2018/10/01

1st October 2018
12047 Confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 1st October 2018.
12048 Present: Vice Chairman – A.J. (Tony) Houghton, Councillors J. (John) Bennett, J. (June) Greenwell, K. (Keith) Palmer, N. (Nigel) Ribbons, D. (David) Sandiford and S. (Stephen) Wales, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, City Councillor N. (Nigel) Goodrich (until 8.10pm) and one member of the public.
12049 Apologies for Absence: Councillor T.G. (Terry) Bond and County Councillor P. (Phillippa) Williamson.
12050 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
None.
12051 Minutes of the Previous Meeting
The minutes of the Ordinary Meeting held on Monday, 3rd September were approved then signed by the Chairman.
12052 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
12029 – Members noted that the displaced kerb stone by the Co-operative store has not been put back in place yet. They also noted that some potholes have been temporarily repaired. There is a pothole at Quicksand Pool which needs attention.
12032 – Councillor Bennett advised that he has been looking into various records pertaining to Browns Footpath No 14 and referred to Lancashire County Council’s (Lancs. CC) notes for the Regulatory Committee Meeting of 11th December 2012 which give a summary of the legal position. Councillor Bennett will circulate to Members a summing up of his findings and points for discussion with regards to Lancs. CC’s inquiry.
12040 – It was noted that there has been no response yet from the RSPB with regards to the provisions of their lease and access to the southbound platform at the station from their car park.
12053 Matters Raised by Members of the Public for Future Consideration
The following points were raised:
1. with regards to Browns Footpath 14 – Lancs. CC will provide their evidence on 9th October. Clarification that Lancs. CC are proposing to add a footpath through the gardens of Browns Houses;
2. the bin at the entrance to Gaskell Hall is full to overflowing;
3. the gate at the Cove is apparently padlocked at night – the resident believes that there should be vehicular access at all times;
4. the paving stone outside the Co-operative store is still in need of attention;
5. concerns about provision for sewerage at Gibraltar farm and whether or not plans there comply with AONB policy;
6. a complaint about the amount of litter at the side of the roads;
7. a complaint about the board walk at Hawes Water much of which stands in water.
12054 Police Report
PC Massingham was not present at the meeting, but the police had submitted their September report which Councillor Houghton read out. Four incidents were reported for Silverdale: UTMV – Trailer and Land rover were stolen; theft of a motor vehicle (terrain vehicle (similar to a quad)) – stolen without the keys; an offender attempted to gain access to a vehicle but failed; a works van had been broken into and various tools taken. Police and Community Roadwatch (CRW) Volunteers have conducted speed enforcement checks on 101 vehicles passing on Cove Road. They found that all were adhering to the speed limit and no warnings were issued. The police have another 5 people who have shown interest in becoming CRW volunteers so future check zones may be increased in this area.
12055 Report from City Councillor Nigel Goodrich
Councillor Goodrich reported that: 1. no application for planning has been made yet by Silverdale Golf Club in relation to their car park. Councillor Wales noted that a mirror has been fitted to a pole opposite the car park and a wall has been erected at the entrance to the car park which now has a more formal entrance. Councillor Goodrich advised that he will press for formal action to be taken by Lancaster City Council (Lancaster CC); 2. Mr Mark Davies has been appointed as Director for Communities and the Environment and an appointment has been made to the post of Director of Economic Growth and Regeneration; 3. Highways have committed to cutting back the verges in Silverdale in the same way as they have in Yealand.
12056 Report from County Councillor Phillippa Williamson
Councillor Williamson was not present at the meeting, however, it was noted that she is pressing for the waiting restriction with regards to parking outside the Co-operative store and for the pavement outside the store to be repaired. She is also dealing with the outstanding Highways issues.
12057 Reports on any Meetings Attended by Members or the Clerk
