2019/05/09

 

9th May 2019

12234   Unconfirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Thursday 9th May 2019.

12235   Present:  Councillors T.G. (Terry) Bond, J. (June) Greenwell,  N. (Nigel) Ribbons, S. (Stephen) Wales and M.J. (Mike) Fletcher, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – G.R. (Gill) Ribbons, County Councillor P. (Phillippa) Williamson and six members of the public.

12236   Signing of the Declaration of Acceptance of Office.  Councillor Bond welcomed everyone and the Clerk confirmed that all councillors present had sent their Election Expenses, which was a legal requirement before the meeting could commence.  All newly elected Councillors present then signed the Declaration of Acceptance of Office.

12237    Election of the Chairman of the Council  Councillor Ribbons proposed that an interim Chairman be elected for a period of three months, to allow time for the new Council to settle in, this was seconded by Councillor Wales.  Councillor Bond accepted the position of interim Chairman and signed the Declaration of Acceptance of Office.

12238    Election of the Vice Chairman  Councillor Fletcher expressed an interest in the position and was unanimously accepted as Vice Chairman.

12239    Apologies for Absence:  None received  

12240    Co-option of two further members to the Council to comply with the regulations  There were 2 vacancies on the Council following the elections.  There were 2 people present who were willing to be co-opted on to the Council; John Bennett and Phil Bickerstaff. They were both asked to speak individually and without the other present, in support of their wish to join the Council.  John Bennett mentioned all his previous work as a Silverdale Parish Councillor and his plans for future projects.  Phil Bickerstaff mentioned that he has a strong sense of community and that although he is fairly new to the village he would like to help keep Silverdale a safe and secure place to live.  It was AGREED unanimously to co-opt both candidates as Councillors and they then signed the Declaration of Acceptance of Office.

12241    Declarations of Members’ Interests Relating to any Items Appearing on the Agenda  None

12242    Minutes of the Previous Meeting    The minutes of the Ordinary Meeting held on Monday, 1st April 2019 were APPROVED.

12243    Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda 

None  

12244   Police Report

There was no representative from the police present at the meeting and their report was not available. The Clerk had spoken to PCSO Sarah Leverton on the phone and received a verbal report.

Verbal Report from PCSO Sarah Leverton

Written reports will not now be sent following the restructuring but they are available online at the Lancashire Constabulary website; https://www.lancashire.police.uk.

PCSO Leverton had looked through incidents since Mid-March and could not find anything major.  There was a private matter involving a private address, which can’t be divulged.

A safe was located around Emesgate Lane, in connection with a burglary on Cove Road.

Drug offences have involved visits from the police to the rear of Gaskell Hall, The Cove and the old Ridgeway School site; not necessarily dealing, but smoking.

The team consists of:-

Sergeant James Tinder

PC James Hodgeson

PC Tony Marsh

PC Will Nelson

PCSO Paul Shepherd

PCSO Sarah Leverton

999 calls also get a response from Morecambe police.

 Councillors were unhappy with the website as they felt it wasn’t updated frequently enough to be of any use.  Councillor Bond has written a letter for the Clerk to send to the Crime and Police Commissioner, Clive Grunshaw, as previously agreed at the last meeting, detailing the Parish Council’s concerns regarding lack of information about incidents which occur in the village.  He advised the Council to see what response is received to the letter.

12245   Matters Raised by Members of the Public for Future Consideration

A member of the public supplied folders of photos and information in aid of his request to the Council for their support of Householders at Jenny Brown’s Point.  The County Council may be asking for the Parish Council’s opinion on the footpaths there, of which there are currently three.  The Council were asked to look at the information supplied to help form their opinion.

12246  Report from County Councillor Phillippa Williamson.

Councillor Williamson reported that a recommendation for the work to begin on transitioning the ticket office at Carnforth to the Community Group for the Leeds/Morecambe line, who put in a detailed and well thought through proposal, will go before the Cabinet on 16th May 2019. The Cabinet paper can be seen on the website; http://council.lancashire.gov.uk/documents/s150747/Report.pdf

Work on road safety improvements to the junction between Nineteen Acre Lane and the A6 should begin on 3rd June 2019.  Councillor Williamson reported that she is currently waiting for Highways to clarify what traffic management they will use whilst they carry out the work. As this is a high speed road, the traffic management to carry out this work safely will be critical.

A meeting to improve relations and discuss strategies between the Council and the Highways Department is being arranged. 

