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5th November 2007

8641 Un-confirmed Minutes of an Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 5th November 2007.

8642 Present: Chairman  –  Councillor T.G. (Terry) Bond, Councillors A.W. (Arthur) Graves, A.J. (Tony) Houghton, D. (Dorothy) Kitson and P.N. (Paul) Williams, the Acting Clerk  –  S.D. (Sue) Hayward, PC 785 Steven Broadbent and three members of the public.

8643 Apologies for Absence:  Councillors E. (Eve) Holden, S.L. (Shirley) Mason, J. (John) Taylor and County and District Councillor S.M. (Sarah) Fishwick.

8644 Co-option of Mrs Dorothy Kitson
 It was noted that Mrs Dorothy Kitson had signed her Declaration of Acceptance of Office immediately before the meeting and had been co-opted to the Council with effect from 5th November.

8645 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda

8646 Minutes of the Previous Meeting
 The Minutes of the Ordinary Meeting held on Monday, 1st October were approved and then signed by the Chairman.

8647 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
 The Chairman referred to: (1)  item 8599 regarding the playing field and informed Members that Councillor Kitson will take over from Councillor Fletcher as the Member responsible for liaison in respect of the playing field, (2)  item 8632 regarding Woodwell and advised that Mr Phil Hargreaves is about to start work on removing silt and bulrushes.

 Members asked the Acting Clerk to contact Councillor Fishwick about item 8638 regarding the need for planning permission for the structure in the grounds of Silverdale Hotel and for flyposting.

8648 Matters Raised by Members of the Public for Future Consideration
 A member of the public voiced his concern about drivers who appear to be speeding on Stankelt Road during the morning rush hour and his fears that an accident might occur (particularly as there is no pavement between Spring Bank and Bottoms Lane).

 Another member of the public described the planning application that she has submitted and explained that the application involves lowering the boundary wall of her property on Stankelt Road (opposite Spring Bank) which will improve visibility for drivers.

8649 Update from the Community Police Officer
 PC Broadbent gave a verbal update. Four crimes have been reported in the last month:
 (1)  badges have been removed from the hub caps of a car parked outside the Gaskell Hall, (2)  a garden ornament has been damaged in St. John’s Avenue, (3) and (4)  a kissing gate and a 5 bar gate have been stolen from RSPB land at Storrs Lane. PC Broadbent also advised of a nuisance incident on The Shore where cars were being driven erratically and that he had dealt with this matter at the time.

 It was noted that PC Broadbent intends to start using hand held radar guns in the village to detect speeding drivers. Members asked if parking could continue to be monitored, especially at weekends, as inconsiderate parking causes problems for emergency vehicles.
8650 Report from County and District Councillor Sarah Fishwick Councillor Fishwick was not present at the meeting and her report was not available.

8651 Reports on any Meetings Attended by Members, or the Clerk
 Lancaster City Council (Lancaster CC) Planning Seminar.
 Councillors Kitson and Williams reported that they had attended a seminar on 29th October and that Lancaster CC are to e mail this Council with copies of the documents that were handed out.

