2018/08/06

6th August 2018
11993 Confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 6th August 2018.
11994 Present: Chairman – T.G. (Terry) Bond, Councillors J. (John) Bennett, A.J. (Tony) Houghton (until 8.15pm (after agenda item 10 (parish council vacancy)), K. (Keith) Palmer, N. (Nigel) Ribbons and S. (Stephen) Wales, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, County Councillor P. (Phillippa) Williamson and 6 members of the public.
11995 Apologies for Absence: Councillors D. (David) Sandiford and P.N. (Paul) Williams, PC 2675 Andrew Massingham and City Councillor N. (Nigel) Goodrich.
11996 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
None.
11997 Minutes of the Previous Meeting
The minutes of the Ordinary Meeting held on Monday, 2nd July were approved then signed by the Chairman.
11998 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
11926 – Councillor Bennett advised that he had met with Smith of Derby at the clock and now knows how to access the clock chamber for it to be cleaned (cleaning is not included in the contract with Smith). He reported that paint is coming off the clock post. It was noted that Smith have quoted £224 to change the light tubes to LED types and that the saving on electricity costs, if the bulbs were replaced, would only be c. £16 pa. The Clerk informed that the parish council has come to the end of its 3-year contract with Smith of Derby. RESOLVED to discuss matters regarding the clock at the next parish council meeting.
11999 Matters Raised by Members of the Public for Future Consideration
The following points were raised:
1. a request for parish council support for the footpath at Browns Houses to go along the shore rather than through the gardens;
2. a query as to why several police cars had been present on The Row;
3. a request that the issue of the footpath at Trowbarrow be resolved and concern that pedestrians are having to cross the railway track;
4. a query as to which matters were raised by representatives from the RSPB Leighton Moss reserve when Standing Orders were suspended at the July meeting of the parish council;
5. expression of the opinion that Natural England had not consulted appropriately in connection with Hawes Water etc;
6. a complaint about the lack of notice regarding the works at the Gaskell Hall which have affected parking in the area etc;
7. a query as to the use of the playground by adults participating in exercise sessions there and whether or not this contravened the Deed of Trust for the playground;
8. the parish council was thanked by the Friends of Silverdale Station for donating funds for seating at the station – the seating is now in place;
9. concern that Silverdale station does not have suitable access for those with physical disabilities wishing to use southbound trains.
12000 Police Report
PC Massingham was not present at the meeting, however, he had sent a written report: lead had been stolen from a building site in Silverdale and there have been reports of cars parking up and occupants using drugs at the Cove area of Silverdale. Councillor Bond advised that he has pressed for an answer to his query about drug use in the village.
12001 Report from County Councillor Phillippa Williamson
Councillor Williamson reported that: 1. she is liaising with Highways with regards to difficulties for pedestrians on The Row due to vehicles speeding, the size of the buses and overgrown hedgerows; 2. the stretch of A6 which goes through Carnforth is being resurfaced – she has asked for notices etc to alert the public; 3. as Lead Member for Young People she has been very much involved with Ofsted’s recent inspection of Lancashire County Council’s (Lancs. CC) children’s services – their report should be available soon.
Councillor Bennett asked for an update on Lancs. CC’s financial deficit. Councillor Williamson advised that she would send a summary of the latest figures to the Clerk.
12002 Report from City Councillor Nigel Goodrich
Councillor Goodrich was not present at the meeting and his report was available.
It was noted again that litter bins need emptying more frequently during the summer months – the Clerk will liaise with Councillor Williamson regarding this (in Councillor Goodrich’s absence). Councillor Bennett suggested that a bigger bin or an additional bin be supplied on Cove Road (near the bench) following the removal of the bin at the Cove and advised that the current bin is in poor condition and should, in any case, be replaced he also suggested that an additional bin by Silverdale School or St. John’s church would be useful.
12003 Reports on any Meetings Attended by Members or the Clerk