Councillor Bennett informed Councillor Williamson that no verges have been cut; she agreed to look into this again.

Councillor Bennett also informed Councillor Williamson that there are two issues with the Co-op Traffic Regulation order; 1) The delivery times stated could be reduced by half an hour to 7-9:30 am, which would ease parking problems in the morning.  The Co-op manager was happy with this. 2) The distance marked out should be extended by four metres in front of The Cinnamon Spice restaurant to allow for unloading and safer parking for the delivery Lorries.  These changes were unanimously AGREED and Councillor Bennett will write a letter to that effect.

12247    New City Councillor  June Greenwell was welcomed as the new City Councillor and was offered congratulations.

12248    Election of members to Committees and representatives to other organisations.

Parish Council Duties:

GDPR (Data Protection Officer) – N. Ribbons

Health and Safety Group – J. Bennett and S. Wales

Woodland Working Group – P. Bickerstaff, T. Bond and T. Houghton

Wells and Quarries – P. Bickerstaff, T. Bond and T. Houghton

Road Safety – M. Fletcher, J. Bennett and T. Houghton

Sports and Recreation

Defibrillator (Installations Care/Records) – T. Houghton

Playground – J. Bennett, N. Ribbons and P. Bickerstaff

Emergency equipment and operating plans – Group including J. Bennett, S. Wales and T. Bond

Streetscape – Clock, seats, bus shelter, noticeboards etc.  – M. Fletcher, J. Bennett and T. Houghton

Highways – Liaison with LCC – M. Fletcher, J. Bennett and T. Houghton

                                   

Representatives to outside organisations:

Morecambe Bay Partnership   – J. Greenwell

Lancaster and District Sustainable Transport Forum 

Silverdale United Charities – J. Greenwell

Mansergh’s Charity    

AONB Executive Committee.  – S. Wales

LAPTC – Lancaster Area Committee – T. Bond

Archbishop Hutton Trust (changes to Ray Halliday, 732391) – T. Bond

The Silverdale Institute

Friends of Silverdale Station – M. Fletcher

12249   Reports on any Meetings Attended by Members or the Clerk – none

12250   Training for New Councillors  The Clerk informed the councillors of training by LALC there are two modules;

6th July which would cost £33

20th July which would cost £30

The fees are payable by the Council which has been allowed for in the budget.  Councillors Fletcher and Bickerstaff were interested in attending.

12251   Correspondence

Receipt of the following items of correspondence was noted and circulated:

a)      SLDC weekly update.

b)      ‘Open Spaces’ write to suggest having a field day on 6th July 2019.

c)      A resident writes about underground problems in Emesgate Lane and supplies a copy of a     letter sent to Highways. – AGREED to raise the issue with Highways

d)     Rural services Network Bulletin.

e)      Notice of Adoption of the Development Management Policies DPD and the Arnside & Silverdale AONB DPD.

f)       Northwest Coastal access monthly update.

g)      LALC supplies trading standards leaflet containing warnings about bogus callers and booking form for the Spring Conference on 15/6/19, at £35 per head.  Also Dementia week Poster

h)      Lancashire County Council write to enquire whether Silverdale wishes to opt into their Public Rights of Way scheme this year – deadline 17/5/19. 

i)          Calor Gas Community Fund invites applications for a grant of up to £5000.

j)          County Cllr. Williamson informs of £3m which if available to provide grants to improve village buildings. AGREED further investigation required

k)      Mobile phone coverage communication from David Morris MP. – This issue was raised verbally with Mr. Morris when he visited Silverdale; the Council intends to keep applying pressure on this issue.  Councillor Greenwell informed the Council that as City Councillor she is trying to form a group with the other rural councillors to have a stronger voice; there are only 7 of the 60 Councillors at City who represent rural areas.

l)        Notification that part of Cragg Road, Warton will be closed 28-30 May.

m)    Notification of overnight closure of Burton Road, Warton for bridge repairs, 28-30 May.

n)      OS Public Sector Mapping Agreement News

o)      LCR publication.

p)      Mallatite write about supplying electrical points for charging cars in the village.

q)      Lancaster County Council supply Notices of Confirmation of the Orders and their respective order maps with regard to public footpath No. 14, Browns Houses to Lindeth Road. On the noticeboard from 2/4/19, copies from Director of Corporate Services/Ms Laura Sales, Lancashire County Council, Preston for £1. – The Council awaits further correspondence.