8652 Correspondence
 Receipt of the following items of correspondence was noted and any action determined as indicated:
 1.  Lancashire Record Office (LRO)  –  LRO Receipt and Depositor Agreement (deposited parish council minutes).
 2. Lancashire County Council (Lancs. CC)  –  formal adoption of the Parish Charter – work in progress document.
 3. Holdens solicitors  –  the late Mrs Brooks’ legacy of £500 for a bench in Silverdale (if possible on the cliff path leading to The Lots)(e mail). RESOLVED that the Acting Clerk reply, advising: (a)  that The Lots is National Trust property and, therefore, suggesting that the National Trust be contacted or that The Shore be considered as a possible alternative location, (b)  that the likely cost would be in excess of £500 (including fitting). RESOLVED that the Acting Clerk obtain a list of benches in need of replacement which can be referred to at future meetings should similar queries arise.
 4. Mr Andrew Bodenham  –  information about future developments at St. John’s Church (e mail). RESOLVED that the Acting Clerk reply to advise on where information can be found on TPOs.
 5. Lancashire Police Authority  –  Police Authority Community Meetings review. RESOLVED that the Acting Clerk reply to advise on the monthly meetings this Council has with the Police.
 6. LAPTC  –  newsletter, September.
 7. Lancs. CC  –  notes of seminars  –  Parish and Town Council Conference (15/9/07).
 8. Lancaster City Council (Lancaster CC)  –  invitation to Members to attend the Mayoral Reception, 7.00pm 25th February 2008 (reply required by 31/1/08).
 9. Linda Holland  –  request for information on her great grandmother – Isabella Hetherington (e mail).
 10. Mr Tony Bland  –  request for a metal pole to be removed from the entrance to Wallings Lane from Cove Road (e mail).
 11. Lancs. CC  –  Review of the future of Skerton, Hornby and Central Lancaster High Schools.
 12. Lancs. CC  –  details of temporary road closure  –  New Road at railway level crossing – closed to all highways users (including pedestrians) Sunday, 9th December from 00.05 hours until 09.45 hours.
 13. Lancs. CC  –  invitation to SPC Chairman from Lancs. CC Chairman to attend an evening reception for LAPTC on 29th November.
 14. NW Air Ambulance  –  request for donation (note – SPC donated £50 in 2006/7). RESOLVED that a donation of £100 be made.
 15. Lancaster CC  –  list of licensing applications (e mail).
 16. Morecambe Bay Partnership  –  invitation to AGM and conference, 8th November.
 17. BDO Stoy Hayward  –  conclusion of audit, 2006/7 (agenda item).
 18. Silverdale Institute  –  request for donation towards running costs (agenda item).

8653 Planning
 (1)  It was noted that the following planning applications were dealt with under the provisions of Standing Order 25a, and comments made as indicated:
   07/01357/FUL  –  Haweswater Cottage, Moss Lane  –  erection of a second storey to existing dwelling and construction of a detached garage:  NO PLANNING OBJECTIONS.
   07/01303/FUL  –  10 Levens Way  –  demolition of existing porch and erection of a single story side extension to form sun lounge and cloakroom:  NO PLANNING OBJECTIONS.
   07/01382/FUL  –  2 Clevelands Avenue  –  construction of dormer to the rear:  NO PLANNING OBJECTIONS.
   07/014121/PAM  –  Gable End, Lindeth Road  –  relocation of existing BT wooden pole for overhead wires:  NO PLANNING OBJECTIONS.
   07/01425/FUL  –  1 Clevelands Avenue  – extension to the side and erection of dormer:  NO PLANNING OBJECTIONS.

 (2)  It was noted that there were no planning applications requiring comment at the meeting.

 (3)  It was noted that the following decisions had been advised by Lancaster CC.

8654 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
  25(a)  Parish Council Property and Functions
  It was noted that:
  1.  two trees in danger of falling at Burtonwell had been reported to Mr Phil Hargreaves and that this matter had been dealt with,
  2.  Tony Riden and AONB volunteers were to carry out annual pond edge vegetation clearance, re-cut willow growth and clear the access path (if necessary) at Bank Well.

  25(b)  Non-Parish Council Property and Functions
  1.  It was noted that the discarded signpost at Wallings Lane/ Cove Road had been reported to Councillor Fishwick who had alerted Lancs. CC.

8655 Pedestrian and Parking Facilities at the Station
  Councillor Houghton informed Members that he had been contacted by an Inspector from the Railway Inspectorate (following a report he had made to the Inspectorate concerning a safety issue some time ago) and that a ‘sounding board’ has been put up at the station, this means that train drivers are ordered to sound their horn as they drive past the sign as a warning to passengers at the station. RESOLVED that: 1.  the Chairman write to the RSPB regarding plans to provide direct access from the station platform to the RSPB car park, which would help with the safety of rail passengers approaching the platform for trains travelling southbound, (2)  the Acting Clerk write to Railtrack (copy to go to Geraldine Smith MP and FLAG) regarding any plans to improve the car park, in particular by providing direct access from the car park to the station platform.

  It was noted that it would be helpful to have a record of ‘near misses’ and villagers are encouraged to report any incidents, where there has been a near accident at the station, to this Council.

8656 Computer Allowance
  RESOLVED that the contract for the Clerk and Deputy Clerk be amended to incorporate an increase in the computer allowance to £2 a week (as recommended by the Inland Revenue for home workers for the use of private computers), it was noted that printing costs should continue to be claimed for separately as expenses.

