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3rd November 2008

8920 Minutes of an Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 3rd November 2008.
8921 Present: Chairman  –  Councillor T.G. (Terry) Bond, Councillors A.W. (Arthur) Graves, E. (Eve) Holden, A.J. (Tony) Houghton, D. (Dorothy) Kitson, S.L. (Shirley) Mason and P.N. (Paul) Williams, the Clerk  –  L.D. (Denise) Challenor, the Deputy Clerk  –  S.D. (Sue) Hayward, County and District Councillor S.M. (Sarah) Fishwick and 5 members of the public.

8922 Apologies for Absence: Councillor J. (John) Taylor and PC2866 Tony Marsh.

8923 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
Councillor Holden expressed an interest in agenda item 10 (2) in that she is a neighbouring resident to Cove House.
8924 Minutes of the Previous Meeting
The Minutes of the Ordinary Meeting held on Monday, 6th October were approved then signed by the Chairman.

8925 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
The Clerk referred to: (1)  item 8867, regarding the planning application for 20 Emesgate Lane, and advised that Lancaster City Council (Lancaster CC) have replied to her letter and enclosed a copy of the report considered by the planning committee; they stated that the Highways department (Lancashire County Council (Lancs. CC)) had not raised any objections with regards to parking, (2)  item 8862, regarding the Chairman’s letter to the First Responders, and reported that the letter had been forwarded, by the First Responders, to the North West Ambulance Service in August for reply; RESOLVED that the Chairman and Councillor Houghton draft a letter to Mr Peter O’Brien, Assistant Chief Fire Officer (Lancashire Fire and Rescue Service), to update him, (3)  item 8912, regarding parking at Bank House Lane, and advised that Ms Rowena Lord (National Trust) and Mr Michael Bolton (Gaskell Hall) had written to this Council about the proposed ‘H’ bar being too long, (4)  item 8911, regarding the repainting of the roadside railings, this is not under the remit of the AONB and the Probation Service have since been approached, (5)  item 8916, regarding the public toilets, and advised that Mr George Taylor of Lancaster CC’s Cleansing department will monitor their condition.

Councillor Houghton referred to item 8892 regarding the wall on Stankelt Road and the wall on The Shore (both owned by the National Trust), and advised that both have been repaired.

8926 Matters Raised by Members of the Public for Future Consideration
Two members of the public spoke in support of the planning application for Cove House to provide extra care housing in 14 new dwellings. They explained what is meant by ‘extra care housing’, advised that Cove House has a 5 star rating for the care provided and that the fees charged are lower than those charged by commercial enterprises; they asked if this Council would support the application. Other members of the public spoke about the proposed scheme and submitted a summary of objections with the following headings:
“1. Is there a need? 2. Is it safe? 3. Is it good for the environment? 4. Will there be a demand”, the objections had 15 signatories.

8927 Update from the Community Police Officer
PC Marsh was not present at the meeting but had submitted a written report: (1)  2 crimes have been reported in the last month – cash has been stolen from the Silverdale Hotel and there has been an assault at the Silverdale Hotel, (2)  a number of complaints have been received about the distribution of inflammatory racist leaflets to a number of households and this matter is being investigated, (3)  complaints of noise nuisance have also been received in connection with a motorcycle rally at Gibralter Farm, (4)  unfortunately, PCSO Hurtley and PC Marsh have not been able to attend the weekly police surgery in the village recently, it is hoped that the surgery will resume soon, (5)  villagers are reminded to ask unknown callers for identification and to notify the Police if they feel suspicious about any callers – there have been a number of burglaries in the Carnforth area of late.

8928 Report from County and District Councillor Sarah Fishwick
Councillor Fishwick reported that: (1)  there are problems with flooding at the bottom of Emesgate Lane and by the post box on Lindeth Road, (2)  she has contacted Highways regarding the overhanging trees at Slackwood Lane which are still in need of attention.

8929 Reports on any Meetings Attended by Members, or the Clerk
1.  Silverdale United Charities
Councillors Holden and Mason had attended a meeting at which a grant application had been agreed.
2.  United Utilities
The Chairman had attended 2 meetings regarding the removal of trees at Woodwell and Bank Well due to their proximity to power lines.

8930 Correspondence
Receipt of the following items of correspondence was noted and any action determined as indicated:
1. Resident Mr Alston writes to enquire whether a grant is available to reduce the hedge at The Row (across the road from the NT car park).
2. Mr Alston writes to suggest a possible site for the allotments (at the end of Cove Drive (which he believes is Lancs. CC land)).
3. Mr Alston writes about the dangerous condition of the walls around the Royal Hotel and Gaskell Close, which he feels could be a danger to children.  He also wonders if the land at the rear of the Royal could be leased to grow vegetables and asks who to contact. RESOLVED that the Clerk write to thank Mr Alston for his letters.
4. Silverdale Institute writes to say that their Committee have voted against having allotments on the Institute field.
5. Resident Mr Lawler writes to express support for the Council’s plan to provide allotments and wishes to register his interest in having one.
6. Residents Mr and Mrs King write to express their unhappiness that the wire fence and hedge, between the playground and their land, has been removed without consulting them. They feel they need the protection it offered and would appreciate consultation on the subject. RESOLVED that the Clerk write to thank Mr and Mrs King for their letter, explain that the fence was removed because it was considered to be dangerous and that there are no plans to replace it at present.
7. LALC send their September newsletter and literature regarding the Freedom of Information Act. This tells that comprehensive information should be made available about the Parish Council by the end of the year. RESOLVED that this matter be an item on the agenda for the next meeting of this Council.
8. A Lancs. CC bus shelter working group requests information to enable them to catalogue every bus shelter’s location and ownership. Template of information required enclosed. It was noted that this information might be available on the insurance schedule.
9. LCR NALC’s publication – September 08.
10. The North West of England Plan – Regional Spatial Strategy to 2021 has now been published – www.go-nw.gov.uk.
11. Waymarker newsletter for countryside volunteers – issues for Sept. and Oct. 08.
12. Lancs. CC write about a review of the registers of common land. Information needed and applications invited for register amendments by September 2009. RESOLVED that this matter be an item on the agenda for the next meeting of this Council.
13. Keer to Kent publication.

