2019/03/04

 

4th March 2019

12180   Unconfirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 4th March 2019.

12181   Present: Chairman – T.G. (Terry) Bond, Vice Chairman – A.J. (Tony) Houghton, Councillors J. (John) Bennett, J. (June) Greenwell, K. (Keith) Palmer, D. (David) Sandiford,  N. (Nigel) Ribbons and S. (Stephen) Wales, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – G.R. (Gill) Ribbons, County Councillor P. (Phillippa) Williamson and three members of the public.

12182  Apologies for Absence:  City Councillor N. (Nigel) Goodrich.

12183   Declarations of Members’ Interests Relating to any Items Appearing on the Agenda

Councillor Bennett regarding planning application.

12184   Minutes of the Previous Meeting

The minutes of the Ordinary Meeting held on Monday, 4th February 2019 were approved then signed by the Chairman.

12185   Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda

11923 – MPs David Morris and Tim Farron have responded to this council’s communications regarding poor mobile phone reception and correspondence remains ongoing.

12162 – The bin at Cove Lane is to be sited next to the roadside and Councillor Bennett confirmed it is likely to be of similar size and appearance to those outside the Gaskell Hall.

12168(c) – Malcolm Richardson has agreed to do the internal auditing of the accounts.

12173 – Benches – the materials for the refurbishment of the benches has now been ordered at a cost of £1212.63.  The refitting and refurbishment of the bench at the Parish Millennium Clock has been completed and the bench from outside Silverdale St. John’s Primary School will hopefully be in place by the end of the week.

12186   Police Report

There was no representative from the police present at the meeting and their report was not available, however this council has been advised that there will be a report from Sergeant 1938 Lindsay Brown at the Annual Assembly on the 14th March.

12187   Matters Raised by Members of the Public for Future Consideration

A member of the public wished to know if there were any updates on the Coastal footpath.  A resident wished to bring to the Council’s attention that the new Summerhouse at Haweswater has neither disabled access nor a handrail; which it should have as standard, being a Public Access building.  They also wished it noted that the water level is higher now than before the works and the area remains a mess.  They also wished the council to contact Natural England regarding the fact that the information boards have out of date plans showing wrong footpaths and this needs correcting.

A resident of Cove Lane was concerned for the safety of walkers using the lane to access the footpath/bridleway due to the number of vehicles reversing.  This was felt to be partly due to the no through road sign being obscured. It was felt that some additional new signage may be necessary.  They also wished the council to be aware of the continuing drug use problems at the Cove. 

12188  Report from City Councillor Nigel Goodrich   

Councillor Goodrich was unable to attend the meeting but sent a report, which advised that the DPD (Development Plan Document) for Arnside & Silverdale has successfully negotiated its final hurdles at Public Examination and is now ready to be adopted as Council policy. It will be presented to Full Council on 13th March.

At the last full council meeting the budget was set and council tax is to rise.

Enquiries have been made with regard to the bins which remain outstanding but there is no timescale for this as yet.

12189  Report from County Councillor Phillippa Williamson.

Councillor Williamson reported that she had attended the Silverdale Healthy Village Transport group meeting which was considering buses.  It was felt that this was a positive and informative meeting. Councillor Greenwell was also in attendance at the same meeting.

With regard to Silverdale Parish Council’s three priority actions;

1.      The agreed priority verges have not been cleared yet.  

2.      Co-op Manager has not been contacted yet about the delivery waiting restriction.

3.      No action yet regarding the drains that emerge onto The Shore.

Councillor Williamson assured the Council she will continue to monitor progress on these issues.

12190   Reports on any Meetings Attended by Members or the Clerk

Councillor Greenwell reported that she had attended the above meeting with Councillor Williamson, together with the bus company the members discussed ways to keep a bus running in Silverdale.  Some possibilities considered were; unlinking the bus from the train timetable, whilst continuing to meet school trains the bus would run to Carnforth and back instead of meeting every train and a Hail and ride service.  Discussions will remain ongoing.

