2019/04/01

 

1st April 2019

12207    Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 1st April 2019.

12208   Present: Chairman – T.G. (Terry) Bond, Vice Chairman – A.J. (Tony) Houghton, Councillors J. (John) Bennett, J. (June) Greenwell, K. (Keith) Palmer,  N. (Nigel) Ribbons and S. (Stephen) Wales, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – G.R. (Gill) Ribbons, City Councillor N. (Nigel) Goodrich and six members of the public.

12209  Apologies for Absence:  County Councillor P. (Phillippa) Williamson.

12210   Declarations of Members’ Interests Relating to any Items Appearing on the Agenda

12211   Minutes of the Previous Meeting

The minutes of the Ordinary Meeting held on Monday, 4th March 2019 were amended – 12196e should read ‘Standing orders were discussed and it was AGREED to leave them as they stand’ they were then approved and signed by the Chairman.

12212   Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda

12196 (g) British Gas have offered a deal which will be lower than that from Scottish and Southern Electric which was considered at the last meeting. They will charge 32.25p per day standing charge, 16.0p unit rate and a 7% discount for paying by BACS; this will make the annual cost slightly cheaper it was therefore AGREED to remain with British Gas.

12200   Councillor Houghton has made a site visit to assess the Public Toilet lights.  He informed the Council that the current light has been altered in an attempt to direct the light downwards, but the bulb is of a size that is difficult to obtain in as dim as required.  He suggested trying 3 solar powered lights, which are around £6-10 each, which may be a good alternative. It was AGREED for the clerk to order the lights and Councillors Houghton and Bennett will fit them as there is no electrical work necessary.

12203   The insurers Came and County are now covering the assets of the three charities: Public Quarries Registration Number 500270, Public Watering Places Registration Number 500269, and Silverdale Children’s Playground Registration Number 521323.   They are currently covered for Public Liability and damage to equipment. For cover of loss or damage of the land there would be an extra charge.

12176  Burton Well Scroggs – the Tenant has concerns about what will happen to the land at the ten year review, it was AGREED that the Clerk should write to the Tenant and confirm that the Council will review the situation in ten years’ time, but at this juncture this Council can only indicate that a review should take place then, the Council cannot say what a future parish council may wish to do with the land.

12213   Police Report

There was no representative from the police present at the meeting and their report was not available.  Councillor Wales mentioned that Sergeant Brown, at the Annual Assembly, had said that with 29 Parishes to cover they did not have the time to write a report to each one, Councillor Wales suggested that they could write one more general report and send it to all the parishes, which would be better than nothing.  The Councillors were also concerned that there was no information or feedback to the Council of serious incidents occurring in the village.  It was AGREED that the Chairman and the Clerk will compose a letter to Lancashire Constabulary stating that this is unacceptable and to suggest/insist that this state of affairs must not be allowed to continue.

12214   Matters Raised by Members of the Public for Future Consideration

A member of the public was also concerned at the lack of communication from Lancashire Constabulary, regarding recent incidents and also the ongoing local drug problems.

A plan for planting native daffodil bulbs around the village was handed to the Chairman for future consideration.

Thanks were given to the members of the Council for all their efforts, also thanks to Nigel Goodrich for the hard work he has put in on our behalf.

A resident was concerned at a planning application he had seen from Bleasdale School, proposing to empty sewage and run off water into the main drains, which could cause significant problems as Silverdale is not on a mains sewerage system.

 A member of the public asked the Council to consider carefully whether to become a Fairtrade village, as he has read many articles which suggest that Fairtrade’s methods may not be as ethical as it portrays, and there may be alternative charities which are better.  Councillor Greenwell requested that he send details of the websites to the clerk for Councillors’ information, which he agreed to do.

12215  Report from City Councillor Nigel Goodrich   

Councillor Goodrich thanked Silverdale Parish Council members for all their hard work and support.

He mentioned that the DPD (Development Plan Document) for Arnside & Silverdale had been signed and formally adopted on the 14th March and would now govern planning for the AONB.  Councillor Wales asked if there is cross county discussion of planning applications for sites on the border of Cumbria and Lancashire.  Councillor Goodrich responded that he hoped the DPD would help to address these issues as it gives more power to the planners to consider AONB issues.