12252  Planning Matters

The following Planning applications were discussed, and comments made as indicated:

·         19/00353/FUL  14 Shore Cottages.  Erection of a part single part two storey rear extension, construction of a porch to the front elevation. No Comment

·         19/00354/FUL  16 Shore Cottages.  Erection of two storey rear extension. No Comment

·         19/0381/FUL  3 Bottoms Barn.  Erection of a single storey rear extension. No Comment

·         19/00388/FUL Croziers Croft, Moss Lane  Creation of a new driveway and erection of associated fencing. No Comment

·         19/00212/FUL  Ivyleigh, Woodwell Lane.  Erection of a single storey rear extension, single storey outbuilding and porch. No Comment

 (b)  To consider the following Planning Applications:

·         19/00488/FUL  Site of Former Garden Centre and Tearoom, Lindeth Road.  Demolition of tearoom and erection of a two storey dwelling, with associated landscaping and creation of a new vehicular access point. No Objections

12253   Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:

25(a)    Parish Council Property and Functions – None

25(b)    Non-Parish Council Property – None

12254   Streetscape

·         Benches –

·          Parish Bench Survey Report and Suggested Actions — May 2019

1. There is currently a total of 44 Benches/Seats, of various designs and materials, located throughout the Parish. All were in a safe, usable state at the recorded date of inspection.

2. Two new Benches have been added since the last report: a) World War 1 Armistice Centenary Bench, located at the War Memorial. b) Glasdon all plastic Bench, located at Jenny Browns Point near cattle grid.

3. There are 18 (41% of total) Benches/Seats now “maintenance free”. These include only Metal, Plastic or Concrete materials. Inspection and occasional cleaning should be the only maintenance requirements.

4. Six of the 18 “maintenance free” Benches/Seats are proprietary, all plastic models by Glasdon. The remainder are those re-worked by SPC to include re-cycled plastic slats, apart from the WW1 Armistice Bench, which is all metal, galvanised then painted.

5. All 5 “Historic” benches with cast iron end frames have been reworked and refixed, the last 2 being completed this year. The ends have been shot blasted & powder coated, the seat slats, in most cases, renewed and finished with Dulux Weather shield paint or OSMO natural oils. There will be an ongoing, periodic repaint or re-oil necessary every 3 to 5 yrs.

6. There are 9 benches made entirely of wood, 6 of which are in the Children’s playground, two at Woodwell and the log bench at Burton Well. These continue to need regular inspection, particularly at and slightly below ground level, to help ensure rot in the wood does not cause sudden structural failure. The two at Woodwell also need regular staining.

7. The bench in Cove Road commonly referred to as “Dr Young’s” needs attention. Whilst structurally sound, its surface appearance is poor. It has 3 metal support frames and, including the spacer pieces, approximately 50 pieces of wood. Multiple layers of paint applied over many years are cracking and peeling off. Some of the specially shaped pieces of wood are rotting in places. Rework with plastic material is not likely to be very practicable. Full strip down, preparing and repainting each piece of wood would be very time consuming/expensive.

8. The remaining 11 benches have concrete ends and wooden slats. Some are in very good condition, some could be repainted, and some are approaching the point where full refurbishment will be necessary.

Suggested actions:

a) Re-coat the OSMO oil finish on 3 of the historic benches (point 5 above) during this spring/summer. (Coop, WI Bus Stop & Hazelwood)

b) Review the 11 benches (point 8 above). Repaint any suitable ones during this spring/summer Consider refurbishing the remainder with re-cycled plastic in Autumn this year (Possible cost approx. £1200 plus labour). Any in very good condition, could be deferred.

c) Consider replacing “Dr Young’s” bench with a new one of a “maintenance free” type. Since this bench is very prominently located, perhaps a suitably attractive, more interesting design of bench could be selected. Maybe the residents in this location (vicinity of Hawthorn Bank) should be consulted and given the opportunity to select the type and encouraged to fund raise towards the cost?

d) The “Redhead” all wood bench at Woodwell, is showing signs of failure at the wooden legs around and just below ground level. A request has been received from the family to replace the plaque with another which also commemorates an Aunt recently deceased. It is suggested the opportunity be taken to discuss the future of this bench with them. They may wish to be involved in a replacement which could be a maintenance free type. Since the existing plaque is badly faded, it may be appropriate to ask they replace it with a new plaque bearing both names.