12191   Correspondence

Receipt of the following items of correspondence was noted and circulated:

a)      SLDC weekly planning list

b)      A resident writes about speeding in the village and his disappointment that despite the Council’s efforts to take measures to reduce speed, and despite his offers to help, nothing has been achieved. The Chairman responds. It was NOTED that Councillor Bennett has been in touch with the resident and a meeting will be arranged in the near future.

c)      A resident asks the Council to consider adding support to deterring traffic to use the road to The Cove; except for access to properties.  The Council has received confirmation from the Highway Authority that Cove Lane is a normal public highway open to all traffic.  It has been noticed that two rows of limestone rocks have recently been placed by someone in part of Cove Lane, at the juncture between the tarmac and the grass verges. It was AGREED that the Boundary walls are the limiting extent of the Highway land; therefore it is likely the stones are effectively causing an obstruction/trespass on the public highway. Councillor Houghton also ADVISED that the lane is already very narrow for access for the Fire Engine for any emergencies including quicksand rescues.

d)     The Ministry of Housing and Communities Local Government (MHCLG) are inviting views on the development of a Communities Framework.

e)      Rural Services Network Bulletin.

f)       Tim Farron MP responds to email regarding the poor mobile phone coverage in Silverdale.  He emailed again with response from Highways.

g)      D Morris MP responds to email regarding the poor mobile phone coverage in Silverdale.  He emailed again with result of tests, showing okay for outside and asks for details of poor locations. Further emails regarding Vodafone, BT and EE

h)      LCR publication

i)        SELRAP sends a prospectus document regarding “The Northern Link” project and thanks the Council for their support.

j)        LALC informs of DEFRA’s consultation on flood defence proposals; responses by 26th February 2019.

k)      “Fields in Trust” News.

l)        Forms for Lancashire’s best kept Village competition from the organisers.

m)    The North West Coastal Forum inform of the on-line consultation running until 29th March and 2 workshops – 27th February Carlisle and 28th February New Brighton, which are open to anyone to attend. Both have some spaces still available.

n)      An invitation to AONB’s workshop on managing Ash dieback.  18th March, 10-2pm Arnside EI.  Places limited so RSVP.

o)      LALC forwards details of a survey regarding anti-social parking.

p)      Notice of roadworks on A6070 Burton Road, Warton with junction of A6.18/3/ to 23/3/19

q)      Notice of roadworks on Crag road, Warton from its junction with Main Street to Holly Bank on 18/3 to 29/3/19. 

r)       SELRAP send Agenda for the AGM on 11/3/19 at Colne Municipal Hall, Albert road, 7pm.

s)       Lancaster City Council are currently consulting to gather ideas on measures that could form part of a new Air Quality Action Plan and welcome any contributions that the new plan should contain. It was AGREED that this was not relevant to Silverdale.

t)       Local Plan for Lancaster District hearing dates. u)      Clear and Council’s Direct

12192   Planning Matters

The following Planning applications were discussed, and comments made as indicated:

·         19/00184/FUL  3 The Green.  Erection of a 2 storey rear extension. No comments

·         19/00185/LB  3 The Green.  Listed building consent for the erection of a 2 storey rear extension. No comments

12193   Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:

25(a)    Parish Council Property and Functions – None

25(b)    Non-Parish Council Property

–        A letter has been sent to the Head teacher of Bleasdale School with regard to speeding traffic, she has said she will pass this on to her staff.

–        A letter has been sent to Highways regarding the new sign on New Road which is hindering sight lines.

12194   Tenders

a.       It was NOTED that the current Parish Contractor’s tender is up for renewal on 18th May 2020.

b.      It was AGREED to offer to renew the contract for the current website consultant, Steve Lamb for another three years.

c.       It was AGREED to accept the tender for the Public toilets from Paul Williams at £234.17 per month for one year.

12195   Annual Assembly

The proposal as outlined on the Agenda for the Annual Assembly was AGREED.

12196   Finance

a)  The monthly check of all money received by the Council was undertaken by Cllr. Ribbons:   £200 from Gaskell Memorial Hall towards Christmas trees, paid by bacs.

       b)  The following payments were authorised and cheques signed as required:

·        Paul Williams, SO £230.

·        Envirocare, SO, £312 cheque 022015

·        T Lambert, contractor, £220 cheque 022016

·        J Bennett, paint for historical signs, £19.20 cheque 022017

·        A Bodenham, toilet supplies, £24.16 cheque 022018

·        CALC, training for Clerks & Cllr., £300 cheque 022019

·        Gaskell Memorial Hall, £100 refund of overpayment, cheque 022020

·        Kedel Ltd., plastic timber/benches, £1212.63 cheque 022021.

(c)    Malcolm Richardson has agreed to carry out the internal auditing of the accounts.

