in May.
2. The Clerk noted that she has received a letter notifying the parish council of plans to erect a replacement dwelling at the Corner House.
3. Councillor Sandiford advised that spare keys for the Gaskell Hall are stored in a key safe (in connection with the Emergency Plan) and he is writing a procedure on how to use the equipment etc. He also asked if any Member is interested in taking the lead.
11905 Suggestions for Future Agenda Items
1. Standing Orders and Financial Regulations
2. Risk Assessments/ Health and Safety
3. Disabled access to the public toilets
4. North West Coastal Access
5. Woodland group – update.

11906 Date of Next Meeting
It was noted that the date of the next meeting is Thursday, 3rd May 2018 and that Councillors Palmer, Sandiford and Williams are unable to attend – they have given their apologies (Councillor Williams also gave his apologies for the June, July and August meetings). Items for the agenda and copies of reports to be with the Clerk by Friday 27th April.

Sue D. Hayward, Deputy Clerk to the Council