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6th April 2009

9033 Un-confirmed Minutes of an Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 6th April 2009.

9034 Present:  Chairman  –  Councillor T.G. (Terry) Bond, Councillors A.W. (Arthur) Graves, E. (Eve) Holden, A.J. (Tony) Houghton, S.L. (Shirley) Mason and J.S. (John) Taylor, the Clerk  –  L.D. (Denise) Challenor and the Deputy Clerk  –  S.D. (Sue) Hayward. There were no members of the public present.

9035 Apologies for Absence: Councillors D. (Dorothy) Kitson and P.N. (Paul) Williams, PC 2866 Tony Marsh and County and District Councillor S.M. (Sarah) Fishwick.

9036 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
9037 Minutes of the Previous Meeting
 The Minutes of the Ordinary Meeting held on Monday, 2nd March were approved then signed by the Chairman.

9038 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
 The Clerk referred to: (1)  item 9004, regarding the Annual Parish Assembly (held on 19th March) and reported that she had written to thank the speaker, Mr Tony Parker, (2)  item 9004, regarding the website, and advised that she has asked Mr Schofield to re- submit his invoice to include the address for payment, (3)  item 9013, regarding allotments, Ms Rowena Lord (Property Manager for the National Trust, Morecambe Bay) has stated that the local situation regarding allotments has been reviewed, all National Trust land in this area is owned for conservation reasons and there are no areas of spare land where it would be practical to provide allotments. RESOLVED that allotments be an agenda item at the next meeting of this Council, (4)  item 9016, regarding the internal audit; Mrs Jean Colwell has noted the additional stipulations for the audit and has agreed to carry out the audit for 2008/ 09 on behalf of this Council.

 The Chairman referred to: (1)  item 9006, regarding the closure of the main road through Warton; some residents have received a letter detailing the works to be carried out, the Chairman will precis the letter for the parish magazine, (2)  item 9010, regarding an application for planning permission for Holgate’s Caravan Park, and advised that the application has been withdrawn.
9039 Matters Raised by Members of the Public for Future Consideration

9040 Update from the Community Police Officer
 The police were not represented at the meeting and their report was not available.

9041 Report from County and District Councillor Sarah Fishwick
 Councillor Fishwick was not present at the meeting and her report was not available.

9042 Reports on any Meetings Attended by Members, or the Clerk
 1.  The Chairman and Councillor Houghton reported that they had attended a meeting with Mr Ferguson of the Lancashire Fire and Rescue Service to discuss the possibility of co-responding with the ambulance service, the meeting had been positive and Mr Ferguson will keep this Council informed as to any developments.

9043 Correspondence
 Receipt of the following items of correspondence was noted and any action determined as indicated:
 a)  Silverdale Cricket Club writes to request a donation for junior training and equipment;  RESOLVED that a donation of £500 be made.
 b)  A resident writes to ask if many more litter bins could be provided, to address the dog excrement and litter problem.  RESOLVED that the letter be passed to Lancaster City Council (Lancaster CC) with a copy sent to Councillor Fishwick for information.
 c)  Grants for bus shelters available.  Are there any bus shelters required in Silverdale?  Questionnaire to complete if one is required.  RESOLVED not to complete the questionnaire as Members considered that there is no need for additional shelters.
 d)  Cllr. Taylor supplies a copy of a letter sent to G. Smith MP which requests that more trains stop at Silverdale.
 e)  Development Control writes to inform of an office move and change of name.
 f)  LALC Minutes of the 212th meeting of the Lancaster Area Committee, 26/1/09.
 g)  Clerk and Councils Direct.
 h)  Keer to Kent publication, Spring 09.
 I)  Town and Parish Standard, Feb. 09.
 j)  LCR NALC Journal, March 09.
 k)  Waymarker.
 l)  Information pack about the Digital switch over.

9044 Planning
 (1)  It was noted that no planning applications had been dealt with under the provisions of Standing Order 25a.
 (2)  The following planning applications were considered and comments made as indicated:
 09/00244/CU  17 Emesgate Lane. Change of use of middle room from office to tea room and back room from storage area to kitchen and preparation rooms (Class A1 to A3/A5)  –  NO PLANNING OBJECTIONS.
 09/00005/REF The Parrock, Shore Road. Removal of condition 5 on appeal decision for 03/01306/CU to allow permanent residential use. Observations by 24th April. PLANNING OBJECTIONS on the following grounds:
 1.  The already completed exit has poor visibility.
 2.  There is concern that the exit crosses a BT grid.
 3.  The dropped kerb and alterations to the footpath have already been completed by a private contractor and there is concern as to whether or not they meet Highways’ standards.

 Members also noted their agreement with the comments made in the appeal letter.

 (3)  It was noted that no decisions had been advised by Lancaster CC.

9055 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
 25(a)  Parish Council Property and Functions
 It was noted that Mr Phil Hargreaves had reported that some of the equipment in the children’s playground is in need of attention and that the Clerk has contacted Playdale who have supplied a special tool and instructions to rectify the problem.

 25(b)  Non-Parish Council Property and Functions

9056 Tenders
 It was noted that Mr Phil Hargreaves and Mr Paul Holgate have resubmitted tenders for grass cutting, the Parish Contractor and playground maintenance. RESOLVED that:
 1.  the Clerk contact Mr Hargreaves to confirm that his tender covers all of the 3 areas in the tender document and includes the collection and disposal of grass and the keeping of reports on the condition of the play equipment (as specified in the tender document),
 2.  the Clerk contact Mr Holgate to ascertain whether or not his tender includes the work of the Parish Contractor,
 3.  the tenders be reconsidered at the next meeting of this Council,
 4.  the Clerk check that Mr Hargreaves is willing to continue working for this Council for another month.

9057 Silverdale Station
 RESOLVED not to arrange a meeting with Mr Paul Salveson, Head of Community and Regional Strategy for Northern Rail, regarding Silverdale Station, at this stage.

9058 Finance
 a)  Councillor Holden conducted the monthly check of all money received by the Council and found the records to be satisfactory. It was noted that £356.40 had been received from Allianz insurers as reimbursement of sick pay for the Deputy Clerk.
 b)  RESOLVED to authorise payment and sign cheques for the following accounts:
 •    Gaskell Memorial Hall, rental        £8,  cheque 600374
 •    Mrs L. D. Challenor, cover for Mrs S. Hayward’s absence  £126.96,  cheque 600375
 •    Mr P. Hargreaves, Parish Contractor       £400,  cheque 600376
 •    NALC & LALC annual sub’        £251.67,  cheque 600377
 •    Silverdale Cricket Club, donation        £500,  cheque 600378.

9059 Items for Information
 1.  The Chairman advised that there is a notice at Gibraltar Farm regarding a proposal by the Caravan Club to licence a site for 5 touring caravans.

9060 Suggestions for Future Agenda Items

9061 Date of Next Meeting
 It was noted that the date of the next meeting is Thursday, 7th May 2009. Items for the agenda and copies of reports, to reach the Clerk before Friday, 1st May.

Sue D. Hayward
Deputy Clerk to the Council

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