2018/06/04

4th June 2018
11937 Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 4th June 2018.
11938 Present: Chairman – T.G. (Terry) Bond, Councillors J. (John) Bennett, A.J. (Tony) Houghton, K. (Keith) Palmer, N. (Nigel) Ribbons and D. (David) Sandiford (from 8.05pm – agenda item 12 (planning)), the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, City Councillor N. (Nigel) Williams and one member of the public.
11939 Apologies for Absence: Councillors S.L. (Shirley) Mason and P.N. (Paul) Williams and County Councillor P. (Philippa) Williamson.
11940 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
None.
11941 Minutes of the Previous Meeting
It was noted that Councillor Bennett had not been listed as present at the Annual Parish Council Meeting held on Thursday, 3rd May and that Councillor Williams had been incorrectly listed as present. The minutes were duly amended, approved and signed by the Chairman.
11942 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
11778 – Councillor Bond referred to the Inspector’s full decision to uphold the planning appeal for the former Leeds Children’s Holiday Camp. Members believed that this has worrying implications for the value of the AONB Development Plan Document (DPD).
11895 – the Clerk advised that the requested agenda item on the Health and Safety policy has had to be deferred.
11916 – it was noted that PCSO Shepherd had not sent any information on how Community Roadwatch Schemes work for publication in the parish magazine or parish council minutes.
11926 – the Clerk advised that she has requested that the light tubes for the pillar clock be changed to LED types and the clock faces and outer lenses be cleaned when the clock is next serviced.
11943 Police Report
PC Massingham was not present at the meeting and no report was available.
11944 Matters Raised by Members of the Public for Future Consideration
The following points were raised:
1. the drains along the stretch of Emesgate Lane which includes Cumbria View are still blocked despite an attempt by Highways to clear them;
2. complaints about works at Gait Barrows e.g. a very large bonfire was lit to dispose of debris and a footpath has been diverted (it is thought) without permission being sought to do so;
3. concerns about the alternative route for traffic during the imminent road closure on Emesgate Lane, particularly with regards lack of provision for caravans;
4. an accident concerning a group of cyclists at Brackenthwaite – the cyclists had been observed spreading out across both sides of the road and travelling downhill at speed;
5. the worth of the DPD in the light of the planning decision made with regards to the former Leeds Children’s Holiday Camp.
Councillor Bennett read out matters raised by a resident with regards to white road markings which have been proposed to indicate a safer area for pedestrians and cyclists – she doubts that these would improve compliance with the 20-mph speed restriction (as drivers are unlikely to slow down) and feels that they would increase urbanisation of the village and might give pedestrians a false sense of security.
11945 Report from County Councillor Philippa Williamson
Councillor Williamson was not present at the meeting and her report was not available.
11946 Report from City Councillor Nigel Goodrich
Councillor Goodrich reported that: 1. the bin outside the Gaskell Hall will be replaced, but he has not been given a date for this. The installation of bins with sensors throughout the district has not started in Silverdale as yet; 2. Lancaster City Council (Lancaster CC) is to undergo some organisational restructuring at senior officer level.
Members reminded Councillor Goodrich that the public litter bins need to be emptied more frequently during the holidays and summer months. Councillor Goodrich agreed to raise this with Lancaster CC Officers again.
Councillor Bennett raised the issue of the cutting of grass verges and showed Councillor Goodrich a photograph of a verge on Cove Road which needs attention. Councillor Ribbons added that the verges on Storrs Lane are very overgrown. Councillor Goodrich will raise this matter with Councillor Williamson.
Councillor Houghton asked for an update on the proposed ‘Eden Project’ in Morecambe – Councillor Goodrich advised that the lack of publicity given to the Lancaster area to attract businesses and tourists has been raised at Lancaster CC.
Councillor Houghton also asked if the local authorities are intervening in the current problems with Northern Rail – Councillor Goodrich responded that he will ask Councillor Williamson about Lancashire County Council’s (Lancs. CC) stance.
11947 Reports on any Meetings Attended by Members or the Clerk