Councillor Ribbons thanked Councillor Goodrich for his honesty and good attendance at Parish Council meetings, it has been appreciated.

12216  Report from County Councillor Phillippa Williamson.

As Councillor Williamson was unable to attend, Councillor Goodrich said he is sure that she is continuing to follow up Silverdale issues.  Councillor Bennett said there has been a poor performance from Lancashire County Council on all issues, nothing has been done about the verges or the Co-op or the drains at the Shore, despite their assurances that contractors have been engaged.  He suggested that this be followed up requesting specifics, which contractors have been engaged and when will the works be taking place exactly.  It was RESOLVED that the Clerk would follow this up and Councillor Williamson be requested to do likewise as this has been ongoing for far too long and is unacceptable.

12217   Reports on any Meetings Attended by Members or the Clerk

Councillor Houghton had a meeting with the BT Openreach to examine the exposed wiring on the Shore, they have confirmed that it is an earth for the Telephone exchange and is still being used, so Councillor Houghton cannot remove it or make it safe.

Standing orders were suspended at this point to allow W.I. representative Susan Haydock to speak in favour of Silverdale becoming a Fairtrade village.

Ms Haydock informed the Councillors of some of the principles and operations of the Fairtrade organisation.  It operates as a go between for the producers and buyers of goods such as cocoa, to help agree a fair price.  They also levy a premium of 6% on all products which is then given back to the community for community projects such as schools or tools.  Becoming a Fairtrade village is about education as well as using the Fairtrade accredited products, to make everyone aware of these global issues.  The process of becoming a Fairtrade village would take about a year and the Council passing this resolution is just the first step in the process.  There are grants available if needed to help with any costs incurred. Councillor Greenwell requested that a response to the recent bad press be sought from Fairtrade. The Parish Council would also like to know the level of support in the village for being Fairtrade.

Standing orders were now reinstated

12218  Matters arising from the Annual Assembly

·         Fairtrade proposal for the Village

The Council was in favour of the Fairtrade resolution being on a future agenda and it was AGREED to take forward the motion for debate at the June meeting.

·         Speeding

The matter of speeding in the village remains a concern, new SpIDs cost between £2500-£3000 each, and the Clerk confirmed there are insufficient funds in the Budget this year to afford that.  Councillor Bond informed the meeting that application for a grant from Lancashire Constabulary had been made in the past but Silverdale doesn’t qualify as the problem is not deemed as serious as other areas. It was RESOLVED that the Clerk should write to the Clerk at Yealand and request details of their device and their financing of it.  Councillor Houghton will further investigate costs of SpIDs and siting and fitting of the old SpIDs.

12219  Planning Matters

The following Planning applications were discussed, and comments made as indicated:

•           19/0033/TPO  The Beeches, Elmslack Lane.  Works to tree. No comment

•           19/0035/TPO  Silverdale Golf Club.  Oak (T1) – Reduce branches by 2m to suitable growing points.  No comment

 (b)  To consider the following Planning Applications:

•           19/00259/AD  Ridgeway Park, Lindeth Road.   Agricultural Determination for the erection of a forestry building.  No objections

•           LCC/2019/0016  Bleasdale House School.  Single storey extension to front of school to create a wheelchair store, single storey extension to rear of building to create a class base. RESOLVED to raise the issue of Sewerage and drains and request confirmation the Lancashire County Council Sewage system will be used.

•           18/00380/FUL  The Corner House, Woodwell Lane.  Demolition of existing property and outbuilding, erection of replacement detached dwelling, alteration to vehicular access and associated landscaping.  Same comments as previously, namely over development and access concerns 

•           19/00341/FUL   5 Wallings Lane. Erection of a single storey side extension, installation of a pitched roof to the side and installation of a raised terrace and balcony to the rear.  No objections

12220   Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:

25(a)    Parish Council Property and Functions – Hi Vis jackets and a storage box have been purchased as agreed for the Emergency Plan.