Councillor Bond advised that he and Councillor Bennett had met with Mr Eddie Mills, Senior Engineer ((Area North Traffic) Lancs. CC) regarding various Highways’ issues and reported that: 1. Councillors Bond and Bennett have agreed to produce a map of verges in the area which are in urgent need of cutting (Slackwood Lane, Redbridge Lane and Bottoms Lane are considered to be priorities as they are the main access roads to / from the village. New Road and Storrs Lane are also considered to be priorities); 2. Mr Mills had taken photographs of the Golf Club car park in the light of the issues there (as recorded in item 11976); 3. Mr Mills had noted the location of the potholes reported as in need of repair; 4. any banners/ posters larger than A3 size require planning permission.
12004 Co-option of Another Member to Comply with the Regulations
It was noted that on 4th July Mrs Shirley Mason resigned as a Parish Councillor due to ill health and that she had served on the council for 11 years. Following the display of vacancy notices for the required time there had not been enough public interest in holding an election so Silverdale Parish Council proposed to co-opt a new Member. Mrs June Greenwell, Ms Fiona Lawton, Mrs Margaret Mackintosh and Mr Stephen Wales had put themselves forward. RESOLVED to suspend Standing Orders whilst they each spoke (in alphabetical order of surname) about their reasons for wishing to be co-opted and answer questions from Members. RESOLVED to co-opt Mr Stephen Wales as a Member of Silverdale Parish Council.
12005 Correspondence
Receipt of the following items of correspondence was noted and circulated:
a) South Lakeland District Council (SLDC) weekly planning lists (sent to Councillors on 27/6/18, 11/7/18, 19/7/18 & 27/7/18);
b) Rural Services Network News – Transport (sent to Councillors on 27/6/18, 3/7/18,10/7/18, 17/7/18 & 25/7/18);
c) North West Coastal Access Information;
d) copy of email to Natural England regarding the bonfire ash left behind at Hawes Water;
e) various copies of emails to Natural England commenting about the condition of Hawes Water following the works and the boardwalk and footpath routes;
f) LALC newsletter;
g) Carnforth Town Council explore the possible local interest in a touring cinema;
h) Ordnance Survey news;
i) Lune Valley Housing Accounts and Agenda. Notice of Annual meeting 6/8/18 at 12.30pm (coffee and refreshments follow);
j) notice that a draft Heritage Strategy for the district has been produced by Lancaster City Council (Lancaster CC) and a six-week public consultation period will run from 30th July until 10 September 2018. It was noted that Councillor Bennett will respond;
k) LALC has forwarded a questionnaire on rural communities and invite Councils to respond;
l) Clerk & Councils Direct;
m) LCR publication.
12006 Planning
(a) It was noted that the following planning applications were dealt with under the provisions of Standing Order 25a:
18/00785/FUL 4 Lindeth Close. Erection of a front porch and a single storey rear extension. NO COMMENTS;
18/0114/TPO 39A Lindeth Road. 5 x ash – fell, 1 x elm – fell. NO COMMENTS.
b) The following SLDC planning application was considered and comments made as indicated:
SL/2018/0356 Hollins Caravan Park, Far Arnside. Variation of condition No.1 (no more than 36 tourers and 37 tents on site at any time. No caravans or tents shall be on site between 7th November of one year and 14th March the following year other than 10 caravans referred to in Condition 2) attached to planning permission SL/2012/0398 (variation of condition 3 attached to planning permission SL/2009/1135). RESOLVED to concur with the response made by the AONB and to note that the current date from which no caravans or tents shall be on site is 4th November (which is outside the October half-term school holiday period).
It was noted there has been correspondence questioning the Council’s claim of increased traffic in response to SL/2018/0355, Hollins Farm Caravan Site.
c) RESOLVED to defer a discussion on the matter of the driveway at the Corner House, Woodwell to another meeting.
12007 Footpaths
RESOLVED to defer the agenda item pertaining to the Lancs. CC notification regarding the Public Footpath on the Foreshore to Lindeth Road Silverdale (Definitive Map Modification) Order 2013 and Browns Houses to Lindeth Road, Silverdale. (Definitive Map Modification) Order 2013. It was noted that the start date for the above Orders is 14th August 2018; an invitation to witness at the inquiry into the Order will be held at 10.00am on 15th January 2019, at Carnforth Civic Hall, North Road, Carnforth. Further RESOLVED that the Clerk recirculate any background information on this matter to Members and that Councillor Bennett display the notification on the parish council notice board.