AGREED to go ahead with those in most urgent need of repair, Councillor Bennett will bring a proposal to the next meeting. AGREED for the Clerk and Councillor Bennett to liaise in an approach to those concerned as mentioned in c) and d) above.

The Council was not in favour of the Friends of Silverdale Station proposed piece of Art for the railway electricity box, as it was agreed that the design was inappropriate for an installation within the AONB. AGREED for the Clerk to write and inform them of this decision.

Lighting issues – Councillor Houghton was not present to update the Council.

Defibrillator – Councillor Houghton was not present to update the Council.

12255  External Works Chart 

Dangerous footpath from The Cove to the Lots AGREED for the Clerk to write to the National Trust.

12256   Playground matters

·         3 items are fairly urgent – 1) decking in the Junior MultiGym is cracked and needs repairing – Councillor Bennett will effect an emergency repair as soon as possible. 2) The Wet pour has started to bubble and break up – needs checking and repair organising if necessary.  3) The Picnic bench requires urgent action, the cross braces have split and it has become wobbly, it is no longer fit for purpose – Councillor Bennet to arrange to take the bench down as soon as possible.

·         Councillor Bennett reported that Lancaster City Council use a different company for playground equipment; GB Sport and Leisure, their quote for repair/replacement of the zip wire unit comes in at £298.16 as opposed to Playdale’s quote of £1402.63.  Councillor Bennett will investigate further.

·         Outdoor Gym Equipment for adults – the Council considered if such equipment was wanted, where it could be sited and the cost. It was AGREED to look into the cost and investigate if there might be any grants available to help with the cost.  And also to approach the Institute Committee regarding a possible site.

12257   Finance

a)       None received.

b) The following payments were authorised cheques signed for the following accounts:

•                Mr P Williams, toilet duties/bag replacing, £234.17, SO 1.

•                Envirocare, contractor, £312 cheque 22031

•                Tim Lambert, contractor, £520 cheque 22032

•                Malcolm Richardson, internal audit £104.50 cheque 22033.

•                Wel Medical Ltd.  Defib’ cabinet, 1st Responder Fund,  £557.94 cheque 22034

•                Defib Central Ltd., Defibrillator, 1st Responder Fund, £1207.80 cheque 22035

•                Biobag Ltd., doggy bags, £130.74, cheque 22036

•                LALC , subscription, £332.96 cheque 22037

•                Flag Membership, £10, cheque 22038

•                D Wain, contractor grass cutting, £72 cheque 22039

(c)   Audit Matters

•        The accounts, were approved and the internal auditor’s comments on Section 3 received. Section 1, the Annual Governance Statement was Approved and signed and then section 2 the Accounting Statements of the 2018/19 Return was Approved and signed.

•        The changes to the Asset Registers 2018-2019 (notice board replacement) and 2019-2020 (Defibrillators added) were noted.

 (d)     The power supply to the toilets will continue to be provided by British Gas on a 2 year fixed price contract starting 4th July 2019 ending 4th July 2021 and it’s 100%. renewable energy.  The energy bills will be sent monthly from 16th May 2019

12258   S137 Grants  The request from POMS (Pollinator Monitoring Scheme) for a S137 grant was denied, it was AGREED that unfortunately it did not fall within the S137 restrictions.

12259   Community Safety and Resilience Group.  – Councillor Bennett reported on the SPC Emergency Plan – Generator Installation at GH.

·         Tony Orrell and John Bennett have commenced work gathering the necessary information to understand in detail the Emergency Generator (EG) system at the Gaskell Hall (GH).  Steve Wales has been involved to provide some specialist information on Fuel and Lubricants.  The intention is to prepare some suggested operating and maintenance instructions specific to the required type of standby/emergency use.  These will be aimed at keeping the EG system in safe, reliable condition, at full operational readiness, in a cost-effective manner. 

·         General description of EG:

·         The EG is a proprietary unit, branded “Hyundai”, comprising a 452cc single cylinder, air cooled, diesel engine, permanently connected to a 230volt/115volt, 50Hz single phase 6kVA (approximately 6.0 kilowatt) alternator.  The engine is set to run at 3000rpm to provide the required 50Hz AC frequency.

·         The warranty period from new was 12 months.  This period has now expired.

