2019/02/04

4th February 2019
12154 Unconfirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 4th February 2019.
12155 Present: Chairman – T.G. (Terry) Bond, A.J. (Tony) Houghton, Councillors J. (John) Bennett, J. (June) Greenwell, K. (Keith) Palmer, N. (Nigel) Ribbons and S. (Stephen) Wales, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – G.R. (Gill) Ribbons, City Councillor N. (Nigel) Goodrich.
12156 Apologies for Absence: Councillor D. (David) Sandiford, County Councillor P. (Phillippa) Williamson.
12157 Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
None.
12158 Minutes of the Previous Meeting
The minutes of the Ordinary Meeting held on Monday, 7th January 2019 were approved then signed by the Chairman.
12159 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
11923 – Councillor Houghton reported that there has still been no response regarding erection of a phone mast in Silverdale to enable better mobile phone signal for residents, emergency services and smart meters. RESOLVED that Councillors Houghton and Bond will compose a letter to be sent to MPs David Morris and Tim Farron requesting information and assistance in moving this issue forward.
12148 – Christmas Trees, the Clerk advised that Gordon Higton is remaining in a supervisory role and will ensure that all lights are working and in good order for Christmas this year.
12160 Matters Raised by Members of the Public for Future Consideration
No members of the public were present.
12161 Police Report
There was no representative from the police present at the meeting and their report was not available. Councillor Houghton requested that a Police representative be contacted and invited to attend the Annual Assembly on the 14th March, to discuss, in particular, the traffic issues currently being experienced in Silverdale. Councillor Goodrich advised on the best person to contact regarding this.
12162 Report from City Councillor Nigel Goodrich
Councillor Goodrich advised that the new larger bins are now in place outside the Gaskell Hall. He will investigate if there has been any progress with the bin at Cove Lane.
He reported that: 1. City Council budget increase of 2.99% has been approved. 2. The Chief Executive position is currently being advertised with a salary of £110,000 up to £120,000. 3. A Climate Emergency has been declared, the City Council is in the process of looking at the funding required to action any measures which need to be taken. 4. The next full meeting of the City Council is on 28th February and will be a Budget meeting.
12163 Reports on any Meetings Attended by Members or the Clerk
Councillor Greenwell reported that the training attended by the Clerk, the Deputy Clerk and herself had been very useful and informative.
12164 Insurance cover and liability of Council representatives with regard to land for which Silverdale Parish Council are Trustees.
This Council is awaiting written confirmation that as Trustees, Councillors are personally liable for any debt incurred by the charity for which they hold that position. There are currently three areas of land (including the playground) for which Silverdale Councillors are Charitable Trustees. In order for insurance such as Public Indemnity and Personal Liability to be effective, there must be an official agreement of the Trustees to hand over responsibility and care to Silverdale Parish Council which must be formally recorded. This will take place at the end of the next meeting. Official confirmation will then be requested from the Insurers.
12165 Correspondence
Receipt of the following items of correspondence was noted and circulated:
a) SLDC weekly planning list
b) Notice of a SELRAP meeting on 14/1/19.
c) An update and invitation to make representations regarding the Local Plan to 2031. The period for making representations closes at 5pm on Friday 15 February 2019. It was AGREED that this council had made sufficient contribution.
d)
e) A resident offers to do some work at Woodwell Lane to make it easier for large vehicles not to cause damage to the verge. It was AGREED that the resident should be asked to provide a plan of the current layout and the proposed works.
f) Western power Distribution write about their plans and workshops
g) Rural Bulletin
h) Rural Funding Digest
i) Document 52 in the Document List for the Order at Browns Houses.
j) LALC writes to inform Councils of grants available should they wish to form a Neighbourhood Plan and details of workshops relevant to this. Neighbourhood planning info.
k) Our insurers Came and County advise of changes to their company. They do not require any action on our part.
l) An appeal for foster parents: to be circulated
m) Fields in Trust suggest a national picnic in the park on 6th July to celebrate our green spaces.
n) An update on the progress of providing a mobile cinema. – The equipment is held at Carnforth and is available to borrow; Councillor Bond reported that he has been approached by a resident with regard to possible use at the Institute.
o) Natural England writes to offer Councillors a guided tour of Haweswater in the Spring. It was AGREED that this tour should take place with the new council after elections.
p) County Council consults on their proposed changes at the county’s Household
Waste Recycling Centres (HWRCs). Online survey from 28/1 to 25/3/19. It was AGREED that this council should object to a reduction in opening hours as this could exacerbate fly-tipping problems which are currently of concern. The Clerk to send a letter.
q) Gritting team write to urge everyone to park thoughtfully to allow for gritting without gaps.
r) January’s North West Coastal Access communication. It was AGREED to write to Natural England requesting further detailed information on the route.
s) Glasdon brochure.
t) Clerk and Council’s Direct.
u) Air Ambulance Newsletter.

