2018/12/03

3rd December 2018
12106 Confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 3rd December 2018.
12107 Present: Chairman – T.G. (Terry) Bond, Councillors J. (John) Bennett, J. (June) Greenwell, A.J. (Tony) Houghton, K. (Keith) Palmer, N. (Nigel) Ribbons and S. (Stephen) Wales, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, City Councillor N. (Nigel) Goodrich, County Councillor P. (Phillippa) Williamson and 2 members of the public.
12108 Apologies for Absence: Councillor D. (David) Sandiford.
12109 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
None.
12110 Minutes of the Previous Meeting
The minutes of the Ordinary Meeting held on Monday, 5th November were approved then signed by the Chairman.
12111 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
11781 – Councillor Bond reported that he has received a letter from the solicitor dealing with the registration of the parish woodlands, quarry and wells on behalf of the parish council, the letter advises that the Land Registry have requested more evidence in connection with this matter which will involve some additional expenses (such as travel costs and photocopying).
12051 – it was noted that an error had been made in the October minutes – it was the Vice Chairman who had signed the minutes of the September meeting (in the absence of the Chairman), the minutes were duly amended.
12057 – Councillor Bennett reported that a new, large wheelie bin has been supplied at Woodwell. It was noted that a new bin has still not been delivered to the Gaskell Hall.
12070 – Councillor Bennett advised that the lights on the Christmas tree in the children’s playground are in place and switched on.
12084 – it was noted that Councillor Bond will contact the Masonic Hall regarding the possibility of their car park being made available to the public when the Hall is not in use.
12085 – Councillor Wales noted that Lancaster City Council (Lancaster CC) has received a retrospective application for the change of use of Silverdale golf club land to a car park.
12093 – Councillor Bond informed that he will speak with Broadband for the Rural North shortly about a broadband connection at the Gaskell Hall and Silverdale Institute and the possibility of a subsidy for the ongoing costs.
12094 (d) – Councillor Bond noted that the Arnside and Silverdale AONB have sent a report of works carried out over the past year which has been circulated to Members.
12094 (e) – Councillor Ribbons reported that the Silverdale Events e-newsletter has been re-introduced. Those wishing to subscribe to the newsletter and receive emails listing upcoming events should register at silverdale.events/newsletter-subscription .
12098 (a) – the Clerk advised that Smith of Derby have not sent a new contract to service the clock yet.
12098 (c) – Councillor Bennett advised that one of the historic footpath signposts is in place, however ‘Gibraltar’ has been misspelt – this will be corrected; the other signposts are ready to be put up. Councillor Bennett will pass the old signs to Councillor Bond for Ms Janice McGloine who has offered to display them at the Wolf House Gallery.
12101 – Members considered that the Remembrance Day and WW1 Armistice 100th Anniversary events had gone well.
12112 Matters Raised by Members of the Public for Future Consideration
A member of the public noted that the December meeting would be Sue Hayward’s last meeting as Deputy Clerk and she thanked her for the work she has done during her time in post.
12113 Police Report
There was no representative from the police present at the meeting and their report was not available.
12114 Report from City Councillor Nigel Goodrich
Councillor Goodrich reported that: 1. a representative from the police had attended the Overview and Scrutiny Committee – the Lancashire Constabulary is to be reorganised and they are focussing mainly on hate crime and crime in urban areas. The issue of vehicles being parked on the pavement was raised and the police advised the public to take photographs of such incidences and send them to the police; 2. he has been assured that more bins are on order for Silverdale and explained that the larger wheelie bins, such as the one at Woodwell, are easier for the refuse collectors to handle; 3. he has submitted evidence on drainage fields to Mr David Porter, Lancaster CC Senior Planner; 4. the Conservative Association’s decision not to approve him to stand for re-election has been upheld.
12115 Report from County Councillor Phillippa Williamson
Councillor Williamson reported that: 1. Lancashire County Council (Lancs. CC) expect to have a balanced budget for 2019/20. The Scotland Road (Carnforth) recycling centre is to remain open, although there may be a change to their opening hours. The potential for charging for parking in the centre of Carnforth is being looked at; 2. the declassification of the A601(M) to a ‘B’ road is being considered; 3. £8M will be spent on road resurfacing work across the county over the next 12 months and £10M is available for repairing potholes; 4. the issue of a waiting restriction outside the Co-operative store has not been resolved yet. Councillor Bennett added that he is asking the Co-operative store to push their request for a waiting restriction.