·         An early finding is that the EG requires to be “Run In” for a period of 20hrs at 50%full load i.e. approximately 3kW.  Full load should not be applied until this is completed, and a service carried out.  When we began work, the cumulative hours meter on the EG control panel showed it had only operated for 2 hours so far.

·         To enable the EG to be operated conveniently and in a controlled manner during test/trial activities, it was decided an electrical output adapter lead would be the best solution. 

·         The EG was started in accordance with the manufacturer’s specified procedure:

·         Throughout the running time, no unusual noises were heard.

·         It is recommended the EG is now “run in” as soon as conveniently possible, for the remaining 17 hours of the specified period, to allow it to get to a state of readiness to operate at full load.

·         A possible electrical earth fault was identified using test equipment whilst the EG was running.  Since the electrical output is 230volts AC, the same as a normal domestic mains supply, this is a potential safety issue.  It is important this is resolved before any further running is attempted.  A warning label has been attached to the EG.   JB is investigating.

·         Observations during trial

·         To better disperse noxious exhaust fumes from the EG, away from the surrounding area, we set the flexible exhaust pipe upright.  We are likely to recommend this be a permanent arrangement and perhaps agreement be sought from the GH to fix a vertical tube to the wall into which the flexible exhaust pipe can be inserted when the EG is operating.  This would also reduce the risk of personnel coming into contact with the hot exhaust pipe.

·         Since both the diesel engine in the EG and the Electrical Alternator are air cooled, it is likely the enclosure door and probably the lid must remain fully open when the EG is being operated.  This is important because the manufacturer’s guidance states the EG should be operated in the open, at least 1 metre from any wall. 

·         The EG has a badge suggesting it is a “silent” running version.  We found that after one hour in close proximity without ear protection, we experienced numbness and discomfort to the ears.  We recommend that anyone remaining close by the EG for more than a short period, for instance if someone is supervising it during operation, wears ear protection. 

·         Fuel & Fuel storage

·         The EG can operate on either standard road fuel duty paid Diesel, available from most filling stations, or alternatively Red Diesel which is typically held locally at farms in on-site storage tanks

·         The fuel should also be stored in cool dry conditions.

·         Maintenance recommendations

·         These are still in the course of preparation.  We expect to propose:

·         Every 3 months, the EG is checked, started up and run for approx. 1 hour on full load. 

·         Every 12 months, a service and all the diesel fuel renewed.  Also, a limited scope electrical safety test.

·         Every 5 years, a full periodic electrical safety test in accordance with IET (IEE) standards.

It was AGREED that a further meeting is necessary to allocate jobs to personnel and produce a laminated version of this list for information in case of emergency.

SPIDs – it was AGREED that the existing SPIDs owned by the Council are not fit for purpose.  Two quotes have been received so far;

 Pandora (as purchased by Yealand Redmayne)

PTSC 906 Radar speed sign with large ‘slow down/thank you’ and smiley/sad face                                  £2395.00 + vat

 PTSC 823 Solar kit         £475.00 + vat

 Carriage                           £35.00 + vat

 Their products are designed and produced by them, here in the Lake District and have a 2 year warranty. The sign and solar arrive complete with post clips or screw-bands for an easy fix to an existing post.

SID

The SLOW DOWN sign @£585.00 is the simplest SID sign and can be adjusted to illuminate over a range of vehicle speeds. A budget Bi-Colour sign is available priced @ £785 which gives a green speed indication when an approaching vehicle is below the speed limit and a red speed indication when a vehicle exceeds the speed limit. The fixed speed signs cost £985.00 + vat for mains powered and £1260.00 + vat for battery powered with solar charging.

The ‘your speed is’ signs cost £1425.00 + vat for mains powered and £1700.00 + vat for battery powered with solar charging facilities. Construction and dimensions are identical to the Fixed Speed signs.  A variation of the ‘Your Speed Is’ sign is where we change the orientation of the sign from portrait to landscape. The speed display is set in the left hand side of the sign and either a green SMILEY face is shown when vehicles are below the speed limit or a red MISERABLE face is shown when vehicles are above the speed limit. This version costs £1645.00 for a mains version and £1920.00 for a solar option.

An additional data collection facility is available on all speed signs via a USB connection to enable data extraction from the unit, a USB port option costs £240.00 + vat

There is a 2 year return to base warranty. Delivery is £35.00 + vat. A post costs £85.00 + vat

 Hire charges are £250.00 + vat per month. There are no ongoing maintenance costs or procedures.