12008 Urgent Action Taken under the Provisions of Standing Order 25 (other than Planning)
25(a) Parish Council Property and Functions
It was noted that the Clerk has ordered some magnets for the new notice board.
25(b) None Parish Council Property
None.
12009 Finance
(a) It was noted that £12K had been transferred from the parish council’s current account to its deposit account. Councillor Ribbons checked the accounts and found them to be satisfactory.
(b) RESOLVED to record/authorise payment and sign any cheques for the following accounts:
Waterplus (public toilets) £54.82 BACS
Mr Paul Williams (toilet cleaning) £230.00 SO
Envirocare (contractor) £312.00 (1387)
Mr T. Lambert (contractor) £300.00 (1388)
John Graves & Son (unblocking toilet) £60.00 (1390)
British Gas (clock electricity) £35.44 BACS
British Gas (toilets electricity) £58.88 BACS
RESOLVED not to authorise the cheque for Mr David Wain and await his invoice. It was noted that the cheque to Quay Fabrications Ltd. (playground gate panel) had been written for the wrong amount.
12010 Insurance/Financial Risk Assessment
a) It was noted that the emergency equipment and 2 Speed Indicator Devices (SpIDs) have been added to the insurance cover; RESOLVED that the Clerk check the cover for the new notice board. It was noted that the insurance renewal date is 1st October 2018.
b) It was noted that the Parish Financial Risk Assessment had been circulated to Members and is satisfactory.
12011 Streetscape
a) Defibrillators – suggestions for possible sites are: adjacent to the Methodist church (if there is enough room); Silverdale Hotel; by the Lancaster CC properties on Lindeth Close and/or outside the Bowling Club (housed on a pole to which an underground cable could be run for the electricity supply (it was suggested that a SpID could also be mounted on the pole). RESOLVED that costs for a pole etc be ascertained.
b) Benches – RESOLVED to defer this matter till another meeting.
c) Footpath Signposts – Councillor Bennett confirmed that repairs to the signposts are in hand.
d) It was noted that the new noticeboard is in place outside the Gaskell Hall.
12012 Playground
It was noted that the wooden boards around the wetpour are rotten. RESOLVED that Councillor Bennett obtain costs for replacing the wooden boards with an alternative material.
It was noted that adult exercise sessions have been taking place in the playground. RESOLVED that more details be obtained e.g. with regards to who organises the sessions and if the sessions are run commercially etc. Further RESOLVED to discuss this matter at the next meeting.
12013 Emergency Plan
RESOLVED to discuss this matter at the next meeting at which Councillor Sandiford is present.
12014 Highways/Road Safety
a) It was noted that Councillors Bennett and Bond have given Highways a copy of the external works chart along with photographs of the area by the cemetery after rainfall. The chart had been circulated to Members with the agenda and was updated.
b) It was noted that 2 possible sites have been identified for the SpIDs (Cove Road and Stankelt Road). RESOLVED that Councillor Bennett check the type of mounting brackets required and obtain quotes for their supply/ fabrication.
12015 Public Transport
RESOLVED that Councillor Bennett obtain details of schemes using taxis/buses in villages to supplement public transport.
12016 Public Toilets
RESOLVED to check the lease the parish council has with Lancaster CC to ascertain what changes to the public toilets the parish council might be permitted to make to improve access for people with disabilities and to discuss this matter at another meeting.
12017 Items for Information
1. Councillor Bond reported that Councillor Williams has resigned as Parish Councillor.
12018 Suggestions for Future Agenda Items
1. Standing Orders and Financial Regulations
2. Risk Assessments/ Health and Safety
3. Access for people with disabilities to the public toilets
4. North West Coastal Access
5. Woodland group – update
6. The Corner House driveway
7. Emergency Plan
8. Rural bus services/ taxi hybrid (Arriva Click)
9. Exercise classes in the playground
10. The clock (contract renewal with Smith of Derby and painting)
11. Access for people with disabilities to the southbound platforms at the station
12. A representative for Silverdale United Charities
13. Benches.
12019 Date of Next Meeting
It was noted that the date of the next meeting is Monday, 3rd September 2018. Items for the agenda and copies of reports to reach the Clerk before 27th August.

