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8th May 2008

8786 Un-confirmed Minutes of the Annual Meeting of the Silverdale Parish Council held in the Silverdale Institute on Thursday, 8th May 2008.

8787 Present: Councillors T.G. (Terry) Bond, A.J. (Tony) Houghton, D. (Dorothy) Kitson, S.L. (Shirley) Mason, J. (John) Taylor and P.N. (Paul) Williams, the Clerk  –  L.D. (Denise) Challenor, the Deputy Clerk  –  S.D. (Sue) Hayward, ECSO 7301 Gerald Hurtley and PCSO 7242 Sarah Leverton. There were no members of the public present.

8788 Non-attendance: Councillor E. (Eve) Holden.

8789 Election of Chairman
 RESOLVED that Councillor Bond be re-elected as Chairman. Councillor Bond signed his Declaration of Acceptance of Office and took the Chair.

8790 Election of Vice-Chairman
 RESOLVED that Councillor Houghton be re-elected as Vice-Chairman.

8791 Apologies for Absence: Councillor A.W. (Arthur) Graves, PC 2866 Tony Marsh and County and District Councillor S.M. (Sarah) Fishwick.

8792 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda

8793 Minutes of the Previous Meeting
 Councillor Taylor advised that item 8775 (3) on the Minutes of the Ordinary Meeting held on Monday, 7th April was inaccurate. Mr Phil Hargreaves was to be asked to reduce the number of times he cuts the grass at St. John’s Avenue to 18 times a year, RESOLVED to amend item 8775 (3) to read “…to 18 times…”. The Minutes were duly amended, approved and then signed by the Chairman.

8794 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
 The Clerk referred to: (1)  item 8775, regarding the Parish Contractor, she explained that she had written to Mr Hargreaves about various matters and that he had queried his rate of pay which, he understood, had been agreed at £4,800 per annum. The Chairman and Councillor Kitson confirmed that the rate had been discussed at a meeting of the playground management committee. RESOLVED that Mr Hargreaves should be paid £4,800 per annum (£12.50 an hour) to more realistically reflect the number of hours worked (an average of 8 hours a week for 48 weeks of the year), (2)  item 8776, regarding a suggested donation to refurbish a bench and fit a plaque in memory of a visitor, the Clerk had spoken to Mr McGuire who has decided not to pursue this, (3)  item 8783 (item for information 2), regarding a problem with overhanging trees on Slackwood Lane, she advised that she had contacted the owners of the land concerned and that their understanding is that this matter is the responsibility of the Highways department, RESOLVED that the Clerk contact Highways.

8795 Matters Raised by Members of the Public for Future Consideration
 RESOLVED to bring forward agenda items 8 and 9 in order that ECSO Hurtley could give his report before the election of representatives.
 There were no members of the public present to raise matters for future consideration.

8796 Update from the Community Police Officer
 ECSO Hurtley gave a verbal update: (1)  a garden shed had been broken into but nothing had been stolen, (2)  villagers are advised to store items of ‘scrap’, which they would like to keep, out of sight, (3) measures are available to deter drivers and their passengers from causing a disturbance by playing loud music from their cars, incidents may be reported to the police.

8797 Election of Representatives etc
 RESOLVED that the following appointments be made for the year 2008 to 2009:
 (a)  Representatives to outside organisations:
 Social Services User Groups      Councillor Holden
 Morecambe Bay Partnership      Councillor Holden
 Lancaster and District Sustainable Transport Forum   Councillor Taylor
 Silverdale United Charities      Councillors Holden and Mason
 Mansergh’s Charity       Chairman
 AONB Executive Committee     Councillors Taylor and Williams
 LAPTC – Lancaster Area Committee     Chairman and Councillor Williams
 Lune Valley Rural Housing Association. RESOLVED that the Chairman speak to Mr John Eden about the possibility of continuing to attend meetings on behalf of this Council.
 National Trust Local Committee      Councillors Taylor and Williams.
 RESOLVED to invite a representative from the National Trust to talk at the June or July meeting of this Council about communication between the 2 organisations.
 Chairman of Parish Plan Development Group. RESOLVED to discuss this at a future meeting of this Council.
 Playground Management Committee     Councillor Kitson
 RESOLVED to add the Sports and Recreation Development Committee to the list of outside organisations on which this Council would like representation and to appoint Councillor Houghton as a representative.