12166 Planning Matters
a) The following planning applications were dealt with under the provisions of Standing Order 25 and comments made as indicated:
• 19/00001/REF Hawthorn Bank, Cove Road. Erection of a two storey dwelling (C3) alterations to existing access arrangements and extension to existing vehicular access road. No comments
• 19/00027/FUL 13 Shore Road. Demolition of existing greenhouse and erection of sunroom. No comments
b) The following planning applications were discussed, and comments made as indicated:
• 19/00025/FUL 5 Maryland Close. Demolition of existing conservatory and replacement with new sun room. No objections
• 18/01343/FUL Land to the Side of 5 Wallings Lane. Erection of a dwelling (C3) with parking and associated access. No objections
• 19/0016/TPO Street Record, Chapel Lane. Removal of dead branches to 1 x Oak. No objections.
c) The proposal from a resident to round the tight angle where his drive crosses Woodwell Lane was discussed. See Correspondence e)
d) The resident’s request to put some posts beside his boundary wall which borders the public footpath from Shore Road to Lindeth Road was considered. No objections to the fence in principal, however it was felt that the posts should either be on his own land or permission sought from the landowner of the footpath. There should be no obstruction to said footpath.
12167 Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:
25(a) Parish Council Property and Functions – the Clerk reported that she had gained approval from a quorum of councillors for training expenses of £300 and the first module of this training was now completed and the second module to be completed on 5th February 2019.
25(b) Non-Parish Council Property – None
12168 Finance