25(b)    Non-Parish Council Property

–        A letter has been sent to Highways regarding a footpath obstruction near Wallings lane.  The owner is unknown so it’s difficult to know who is responsible, Councillor Greenwell also mentioned that the footpath from the Cove to the Lots is also in an increasingly poor state and is becoming hazardous. RESOLVED for the Clerk to write to the Footpath Officer at Lancashire County Council about the poor condition of the above footpaths and to request information about ownership.

12221   Correspondence

Receipt of the following items of correspondence was noted and circulated:

a)      SLDC weekly update.

b)      Rural services Network Bulletin.

c)      Invitation to view online workshops and participate in a survey regarding the distribution of power for the future.

d)     To consider the implications of the New Digital Accessibility rules proposed

e)      LALC News

f)       AONB DPD adopted version

g)      The PoMS (Pollinator monitoring Scheme) project request support to print out, in the first instance, 100 copies of the PoMS monitoring paperwork.  These will be made available to visitors arriving by train at Silverdale Station or staying at campsites and hotels in the village. RESOLVED for the request for a grant to be on the agenda at the next meeting. 

h)      The Public Realm Support Assistant from City Council writes to ask if the Council would like to take part in the Great British Spring Clean which runs until 23rd April 2019. Whilst the Council are in favour, more notice is required to organise the event for this year, this event could include Village groups, schools etc.

i)        Ordnance Survey requests feedback on the use of maps within the Council.  None to give

j)        LALC inform Councils of a new and exciting initiative to recruit volunteers as Justices directly to the Family Court.

k)      Late information regarding Public Footpath on the Foreshore to Lindeth Road Order 2013 and Browns Houses to Lindeth Road, which may affect the Inspectors decision.  The documents can be seen on:  https://www.gov.uk/appeal-planning-inspectorate

l)        Bus changes leaflet

m)    Flag Publication

n)      Keer to Kent.

12222   Healthy Villages Initiative

·         Community Safety and Resilience Group progress.  – Councillor Bennett reported on the Emergency Plan trial run, this had highlighted a few minor problems which have been dealt with.  (this is covered in 1222  below)

·         Other Groups – Bus group, Councillor Greenwell reported that there has been a strong positive response to the proposed altered Bus service; the small alterations allow the costs to be kept the same which could help it get approved.  The proposal will go to Lancashire County Council now.  Group Event at the Gaskell Hall on 23rd March, Councillor Bond reported that the event was well attended, but mostly by the over 50 age group, which was disappointing.  The Heart Start Course was attended by 20 people and there is a waiting list for the next one.  The hire of the hall was covered by coffees and teas sold, but there are funds available to cover this if necessary.  Councillor Bennett reported on the Loneliness and Isolation Group, which has been renamed The Good Neighbours Group.  Their approach has been three pronged – 1. To welcome new people to the village, 4 new arrivals to the village have been visited and left a welcome pack; there is a current requirement to fund further packs. 2. Home visit team, this is currently an extension of the St. John’s Church home visit team and 10 visits have been made so far.  There will be a requirement to fund DBS checks.  3. Identifying those in possible need of help in the village, this is a difficult need to be met without infringing on a person’s dignity and right to privacy, however some of the village G.P.s have agreed to pass on information to those they feel might benefit from the help available in the village as they become aware of those individuals in need.

·         Events website and Village website – the events newsletter seems to be working well. However Councillor Ribbons reported there has been little feedback as yet on what groups require from a Silverdale village website.  Groups need to identify what sort of information is needed and perhaps all meet again at some point in the near future.

12223   Streetscape

·         Benches – the 2 benches on the path above the Cove are ready and should be in place soon and the 2 on the Shore are nearly completed.  It was AGREED that the Slackwood Farm bench near the Triangle needs more attention, especially as it is on the approach to the village. The village contractor, Tim Lambert will be informed.

·         North West Coastal Access – County Highways have informed the Council there is no action required regarding the stones which have been placed along Cove Lane.

·         Lighting issues – were covered in 12212 Matters arising.

 

12224   Emergency Plan dry run report

·         4 High Vis jackets  and a storage box required ACTIONED BY CLERK

·         Clerk to write to the Gaskell Hall requesting luminous step edges and luminous markers on key switches.