It was AGREED that a definite proposal of what is required and the cost will be prepared for the next meeting.

Suggestions were received at the Healthy Villages meeting regarding ensuring that procedures re vulnerable people were similar to those of the care providers.

 

12260    Healthy Village Update

Activities Group; the activity afternoon in the Gaskell hall had been a success with a number of local clubs/organisations involved. The responses from the questionnaire had been good but mostly from the older folk in the village. Some discussion here around whys and issues of getting more families involved in this project. The results of the questionnaire will be published in the parish mag & on the PC website.

Young Persons group reported how they are trying to get some of the clubs to run activities on a one-off basis to involve youngsters in an attempt to break down barriers between age-groups., a good response to this idea so far. There is also a move to establish an area where the over 14yrs group can ‘hang-out’. Possible site located & discussions ongoing.

Good Neighbours group;    Have a regular 14/15 people involved in this, a smaller group is working with the surgery in identifying vulnerable people, a flyer will be given to visitors to the surgery.

Transport; this group has been concentrating on the bus timetables mainly because of time restraints on that issue. Floated the idea of bus meeting the train carrying kids from school – do we maintain this at risk of losing service to Carnforth? Feeling was that this service should be kept for the kids. Some further work to be done on advertising the dial-a-ride service.

Getting On-line; about 10 volunteers involved in this, working with the library, & scooping up some B4RN issues.  Trying to look at ways of how to help/involve others – suggestions made by those in attendance. Contact at gettingonline@aol.com

Communications group informed us that a new directory is in process, similar to that of Arnside. Still a way to go and also cost implications to be looked at.

12261    Clerk and Deputy Clerk’s Appraisals – it was noted that all parties are happy to continue.  It was APPROVED for the Deputy Clerk to attend Council Financial training, once her probationary period is over, at a future date to be agreed.

12262    Financial Regulations  it was noted that the changes to the Financial Regulations that were proposed in the February meeting, were considered and Approved at the Parish Council meeting held on 4th March 2019.

12263    Standing Orders  it was noted that the Standing Orders were reviewed at the Parish Council meeting held on 4th March and Approved without amendment at the Parish Council meeting held on 1st April 2019.

12264    Website  it was confirmed Mr S Lamb is willing to accept the invitation to continue as IT consultant for the website on the same terms year by year until 1/6/22.  Mr Lamb’s suggestions, that he will further investigate the possibilities regarding Digital Accessibility Regulations were APPROVED

12265   Items for information (no decisions or actions permitted)

Councillor Wales suggested a competition to design a village crest/flag.

Councillor Fletcher suggested having a male and female representative of the younger generation, maybe 15-18, attend Council meetings.

12266  Suggestions for Future Agenda Items

1.      Community Safety and Resilience Group progress update

2.      Playground – Zip wire roller replacement

3.      Update on Emergency Plan and allocation of administrative duties.

4.      Defibrillator update

5.      Fair Trade

6.      GDPR regulations

7.      Deputy Clerk’s probationary period review.

8.      SPID

12267   Date of Next Meeting

It was noted that the date of the next meeting is Monday 3rd June 2019.  Items for the agenda and copies of reports to reach the Clerk before Friday 24th May 2019.

 

Gill Ribbons, Deputy Clerk to the Council

 

AGENDA – SILVERDALE PARISH COUNCIL

Councillors are hereby summoned, and members of the public are invited, to attend the Annual Parish Council Meeting on Monday 9th May 2019 at 7.30pm, in the Silverdale Institute, Spring Bank, Silverdale, for the purposes detailed in the following Agenda:

1    To witness the signing of the Declaration of Acceptance of Office of the newly elected Councillors.

2. To elect the Chairman of the Council, and to witness the signing of the Declaration of Acceptance of Office.

3    To elect the Vice Chairman of the Council.

4    To receive Apologies for Absence.

5    To consider the Co-option of two further members to comply with the regulations and to witness their signing of their Acceptance of Office.

6    To receive Declarations of Members’ interests relating to any items appearing on the agenda.

7    To approve the Minutes of the Meeting held on 1st April 2019.

8  To receive information about matters arising from the Minutes of previous meetings, not covered by the Agenda.

·         Co-op Delivery waiting Restrictions.