8931 Planning
(1)  It was noted that no planning applications were dealt with under the provisions of Standing Order 25a.
(2)  The following planning applications were considered and comments made as indicated:
• Councillor Holden left the meeting whilst this application was discussed: 08/01154/FUL Cove House, Cove Road  –  erection of extra care housing, comprising 14 dwellings plus car parking.  PLANNING OBJECTIONS on the following grounds:
1.  There are safety issues with increased traffic entering and exiting the site which is situated on a dangerous corner; there are poor pedestrian facilities into the village.
2.  The location is not ideal for elderly people, being away from the main village amenities. The need for the development in this location is questionable as the Parish Plan states there is a need for housing for elderly people in the centre of the village.
3.  The appearance of the dwellings is bland and would be improved greatly with some features such as chimneys.
4.  The dwelling type D is too large for the development; the dwellings should be single storey.

It was also noted that there should be a condition as to the minimum age of the occupants.

• SL/08/01122/FUL 10 Levens Way  –  amendment to roof on application 07/1303/FUL for the erection of a single storey extension (new drawings).  PLANNING OBJECTIONS on the grounds that the property is too close to the adjoining boundary and that the plans are retrospective.

(3)  It was noted that no decisions had been advised by Lancaster CC.

8932 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
25(a)  Parish Council Property and Functions
25(b)  Non-Parish Council Property and Functions
It was noted that trees had been pruned in various locations by United Utilities.

8933 Budget
RESOLVED to approve the draft budget for 2009/ 10 subject to the following adjustments: 1.  Add £200 to the amount allocated for the website, 2.  Add the heading: ‘community projects’ with an allocation of £2,000 (section 137). RESOLVED that Councillor Williams submit an article to the parish magazine about community projects. RESOLVED to set the parish precept for 2009/ 10 at £19,585.

8934 Children’s Playground
It was noted that:
1.  the annual return to the Charity Commission for the Silverdale children’s playground is up-to-date,
2.  the remit for the playground charity can be extended to include the land to be used for the Multi Use Games Area; the accounts for the charity must be kept separately to those of the Council,
3.  Action for Silverdale Children’s Trust is no longer active,
4.  works are in progress to build a tree seat,
5.  the works specified in the RoSPA report will be carried out.

RESOLVED that a tender for the maintenance of the playground be an item on the agenda for the next meeting of this Council and that the plans for the playground be referred to in order to check on whether or not an area for playing ball games is included.

8935 Bulbs
RESOLVED that £50 worth of bulbs be purchased for the children’s playground.
8936 Finance
(a)  It was noted that no money had been received by the Council since the last meeting.
(b)  RESOLVED to authorise payment and sign cheques for the following accounts:
Mr A. J. Houghton  (Basic Parish Allowance)   £   25.00 (319)
Mrs S. Mason  (Basic Parish Allowance)    £   25.00 (320)
Mr J. Taylor  (Basic Parish Allowance)    £   25.00 (321)
Mrs E. Holden  (Basic Parish Allowance)    £   25.00 (322)
Mr P. Williams  (Basic Parish Allowance)    £   25.00 (323)
Mr A. Graves  (Basic Parish Allowance)    £   25.00 (324)
 Mr T. Bond  (Chairman’s Allowance)    £ 185.00 (325)
Mrs D. Challenor  (salary & expenses)              £1389.81 (326)
Mrs S.D. Hayward  (salary & expenses)                    £  307.77 (327)
North West Air Ambulance  (s.137)     £   50.00 (328)
Mr Phil Hargreaves  (Parish Contractor payment)   £ 400.00 (329)
Mrs D. Kitson  (bulbs for the children’s playground)  £   50.00 (330)
Mrs D. Kitson (Basic Parish Allowance)    £   25.00) (361)

8937 Web-site
RESOLVED that the Chairman write a letter of complaint to the web-site providers regarding the length of time that the web-site has not been working.

8938 Items for Information
1.  Councillor Holden advised that rooms are available for hire at the Leeds Children’s Holiday Camp.

8939 Suggestions for Future Agenda Items
1.  The Freedom of Information Act (Chairman).
2.  The War Memorial (Chairman).

8940 Date of Next Meeting
It was noted that the date of the next meeting is Monday, 1st December 2008. Items for the agenda to reach the Clerk before Friday, 21st November and copies of reports to reach the Clerk before Monday, 24th November.


Sue D. Hayward

Deputy Clerk to the Council

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