Councillor Houghton reported that video cameras have been in place at the junction of Nineteen Acre Lane and the A6.
12116 Reports on any Meetings Attended by Members or the Clerk
1. Councillor Houghton reported that, by chance, he met Mr Andrew Frankish, Environment Officer (Environment Agency) on the shore – Mr Frankish was collecting water samples from the springs following reports of sewage permeating the springs, Mr Frankish also collected samples from the overflow from the Shore Road drain.
2. Councillor Bond advised that he has not attended a Lancashire Association of Parish and Town Councils (LAPTC) meeting recently as organisations outside of the parish and town councils themselves have not been present and he felt that the meetings without their input were not worthwhile – he has noticed from the LAPTC minutes of the meetings that attendance by other parish councils has declined.
12117 Urgent Action Taken under the Provisions of Standing Order 25 (other than Planning)
25(a) Parish Council Property and Functions
None.
25(b) None Parish Council Property
None.
12118 Correspondence
Receipt of the following items of correspondence was noted and circulated:
a) SLDC weekly planning update;
b) Came and Company Circular;
c) Lancs. CC conference on 24/11/18 with various departments having representation;
d) notice of SELRAP meeting on 12/11/18;
e) LCR publication;
f) Natural England responds to a resident’s letter about their management of the works at Hawes Water;
g) Clerk and Councils Direct;
h) Rural Services bulletin & funding digest;
i) information about changes to fares for disabled bus pass users;
j) an invitation to the launch of the Lancaster story on 6th December;
k) War Memorials Trust Bulletin;
l) Keer to Kent;
m) a copy of a letter requesting an ecology report regarding Hawes Water and expressing concerns;
n) Mr David Goode, Public Rights of Way Manager at Lancs. CC responds regarding vehicular access at the Cove saying: “we have no record of vehicular rights onto the shore at The Cove, although there may be unrecorded vehicular rights such rights would need to be evidenced and it is most likely that any mechanically propelled vehicular rights would have been extinguished by the Natural Environment and Rural Communities Act 2006 and only non-mechanised vehicle rights remain, which would still preclude the locking of the gate. However, we do not have any evidence of this. There is a footpath and bridleway leading from the end of the lane at The Cove, which according to our records pass through a bridleway gate. Whilst this should not be locked there is no requirement to provide access for vehicles as far as we know. If the Parish Council, or anyone else, has evidence and wished to apply for vehicular rights to be recorded through the gate to the foreshore they can contact my colleague jayne.elliot@lancashire.gov.uk for further information”;
o) Councillor Iddon responds to the parish council’s request for white lines saying he will investigate and subsequently writes to inform that Lancs. CC will not consider painted footway markings within roads in Silverdale. RESOLVED to contact the AONB asking for their support with this;
p) a resident writes about a planning decision by the parish council regarding 6 Levens Way and makes suggestions;
q) Ordnance Survey write to draw attention to access to aerial photography and height data;
r) Bus Service changes leaflet;
s) LALC August 2018 minutes of meeting and November 2018 agenda;
t) invitation to attend Lancaster CC’s Budget and Performance Panel which will take place on Tuesday, 22nd January 2019 at Morecambe Town Hall, at 6.00 p.m.;
u) notice that Lancs. CC will be setting their budget on 3/12/18 and outline of their proposals;
v) precept request forms from Lancaster CC;
w) AONB report of works over the past year;
x) the Planning Inspectorate write about footpath No 14.
12119 Planning
(a) The following planning applications were dealt with under the provisions of Standing Order 25 and comments made as indicated:
18/0179/TPO The Vicarage, St Johns Grove. Pruning of trees to reduce canopy. NO COMMENTS;
18/0180/TCA St Johns Church, Emesgate Lane. Fell 1xCherry, 1xHawthorn, 1xElm, 1xCypress, 1x Horse Chestnut, crown lift to 1xBeech, remove deadwood 1xYew, removal of regrown coppice stools. NO COMMENTS;
18/01415/FUL 31A Cove Road. Demolition of existing conservatory, erection of single storey rear extension, construction of raised terrace and construction of a front porch. NO COMMENTS;
Gibraltar 18/01171/FUL & 18/01172/LB Gibraltar Farmhouse, Lindeth Road . Change of use of attached garage and workshop to form holiday accommodation, erection of a first-floor extension and creation of associated parking spaces and garden. NO COMMENTS.