1. Councillor Houghton reported that he had met with Mr Brian Hood from Lancaster CC reading bins. Mr Hood has suggested supplying some bigger bins in locations where bins fill up quickly such as the Shore and outside the Gaskell Hall and replacing shabby bins in the village centre by swapping them with smarter bins from remoter areas of the village or providing new bins. Mr Hood has advised that the bins with sensors (which indicate that they are in need of emptying) are in place in Morecambe, but that there are no plans to use such bins in Silverdale.
2. Councillor Palmer advised that he had attended a meeting of Trowbarrow Advisory Group and that there is an ongoing problem with the entrance to Moss Lane.
12058 Planning
a) It was noted that the following planning application was dealt with under the provisions of Standing Order 25a:
18/01127/AD Challan North, Ford Lane. Agricultural determination for resurfacing of track and yard. NO COMMENTS.
b) The following planning applications were considered, and comments made as indicated:
SL/2018/0470 SLDC Leeds Camp, Far Arnside. Discharge of conditions 15 (drainage), 17 (car parking), 19 (tree protection) and 23 (construction and noise) attached to planning permission SL/2016/1044 (demolition of camp buildings and siting of 25 static caravan pitches and managers dwelling and site reception). NO COMMENTS;
18/01155/FUL Glenside, Red Bridge Lane. Excavation of land to extend basement and creation of a below ground garage with terrace above, change of use of agricultural land to domestic curtilage and creation of a new access, driveway and turning/parking area, erection of a single storey side extension, a two-storey rear extension with Juliet balcony to the rear and construction of a raised terraced area, construction of steps and a raised decking area to the side. NO COMMENTS;
18/01171/FUL Gibraltar Farmhouse, Lindeth Road. Change of use of attached garage and workshop to form holiday accommodation, erection of a first-floor extension and creation of associated parking spaces and garden. NO OBJECTIONS, but Members queried if the sewerage arrangements are adequate and asked if the property is a listed building.
12059 Urgent Action Taken under the Provisions of Standing Order 25 (other than Planning)
25(a) Parish Council Property and Functions
None.
25(b) None Parish Council Property
It was noted that the Clerk has contacted the suppliers of the new notice board outside the Gaskell Hall with regards to safety issues around the doors and has requested additional keys, but has not had a response.
12060 Deputy Clerk
It was noted that the Deputy Clerk has given notice of her resignation. RESOLVED that Councillors Bond, Houghton and Wales along with the Clerk meet to discuss the terms and conditions of the post. Councillor Bennett suggested that the role be expanded to cover preparing and circulating a newsletter listing a rolling programme of village events.
12061 Finance
(a) Councillor Ribbons conducted the monthly check of all money received by the Council and found the records to be satisfactory. It was noted that there had been a payment of £767.64 from the Gaskell Hall in respect of a donation towards the cost of the notice board.
(b) RESOLVED to record/authorise payment and sign any cheques for the following accounts
HMRC (PAYE for LDC) £247.68 (1401)
Mrs S. Hayward (3 months’ salary & expenses) £297.84 (1402)
Mrs L. D. Challenor (3 months’ salary & expenses) £1096.41 (1403)
Mrs L. D. Challenor (ukhost4u reimbursement) £119.99 (1404)
Mr T. Lambert (contractor) £300.00 (1405)
Mr D. Wain (grass cutting) £90.00 (1406)
Mr D. Wain (tree felling) £80.00 (1407)
Mr P. Williams (toilet cleaning) £230.00 SO
Mr P. Williams (toilet supplies) £5.29 (1408)
Envirocare (contractor) £312.00 (1409)
PKF Littlejohn LLP (external audit) £240.00 (1410)
Clarkson Electrical Solutions Ltd (toilet/ boiler) £292.80 (1411)
(c) It was noted that in November Members are entitled to receive a payment of £25 in respect of the Basic Parish Allowance for this financial year and that the Chairman is entitled to a payment of £185. Anyone not wishing to receive this allowance should inform the Clerk in writing.
(d) It was noted that the Annual Return and Notice of Conclusion of Audit has been received and is being published as instructed. It was also noted that there are no issues arising.
(e) It was noted that Came and Company have confirmed that the WW1 commemorative bonfire is covered by insurance provided a formal risk assessment is submitted to them by the required date and in other stipulations made by them are complied with. RESOLVED to ask Councillor Bond if he will carry out the risk assessment.