1. Councillor Bond reported that the group looking at health and technology have met and are setting up 3 meetings in the autumn to discuss social isolation, health and well-being and the use of Broadband for the Rural North/ digital technology to help tackle these issues.
2. Councillor Bond had also attended a meeting and has had various conversations with Councillor Goodrich and the RSPB about problems with litter etc at the Cove. He reported on the RSPB’s intentions – it has been decided that the bin be moved to encourage visitors to take all litter away with them and the RSPB are considering locking the bigger gate to prevent vehicles going on to the shore (the smaller gate would be left unlocked).
11948 Parish Council Duties
RESOLVED that the Parish Council duties be assigned as follows:
Data Protection – Councillor Ribbons;
Woodland Working Group – Councillors Bond and Houghton;
Road Safety – unassigned;
Sports and Recreation – unassigned;
Defibrillator (Installations Care/Records) – unassigned;
Playground – Councillor Bennett;
Emergency equipment and operating plans – Councillor Sandiford;
Streetscape – clock, seats, bus shelter, noticeboards etc. – Councillor Bennett;
Highways – it was noted that this is dealt with by ongoing liaison with Lancs. CC.
11949 Election of Representatives etc
RESOLVED that the following appointments be made for 2018/19:
Silverdale United Charities – Councillor Mason;
Mansergh’s Charity – Councillor Williams;
AONB Executive Committee – Councillor Palmer;
LAPTC (Lancaster Area Committee) – Councillor Bond;
Archbishop Hutton Trust – Councillor Bond;
Friends of Silverdale Station (FOSS) – Councillor Ribbons.
11950 Planning
(a) It was noted that the following planning application was dealt with under the provisions of Standing Order 25a:
Hollins Caravan Site and Park – it was noted that Members have concerns about increased traffic on a single-track road, in particular, caravans and camper vans and have questionned the role of the DPD.
(b) The following planning applications were considered and comments made as indicated:
18/00541/FUL 2 Jack Scout Cottages, Lindeth Road. Erection of a first-floor extension and construction of a side dormer extension. NO PLANNING OBJECTIONS;
18/00295/FUL Hawes Villa, Moss Lane. Retrospective application for use of land as camping area to site two yurts with decking, decking area with hot tub, conversion of stable into facilities building and creation of car parking area. COMMENTS were made as follows: 1. concerns were expressed about the level of increase in traffic on a single-track road, in particular large caravans and camper vans; 2. whether or not this comes under the provisions of the DPD.
RESOLVED to suspend standing orders whilst 2 further planning applications were discussed (these were not on the agenda, but the deadline for responses to be made to Lancaster CC is before the July meeting of the parish council – the comments for these applications will be noted in the minutes of the July meeting).
11951 Urgent Action Taken under the Provisions of Standing Order 25 (other than Planning)
25(a) Parish Council Property and Functions
It was noted that a plumber had been called to repair the flush to the public toilets;
25(b) None Parish Council Property
None.
11952 Finance
a) Councillor Bennett conducted the monthly check of all money received by the Council and found the records to be satisfactory. It was noted that there had been the following receipts: £2564.29 – Lancaster CC (public toilets) and £3165.29 – VAT refund.
b) RESOLVED to authorise payment and sign cheques for the following accounts:
Mr Paul Williams (cleaning public toilets etc) £230.00 SO
Mr Tim Lambert (contractor) £480.00 (1372)
Mr Steve Lamb (website maintenance) £150.00 (1373)
R E Salt & Co Ltd. (toilets) £36.00 (1374)
Envirocare (contractor) £312.00 (1375)
Mr D Wain (grass cutting St Johns) £36.00 (1376)
It was noted that Mr Williams had been paid by cheque (number 1371) last month and not by standing order (as minuted under 11925).
It was also noted that UK host 4U (a website hosting service) has sent an invoice for zero amount – no charge has been made in return for the parish council putting a link to UK host 4U on their website.
c) RESOLVED to order a double-sided notice board (with space for 20 A4 sheets on each side) at a cost of £1,200 + VAT and installation costs. It was note that Councillor Bond and Ms Georgina Moon (Gaskell Hall Trustee) have met and agreed the location of the notice board. RESOLVED that galvanised posts be used for the notice board and to suggest that the Gaskell Hall makes a donation towards the costs.
d) It was noted that FOSS have submitted a request for funding towards the cost of rubble removal, paint etc. RESOLVED to donate £150 (s132).