(a) The monthly check of all money received by the Council – none received

(b) The following payments and cheques were authorised for the following accounts:
• Paul Williams, toilets, £230 SO
• British Gas, toilet electricity, £59.68 Bacs
• Waterplus, toilets, £73.99, Bacs.
• Tim Lambert, contractor, 2months, £440, cheque 22011.
• Envirocare, contractor, £312 cheque 22012
• J Bennett, materials. Historic signposts & two benches £437.11 cheque 22013
• S Hayward, £5 cheque 022014; to correct error on cheque 001440
(c) Malcolm Richardson to be approached to carry out the internal auditing of the accounts. A payment of £100 – AUTHORISED.
(d) NOTED – that the pensions regulator has acknowledged the re-declaration of compliance dated 16/1/19
(e) Financial regulation 7.1 should be changed to include ‘electronic means’ as a method of payment. AGREED
(f) Councillors AGREED that money held for the Healthy Village Groups could be used to fund hire of premises for meetings of said groups. The Chairman and Vice- Chairman are both required to authorise such use of funds.
12169 Toilets
a) Councillors decided that this council needs to know how much the toilets are used in order to ascertain whether the expenditure on the building and staffing could be shown to be good value to residents. Councillor Houghton advised that the Toilets were non-compliant regarding disabled facilities, there being no disabled toilet, and the fabric of the building currently housing the toilets will need attention in the near future. Councillor Ribbons suggested that residents could be asked whether Public toilets in Silverdale are of use or value to them. As a first step it was AGREED for Councillor Bennett to purchase an infra-red counter up to the value of £50 to gain more information about usage on which to base future decisions.
b) Dog Waste measures – there is a new bin going in and new notices have been put up. The clerk advised that it has cost £100 more this financial year for supplying dog waste bags; it has cost £696 for 24,000 bags. Councillors thought this seemed an excessive amount; Councillor Bond advised that it is still a cost effective measure as supplying the bags has significantly reduced dog waste since its inception. However it was noted that the dog waste problem should continue to be monitored.
c) The tender document for Toilet Cleaning and dog hygiene measures was APPROVED
12170 Fairtrade
Councillors approved the idea of being a Fairtrade village in principal. However it was felt that more information was needed and therefore a representative/s from the W.I. would be invited to make a presentation at the Annual Assembly on March 14th.
12171 Emergency Plan
Councillor Bennett reported that Councillor Sandiford had made an excellent job of creating the Emergency Plan and there now needs to be a walkthrough of the emergency procedure to ensure everything runs smoothly and any issues which may arise are resolved.
12172 External Works Chart
Top priority has been given to:
Priority Number 1 – Highway Verges — Clearing/Pruning/Cutting (scrub, hedges and developing trees). It will be nesting season soon.
Priority Number 2 – Coop Store. Delivery time waiting restriction. This is affecting the running of the Co-op store, on which many residents rely.
Priority Number 3 – Resolving issue of Sewage outflow from LCC highway drain pipework onto private land at The Shore. This has been ongoing for 3 years and could pose a threat to public health.
Councillor Williamson has advised that she will focus on these three issues with some urgency.
Councillor Palmer reported that the recent resurfacing attempts of the road opposite the Millennium Clock have been unsuccessful and the road is in a very poor state. RESOLVED to report to County Highways.
12173 Streetscape
• Banners – Councillor Bennett has sourced a Government guidance leaflet which has guidelines on the regulation of banners in public places. RESOLVED to follow these guidelines and make them available on the Silverdale Parish Council website.
• Community Safety and Resilience Group – Councillor Bennett reported that he has made some progress with creating a group of people who will be on hand in case of emergency, to include; emergency key holders, knowledge holders, maintainers of emergency equipment such as the generators and any other roles deemed necessary. Dennis Hooley has agreed to join the group. However more volunteers are needed. Some progress has been made in investigating provision of defibrillators and also first aid training. Tony Orrell and Michael Fletcher have agreed to assist with this. SPIDS – Councillor Bennett will contact a resident who has offered to make brackets for and mount the SPIDS. Despite repeated reports of speeding to the police, police resources remain an issue especially for Silverdale. Councillors to investigate the Community Speedwatch initiative, https://www.communityspeedwatch.org.
• Benches – AGREED to refurbish 7 benches in the most exposed positions, being a priority. The estimated expenditure of the refurbishment using recycled plastic lumber is £826.66; the labour, 7 x 3hours should be covered by the Parish contractor’s agreed hours. The additional expenditure that exceeds the budgeted amount will be vired out of reserves.
• Parish Clock – Councillors felt the quote of £2435 + VAT to prepare and paint the clock to be unjustifiable at the current time. It was AGREED to defer any works until after the Parish Council elections.
12174 Playground Matters.
Councillor Bennett reported that there nothing new of significance in the report submitted by Mr Tim Lambert from his weekly inspections and no safety issues. The Wet Pour areas will be cleaned when possible.
12175 Woodland Group
Councillor Houghton reported that there is an issue at Woodwell with large boulders one of which is impeding access to larger vehicles such as a Fire Engine. AGREED that Councillor Houghton will investigate the feasibility and cost of moving the boulders and report at the next meeting.
12176 Burton Well Scroggs – the current tenant has agreed to pay the first ten years. It was AGREED the charity to which it will be paid should be the Air Ambulance and the Council will need to see evidence of any payments.
12177 Items for Information
None.
12178 Suggestions for Future Agenda Items
1. Financial matters
2. Risk Assessments/ Health and Safety
3. Public toilets
4. North West Coastal Access
5. Review Dog Waste issues
6. Community Safety and Resilience Group progress update
7. Woodwell Lane – moving of stones request by resident update
8. Moving of boulders at Woodwell update
9. Handover of responsibility and care of the 3 charities by the Trustees to the Council
12179 Date of Next Meeting
It was noted that the date of the next meeting is Monday, 4th March 2019. Items for the agenda and copies of reports to reach the Clerk before 23rd February 2019.
It was noted that the Annual Assembly will take place in the Gaskell Hall at 7:30pm on 14th March 2019