·         Clerk to write to Mr Sandiford to request an updated copy of instructions following the dry run.

·         Clarification needed as to why the generator power cable not fixed and is so long, before any action taken.

·         Maintenance plan and check list routine to be drawn up for all equipment and consumables such as batteries and fuel for the generator.  This is currently being looked at by Councillor Bennett and the Safety and Resilience Group in particular Tony Orrell who has much experience in the design, manufacture and commissioning and maintenance of Diesel engines and diesel-powered generators and pumping equipment.   He has raised a number of important points which can affect the reliability, durability and overall cost of ownership of a diesel-powered generator system, particularly those that are predominantly in a “standby mode”, such as ours.  He has kindly offered to study the manufacturer’s data and together with his expert knowledge, suggest a maintenance plan for our consideration.

·         Clerk to organise Satellite phone card renewal.

·         Another dry run needs to be organised when these issues have been addressed

12225   New Digital Accessibility regulations

The Clerk will write to Steve Lamb, Parish Council Website maintenance contractor, to ask him to investigate the new regulations and report on any action required for the Parish Council website to comply with them.  Councillor Greenwell also suggested that the ‘Love your Computer’ Group in the village could also check out the Parish Council website.

12226   Finance

a)       None received.

b)      The following payments were authorised and cheques signed as required:

•          G Ribbons, 3 months’ salary & exp. £563.30 cheque. 22022

•          L D Challenor, 3 months’ salary, year’s holiday pay & expenses, £1590.62 cheque.22023

•          LD Challenor, reimbursement EP Hi Vis’ jackets, £15.12 cheque 22024

•          HM Revenue & Customs only, PAYE for LDC, £365.74 22026

•          Envirocare, contractor, £312  cheque.22027

•          T Lambert, contractor, £240, cheque 22028

•          Gaskell Memorial Hall, AGM, £37.50 cheque 22030

•          British Gas, toilets, £50.15 bacs

•          P Williams, toilets, £230, SO.

c)      It was noted that the Public Toilets have been granted small business relief for 2019-20 and therefore the amount due is nil.

12227   Playground

·         Nothing major in the reports apart from Envirocare contractors have been leaving grass cuttings on the Wet Pour and this is making the surface slippery and we wish to remove this safety hazard. RESOLVED for the Clerk to contact Envirocare.

·         Councillor Bennett reported that there may be a cheaper alternative to replacing the whole Zip wire roller unit due to the way it is constructed.  RESOLVED for the Clerk to make enquiries and it will be on the Agenda to be discussed at the next meeting

12228   Standing Orders.

It was confirmed there were no changes made to the Standing Orders.

12229  External Works Chart 

There has been no progress made.  Comments made under 12212 Matters arising will be passed to Councillor Williamson for action.

 

12230   Defibrillator/ First Responder matters.

Councillor Houghton reported that he has a location for a new defibrillator on Lindeth Road.  It will be better located perhaps in Lindeth Close in future, but it is a good site for now an can easily be moved at a future date.  After much research the model he feels is best suited to the villages needs is an LP CR2 semi auto. and a DS2 cabinet- locked (code in accordance with NWAS).  This model downloads the information necessary wirelessly, instead of having to be removed by the ambulance crew and returned a week later, in which time the village is without the equipment.  It also has paediatric setting and a 5 year battery life, both of which features are a big improvement on the current model at the Gaskell Hall.  It is proposed to site the new defibrillator at the Gaskell Hall where it is more likely to be needed and move the current one to its new location on Lindeth Road.  The price Councillor Houghton has been quoted for the Defibrillator and its cabinet is around £1500, an amount must also be allowed to pay for an electrician to install it, so the amount proposed to spend on a new Defibrillator and cabinet would be in the region of £16-1700.  This proposal was ACCEPTED and it was AGREED for the Clerk to get a formal quote and to purchase the equipment from the funds left in the Council’s charge by the disbanded First Responders Group which they specified should be used for this purpose. 

The Council formally adopted the Defibrillator at the Gaskell Hall and will be responsible for its maintenance and checks. 

Permission is being sought from Lancashire County Council to mount a defibrillator on a lamppost and be powered by its electricity supply. 