Sue D. Hayward, Deputy Clerk to the Council

SILVERDALE PARISH COUNCIL
Councillors are hereby summoned, and members of the public are invited, to attend a Parish Council Meeting on 6th August 2018 at 7.30pm, in the Silverdale Institute, Spring Bank, Silverdale, for the purposes detailed in the following Agenda:

1. To receive apologies for absence.

2. To receive declarations of Members’ interests relating to any items appearing on the agenda.

3. To approve the Minutes of an Ordinary Council Meeting held on Monday 2nd July 2018.

4. To receive information about Matters Arising from the Minutes of previous meetings, not covered by the Agenda.

5. To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.

6. To receive a Police Report.

7. To receive a report of any relevant matters by County Cllr. Phillippa Williamson.

8. To receive a report of any relevant matters by City Councillor Nigel Goodrich.

9. To receive verbal reports from any meetings attended by Members, or the Clerk (verbal reports are only acceptable where no decision, or action, is required).

10 Vacancy on the Council
a) To acknowledge that Mrs Shirley Mason resigned due to ill health on 4/7/18 after 11 years of service to the community.
b) Following the display of vacancy notices for the required time; there are three candidates. There has not been sufficient public interest in holding an election; so the Council propose to now co-opt a new member.

11. Correspondence
To consider the following items of correspondence received since the last meeting and to determine what, if any, action should be taken:
a) SLDC weekly planning list (To Cllrs 27/6/18 & 11/7/18 & 19/7/18 & 27/7/18)
b) Rural Services Network News – Transport (To Cllrs 27/6/18, 3/7/18,10/7/18, 17/7/18 & 25/7/18)
c) North West Coastal Access Information. (To Cllrs. 2/7/18)
d) Copy of email to Natural England regarding the bonfire ash left behind at Hawes Water. (To Cllrs. 2/7/18)
e) Various copies of emails to NE commenting about the condition of Hawes Water following the works and the boardwalk and footpath routes. (Emailed 13/7/18, 12/7/18 & 11/7/18, 15/7/18, 16/7/18)
f) LALC Newsletter. (Emailed to Cllrs. 2/7/18)
g) Carnforth Town Council explore the possible local interest in a touring cinema. (4/7/18))
h) Ordnance Survey News – June 2018.
i) Lune Valley Housing Accounts and Agenda. Notice of Annual meeting 6/8/18 at 12.30pm.; coffee and refreshments follow. (Emailed 27/7/18)
j) Notice that a draft Heritage Strategy for the district has been produced by the City Council, and a six-week public consultation period will run from 30 July until 10 September 2018; there are drop in centres. (Emailed to Cllrs. 27/7/18)
k) LALC has forwarded a questionnaire on Rural communities and invite Council’s to respond. (Emailed to Cllr.s 30/7/18)
l) Clerk & Councils Direct.
m) LCR publication.

12. Planning Matters:
a) To note that the following Planning Applications were dealt with under the provisions of Standing Order 25a:
• 18/00785/FUL 4 Lindeth Close. Erection of a front porch and a single storey rear extension. (To Cllrs 27/6/18)
• 18/0114/TPO 39A Lindeth Road. 5 x Ash – Fell, 1 x Elm – Elm. (Emailed 19/7/18)
b) To consider the following Planning Applications:
• Corner House, Woodwell. Angled driveway.
c) To consider the SLDC planning application:
• SL/2018/0356 Hollins Caravan Park, Far Arnside. Variation of condition No.1 (No more than 36 tourers and 37 tents on site at any time. No caravans or tents shall be on site between 7th November of one year and 14th March the following year; other than 10 caravans referred to in Condition 2) attached to planning permission SL/2012/0398 (Variation of condition 3 attached to planning permission SL/2009/1135) (Emailed to Cllrs 13/7/18)
Correspondence received questioning the Council’s claim of increased traffic in response to SL/2018/0355, Hollins Farm Caravan Site.

13. To form a response to the County Council notification regarding the Public Footpath on Foreshore to Lindeth Road Silverdale (Definitive Map Modification) Order 2013 AND Browns Houses to Lindeth Road, Silverdale. (Definitive Map Modification) Order 2013
The start date for the above Orders is 14 August 2018 An invitation to witness at the inquiry into the Order which will be held at 10.00am on 15 January 2019, at Carnforth Civic Hall, North Road, Carnforth. (Emailed to Cllr.s 30/7/18)

14 To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:
25(a) Parish Council Property and Functions
25(b) Non-Parish Council Property and Functions

15 Finance
a) To conduct the monthly check of all money received by the Council (bank statements to be inspected by a Member who is not a Bank Signatory
b) To authorise payment and sign necessary cheques for the following accounts:
• Waterplus, toilets, £54.82, Bacs
• Paul Williams, toilet cleaning, £230 SO .
• Envirocare, contractor, £312, cheque.
• T Lambert, contractor work, £300 cheque
• D Wain, £45,cheque
• John Graves & Son, unblocking toilet, £60 cheque
• British Gas, clock, £35.44, Bacs
• British Gas, toilets, £58.88, Bacs.
• Quay Fabrications Ltd., gate panel. £129.60, cheque

16 Insurance/Risk Assessment
a) To ensure the insurance cover is adequate before renewal.(Insurance doc. emailed to Cllrs. 17/7/18)
b) To review the Parish Risk Assessment, (risk assessment emailed 24/7/18)

17 Streetscape
a) Defibrillators – To receive an update on the sites and product choice.
b) Benches – To consider proposals for repair.
c) Footpath Signposts. To update on progress with historic tee posts.
d) To note the new noticeboards are in place outside the Gaskell Hall.

18 Playground
a) To consider the Environmental services Playground report. (Emailed to Cllrs. 11/7/18) and contractors inspection reports.
b) To update on works required
c) To discuss the playground for business/commercial use. (Consider email of 17/7/18.)

19 Emergency Plan
a) To consider who will take over the responsibility for maintaining the equipment and implement the Emergency Plan if need be.

20 Highways/Road Safety
a) To review the External Works Chart No. 19.
b) To update on the SPID brackets and sites.

21 To investigate the possibility of using Arriva taxi/buses in the village to supplement the public transport.

22 To consider whether the public toilets could have improved disabled access.

23 To note any “Items for Information” (no decisions or action permitted)

24 To receive items for consideration for a future agenda.

25 To note that the date of the next meeting is Monday 3rd September 2018 Items for the agenda and copies of reports to reach the Clerk before 27th August.

Signed:

Mrs Denise Challenor
Clerk to the Council Tel. 01524 761824