12120 Annual Parish Meeting
It was noted that the Annual Parish Meeting (Parish Assembly) will be held at the Gaskell Hall on 14th March and that Mr Jarrod Sneyd, Site Manager at RSB Leighton Moss has been invited to speak.
12121 Finance
(a) It was noted that no money had been received by the Council.
(b) RESOLVED to authorise payment and sign cheques for the following accounts:
Mr N. Ribbons (s137 grant – village newsletter) £200.00 (1427)
Gaskell Memorial Hall (s137 (2nd Healthy Villages’ meeting) £45.00 (1429)
Lancaster CC (toilets/septic tank charges) £42.56 (1430)
Mr P. Williams (cleaning toilets & supplies) £230.00 (SO)
Community and Seasonal Engineering (Christmas lights) £650.00 (1431)
Lancaster CC (s137 donation to AONB) £700.00 (1432)
Mr T. Lambert (contractor) £440.00 (1433)
Envirocare (contractor) £312.00 (1434)
North West Air Ambulance (s137 donation) £300.00 (1435)
The Silverdale Hotel (interviews for Deputy Clerk) £21.60 (1436)
Biobag Ltd (toilets/dog waste bags) £174.31 (1437)
(c) Budget and precept for 2019/20 – Members examined the draft budget. RESOLVED to refine the budget to take account of the cost of removing the existing paintwork, priming and repainting the clock pillar which is likely to be c.£1K and to increase the budget for works to benches to £1K. RESOLVED to set the precept at £33,961 (it was noted that the precept for 2018/19 was £34,780).
12122 Streetscape
a) Defibrillator – it was noted that there was nothing to report.
b) Speed Indicator Device – it was noted that there was nothing to report.
c) Pillar clock refurbishment – RESOLVED that Councillor Bennett ask D.P. Mattinson’s for a written estimate and projected life of their proposed works.
d) Soldier cut out – it was noted that a soldier cut out had been fixed to the old bench at the War Memorial for the WW1 Armistice 100th Anniversary and that the Brownies had organised this; RESOLVED to contact the Brownies’ leader about the possibility of the cut out being stored until next year’s Remembrance Day commemorations ready to be displayed again.
12123 Healthy Villages
Councillor Bond reported that, following a public consultation exercise it had been decided to take forward 6 projects: communication, transport, the promotion of clubs and societies, digital literacy and combatting isolation. Councillor Bond and Dr Andy Knox will work with a representative from each group to follow up on the ideas and issues that have been raised.
12124 Playground
Councillor Bennett reported that all matters raised by Mr Tim Lambert in his weekly inspections have been dealt with or are in hand. The wet pour was slippery, so Mr Lambert has cleaned it to remove any algae etc. Councillor Bennett suggested that an article be written for the parish magazine advising readers that the parish council take safety issues seriously and has a comprehensive safety regime – RoSPA are asked to carry out an inspection of the playground every 5 years, Lancaster CC carry out a quarterly inspection and the parish contractor (Mr Lambert) carries out a weekly inspection – a written report is provided after every inspection. RESOLVED that Councillor Bennett submit an article to the parish magazine. Councillor Bennett also suggested that a Community Safety and Resilience Group be set up; RESOLVED to discuss this further at another parish council meeting.
12125 Emergency Plan
RESOLVED that Councillor Bennett contact Councillor Sandiford for an update on the emergency plan.
12126 External Works Chart
It was noted that the external works chart had been updated with input from Councillor Williamson and had been circulated with the agenda. The issue of overgrown roadside vegetation was discussed – it was noted that Councillor Bennett has indicated areas in need of attention on a map; RESOLVED that he send a pdf copy to Members, Councillor Williamson and Highways for reference.
12127 Deputy Clerk
It was noted that the December meeting is Mrs Sue Hayward’s last meeting as Deputy Clerk and that Mrs Gill Ribbons has been appointed as her replacement.
12128 Items for Information
1. Councillor Wales reported that that the lights outside the public toilets shine into the flat above the butcher’s shop, the residents have requested that the lights be shielded.
2. Councillor Palmer advised that the AONB have asked if the parish council are going ahead with the information boards as there may be issues around funding if there is a long delay.
3. Councillor Bennett reported that: (a) the bench by the pillar clock, which is in the process of being repaired, will be ready soon and the bench by Silverdale School has been taken away for repair as it needs new slats; (b) the issue of lighting outside residential properties and how this can affect neighbouring properties has been raised by a resident; (c) Clarkson Electricals have kindly PAT tested the tree lights in the children’s playground free of charge.
12129 Suggestions for Future Agenda Items
1. Standing Orders and Financial Regulations
2. Risk Assessments/ Health and Safety
3. Public toilets
4. North West Coastal Access
5. Woodland group – update
6. Emergency Plan
7. Rural bus services/ taxi hybrid (Arriva Click)
8. Exercise classes in the playground
9. The clock (contract renewal with Smith of Derby and painting)
10. Access for people with disabilities to the southbound platforms at the station
11. Maintenance of benches and the commemorative plaques for existing benches
12. University of Cumbria’s Eco Museum plan
13. Defibrillators
14. Community Safety and Resilience Group
12130 Date of Next Meeting
It was noted that the date of the next meeting is Monday, 7th January 2019. Items for the agenda and copies of reports to reach the Clerk before 31st December.