11953 Correspondence
Receipt of the following items of correspondence was noted and circulated:
a) the Calor Rural Community Fund is offering off-grid communities the chance to receive grants of up to £5,000 to help fund schemes that will improve local life;
b) Parish Online News and Updates;
c) Rural Services Network Bulletin;
d) North West Coastal Access information;
e) SLDC weekly planning updates;
f) LALC courses for new Clerks, Councillors and Chairman (14/7/18 and 21/7/18);
g) a resident’s copy of a letter to planning regarding 15 Cove Road and the response received;
h) a resident writes about the AONB DPD;
i) SELRAP News;
j) Lancashire Wildlife Trust – local wildlife Sites are under threat;
k) Fields in Trust update;
l) Rural Services Network newsletter;
m) Morecambe Bay Partnership news;
n) Head of the Public-Sector Mapping Agreement Secretariat advises that the Council is able to register for the Ariel Photography Great Britain Agreement free of charge – they will register the council automatically unless asked not to;
o) Clerk & Council’s Direct;
p) emails from various residents expressing opinions of the work done at Hawes Water;
q) notification that from 25th May the submitted DPDs and all accompanying documents will be available to view at www.lancaster.gov.uk/submission-stage;
r) SELRAP brochure;
s) Glasdon brochure.
11954 Playground
Councillor Bennett reported on issues raised in the Parish Contractor and Lancaster CC inspection reports. It was noted that:
1. a temporary repair to make safe the playground gate has been carried out. RESOLVED to order a zinc coated steel sheet from Quay Fabrications, Lancaster (powder coated in red) @ £129.60 +VAT (to be fitted by the Parish Contractor) as a long-term solution;
2. all items with wooden posts in the ground continue to be monitored for rot;
3. the replacement of badly deteriorated base boards to the senior and junior multi-units has been completed and that the parish contractor should have replaced the less badly deteriorated boards by the end of August at a cost of c. £170;
4. cosmetic refinishing is needed to the seats around the playground area – this work is being carried out by the parish contractor;
5. there is concern about the tree near the toddlers’ area which is growing at an angle of c.40 degrees – it is safe at present, but to prevent future problems, action to deal with the tree is recommended. RESOLVED to ask Mr David Wain to remove the tree and to cut it as close as possible to ground level.
Councillor Bennett advised that a resident has kindly offered to provide some additional seating/ tables. RESOLVED to accept the offer.
11955 Streetscape
1. Bench – RESOLVED that Councillor Bennett look into possibilities for replacing the bench at the Memorial Gardens with a customised one to commemorate the anniversary of the end of the First World War;
2. Verges – it was noted that Councillor Bennett has a document from Lancaster CC that highlights all the verge edges to be maintained. Further to this issue being raised in 11946 above Councillor Goodrich offered to contact Lancaster CC as well as Councillor Williamson since both authorities have responsibility for maintaining verges.
3. Direction Signs – the estimated total cost for 5 replacement boards (in selected, joinery grade, dense, redwood, clear (i.e. no knots) cut to size and fully shaped), sundry items (such as primer, fixing bolts etc.), ‘signwriting’ by Signpost Restorations (Brampton, Cumbria) for all 5 signs and transport costs (collecting the timber then taking it to/from Brampton for signwriting) is c. £305. RESOLVED to proceed with this project.
11956 Website Maintenance
It was noted that 2 tenders had been submitted for the period 1st June 2018 – 31st May 2019 from Central IT Solutions (£50 pcm) and Mr Steve Lamb (£150 pa). RESOLVED to accept Mr Lamb’s tender.
11957 First World War Armistice Commemorations
It was noted that a memorial bench had been discussed in item 11955 above and that the parish council has agreed to join in the National Beacons Initiative on 11th November.
RESOLVED to ask Mr Paul Holgate if he is aware of any plans to create disabled access to the War Memorial garden.
11958 Road Safety
Councillor Houghton advised that Mr Alan Cox (Safe and Healthy Team, Lancs. CC) has been unable to supply or help source brackets for installing the Speed Indicator Devices. RESOLVED to ask Mrs Sue Brown, Clerk for Yealand Redmayne Parish Council if Silverdale can borrow some brackets from them. If this is not possible RESOLVED that Councillor Bennett ask Quay Fabrications to quote for making some brackets.
Members noted their concern about the alternative route for vehicular traffic affected by the road closure along Emesgate Lane, from its junction with Cove Road to a point at the rear of the Methodist Church. The alternative route is via Chapel Lane – Red Bridge Lane – Slackwood Lane – Stankelt Road – Emesgate Lane and Vice Versa. The road closure is from Monday, 11th June until 1700 hours on Wednesday 20th June and is to allow utility works to be carried out.
It was noted that there had been no further response from Highways regarding the request for white road markings to indicate/ create a safer area for pedestrians and cyclists. RESOLVED to ask Councillor Goodrich to pursue this and ask that Highways visit the area to recommend ways of keeping pedestrians safe.
11959 Defibrillators
Councillor Houghton reported that he has contacted Lancashire Lifesavers in response to their request for suggestions as to where additional defibrillators should be located (there is no charge) – Councillor Houghton has suggested Lindeth Road, Cove road and by Silverdale station. It was noted that no one has proposed specific locations for defibrillators in those areas. A response from Lancashire Lifesavers is expected in June/July.
11960 Emergency Plan
Councillor Sandiford advised that there was nothing to report.
11961 General Data Protection Regulations (GDPR)
It was noted that Came and County (insurance brokers) have advised that they are expecting the insurers to amend the wording within the Legal Expenses section of the Council’s policy and will update their clients in the near future once this has been clarified and that if the Council is interested in arranging a more comprehensive Cyber Crime and Data policy, to cover events such as a data breach, the premium is likely to be in the region of £1,000 to £1,250. RESOLVED to await sight of the amended wording and to review the policy when it is next due for renewal.
Councillor Ribbons updated Members on the new email addresses being set up for Councillors and Officers which will be published on the website.
11962 External Works Chart
The external works chart was updated. It was noted that several items have now been carried out/ are closed.
11963 Items for Information
1. Councillor Bond advised that the bollards outside the Gaskell hall have been replaced.
2. Councillor Ribbons questioned if it is legal to lock the gate at the Cove as it is a Right of Way.
11964 Suggestions for Future Agenda Items
1. Standing Orders and Financial Regulations
2. Risk Assessments/ Health and Safety
3. Disabled access to the public toilets
4. North West Coastal Access
5. Woodland group – update
6. Funding the cost of hiring the Gaskell Hall for 3 meetings (see item 11947 above)
7. Playground/ Streetscape (standing agenda items).