12231   Items for information (no decisions or actions permitted)

The Clerk made Councillors aware of an item of correspondence as being of urgent concern, it relates to a property at Stoneleigh Court, as follows; ‘At some time in the past during very wet conditions it would appear that the surface water trench has been very highly surcharged at the foul manhole causing an escape of water via the road and footpath outside number seventeen. There is a two foot void under the footpath which could be a problem if weight is applied.’

12232  Suggestions for Future Agenda Items

1.      Community Safety and Resilience Group progress update

2.      Lighting issues

3.      Playground – Zip wire roller replacement

4.      Update on Emergency Plan and allocation of administrative duties.

5.      Defibrillator update

6.      Digital Accessibility regulation update

7.      To consider a grant for PoMS (Pollinator Monitoring Scheme)

8.      Damaged footpaths update

9.      SpIDs

10.  Fairtrade Village resolution

11.  To consider Native Daffodil planting project

 

12233   Date of Next Meeting

It was noted that the date of the next meeting is Thursday 9th May 2019.  Items for the agenda and copies of reports to reach the Clerk before Friday 3rd May 2019.

 

Gill Ribbons, Deputy Clerk to the Council

 

AGENDA – SILVERDALE PARISH COUNCIL

Councillors are hereby summoned, and members of the public are invited, to attend a

Parish Council Meeting on 1st April 2019 at 7.30pm, in the Silverdale Institute, Spring Bank, Silverdale, for the purposes detailed in the following Agenda:

           

1   To receive apologies for absence.

 

2     To receive declarations of Members’ interests relating to any items appearing on the agenda.

 

3     To approve the Minutes of Ordinary Council Meeting held on 4th March 2019.

 

4    To receive information about matters arising from the Minutes of previous meetings, not covered by the Agenda.

 

5   To receive a report from the Police.

 

6    To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.

 

7   To receive a report of any relevant matters by City Councillor Nigel Goodrich.

 

8   To receive a report of any relevant matters by County Councillor Phillippa Williamson.

 

9  To receive verbal reports from any meetings attended by Members, or the Clerk (verbal reports are only acceptable where no decision, or action, is required).

 

10  To discuss any issues raised at the Annual Assembly.

·         To decide whether to support the Fairtrade proposal for the village. (See email of 6/1/19)

 

11  Planning Matters:

(a)  To note that the following Planning Applications were dealt with under the provisions of Standing Order 25a:

·         19/0033/TPO  The Beeches, Elmslack Lane.  Works to tree.

·          19/0035/TPO  Silverdale Golf Club.  Oak (T1) – Reduce branches by 2m to suitable growing points.

 (b)  To consider the following Planning Applications:

·         19/00259/AD  Ridgeway Park, Lindeth Road.   Agricultural Determination for the erection of a forestry building. (To Cllrs. 12/3/19)

·         LCC/2019/0016  Bleasdale House School.  Single storey extension to front of school to create a wheelchair store, single storey extension to rear of building to create a class base.

·         18/00380/FUL  The Corner House, Woodwell Lane.  Demolition of existing property and outbuilding, erection of replacement detached dwelling, alteration to vehicular access and associated landscaping.  (Emailed to Cllr’s 23/3/19)

·         19/00341/FUL   5 Wallings Lane. Erection of a single storey side extension, installation of a pitched roof to the side and installation of a raised terrace and balcony to the rear. (Emailed to Cllr’s 23/3/19)

 

12  To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:

25(a)  Parish Council Property and Functions

Clerk bought Hi Vis jackets and storage box for Emergency Plan

25(b)  Non-Parish Council Property and Functions

Clerk wrote to Highways regarding a footpath obstruction.