8657 Clerk
  (a)  RESOLVED that Mrs L.D. (Denise) Challenor be appointed as Clerk and RFO, as recommended by the Clerk’s interview panel, with effect from 19th November 2007 (with an initial probationary period of 13 weeks).
  (b)  RESOLVED that the Clerk’s hours of work be increased to up to 30 hours a month.

8658 Silverdale Library
  It was noted that Silverdale Library has agreed to hold its copy of the Minutes of this Council’s meetings on file for 12 months.

8659 Budget
  RESOLVED that the Acting Clerk:
  1.  make the following adjustments to the  draft Part 1 Budget for 2008-09:
  (a)  increase the Clerk’s and Deputy Clerk’s computer allowance as minuted above,
  (b)  reduce the amount allowed for room hire, following information from the Silverdale Institute that their room hire charges are to remain the same for 2008/9 as for 2007/8,
  2.  specify the donations which are typically made to parish organisations.

8660 Precept
  RESOLVED to defer setting the parish precept for 2008-09 until the next meeting.

8661 Basic Parish Allowance
  It was determined that all Members of the Council shall be entitled to receive a payment of £25, by way of the Basic Parish Allowance, for the financial year 2007-08 and that this allowance can only be declined by giving written notice to the Acting Clerk.

8662 Silverdale United Charities
  It was noted that Canon Paul Warren has been appointed as a trustee to Silverdale United Charities.

8663 Audit Return
  (b)  RESOLVED to approve and accept the statement of accounts submitted on the audit return for the year 2006/7 (all in £):
              31.03.06  31.03.07
  Balances brought forward        9 667   31 884
  (+) Annual precept        15 518   17 903
  (+) Total other receipts       58 201     4 393
  (-)  Staff costs           4 954     4 845
  (-)  loan interest/ capital repayments      NIL     NIL
  (-)  Total other payments      46 548   24 791
  (=) Balance carried forward      31 884   24 544
  Total cash and investments      31 884   24 544
  Total fixed assets and long term assets   65 049   65 049
  Total borrowings          NIL     NIL

  (b)  It was noted that the external audit for 2006/7 has now been completed and that the external auditor did not raise any points of concern, nor did he make any recommendations.

8664 Deputy Clerk
  It was noted that the Deputy Clerk’s contract allows a salary claim of up to 16 hours a month, RESOLVED to approve a claim for the actual hours worked during the period 29th September 2007 until the new Clerk is in post (being likely to be in excess of the contracted hours).

8665 Silverdale Institute
  It was noted that a letter had been received from Silverdale Institute requesting a donation towards running costs, RESOLVED that the Acting Clerk write to the Institute explaining that, unfortunately, a donation could not be made and suggesting that attempts be made to increase the number of other users from the village and that the room hire charges be increased.

8666 Training
  It was noted that LAPTC will be holding a training session over two evenings on 20th and 27th November from 7.30pm – 9.30pm at the Cemetery Chapel, Silverdale Road, Arnside and that all Members are invited to attend.

8667 Finance
  (a)  Councillor Graves conducted the monthly check of all money received by the Council and found the bank statements to be satisfactory.
  (b)  RESOLVED to authorise payments for the following accounts:
  Mr T. Bond (Chairman’s Allowance)       £180     (264)
  Mrs Sue Hayward (salary (expenses and allowances claim to follow) £564.14    (265)
  Mr Peter Challenor (interim retirement gratuity payment)   £493.51    (266)
  Mr Phil Hargreaves (parish council works for October, including £60 for extra man (removal of trees at Burtonwell)             £350.50    (267)
  Mrs Vivienne Shiels (expenses)        £  26.81    (268)
  BDO Stoy Hayward LLP (external audit fee)     £334.88    (269)

8668 Amenities Under Threat
  Nothing to report.

8669 Items for Information
  1.  The Chairman advised that the post office closure programme is due to be announced in December.

8670 Suggestions for Future Agenda Items
  1.  An explanation of s.137 (the items covered by this, the budget for it etc). (All Members)

8671 Date of Next Meeting
  It was noted that the date of the next meeting is Monday, 3rd December 2007. Items for the agenda to reach the Clerk before Friday, 23rd November and copies of reports to reach the Clerk before Monday 26th November.

Sue D. Hayward
Acting Clerk to the Council

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