(d)   Financial regulation 7.1 should be changed to include ‘electronic means’ as a method of payment. CONFIRMED

(e)    It was discussed and then AGREED to leave Standing order section 25 as it stands.

(f)    Councillors AGREED the Asset register was correct, however the Clerk raised the issue of Defibrillator maintenance responsibility, since the First Responders have now disbanded has responsibility for the Defibrillator passed to the Parish Council? If so, should it therefore be on the Asset register and regularly maintained by this Council? Councillor Bennett agreed to clarify whose is the responsibility.

(g)   Councillors considered a quote for a lower price of 16.826 unit rate, 22.63p per day standing charge from Scottish and Southern Electric. It was AGREED for the Clerk to approach our current suppliers British Gas to request a drop in price from them.

12197   Streetscape

A decision on repainting the Parish Millennium clock will be deferred until after the elections, when the weather will be warm enough to allow painting.

12198   Playground

The council considered the playground reports; the wear on the zip wire roller unit was noted, it is safe at the moment but a quote for a replacement is required by the next meeting, in case a replacement should be needed then.  The quote from LCC for jet washing the wet pour was considered too expensive and the Parish Contractor is to be requested to clean it with a brush and suitable cleaning fluid, this method is also less destructive to the surface of the wet pour.  Lancaster City Council employees including Mr. Tim Lambert our Parish Contractor, are evaluating new playground inspection software which will improve the inspection process and provide a digital report.

12199  Wayleave at Woodwell

The Electricity North West and the AONB are considering putting the electricity lines underground, as well as considering feasibility, aesthetic and cost issues they have approached the council for a wayleave over the relevant piece of council land.  They are also considering moving the transformer into neighbouring woodland as explained to Councillor Bond in a recent site meeting.  Councillors considered these proposals, Councillor Houghton pointed out that having lines underground is a more secure method of supply and less prone to weather disruption.  It was AGREED that if the scheme were to go ahead this council would be in favour.

12200   Nightime street lighting in Silverdale.

Councillor Palmer raised the issue of whether lighting from 1am to 6am is necessary.  Councillors considered cost, crime prevention, safety and environmental issues among others. County Council, who have control over the streetlights, are replacing streetlights with more directional LED ones as they fail, this is very piecemeal but this council has little option over that.  However Councillors will investigate options for the lighting at the Public toilets and the Parish clock, to include solar powered lighting. 

12201   Parish Council Elections

Information packs for anyone wishing to put themselves forward for Election as a Parish Councillor can be obtained from Lancaster Town Hall during office hours from Thursday 7th March.  The nomination period is Monday to Friday, 10am until 4pm from Friday 15th March until Wednesday 3rd April at 4pm.

12202  External Works Chart 

Councillors noted the update, see below, received from the Highways District Lead Officer:

Priority one – Priority areas in need of verge cutting/clearance

Officers have decided to organise a small work programme over the next few years to manage the verge and hedge cutting in the parish of Silverdale, the main reason for this is due to the green budget not being large enough to carry out all the works at one time. We have placed an order to cut and remove the vegetation on Slackwood Lane, Stankelt Road and Red Bridge Lane. Gibraltar Lane is considered to be too large a job to be carried out this year as it would cost more than the entire budget, although officers will continue to monitor and try to seek additional funding. 

Priority two – Waiting restriction near the Co-op store.

The Traffic Regulation Order for the waiting restrictions is currently being advertised and pending comments noted during consultation, officers hope to place the lines and finalise the order as soon as possible.  

Priority three – Drainage works The Shore.

In April officers will conduct a dig down in the area to identify where the sewerage is coming from and remedial action will be taken.

12203   Charities

22  It was AGREED to offer to the three charities, that Silverdale Parish Council is the sole trustee for, to take over their financial responsibilities including the provision of insurance cover.  The Charities are:

1.      Public Quarries Registration Number 500270

2.      Public Watering Places Registration Number 500269

3.      Silverdale Children’s Playground Registration Number 521323

12204   Items for Information

Councillor Sandiford tendered his resignation. He was thanked for all the work he has done, in particular on the Emergency Plan and was wished well for the future.

Councillor Sandiford advised that the group who are to carry out the dry run of the Emergency Plan need to agree a date in the very near future and that there will need to be a new administrator and contact point for the Lancaster City Council Civil Contingencies officer to replace himself.