9  To receive a Police Report

10 To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.

11  To receive a report of any relevant matters from the County Councillor.

12   To meet the new the City Councillor.

13  To elect members of committees and representatives to other organisations. (List provided below)

14  To receive verbal reports from any meetings attended by Members, or the Clerk.

15  To consider: LALC offers of training for new Councillors and Effective meetings – cost to be met by Parish Council.  (Details emailed to Cllrs. 15/4/19)

16 To consider the following items of correspondence received since the last meeting and to determine what, if any, action should be taken:

a)   SLDC Weekly planning update. (To Cllrs. 30/3 & 3/4, 12/4, 17/4, 26/4 & 1/5)

b)   ‘Open Spaces’ write to suggest having a field day on 6th July 2019. (Emailed to Cllr. 1/4)

c)   A resident writes about underground problems in Emesgate Lane and supplies a copy of a     letter sent to Highways. (In April’s mail pouch circulating 1/4/19)

d)   Rural Services Bulletin. (Emailed to Cllrs. 2/4 & 12/4/19, 30/4/19 & 2/5/19)  

e)   Notice of Adoption of the Development Management Policies DPD and the Arnside & Silverdale AONB DPD. (Emailed to Cllrs. 3/4/19)

f)    Northwest Coastal access monthly update. (Emailed to Cllrs. 12/4/19 & 26/4/19)

g)   LALC supplies trading standards leaflet containing warnings about bogus callers and booking form for the Spring Conference on 15/6/19, at £35 per head. (To Cllrs. 12/4/19).  Also Dementia week Poster (2/519)

h)   Lancashire County Council write to enquire whether Silverdale wishes to opt into their Public Rights of Way scheme this year – deadline 17/5/19.  (Emailed to Cllrs. 12/4/19)

i)   Calor Gas Community Fund invites applications for a grant of up to £5000. (To Cllrs.12/4/19).

j)    County Cllr. Williamson informs of £3m which if available to provide grants to improve village buildings. (Emailed to Cllrs. 14/4/19)

k)   Mobile phone coverage communication from David Morris MP.  (Emailed to Cllrs. 17/4/19)

l)    Notification that part of Cragg Road, Warton will be closed 28-30 May. (Emailed to Cllrs. 18/4/19)

m)  Notification of overnight closure of Burton Road, Warton for bridge repairs, 28-30 May. (Emailed to Cllrs. 18/4/19)

n)   OS Public Sector Mapping Agreement News. (Emailed to Cllrs. 18/4/19)

o)   LCR publication.

p)   Mallatite write about supplying electrical points for charging cars in the village. (Emailed to Cllrs. 29/04/19)

q)   Lancaster County Council supply Notices of Confirmation of the Orders and their respective order maps with regard to public footpath No. 14, Browns Houses to Lindeth Road. On the noticeboard from 2/4/19, copies from Director of Corporate Services/Ms Laura Sales, Lancashire County Council, Preston for £1.

17 Planning Matters:

(a)  To note that the following Planning Applications were dealt with under the provisions of Standing Order 25:

·         19/00353/FUL  14 Shore Cottages.  Erection of a part single part two storey rear extension, construction of a porch to the front elevation.

·         19/00354/FUL  16 Shore Cottages.  Erection of two storey rear extension.

·         19/0381/FUL  3 Bottoms Barn.  Erection of a single storey rear extension.

·         19/00388/FUL Croziers Croft, Moss Lane  Creation of a new driveway and erection of associated fencing.

·         19/00212/FUL  Ivyleigh, Woodwell Lane.  Erection of a single storey rear extension, single storey outbuilding and porch.

 (b)  To consider the following Planning Applications:

·         19/00488/FUL  Site of Former Garden Centre and Tearoom, Lindeth Road.  Demolition of tearoom and erection of a two storey dwelling, with associated landscaping and creation of a new vehicular access point.

18 To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:

25(a)  Parish Council Property and Functions 

25(b)  Non-Parish Council Property and Functions

19  Streetscape

·         To consider an updated survey report on the current condition of all the Parish Benches, following the recent works and to consider a proposal for a next phase of actions

·         To consider a request regarding the bench at Woodwell which is dedicated to Nell Redhead:  Can a new plaque be placed on the seat by the family to also remember an aunt who has recently died?

·         To ascertain the Council’s opinion of the Friends of Silverdale Station proposed piece of Art for the railway electricity box, as per design emailed 30/14/19. 

·         To give an update on lighting issues.

·         To explain progress regarding the Defibrillators.