11965 Date of Next Meeting
It was noted that the date of the next meeting is Monday, 2nd July 2018. Items for the agenda and copies of reports to reach the Clerk before 25th June. It was noted that Councillor Williams has given his apologies.

Sue D. Hayward, Deputy Clerk to the Council

SILVERDALE PARISH COUNCIL

Councillors are hereby summoned, and members of the public are invited, to attend a
Parish Council Meeting on Monday 4th June, 2018, in the Silverdale Institute, Spring Bank, Silverdale, for the purposes detailed in the following Agenda:

1 To receive apologies for absence.

2 To receive declarations of Members’ interests relating to any items appearing on the agenda.

3 To approve the Minutes of the Meeting held on 3rd May 2018.

4 To receive information about matters arising from the Minutes of previous meetings, not covered by the Agenda.

5 To receive a routine local Police Report.

6 To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.

7 To receive a report of any relevant matters Cllr Phillippa Williamson

8 To receive a report of any relevant matters by City Councillor Nigel Goodrich.

9 To receive verbal reports from any meetings attended by Members, or the Clerk (verbal reports are only acceptable where no decision, or action, is required).

10 To consider assigning Parish Council duties. (List provided below agenda)

11 To elect members of committees and representatives to other organisations. (List provided below agenda)

12 Planning Matters:
(a) To note that the following Planning Application were dealt with under the provisions of Standing Order 25a:
Hollins Caravan Site and Park (from weekly bulletin 2/5/18)
(b) To consider the following Planning Applications: –
• 18/00541/FUL 2 Jack Scout Cottages. Lindeth Road. Erection of a first floor extension and construction of a side dormer extension. (Emailed to Cllrs. 15/5/18)8/00295/FUL Hawes Villa, Moss Lane. Retrospective application for use of land as camping area to site two yurts with decking, decking area with hot tub, conversion of stable into facilities building and creation of car parking area.

13 To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:
25(a) Parish Council Property
• Toilets flush not working – called out plumber
25(b) None Parish Council Property

14 Finance
a) To conduct the monthly check of all money received by the Council (bank statements to be inspected by a Member who is not a Bank Signatory, or more than one such Member).
b) To authorise payment and sign cheques for the following accounts:
• Paul Williams, toilets, £230, SO (note last month had to be paid as cheque 1371.
• Tim Lambert, Contractor, £480, Cheque
• Steve Lamb, website maintenance, £150, cheque
• R E Salt & Co Ltd. toilets, cheque 36.00
• UK host 4U, hosting service, £0
• Envirocare, contractor, £312 cheque
• D Wain, grass cutting St Johns, £36, cheque

c) To decide upon; authorise the purchase and expenditure of the new noticeboard. (see email of 16/5/18)
d) To consider the request for £150 donation to FOSS to help with the cost of rubble removal. (Email 14/4/18)