Sue D. Hayward, Deputy Clerk to the Council

SILVERDALE PARISH COUNCIL
Councillors are hereby summoned, and members of the public are invited, to attend a
Parish Council Meeting on Monday 3rd December 2018 at 7.30pm, in the Silverdale Institute, Spring Bank, Silverdale, for the purposes detailed in the following Agenda:

1 To receive apologies for absence.

2 To receive declarations of Members’ interests relating to any items appearing on the agenda.

3 To approve the Minutes of the Ordinary Council Meeting held on Monday 5th November 2018.

4 To receive information about matters arising from the Minutes of previous meetings, not covered by the Agenda.

5 To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.

6 Police – To receive an update.

7 To receive a report of any relevant matters by City Councillor Nigel Goodrich.

8 To receive a report of any relevant matters by County Cllr. Phillippa Williamson.

9 To receive verbal reports from any meetings attended by Members, or the Clerk (verbal reports are only acceptable where no decision, or action, is required).

10 To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:
25(a) Parish Council Property and Functions
25(b) Non-Parish Council Property and Functions

11 To consider the following correspondence and discuss replies as appropriate:
a) SLDC weekly planning update (To Cllrs. 1/11/18, 15/11/18, 21/11/18)
b) Came and Company Circular. (To Cllrs. 1/11/18)
c) LCounty Conference on 24/11/18 with various departments having representation. (Emailed to Cllr.s 1/11/18)
d) Notice of SELRAP meeting on 12/11/18 (Emailed to Cllr.s 1/11/18)
e) LCR publication (circulated November)
f) Natural England responds to residents letter about their management of the works at Hawswater. (Emailed to Cllr.s 5/11/18)
g) Clerk and Councils Direct.
h) Rural Services bulletin & funding Digest. (Emailed to Cllrs. 7/11, 13/11, 20/11, &27/11)
i) Information about changes to fares for disabled bus pass users. (to Cllrs. 7/11/18)
j) An invitation to the Launch of the Lancaster story. Respond by 16th November; event 6th December. (Emailed to Cllrs. 7/11/18)
k) War Memorials Trust Bulletin. No 79.
l) Keer to Kent
m) A copy of a letter requesting an encology report regarding Hawswater and expressing concerns. (To Cllr’s 14/11/18)
n) Rights of Way Officer at County responds regarding vehicular access at the Cove. (To Cllr’s 13/11/18)
o) Cllr. Iddon of Highways responds to the PC’s request for white lines.saying he will investigate. (To Cllr’s 13/11/18) Responded – No with reasons (To Cllrs 26/11/18)
p) A resident writes about a planning desicion by the Parish Council regarding 6 Leven’s Way and makes suggestions. (Emailed to Cllrs. 16/11/18)
q) Ordnance Survey writes to draw attention to access to aerial photography and height data.
r) Bus Service changes leaflet. (Emailed to Cllrs. 19/11/18)
s) LALC August 2018 minutes of meeting and November 2018 agenda. (Emailed to Cllrs. 24/11/18)
t) An invitation to attend the City Council’s Budget and Performance Panel, which will take place on Tuesday, 22nd January 2019 at Morecambe Town Hall, at 6.00 p.m. (Emailed to Cllrs. 24/11/18)
u) Notice that County Council will be setting their budget on 3/12/18 and outline their proposals. (Emailed to Cllrs. 24/11/18)
v) Precept request forms from City Council.
w) AONB report of works over the past year. (Emailed to Cllrs. 26/11/18)
x) The planning inspectorate writes about Footpath No 14. (Emailed to Cllrs. 27/11/18)