20  External Works Progress Chart

·         Highways inform the County Council that the sign on the junction of Slackwood Lane and New Road which is causing a sight hazard, will be re-sited over the next 3 months.

·         Highways inform that they have trimmed Slackwood and Stankelt Road; advertised proposed co-op parking notices and will attend to sewerage leak on the shore w/c 23/4/19

·         Dangerous stretch of coastal footpath – AONB’s help sought.

21  Playground Matters

·         To receive a report on any urgent actions that have been taken and to consider any remaining issues raised in either the Lancaster CC quarterly, or Parish weekly inspections.

·         To decide on the Zip-Wire Maintenance issues. (Roller replacement)

·         To consider the purchase of, and possible sites for adults outdoor gym equipment.

22   Finance

       (a)  To conduct the monthly check of all money received by the Council (bank statements to be inspected by a Member who is not a Bank Signatory, or more than one such Member)

·         Precept – £33961.00

·         Vat refund HMRC – £1945.24

 (b)  To authorise payment and sign cheques for the following accounts:

·         Mr P Williams, toilet duties/bag replacing, £234.17, SO 1.

·         Envirocare, contractor, £312 cheque

·         Tim Lambert, contractor, £520 cheque

·         Malcolm Richardson, internal audit £104.50 cheque.

·         Wel Medical Ltd.  Defibrillator cabinet, 1st Responder Fund,  £557.94 cheque

·         Defib Central Ltd., Defibrillator, 1st Responder Fund, £1207.80 cheque

·         Biobag Ltd., doggy bags, £130.74, cheque

·         LALC , subscription, £332.96 cheque

·         Flag Membership, £10, cheque

 (c)   Audit Matters

·         To approve the accounts, consider the internal auditors comments on Section 3; Approve and sign section 1 and sign and section 2 of the Annual Return.

·         To note the changes to the Asset Registers 2018-2019 and 2019-2020.

 (d)     To confirm that the power supply to the toilets will continue to be provided by British Gas on a 2 year fixed price contract starting 4th July 2019 ending 4th July 2021 and it’s 100% renewable energy.  To note that the energy bills will be sent monthly from 16th May 2019.

23  S137 Grants

·         To consider granting a S137 grant to PoMS for printing; cost £120. (Emailed to Cllrs. 2/4 & response regarding suitability of the grants to Cllrs. 12/4/19)

24   To receive a Community and Resilience Group update.

·         SPIDs – quotes received.  (Pandora emailed on 2/4/19 and SID Signs on 29/4/19)

·         Update on Emergency Plan and allocation of administrative duties.

25  To receive a Healthy village update

·         Defibrillator update

26  To note that the Deputy Clerk and Clerk have both had their appraisals and receive any relevant information regarding them.

27  Financial Regulations.  To note that following the change to the Financial Regulations, proposed in the February meeting were considered and Approved at the Parish Council meeting held on 4th March 2019.

26   Standing Orders.  To note that the Standing Orders were reviewed at the Parish Council meeting held on 4th March and Approved without amendment at the Parish Council meeting held on 1st April 2019.

28    Website. To confirm that Mr S Lamb is willing to accept the invitation to continue as IT consultant for the website on the same terms year by year until 1/6/22.

·         To comment on Mr Lamb’s suggestions regarding the Digital Accessibility regulations. (Emailed to Cllrs. 1/5/19

29    To note any “Items for Information” (no decisions or action permitted)

To receive items for consideration for a future agenda.

30   To note that the date of the next meeting is Monday 3rd June 2019.  Items for the agenda, to reach the Clerk before 24th May.

Signed:

Mrs L D (Denise) Challenor

Clerk to the Council, Tel. 01524 761824

Parish Council Duties:

GDPR (Data Protection Officer)

Health and Safety – Group

Woodland Working Group

Wells and Quarries

Road Safety

Sports and Recreation

Defibrillator  (InstallationsCare/Records)

Playground

Emergency equipment and operating plans – Group

Streetscape – Clock, seats, bus shelter, noticeboards etc.

Highways – Liaison with LCC

Representatives to outside organisations:

Morecambe Bay Partnership  

Lancaster and District Sustainable Transport Forum         

Silverdale United Charities

Mansergh’s Charity      

AONB Executive Committee.

LAPTC – Lancaster Area Committee 

Archbishop Hutton Trust (changes to Ray Halliday, 732391)

The Institute

Friends of Silverdale Station