Councillor Bennett proposed that this Council write to Paul Warren on behalf of the wider community to thank him for all that he has done for the people of Silverdale and to wish him well for the future.

Councillor Palmer advised there is a pothole on Nineteen Acre Lane which is a considerable hazard.

12205  Suggestions for Future Agenda Items

1.      Public toilets

2.      North West Coastal Access

3.      Community Safety and Resilience Group progress update

4.      Lighting issues

5.      Update on Emergency Plan dry run and allocation of administrative duties.

6.      Natural England/Haweswater

12206   Date of Next Meeting

It was noted that the date of the next meeting is Monday, 1st April 2019.  Items for the agenda and copies of reports to reach the Clerk before 26th March 2019.

It was noted that the Annual Assembly will take place in the Gaskell Hall at 7:30pm on 14th March 2019

 

 

Gill Ribbons, Deputy Clerk to the Council

 

 

AGENDA – SILVERDALE PARISH COUNCIL

 

Councillors are hereby summoned, and members of the public are invited, to attend a Parish Council Meeting on Monday 4th March 2019 at 7.30pm, in the Silverdale Institute, Spring Bank, Silverdale, for the purposes detailed in the following Agenda:

 

1    To receive apologies for absence.

2    To receive declarations of Members’ interests relating to any items appearing on the agenda. 

3    To approve the Minutes of an Ordinary Council Meeting held on 4th February 2019. 

4    To receive information about matters arising from the Minutes of previous meetings, not covered by the Agenda.

5   To receive a report from the Police

6    To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.

7   To receive a report of any relevant matters by City Councillor Nigel Goodrich.

8   To receive a report of any relevant matters by County Councillor Phillippa Williamson.

9 To receive verbal reports from any meetings attended by Members, or the Clerk (verbal reports are only acceptable where no decision, or action, is required). 

10 To consider the following items of correspondence received since the last meeting and to determine what, if any, action should be taken:

a)    SLDC weekly planning list, emailed 30/1/19, 14/2/19, 21/2/19)

b)    A resident writes about speeding in the village and his disappointment that despite the Council’s efforts to take measures to reduce speed, and despite his offers to help, nothing has been achieved. The Chairman responds. (Both emailed to Cllrs 1/2/19)

c)    A resident asks the Council to consider adding support to deterring traffic to use the road to The Cove; except for access to properties. (Emailed to Cllrs. 4&5/2/19)

d)    The Ministry of Housing and Communities Local Government (MHCLG) are inviting views on the development of a Communities Framework. (Emailed to Cllrs 6/2/19)

e)    Rural Services Network Bulletin. (Emailed to Cllrs 6/2/19 & Rural Buttetin 13/2, 21/2, & 26/2/19)

f)     Tim Farron MP responds to email regarding the poor mobile phone coverage in Silverdale  (Emailed to Cllrs. 7/2/19) He emailed again with response from Highways on 13/2/19. (To Cllrs 14/2/19)

g)    D Morris MP responds to email regarding the poor mobile phone coverage in Silverdale  (Emailed to Cllrs. 8/2/19) He emailed again with result of tests, showing okay for outside and asks for details of poor locations. (15/2/19) Further emails regarding Vodophone, BT and EE , received 22/2 and forwarded to Cllrs 25/2/19)

h)   LCR publication

i)     SELRAP sends a prospectus document regarding “The Northern Link” project and thanks the Council for their support.

j)      LALC informs of DEFRA’s consultation on flood defence proposals; responses by 26th February 2019. (Emailed to Cllrs. 13/2/19)

k)    “Fields in Trust” News.

l)     Forms for Lancashire’s best kept Village competition from the organisers. (Emailed to Cllrs. 18/2/19)

m)  The North West Coastal Forum inform of the on-line consultation running until 29th March and 2 workshops – 27th February Carlisle and 28th February New Brighton. which are open to anyone to attend. Both have some spaces still available. (Emailed to Cllrs. 18/2/19)

n)   An invitation to AONB’s workshop on managing Ash dieback.  18th March, 10-2pm Arnside EI.  Places limited so RSVP. (Emailed to Cllrs. 21/02/19)

o)    LALC forwards details of a survey regarding anti-social parking. (Emailed to Cllrs 21/2/19)

p)    Notice of roadworks on A6070 Burton Road, Warton with junction of A6.18/3/ to 23/3/19

q)    Notice of roadworks  on Crag road, Warton from its junction with Main Street to Holly Bank on 18/3 to 29/3/19.  (Both emailed to Cllr. 21/2/19 and put on SPC noticeboard.)