12 Planning Matters:
(a) To note that the following Planning Applications were dealt with under the provisions of Standing Order 25:
• 18/0179/TPO The Vicarage, St Johns Grove. Pruning of trees to reduce canopy.
• 18/0180/TCA , St Johns Church, Emesgate Lane. Fell 1xCherry, 1xHawthorn, 1xElm, 1xCypress, 1x Horse Chestnut, crown lift to 1xBeech, remove deadwood 1xYew, removal of regrown coppice stools.
• 18/01415/FUL 31A Cove Road. Demolition of existing conservatory, erection of single storey rear extension, construction of raised terrance and construction of a front porch.
• Gibraltar 18/01171/FUL & 18/01172/LB. Gibraltar Farmhouse, Lindeth Road . Change of use of attached garage and workshop to form holiday accommodation, erection of a first floor extension and creation of associated parking spaces and garden

(b) To consider the following Planning Applications: None

13 To consider the possible guest for the Annual Assembly and to note the date and venue is 14/3/19, main room, Gaskell Hall.

14 Finance
(a) To conduct the monthly check of all money received by the Council (bank statements to be inspected by a Member who is not a Bank Signatory): None
(b) To authorise payment and sign cheques for the following accounts:
• N Ribbons, S137 grant, village newsletter, £200, cheque 1427.
• Gaskell Memorial Hall, S137 (2nd Healthy Villages) £45, cheque
• Lancaster City Council, Toilets/Septic Tank charges £42.56
• P Williams, toilets & supplies, £230 SO.
• Community and Seasonal Engineering, Xmas lights, £650, cheque
• Lancaster City Council, S137 donation to AONB, £700, cheque
• T Lambert, contractor, £440 cheque
• Envirocare, contractor, £312 cheque.
• North West Air Ambulance, S137 donation, £300
• The Silverdale Hotel, interviews Deputy Clerk, £21.60
• Biobag Ltd, toilets/doggy bags, £174.31,

(c) Budget. To finalise.

15 Streetscape
a) To update on the Defibrulator situation
b) To update on the SPID’s experiment
c) To update on the Pillar Clock refurbishment
d) To decide whether to have a solider cut out permantly fixed to the old bench at the War Memorial.

16 To provide a ‘Healthy Villages’ update.

17 Playground.
To consider the inspection reports
To provide an update on the playground repairs.

18 Emergency Plan. To clarify the course of actions if there is an emergency and consider any matters which may still need attention.

19 To consider the updated External Works Chart.

20 To acknowledge that this is Deputy Clerk Sue Hayward’s last meeting and to introduce her replacement.

21 To receive Items for Information.

22 To receive items for consideration for a future agenda.

23 To note that the date of the next meeting is 7th January 2019. Items for the agenda to reach the Clerk before 31st December 2018.
Signed:

L D Challenor

Mrs Denise Challenor
Clerk to the Council, Tel. 01524 761824