(f) The Financial Summary of Accounts and the draft Budget were received.
12062 Correspondence
Receipt of the following items of correspondence was noted and circulated:
(a) Rural Network News (emailed to Councillors on 30/8/18, 4/9/18, 11/9/18 & 18/9/18);
(b) SLDC weekly planning update (emailed to Councillors on 30/8/18, 5/9/18, 12/9/18 & 20/9/18);
(c) details of the WW1 commemorative beacon lighting/events;
(d) Ordnance Survey. PSMA News – August 2018;
(e) Northern Gas Works gives an opportunity to stakeholders to participate in an online survey and influence on their future;
(f) SELRAP informs of an open meeting in Colne on 10/9/18;
(g) Clerk and Council’s Direct;
(h) LALC notice and accounts of their AGM and newsletter;
(i) a resident writes about action taken by Natural England and the AONB at Hawes Water and urges the Parish Council to become involved;
(j) a resident supplies a copy to Lancaster CC about the regulations being ignored regarding the water course/sluice gate at Hawes Water;
(k) notice of the Parish and Town Council conference on 24/11/18;
(l) a resident writes to complain about overgrown vegetation opposite Hawthorne Bank on Cove Road, the removal of the litter bin on the Cove (and the resulting litter) and the plan to lock the gate at the Cove. RESOLVED that the Clerk contact the Rights of Way Officer to ascertain if there are rights for vehicular access on to the bay at the Cove. It was noted that Lancs. CC is the authority with powers to enforce rights of way in Silverdale;
(m) Came and Company confirm insurance cover for the WWI commemorative bonfire if the supplied conditions are met;
(n) a copy of a letter written to the Lancaster CC regarding the fumes from a resident’s bonfire – perceived to be toxic and hazardous to children with breathing problems;
(o) bus changes leaflet;
(p) WWI “Battle’s Over Guide”;
(q) Mr Jason Smith writes to promote his service to produce a parish map;
(r) a copy of a resident’s letter to Natural England regarding the restrictions on public access in the Gaitbarrow area and further correspondence;
(s) Glasdon brochure.
12063 Streetscape
a) Pillar clock – it was noted that 2 quotations have been received to paint the pillar, however Councillor Bennett has identified that the preparative work involved to remove the existing paint etc prior to re-painting is more extensive than was thought. RESOLVED that Councillor Bennett investigate further and that the Council seek new quotations which reflect the work involved to prepare and paint pillar.
b) Bins – see item 12057 above.
c) Footpath signposts – Councillor Bennett reported that work is in hand with regards to the lettering on the new footpath signs. RESOLVED to remove any signs that have been identified as in danger of falling off such as one on The Row and one at Hollins Lane.
d) Defibrillators – it was noted that there is a defibrillator at Holgate’s caravan park, at Silverdale Golf Club and outside the Gaskell Hall. Councillor Houghton suggested that the defibrillator outside the Gaskell Hall be replaced with a new model. Suggestions for possible additional sites are: in the proximity of the playground on Cove Road and by the Lancaster CC properties on Lindeth Close. It was noted that there is a requirement for an electricity supply for the defibrillators and for someone check them regularly. RESLOVED that Councillor Houghton contact the North West Ambulance Service for further advice on this matter and that the Clerk contact Came and Company insurers to clarify their requirements with regards to a risk assessment.
e) Benches – it was noted that a member of the public has offered to cover the cost of renovating a bench if he is allowed to put a commemorative plaque on it. RESOLVED to give permission in respect of the (green) bench on the shore and to specify recycled plastic as the material to be used for its renovation.
12064 Speed Indicator Devices (SpIDs)
RESOLVED to contact the police about the CRW Volunteers who have conducted speed enforcements checks on Cove Road (see item 12054 above) and ask if they would be interested in taking over the council’s SpIDs.
12065 Remembrance Day
It was noted that Councillor Bond has the parish council’s arrangements for Remembrance Day and the commemorative bonfire in hand. It was also noted that the metal bench ordered for the War Memorial Garden will be delivered to the garden before the end of October and that Mr Lambert is ready to fit the bench before Remembrance Day.