 RESOLVED to no longer elect representatives to the following organisations:
 Churchyard Care Group
 Carnforth Market Town Initiative Executive Committee

 It was noted that the Lancaster Area Rural Road Safety Committee no longer exists.

 (b) Internal Audit Committee: the Chairman, Councillors Houghton, Taylor and Williams.
 It was noted that this Committee must act independently of the Council and the Chairman of the Parish Council should not be elected as Chairman of this Committee.

8798 Report from County and District Councillor Sarah Fishwick Councillor Fishwick had updated the Chairman on the following: (1)  the bin at the Cove has been replaced by a larger bin, the rotten bin at the Shore has been replaced with a new bin and an additional bin has been provided, Lancaster City Council (Lancaster CC) will empty the bins twice a week and daily on Bank Holidays and weekends during the summer period. It was noted that the bin in the playground is also in need of emptying more frequently, (2) the rubbish at Gaskell Close has been cleared, the Royal Hotel had arranged for this to be done privately.

8799 Reports on any Meetings Attended by Members, or the Clerk
 1.  AONB
 Councillor Williams had attended a meeting of the AONB.
 2.  Sports and Recreation Development Committee
 Councillor Kitson had attended the AGM at which the proposed plans for a Multi Use Games Area had been discussed.

8800 Village Newsletter
 The Chairman showed Members a copy of a newsletter produced monthly by Over Kellet and delivered free of charge to every household in the village. The parish council, village hall, church and neighbourhood watch all contribute articles to Over Kellet’s single newsletter. RESOLVED that the Chairman find out the likely cost etc of producing a similar newsletter in Silverdale in order that this matter can be discussed further.

8801 Insurance Cover
 A copy of the insurance schedule had been circulated to Members with the agenda. In order to ensure that the insurance cover is adequate Members RESOLVED that:
 1.  Councillor Kitson provide the Clerk with up to date information on items in the playground requiring cover, before the policy is renewed on 1st June and
 2.  the number of seats, referred to in the schedule, be brought up to date.
 RESOLVED that the Clerk find out what is meant by ‘public seat’ and the location of the ‘close board fence’ referred to in the schedule. RESOLVED that the Deputy Clerk circulate a list of seats owned by this Council to all Members for information.

8802 Cycle Stands
 Members discussed possible locations for the siting of free cycle stands by Lancaster CC. RESOLVED that Councillor Kitson contact Mr Paul Holgate regarding requirements for the playground and that the Clerk notify the following businesses and organisations regarding the possibility of free cycle stands, advising them to contact Lancaster CC direct if interested: the Co-operative supermarket, the Royal Hotel, the Silverdale Hotel, the Woodlands Hotel, Silverdale News, the Gaskell Hall and Silverdale School.

8803 Children’s Playground
 Councillor Kitson updated Members on the playground as follows:
 1.  There are concerns regarding the safety of the fence (by Elmslack Court) which incorporates some barbed wire. RESOLVED that Mr Hargreaves be asked to make safe the fence by removing the wire; the fence posts are to be left in place.
 2.  Mr Holgate has carried out works to the aerial runway to improve the drainage.
 3.  A galvanised (maintenance free) metal post has been fitted ready for signage to be added regarding age limits for playing on the playground equipment etc.
 4.  Works are in progress to install a tree seat. RESOLVED that Mr Hargreaves be asked to quote for building a stonework wall and platform for the seat.

8804 Dog Fouling
 It was noted that this Council is concerned about problems with dog fouling in the village and villagers are urged to clear up after their dogs. RESOLVED that the Clerk contact Lancaster CC regarding the possibility of supplies of free ‘poop scoop’ bags in the village.