Gill Ribbons, Deputy Clerk to the Council

 

AGENDA – SILVERDALE PARISH COUNCIL

 

Councillors are hereby summoned, and members of the public are invited, to attend a Parish Council Meeting on Monday 4th February 2019 at 7.30 pm, in the Silverdale Institute, Spring Bank, Silverdale, for the purposes detailed in the following Agenda:

 

1    To receive apologies for absence.

 

2    To receive declarations of Members’ interests relating to any items appearing on the agenda.

 

3    To approve the Minutes of an Ordinary Council Meeting held on 7th January 2019.

 

4    To receive information about matters arising from the Minutes of previous meetings, not covered by the Agenda.

 

5    To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.

 

6    To receive a report from the Police

 

7   To receive a report of any relevant matters by City Councillor Nigel Goodrich.

 

8   To receive a report of any relevant matters by County Councillor Phillippa Williamson.

 

9   To receive verbal reports from any meetings attended by Members or the Clerk: (verbal reports are only acceptable where no decision, or action, is required).

 

10  To discuss the insurance cover with regard to land the Silverdale Parish Council are Trustees for and the liability of Parish Council representatives/Trustees of Charities.

      (See email from TB forwarded on  21/1/19) (See Came & Company’s advice of 29/1/19)

 

11   To consider the following items of correspondence received since the last meeting and to determine what, if any, action should be taken:

a)   SLDC weekly planning list.(To cllrs. on 3/1/19, 10/1, 16/1, & 24/1/19)

b)   Notice of a SELRAP meeting on 14/1/19. (To cllrs. on 4/1/19)

c)   An update and invitation to make representations regarding the Local Plan to 2031.  The period for making representations closes at 5pm on Friday 15 February 2019.

d)   (To cllrs. on 4/1/19)

e)   A resident offers to do some work at Woodwell Lane to make it easier for large vehicles not to cause damage to the verge.  (Emailed to Cllrs. 5/1/19)

f)   Western power Distribution write about their plans and workshops (Emailed to Cllrs. 5/1/19)

g)   Rural Bulletin (Emailed to Cllrs. 8/1/19 & 15/1/19 & 22/1/19)

h)   Rural Funding Digest .(Emailed to Cllrs. 9/1/19)

i)   Document 52 in the Document List for the Order at Browns Houses. (Emailed to Cllrs. 10/1/19)

j)  LALC writes to inform Council’s of grants available should they wish to form a Neighbourhood Plan. (Emailed to Cllrs.13/1/19) Details of workshops relevant to this.(Emailed to Cllrs. 16/1/19) Neighbourhood planning info. (24/1/19)

k)   Our insurers Came and County advise of changes to their company.  They do not require any action on our part. (Emailed to Cllrs on 15/1/19)

l)   An appeal for foster parents: to be circulated. (To Cllrs. 17/1/19)

m)  Fields in Trust suggest a national picnic in the park on 6th July to celebrate our green spaces. (Emailed to Cllrs. on 21/1/19)

n)   An update on the progress of providing a mobile cinema.  (To Cllrs. 22/1/19)

o)   Natural England writes to offer Councillors a guided tour of Haweswater in the Spring.  (Emailed to Cllrs. 24/1/19)

p)   County Council consults on their proposed changes at the county’s Household Waste Recycling Centres (HWRCs).  Online survey from 28/1 to 25/3/19. (To Cllrs. 24/1/19)

q)   Gritting team write to urge everyone to park thoughtfully to allow for gritting without gaps. (Emailed to Cllrs. 29/1/19)

r) January’s North West Coastal Access communication. . (Emailed to Cllrs. 29/1/19)

s)   Glasdon brochure.

t)  Clerk and Council’s Direct.

u)   Air Ambulance Newsletter.

 

12    Planning Matters:

(a)  To note the following planning application was dealt with under the provisions of Standing Order 25a.