r)     SELRAP send Agenda for the AGM on 11/3/19 at Colne Municipal Hall, Albert rd, 7pm.

s)    Lancaster City Council are currently consulting to gather ideas on measures that could form part of a new Air Quality Action Plan and welcome any contributions that the new plan should contain. (Emailed to Cllr.s 25/2/19)

t)     Local Plan for Lancaster District hearing dates. (Emailed to Cllrs. 25/2/19)

u)   Clear and Council’s Direct

 

11 (a)  To note that the following Planning Applications were dealt with under the provisions of Standing Order 25: None

b)  To consider the following Planning Applications:

·         19/00184/FUL  3 The Green.  Erection of a 2 storey rear extension. (Emailed to Cllrs. 18/2/19)

·         19/00185/LB  3 The Green.  Listed building consent for the erection of a 2 storey rear extension.

 

12  To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:

a)  Parish Council Property and Functions

b)  Non-Parish Council Property and Functions

·         Letter regarding speeding traffic sent to the head of Bleasdale School.

·         Letter to Highways regarding new sign on New Road hindering sight lines.

 

13  Tenders

a)    Parish Contractor  To note the current contractors have tenders extending to 18th May 2020.

b)    To consider offering to continue the tender for the Website with our present consultant for a further year; starting June 2019.

c)    To consider the Tender’s submitted for cleaning of the Public Toilets and refilling the dog-poop bag dispensers. (1. Emailed 13/2/19)

 

14  To finalise arrangements for the Annual Assembly at 7.30pm at the Gaskell Hall on 14/3/18.

 

15  Finance

a)  To conduct the monthly check of all money received by the Council (bank statements to be inspected by a Member who is not a Bank Signatory)

       b)  To authorise payment and sign cheques for the following accounts:

·         Paul Williams, SO £230

·         Envirocare, SO, £312 cheque

·         T Lambert, contractor, £220 cheque.

·         J Bennett, paint for historical signs, £19.20 cheque

·         A Bodenham, toilet supplies, £24.16

·         CALC, training for Clerks & Cllr., £300 cheque

 

c)  Audit Matters – To confirm the internal audit arrangements.

d)  To confirm the proposed change to the Financial Regulations, proposed in the February meeting; by  changing 7.1 to read: “The payment of all salaries shall be made by cheque, or by electronic means, using the schedule of the payment of money, and presented to the Council in the normal way.”

e)  Standing Orders – To review

 f) To review the Asset register

g)  To consider the offer to change provider to Scottish and Southern Electric at an estimated increase of £4.34 per month for the toilets and the clock but £15 per year less than our current suppliers; BG.  It will be a fixed price 3 year agreement. (16.826 unit rate, 22.63p per day standing charge)

 

16   Streetscape

To update on the painting of the  Millennium Clock painting.

 

17  Playground

·         To consider anything thought to be of concern

·         To receive any updates.

 

18  To decide to agree new Wayleave at Woodwell.

 

19  To consider asking the Council to turn off any all night lighting that is considered to be disturbing residents.

 

20 To give information regarding the elections to be held in May for the Parish Councillors:- There will be two candidates and agents meetings, where the application packs can be collected.  The first is at Lancaster Town Hall on Wednesday 6th March at 7pm and the second is at Morecambe Town Hall on Monday 11th March at 7pm.  Alternatively, they can be collected at Lancaster Town Hall during office hours from Thursday 7th March. The nomination period is Monday to Friday, 10am until 4pm, from Friday 15th March until Wednesday 3rd April at 4pm.

 

21  External works progress Chart -To consider the update provided (Emailed to Cllrs. 18/2/19)

 

22  To offer to the three charities that the Council is the sole Trustee for, to take over their financial responsibilities  including the provision of  insurance cover.  The Charities are:

1.    Public Quarries Registration Number 500270

2.    Public Watering Places Registration Number 500269

3.    Silverdale Children’s Playground Registration Number 521323

 

23  To note any “Items for Information” (no decisions or action permitted)

 

24  To receive items for consideration for a future agenda.

 

25  To note that the date of the next meeting is Thursday 1st April 2019. Items for the agenda and copies of reports, to reach the Clerk before 26th March. 

Signed:            

                          

 

Denise Challenor,

Clerk to the Council, 01524 761824