 

13  To consider the following items of correspondence received since the last meeting and to determine what, if any, action should be taken:

a) SLDC weekly update. (Emailed to Cllrs. 28/2, 6/3, 14/3, 21/3)

b)Rural services Network Bulletin. (Emailed to Cllrs. 6/2, 14/3, 19/3 & 26/3/19)

c) Invitation to view online workshops and participate in a survey regarding the distribution of power for the future. (Cllrs. emailed 12/3/19)

d)To consider the implications of the New Digital Accessibility rules proposed (To Cllrs 13/3)

e) LALC News (To Cllrs 14/3/19)

f)  AONB DPD adopted version.  (To Cllrs 14/3/19)

g)The PoMS project request support to print out, in the first instance, 100 copies of the PoMS monitoring paperwork.  These will be made available to visitors arriving by train at Silverdale Station or staying at campsites and hotels in the village.  (To Cllrs. 21/3/19)

h) The Public Realm Support Assistant from City Council writes to ask if the Council would like to take part in the Great British Spring Clean which runs until 23rd April 2019. (To Cllrs. 21/3/19)

i)  Ordnance Survey requests feedback on the use of maps within the Council.  (Emailed to Cllrs 21/3/19)

j)  LALC inform Council’s of a new and exciting initiative to recruit volunteers as Justices directly to the Family Court. (Emailed to Cllrs. 23/3/19)

k) Late information regarding Public Footpath on the Foreshore to Lindeth Road Order 2013 and Browns Houses to Lindeth Road, which may affect the Inspectors decision.  The documents can be seen on:  https://www.gov.uk/appeal-planning-inspectorate

l)  Bus changes leaflet (Emailed to Cllrs. 26/3/19)

m)   Flag Publication

n) Keer to Kent.

 

14  Healthy Villages Initiative – to update on:  

·         Community Safety and Resilience Group progress.

·         Other Groups

·         Events website and Village website

 

15   Streetscape – to update on:

·         The Public Bench  reworks.

·         North West Coastal Access – Cove Lane issues

·         Lighting issues – clock and toilets.

 

16  To receive an update on the Emergency Plan dry run and allocate administrative duties:

·         To purchase 4 Hi Vis’ Jackets and Storage Box – actioned

·         To consider approaching GH for luminous step edges and markers on key switches

·         To update and laminate a copy of instructions to be kept in the Gaskell Hall.

·         Consider having the Generator power cable to the power inlet point permanently fixed and in a conduit.

·         Preparation of a full schedule of all materials and equipment connected with the Emergency Plan.

·         Preparation of a maintenance plan for all equipment and consumables including diesel fuel for the generator.

·         Arrange to renew the contract on the satellite phone every 2 years.

 

17  To consider measures which may need to be taken to comply with the new digital accessibility regulations.

 

18  Finance

a)  To conduct the monthly check of all money received by the Council (bank statements to be inspected by a Member who is not a Bank Signatory, or more than one such Member).

 

b) To authorise the following payments:

·         G Ribbons, 3 mths salary & exp. £563.30 cheque.

·         L D Challenor,  3 mths salary,  years holiday pay & expenses, £1590.62 cheque.

·         LD Challenor,  reimbursement EP Hi Vis’ jackets, £15.12 cheque

·         HM Revenue & Customs only, PAYE for LDC, £365.74

·         Envirocare, contractor, £312  cheque.

·         T Lambert, contractor, £240, cheque

·         Gaskell Memorial Hall, AGM, £37.50 cheque

·         British Gas, toilets, £50.15 bacs

·         P Williams, toilets, £230, SO.

 

c)   To note the public toilets have been granted small business relief for 2019-20 and therefore the amount due is nil.

 

19  Playground Matters. 

·         To consider the reports  and decide upon any action necessary.

·         To decide whether to go ahead and order the parts for the zipwire repairs at a cost of £298.16

 

20  Standing Orders. To confirm there were no changes accepted to the Standing Orders considered at the meeting on 4th March 2019

 

21   To consider the External Works Progress Chart.

 

22  Defibrillator /First Responder Matters

·         To receive an update on the provision of Defibrillators

·         To decide what measures need to be taken regarding the current one at the Gaskell Hall.

 

23 To note any “Items for Information” (no decisions or action permitted)

 

24  To receive items for consideration for a future agenda.

 

25  To note that the date of the next meeting is Thursday 9th May 2019. Items for the agenda and copies of reports to be with the Clerk by Friday 2nd May.    

 

Signed:  

 

Denise Challenor, Clerk to the Council, Tel. 01524 761824