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2nd March 2009

8999 Un-confirmed Minutes of an Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 2nd March 2009.

9000 Present: Chairman  –  Councillor T.G. (Terry) Bond, Councillors (Eve) Holden, A.J. (Tony) Houghton, D. (Dorothy) Kitson, S.L. (Shirley) Mason, A.J. (John) Taylor and P.N. (Paul) Williams, the Clerk  –  L.D. (Denise) Challenor, the Deputy Clerk  –  S.D. (Sue) Hayward, PC 2866 Tony Marsh, County and District Councillor S.M. (Sarah) Fishwick and one member of the public.

9001 Apologies for Absence: Councillor A.W. (Arthur) Graves.

9002 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
 Councillor Mason expressed an interest in agenda item 14 in that she lives opposite the public toilets.

9003 Minutes of the Previous Meeting
 The Minutes of the Ordinary Meeting held on Monday, 2nd February were approved then signed by the Chairman.

9004 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
 The Chairman referred to: (1)  item 8982, regarding the possibility of cover by the Fire and Rescue service to supplement the Ambulance service, and advised that Councillor Houghton has been in contact with the service but there is nothing to report at the moment, (2)  item 8988, regarding the Tree Preservation Order (TPO) to the rear of Woodlands Cottage. Members RESOLVED that the Clerk write to Lancaster City Council (Lancaster CC) to ask if a site visit could be made with a view to amending the TPO to specify the trees covered.

 The Clerk referred to: (1)  item 8985, regarding low-flying aircraft – she is waiting to hear whether or not a meeting is going ahead in Warton, (2)  item 8986, regarding the painting of the railings, and reported that she will notify the various landowners when a date has been set for the works to begin in order that preparations can be made as necessary, (3)  item 8988, regarding the planning application for The Parrock, and advised that she has not been notified of a decision by Lancaster CC as yet, (4)  item 8992, regarding the Annual Parish Assembly (19th March), a number of posters will be put up around the village advertising the Assembly at which copies of the annual newsletter will be available. A representative from the Police will be attending, (5)  item 8995, regarding the website; this remains a cause for concern. Members are willing to authorise the payment of the invoice for £140 for the maintenance of the website provided that the cover period is amended to run from December 2008 to December 2009 and that the business address is put on the invoice. RESOLVED that the Clerk writes to Mr Schofield about these matters and also ascertains what is involved in maintaining the website.

 Councillor Taylor referred to item 8985 and reported that the Silverdale Shuttle service is to continue.

9005 Matters Raised by Members of the Public for Future Consideration

9006 Update from the Community Police Officer
 PC Marsh gave a verbal update: (1)  2 crimes have been reported in the last month – some felled logs have been stolen from private woodland on Hollins Lane and a power washer has been stolen from a building site on Lindeth Road. A suspect has been arrested and is on bail for this offence, (2)  there is a mail scam in operation – a letter is being sent by someone from South Africa requesting money – if any member of the public receives one they should report it to the police, (3)  the speed of cars travelling on the approach roads to Silverdale is being monitored. Parking continues to be a priority.

 It was noted that the main road through Warton will be closed from April – October whilst works to the gas mains are carried out.

9007 Report from County and District Councillor Sarah Fishwick
 Members RESOLVED to defer agenda item 7 as it was hoped that Councillor Fishwick would be able to attend the meeting later.

9008 Reports on any Meetings Attended by Members, or the Clerk
 1.  Silverdale station and rail service
 Councillor Taylor reported that Councillor Kitson and he had attended a meeting with Geraldine Smith MP and representatives from Network Rail and First TransPennine Express on 6th February regarding various issues. Network Rail has agreed to look at the possibility of part-funding the cost of a ramp from the southbound platform to the RSPB car park, in order to provide access for people with disabilities, and to raise the issue of overcrowding and counting the number of passengers on certain trains with Northern Rail; they will report back via Geraldine Smith. Network Rail will also contact Northern Rail regarding adjusting the lighting to the station so that the lights are on at appropriate times.
9009 Correspondence
 Receipt of the following items of correspondence was noted and any action determined as indicated:
 a)  A resident suggests asking if Bleasdale House Special School has any land to spare for allotments.  RESOLVED to discuss this under agenda item 13 below.
 b)  A resident expresses concern about the suggestion that the public toilets in Silverdale might be closed and suggests that the Parish Council take them over (agenda item).
 c)  Parish Councils are asked to advise if they wish to participate in a joint parish meeting regarding the abolition of special expenses which is to be hosted by Carnforth Town Council; RESOLVED to reply saying that this Council does wish to participate.
 d)  The Council is invited to nominate the Chairman and companion to be included in the draw to attend the Buckingham Palace Garden Party on the 14th July.  RESOLVED to nominate the Chairman to attend. 
 e)  The Mayor of Lancaster invites the Council, friends and family to enjoy free cakes and tea with him on 25/3/09, 3 – 6pm at the Town Hall, Lancaster.
 f)  SELRAP asks if the Council will write to give their support to the reinstatement of the missing rail link between Colne and Skipton.  RESOLVED that the Clerk write to give support.
 g)  The Lancashire Best Kept Village competition 2009.  Entries by 31/3/09.  RESOLVED not to enter the competition.
 h)  Lancashire Fire and Rescue Service Performance Report and Action Plan 2008 – consultation outcomes. RESOLVED to pass the report to Councillor Houghton for information.
 I)  Forthcoming consultation event on Minerals and Waste Development Framework Core strategy. Request for the Council to select a venue and workshop choice if interested.
 j)  Waymarker publication.
 k)  BDO Stoy Hayward (External Auditor) “Local Council Briefing Spring 2009″ (agenda item).