12066 Eco Museum Plan
RESOLVED to defer this agenda item which had been raised by the Friends of Silverdale Station and Silverdale Golf Club at the September meeting of the council as no information had been circulated by them.
12067 Emergency Plan
Councillor Sandiford reported that he has prepared a draft framework of the emergency plan which gives basic guidance on what to do in the event of an emergency and illustrated instructions on how to use the equipment . RESOLVED that Councillor Sandiford circulate the draft document for comment. It was noted that the final version will be sent to Mr Mark Bartlett, Civil Contingencies Officer (Lancaster CC). Councillor Sandiford will check all the equipment shortly, he will also run through the instructions with another Parish Councillor and will handover the co-ordination of the plan to another Councillor in January. He advised that there is a set of keys with the parish council’s set of master keys. Lancaster CC will run an emergency exercise on 15th October – Councillor Sandiford has the details should anyone be interested in attending. RESOLVED that the Clerk contact Broadband for the Rural North to check what is happening with the generator at St. John’s church.
12068 Public Toilets
RESOLVED to defer a discussion on the public toilets till another meeting.
12069 Watering Places
RESOLVED to authorise the AONB’s annual clearance of Bankwell (23rd October) and Woodwell (20th November) at a cost of £130 + VAT each.
12070 Christmas Decorations
RESOLVED: (1) to request permission from the property owners of the buildings on which Christmas trees were placed last year for trees to be placed there again; (2) that Councillor Palmer ask the owners of “Time and Tide” and the “Blossom Bird” café if they would like the parish council to provide a tree, stand, bracket and lights and ask if they would be prepared to provide the electricity for and switch on the lights; (3) arrange for the trees to be supplied and put in place with multi-coloured LED bulbs; (4) ask Mr and Mrs Wright if they are prepared to provide the electricity supply for the tree lights in the children’s playground (it was noted that Councillor Bennett has the lights).
12071 External Works Chart/ Highways
(a) It was noted that the external works chart had been circulated with the agenda.
(b) There was some discussion around the subject of timings of the Coop delivery waiting restriction. Councillor Bennett advised that the Co-operative store are asking for a waiting restriction from around 6am until 10am to be put in place in order that their delivery vehicles can park outside the store during that period and unload. Councillor Greenwell noted that there may be implications for those visiting the doctor’s surgery and pharmacy by car and needing to park as close to those services as possible.
(c) It was noted that a resident has requested that action be taken to control parking close to the junction of Stankelt Road and Emesgate Lane, but that the parish council has no powers with regards to enforcing this. RESOLVED that Councillor Bennett put a reminder in the parish magazine that parking is not permitted within 10 metres of a road junction.
12072 Meeting Dates for 2019
RESOLVED to set the dates for the parish council meetings for 2019 as per the list that had been circulated to Members by email and to set the date for the Annual Parish Meeting later.
12073 Playground
Councillor Bennett reported that all action points raised at the last parish council meeting have either been dealt with or are in hand. He has tried adjusting the entrance gate to the playground so that it closes more softly and will check the warranty on the gate.
12074 Items for Information
Councillor Palmer reported an issue with caravans which had effectively blocked the road from Silverdale to Arnside at 8.45am one morning for around 15 minutes.
12075 Suggestions for Future Agenda Items
1. Standing Orders and Financial Regulations
2. Risk Assessments/ Health and Safety
3. Access for people with disabilities to the public toilets
4. North West Coastal Access
5. Woodland group – update
6. The Corner House driveway
7. Emergency Plan
8. Rural bus services/ taxi hybrid (Arriva Click)
9. Exercise classes in the playground
10. The clock (contract renewal with Smith of Derby and painting)
11. Access for people with disabilities to the southbound platforms at the station
12. Benches and the commemorative plaques for existing benches in ned of renovation
13. University of Cumbria’s Eco Museum plan.
12076 Date of Next Meeting
It was noted that the date of the next meeting is 5th November 2018. Items for the agenda and copies of reports to reach the Clerk before 29th October.