·         19/00001/REF  Hawthorn Bank, Cove Road.  Erection of a two storey dwelling (C3) alterations to existing access arrangements and extension to existing vehicular access road. (Emailed to Cllrs. 8/1/19)

·         19/00027/FUL  13 Shore Road. Demolition of existing greenhouse and erection of sunroom.  (To Cllrs. 10/1/19)

 (b)  To consider the following planning applications:

·         19/00025/FUL  5 Maryland Close.  Demolition of existing conservatory and replacement with new sun room. (Emailed to Cllrs 17/1/19)

·         18/01343/FUL Land to the Side of 5 Wallings Lane.  Erection of a dwelling (C3) with parking and associated access. (22/1/19)

·         19/0016/TPO  Street Record, Chapel Lane. Removal of dead branches to 1 x Oak.  (Emailed 29/1/19)

 

 (c)  To consider the proposal from a resident to round the tight angle where his drive crosses Woodwell Lane.

(d)  To form a response to a residents request to put some posts beside his boundary wall which borders the public footpath from Shore Road to Lindeth Road.  (See email of 24/1/19)

 

13    To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:

25(a)  Parish Council Property and Functions

The Clerk gained approval from a quorum of Councillors to spend £300 on training for the new Deputy, Gill and new Councillor, June Greenwell and herself.  The first Module has now  been completed in Ambleside.

25(b)  Non-Parish Council Property and Functions

 

14  Finance

a) To conduct the monthly check of all money received by the Council (bank statements to be inspected by a Member who is not a Bank Signatory, or more than one such Member).

   b)  To authorise payment and sign cheques for the following accounts:

·         Paul Williams, toilets, £230 SO

·         British Gas, toilet electricity, £59.68 Bacs

·          Waterplus, toilets, £73.99, Bacs.

·         Tim Lambert, contractor, 2months, £440, cheque.

·         Envirocare, contractor, £312 cheque

·         J Bennett, materials Historic signposts & two benches £437.11 cheque

 

c) To decide who to approach to do the internal auditing of the accounts and authorise payment of £100.

d) To inform Councillors that the Pensions Regulator has acknowledged the re-declaration of compliance  dated 16/1/19.

d)  To review the Financial Regulations. (attached)

 

15    Toilets  

a) To consider possible alternative solutions to providing a public toilet facility.

b) To review dog waste measures.

b) To consider the wording of the tender document for the toilet cleaning and dog hygiene measures and authorise the tender to be advertised. (Attached.)

c)  To decide whether to fund meeting hire at Cove House at £10 per meeting for the Healthy Village initiative, under Section 137.

 

16   Fairtrade. To consider whether to support the WI in their wish to make Silverdale a fairtrade village.  This will involve signing an agreement and appointing a representative from the Council. (Emailed to Cllrs. 7/1/19)

 

17  Emergency Plan. To consider/amend the  electronic version of the draft 15 page plan which has been supplied by Cllr. Sandiford and circulated by the clerk on 12/1/19.

 

18  To receive an update to the external Works Progress Chart. (Attached)

 

 19  Streetscape.

·         To consider the hazards and unsightliness caused by Advertising Banners in the village and what can be done about it.

·         To receive a Community Safety and Resilience Group progress update

·         To update on Bench/Seat renovations

·         To consider the quotation and update — Preparing and repainting the Parish Clock column.

    

20  Playground.  

·         To consider the playground inspection reports from City Council dated 1st and 2nd December 2018. and decide on any actions. Emailed to Cllrs. 10/1/19)

 

21  To note the Minutes of the Woodland Group.

 

22  Burton Well Scroggs – To receive an update on the Land Rental issue and decide upon the Charity it should be donated to, if appropriate.

 

23  To note any “Items for Information” (no decisions or action permitted)

 

24   To receive items for consideration for a future agenda.

 

25  To note that the date of the next meeting is Monday, 4  March 2019.  Items for the agenda and copies of reports to reach the Clerk before 25th February.

 

Signed:                                   Denise Challenor, Clerk to the Council, 01524 761824