9010 Planning
 (1)  It was noted that the following planning applications were dealt with under the provisions of Standing Order 25a and comments made as indicated:
• 09/00055/FUL  47  Emesgate Lane.  Erection of a dining room extension to the rear  –  NO PLANNING OBJECTIONS.
 • SL/2009/0066 SLDC application. Land at Holgate Caravan Park, Middlebarrow Plain,  Cove Road, Silverdale.  Siting of 10 timber clad twin unit caravans with associated access, drainage connection and landscaping  –  NO PLANNING OBJECTIONS.

 (2)  It was noted that no decisions had been advised by Lancaster CC.

9011 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
 25(a)  Parish Council Property and Functions
 It was noted that the Silverdale pillar clock has been serviced.
 25(b)  Non-Parish Council Property and Functions

9012 Tenders
 It was noted that a tender document had been prepared to cover: grass cutting, the Parish Contractor and playground maintenance and that 2 contractors have submitted tenders (Mr Phil Hargreaves and Mr Paul Holgate). RESOLVED that the Clerk write to Mr Hargreaves to ask for his tender to be divided into 3 parts (to follow the format of the tender document) and for information as to where strimming is carried out. RESOLVED that the Clerk write to Mr Holgate to ask for a revised tender covering specifically the works for the playground as listed in the tender document and to ask if he is going to submit a tender for grass cutting and for the Parish Contractor work. RESOLVED that the Clerk check that both Mr Hargreaves and Mr Holgate are aware that any remedial works following the RoSPA reports on the playground is included in the tender document. RESOLVED to reconsider the tenders at the next meeting of this Council.

9013 Allotments
 1.  the Clerk contact the National Trust to find out which areas of land are being offered for allotments in this area,
 2.  villagers interested in having an allotment be urged to register an interest with Lancaster CC by writing to J. Iglenton, Democratic Services, Town Hall, Dalton Square, Lancaster, LA1 1PJ/ jglenton@lancaster.gov.uk,
 3.  the Chairman contact Bleasdale House Special School regarding the possibility of land at the school being used for allotments.

 It was noted that the Woodlands Hotel has offered to lease enough land for approximately 6-7 allotments. RESOLVED that the Chairman pursue this.

9014 Public Toilets
 It was noted that this Council would be prepared to consider taking over the management of the toilets should Lancaster CC decide to relinquish this amenity.

9015 AONB Action Plan
 Members considered the action plan and RESOLVED that no action was necessary on the part of this Council.

9016 Finance
 (a)  It was noted that no money had been received by the Council since the last meeting.
 (b)  RESOLVED to authorise payment and sign cheques for the following accounts:
 • Silverdale Pillar Clock, service   £197.80, cheque 600372
 • Mr Phil Hargreaves, Parish Contractor  £400, cheque 600373
 c)  Audit Matters
 1.  The “Local Council Briefing 2009″ recommends that the Council ensures the competence and independence of the internal auditor who is selected. RESOLVED that the Clerk approach Mrs Jean Colwell with a view to her carrying out the audit.
 2.  The risk assessment was reviewed and some additions were made to the document.
 3.  The review of the effectiveness of the internal audit – Members studied the document supplied by BDO Stoy Hayward to carry out the effectiveness of the internal audit. It was recognised that an audit plan would need to be drawn up and, therefore, it would take more of the auditor’s time. RESOLVED to increase the payment made to the auditor to £100 and to approach Mrs Colwell about the additional stipulations.

9017 Report from County and District Councillor Sarah Fishwick
 Councillor Fishwick reported that: (1) Lancashire County Council is to hold a meeting regarding the status of Footpath 14 (near Brown’s Houses), (2)  there is concern about the new entrance at The Parrock which is very narrow, (3) she has asked if the signs for Levens Way and Emesgate Lane (at the junction of Stankelt Road and Emesgate Lane) can be repainted.

9018 Items for Information
 1.  The Chairman updated Members on the position with Slackwood Farm which has been sold – both the farmhouse and the barn are to be renovated for residential use. He also reported that the owners of Hazlewood Hall are considering applying for a change to the planning permission to allow the properties to be leased as permanent rather than holiday homes.

9019 Suggestions for Future Agenda Items
 1.  Consider the tenders submitted for village maintenance (the Chairman).

9020 Date of Next Meeting
 It was noted that the date of the next meeting is Monday, 6th April 2009. Items for the agenda to reach the Clerk before Friday, 27th March copies of reports to reach the Clerk before Monday, 24th March.



Sue D. Hayward
Deputy Clerk to the Council

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