Sue D. Hayward, Deputy Clerk to the Council

SILVERDALE PARISH COUNCIL
Councillors are hereby summoned, and members of the public are invited, to attend a
Parish Council Meeting on Monday 1st October 2018 at 7.30pm, in the Silverdale Institute, Spring Bank, Silverdale, for the purposes detailed in the following Agenda:
1 To receive Apologies for Absence.

2 To receive Declarations of Members’ interests relating to any items appearing on the agenda.

3 To approve the Minutes of an Ordinary Council Meeting held on 3rd September 2018.

4 To receive information about matters arising from the Minutes of previous meetings, not covered by the Agenda.

5 To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.

6 To receive a Police report.

7 To receive a report of any relevant matters by City Councillor Nigel Goodrich.

8 To receive a report of any relevant matters by County Cllr. Phillippa Williamson.

9 To receive verbal reports from any Meetings attended by Members, or the Clerk (verbal
reports are only acceptable where no decision, or action, is required).

10 Planning Matters:
a) To note that the following Planning Applications were dealt with under the provisions of Standing Order 25a:
• 18/01127/AD Challan North, Ford Lane. Agricultural determination for resurfacing of track and yard.
b) Planning Applications:
• SL/2018/0470 SLDC Leeds Camp, Far Arnside. Discharge of conditions 15 (drainage), 17 (car parking), 19 (tree protection) and 23 (construction and noise) attached to planning permission SL/2016/1044 (demolition of camp buildings and siting of 25 static caravans pitches and managers dwelling and site reception)
• 18/01155/FUL Glenside, Red Bridge Lane. Excavation of land to extend basement and creation of a below round garage with terrace above, change of use of agricultural land to domestic curtilage and creation of a new access, driveway and turning/parking area, erection of a single storey side extension, a two storey rear extension with juliette balcony to the rear and construction of a raised terraced area, construction of steps and a raised decking area to the side.
• 18/01171/FUL Gibraltar Farmhouse, Lindeth Road. Change of use of attached garage and workshop to form holiday accommodation, erection of a first floor extension and creation of associated parking spaces and garden.

11 To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:
25(a) Parish Council Property and Functions
25(b) Non-Parish Council Property and Functions

12 To accept the Deputy Clerk’s resignation with regret and discuss her terms and conditions and replacement.

13 Finance
(a) To conduct the monthly check of all money received by the Council: £767.64 noticeboard donation(bank statements to be inspected by a Member who is not a Bank Signatory, or more than one such Member.)
(b) To authorise payment and sign cheques for the following accounts:
• HMRC. PAYE for LDC, £247.68, cheque.
• S Hayward, 3 months salary & expenses £297.84 cheque.
• L D Challenor, 3 months salary & expenses £1096.41 cheque.
• L D Challenor, ukhost4u reimbursement, £119.99
• T Lambert, contractor, £300 cheque
• D Wain, grass cutting, £90 & tree felling £80 cheques
• P Williams toilet cleaning £230 SO, and£5.29 cheque
• Envirocare, contractor, £312, cheque
• PKF Littlejohn LLP, external audit, £240
• Clarkson Electrical Solutions Ltd, toilet/boiler, £292.80 cheque
(c) To inform members that they will be entitled to receive a payment of £25 (Basic Parish Allowance) for the financial year, next month. The Chairman will receive £185. Anyone not wishing to receive this allowance please inform the Clerk in writing.
(d) To note the Annual Return and notice of Conclusion of Audit has been received and is being published as instructed. There are no issues arising.
(e) To receive confirmation that the WW1 bonfire is covered with insurance provided a formal Risk Assessment is done and submitted to the Insurer by the required date and in addition, the other stipulations made by the Insurer are complied with. To record who has or will be doing the tasks required by the insurers.
(f) To receive the Financial Summary of Accounts and draft Budget.