8805 Correspondence
 Receipt of the following items of correspondence was noted and any action determined as indicated:
 1.  A  letter forwarded from Mr Andrew Alston regarding obstructions to the pavement in Gaskell Close and some concerns about the land at the rear of the Public House.
 2.  NALC Conference details and booking form  –  Eastbourne.
 3  FLAG Newsletter.
 4.  BDO External Accountants send auditing information.
 5.  Lancashire Police Authority Dialogue publication.
 6.  Overhead Wires Project Newsletter  –  March 2008.
 7.  LALC writes with information on the AGM, which is on 1/11/08 at County Hall, Preston; the March newsletter; NALC Policy and Parliamentary Briefing and Notice of LALC’s Annual Conference on 3-5th October at Park Hall, Charnock Richard.
 8.  Reply to this Council’s letter to Lancashire County Council (Lancs. CC) about the 20 mph scheme. RESOLVED that the Clerk copy this Council’s letter to Lancs. CC, regarding the proposed scheme, for the Lancashire Locals’ members.
 9.  Waymarker, May 08.
 10.  Lancaster CC  – invitation to the Mayor’s Sunday Service, 18th May.

8806 Silverdale Railway Station
 The Chairman advised that he had met with Mr Robin Horner of the RSPB regarding  access from the station platform to the RSPB car park at Leighton Moss (the car park is leased to the RSPB by Leighton Hall); the RSPB is in favour of access being provided but the costs involved are prohibitive. The RSPB has no objection to the Silverdale Shuttle entering the car park. The Clerk reported that she has been advised, by a representative from FLAG, that the reason why north bound train drivers are not instructed to sound the whistle is that visibility for pedestrians is satisfactory. RESOLVED that the Clerk write to Geraldine Smith MP (a draft of the letter to be checked with Councillor Houghton) for advice on how progress can be made with the following issues:
 1.  the provision of a ramp from the station platform to the RSPB car park,
 2.  the use of the whistle by northbound train drivers,
 3.  the provision of warning lights where pedestrians cross over the track,
 4.  car parking facilities,
 5.  the provision of a lunch time train service,
 6.  the reintroduction of an evening Shuttle service,
 7.  lighting – the station is lit during the night but not at dusk.

 It was noted that the above issues can be raised with Geraldine Smith MP again when she attends the September meeting of this Council.

8807 Planning
 (1)  It was noted that the following planning applications were dealt with under the provisions of Standing Order 25a, and comments made as indicated:
 • Erection of commemorative bench – Gaits Barrow  –  NO PLANNING OBJECTIONS.
 • 08/0030/TPO. Notice of intent to carry out works to trees. Fell Sycamore at rear of 1 St John’s Cottages  –  NO PLANNING OBJECTIONS.
 (2)  It was noted that there were no planning applications requiring comment at this meeting.
 (3)  It was noted that the following decisions had been advised by Lancaster CC:

8808 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
 25(a)  Parish Council Property and Functions
 25(b)  Non-Parish Council Property and Functions

8809 Finance
 (a)  Councillor Kitson conducted the monthly check of all money received by the Council and found the records to be satisfactory.
 (b)  RESOLVED to authorise payments and sign cheques for the following accounts:
 Mrs Sue Hayward (salary and expenses)  –  £377.06, cheque no. 600296
 Mrs L D Challenor (salary and expenses)  –  £1162.56, cheque no. 600298
 Mr Phil Hargreaves (Parish Contractor)  – £400, cheque no. 600299

8810 Items for Information

8811 Suggestions for Future Agenda Items
 1.  Possibilities for improving the bus service (Councillor Taylor).
8812 Date of Next Meeting
 It was noted that the date of the next meeting is Monday, 2nd June 2008. Items for the agenda to reach the Clerk before Monday, 23rd May and copies of reports to reach the Clerk before Monday, 26th May.

Sue D. Hayward
Deputy Clerk to the Council

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