15 To consider the following items of correspondence received since the last meeting and to determine what, if any, action should be taken:
a) The Calor Rural Community Fund is offering off-grid communities the chance to receive grants of up to £5,000 to help fund schemes that will improve local life.
b) Parish online. (Emailed to Cllrs. 30/4/18)
c) Rural Services Network bulletin. (Emailed to Cllrs. 30/4/18 & 2/5/18 & 21/5/18 & 23/5/18)
d) North West Coastal Access update. (Emailed to Cllrs. 30/4/18)
e) SLDC weekly planning update (Emailed to Cllrs. 2/5/18, 9/5/18, 23/518)
f) LALC courses for new Clerks, Councillors and Chairman. 14/7/18 and 21/7/18 (Emailed to cllrs. 3/5/18).
g) A resident provides a copy of a letter to planning regarding 15 Cove Road and the response received. (Emailed to cllrs. 3/5/18 and 8/5/18)
h) A resident writes about the Arnside & Silverdale Area of Outstanding Natural Beauty (AONB) Development Plan Document Examination. (Emailed to Cllrs 7/5/18)
i) Selrap News. (Emailed to Cllrs 7/5/18)
j) Local Wildlife Sites are under threat. Deadline to help 10/5/18. (Emailed to Cllrs. 7/5/18)
k) Fields in Trust update. (Emailed to Cllrs. 8/5/18)
l) Rural Services network newsletter. (Emailed to Cllrs. 8/5/18 & 15/5/18)
m) Morecambe Bay Partnership news. (Emailed to Cllrs. 10/5/18)
n) Head of the Public Sector Mapping Agreement Secretariat advises that the Council is able to register for the APGB Agreement free of charge. They will register SPC automatically unless informed otherwise. (Emailed to Cllrs. 11/5/18)
o) Clerk & Council’s Direct.
p) A resident emails to express his opinion of the work done at Haweswater. (Emailed to Cllrs. 16/5/18) A resident adds to comments of concern regarding Natural England’s work at Hawswater. (Emailed to Cllrs. 19/5/18) A further comment and explaination. (24/5/18)
q) Notification that from Friday 25 May 2018 the submitted DPDs and all accompanying documents will be available to view at www.lancaster.gov.uk/submission-stage (Emailed to Cllrs. 22/5/18)
r) Selrap Brochure.
s) Glasdon Brochure.

16 Playground
• To update on issues raised in inspection reports.
• To consider the kind offer from a patron to provide some additional seating/ tables.

17 Streetscape
• To consider a replacement bench for the Memorial Gardens as emailed 2/4/18
• To receive reported information about prioritization of roadside verge cutting and agree actions.
• To receive an update on potential suppliers and costs for the renovation of the historic footpath signs and agree actions.

18 To consider the Website tender documents for 2018-19.

19 WW1 Armistice – 100 years remembrance
To Consider whether to plan / organise/ commission/ purchase anything to mark this special event.

20 Road Safety / SPID’s
To give a progress report in response to requests from community members for an update.

21 To receive an update on the Defibrillators

22 To receive an update on the Emergency Plan

23 To consider extending the insurance policy to cover for the new GDPR and receive an update on compliance. (emailed to Cllrs. 3/4/18)

24 To consider the External Works Progress Report No 17.

25 To note any “Items for Information” (no decisions or action permitted)

26 To receive items for consideration for a future agenda.

27 To note that the date of the next meeting is Monday 2nd July 2018. Items for the agenda and copies of reports to reach the Clerk before 25th June.
Signed:

Mrs L D (Denise) Challenor
Clerk to the Council, 01524 761824

Parish Council Duties:
GDPR (Data Protection)
Health and Safety – J Bennett
Woodland Working Group – T Bond & T Houghton
Wells and Quarries
Road Safety
Sports and Recreation
Defibrillator (InstallationsCare/Records)
Playground – J Bennett
Emergency equipment and operating plans
Streetscape – Clock, seats, bus shelter, noticeboards etc. – J Bennett
Highways – Liason with LCC

Representatives to outside organisations:
Morecambe Bay Partnership
Lancaster and District Sustainable Transport Forum
Silverdale United Charities
Mansergh’s Charity
AONB Executive Committee. – K Palmer
LAPTC – Lancaster Area Committee
Archbishop Hutton Trust (changes to Ray Halliday, 732391)
The Institute
Friends of Silverdale Station
.