14 To consider the following items of correspondence received since the last meeting and to determine what, if any, action should be taken:
a) Rural Network News (To Cllrs.30/8/18 &4/9/18 & 11/9/18 & 18/9/18 & 25/9/18)
b) SLDC weekly planning update. (To Cllrs.30/8/18 & 5/9/18 & 12/9/18 & 20/9/18))
c) Details WW1 Beacon lighting/events. (To Cllrs. 5/9/18)
d) Ordnance Survey. PSMA News – August 2018. (To Cllrs. 5/9/18)
e) Northern Gas Works gives an opportunity to stakeholders to participate in an online survey and influence on their future. (To Cllrs. 6/9/18)
f) SELRAP informs of an open meeting in Colne on 10/9/18. (To Cllrs. 6/9/18)
g) Clerk and Council’s Direct
h) LALC notice and accounts of their AGM. (To Cllrs. 11/9/18) Newsletter (20/9/18)
i) A resident writes about the action of Natural England and the AONB at Hawswater and urges the Parish Council to become involved. (Emailed to Cllrs on 11/9/18)
j) A resident supplies a copy to L City C about the regulations being ignored regarding the water course/sluice gate at Hawswater. (Emailed 15/9/18)
k) Notice of the Parish and Council conference on 24/11/18) Emailed on 11/9/18)
l) A resident writes to complain about overgrown vegetation opposite Hawthorne Bank on Cove Road; the removal of the litter bin on the Cove and the resulting litter and the plan to lock the gate at the Cove. (Emailed to Cllrs on 11/9/18)
m) Came and Company confirm cover for the bonfire as long as the supplied conditions are met. (18/9/18)
n) A copy of a letter written to the City Council regarding the frequent perceived to be toxic fumes from a nearby residents bonfire, being hazardous to children with breathing problems. (Emailed 18/9/18)
o) Bus Changes Leaflet. (Emailed 18/9/18)
p) WWI “Battles Over Guide”. (Emailed 18/9/18)
q) Jason Smith writes to promote his service to produce a parish map.( Emailed 18/9/18)
r) A copy of a residents letter to Natural England regarding the restrictions on public access in the Gaitbarrows area. (Emailed to Cllrs. 20/9/18) Further correspondence (forwarded to Cllrs. on 21/9/18)
s) Glasdon brochure.

15 Streetscape
a) To consider the quotes for the painting of the pillar clock.
b) Update on requested additional and replacement Bins.
c) Update on replacement boards for the Historic footpath signs
d) To consider the Came and Company advice on Risk Assessments; training for volunteers and First Aid provision. (note: LALC’s advice that ” there is no statute that says you may maintain a defibrillator or undertake health issues”) (Emailed to Cllrs. 18/10/17) To update upon the purchase of the Defibrillators and the sites.
e) To discuss an offer to renovate a bench if he can put a commemorative plaque on it.

16 SPID
a) To decide upon the locations and order of SPIDs.
b) To resolve the problem with the lack of brackets.

17 Remembrance Day. To consider arrangements for Remembrance Day.
a) Memorial Service details
b) Bonfire Arrangements
c) WW1 Bench

18 To consider the University of Cumbria’s Eco Museum plan and the FOSS request that the Parish Council becomes partners with FOSS to provide access to Wifi and tourist information
at the railway station.

19 Emergency Plan
To review and plan future actions for maintenance of equipment and emergency situations.

20 Toilets.
a) To review current and projected operating costs for the Toilets in the light of the investigation made by the Clerk regarding costs at Arnside and Milnthorpe.
b) To consider whether to continue to provide a public toilet facility.
c) To consider whether access can be improved for people with disabilities.

21 Watering Places. To authorise the clearance of Bank Well, 23.10. and Wood Well 20.11.18.

22 Christmas Decorations
To decide what Christmas decorations are required this year, authorise expenditure and decide what action needs to be taken.

23 Highways/External Service Report
a) To review progress and add any new works to report 21. (See attached).
b) Coop Delivery Parking Restriction – Update on implementation activities
c) To consider the request from resident has requested action to control/prevent excessive parking on Stankelt Road close to the junction with Emesgate Lane

24 Meetings 2019. – To confirm the meeting dates for 2019.

25 Playground.
To consider any items of concern shown in the playground reports.

26 To note any “Items for Information” (no decisions or action permitted)

27 To receive items for consideration for a future agenda.

28 To note that the date of the next meeting is 5th November 2018. Items for the agenda and reports, to reach the Clerk before 29th October.

Signed: Denise Challenor, Clerk to the Council Tel. 01524 761824