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7th May 2009

9062 Un-confirmed Minutes of the Annual Meeting of the Silverdale Parish Council held in the Silverdale Institute on Thursday, 7th May 2009.

9063 Present:  Chairman  –  Councillor T.G. (Terry) Bond, Councillors A.W. (Arthur) Graves, E. (Eve) Holden, D. (Dorothy) Kitson, S.L. (Shirley) Mason and J.S. (John) Taylor, the Clerk  –  L.D. (Denise) Challenor, the Deputy Clerk  –  S.D. (Sue) Hayward, PC 2866 Tony Marsh and County and District Councillor S.M. (Sarah) Fishwick. There were no members of the public present.

9064 Non-attendance: Councillor P.N. Williams.

9065 Election of Chairman
 RESOLVED that Councillor Bond be re-elected as Chairman. Councillor Bond signed his Declaration of Acceptance of Office and took the Chair.

9066 Election of Vice-Chairman
 RESOLVED that Councillor Houghton be re-elected as Vice-Chairman.

9067 Apologies for Absence: Councillor A.J. (Tony) Houghton.

9068 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
9069 Minutes of the Previous Meeting
 It was noted that item 9042 on the Minutes of the Ordinary Meeting held on Monday, 6th April was inaccurate – the Chairman and Councillor Houghton had met with the North West Ambulance Service and not the Lancashire Fire and Rescue Service. The minutes were duly amended, approved and then signed by the Chairman.

9070 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
 The Clerk referred to item 9056 regarding tenders and reported that Mr Phil Hargreaves had been willing to continue working for this Council until the end of April.

9071 Election of Representatives etc
 RESOLVED that the following appointments be made for the year 2009 to 2010:
 (a)  Representatives to outside organisations:
 Social Services User Groups      Councillor Holden
 Morecambe Bay Partnership      Councillor Holden
 Lancaster and District Sustainable Transport Forum   Councillor Taylor
 Silverdale United Charities      Councillors Holden and Mason
 Mansergh’s Charity       Chairman
 AONB Executive Committee     Councillors Taylor and Williams
 LALC – Lancaster Area Committee     Chairman and Councillor Williams
 Lune Valley Rural Housing Association. RESOLVED that the Chairman speak to Mr John Eden about the possibility of continuing to attend meetings on behalf of this Council.
 National Trust        Councillors Taylor and Williams
 Sports and Recreation Development Committee. It was noted that this no longer exists.
 Chairman of Parish Plan Development Group. RESOLVED to review the Parish Plan and to discuss the role of this group at the next meeting of this Council.
 Playground Management Committee     Councillor Kitson
 (b)  Internal Audit Committee:      The Chairman, Councillors Houghton, Taylor and Williams.
 It was noted that this Committee must act independently of the Council and the Chairman of the Parish Council should not be elected as Chairman of this Committee.

9072 Matters Raised by Members of the Public for Future Consideration

9073 Update from the Community Police Officer
 PC Marsh gave a verbal update: (1)  4 crimes had been reported in the last month – 2 assaults at Ridgway Park School and criminal damage and theft from a property in Lindeth Road, for which arrests have been made and suspects charged, (2)  he had spoken to some motor cyclists regarding riding in Trowbarrow quarry and there have been no reports of incidents since.

 Councillor Holden reported that the railings to a field on Cove Road have been vandalised, PC Marsh will check on the damage.

 Members asked that inconsiderate parking and speeding remain as priorities for the police. 

9074 Report from County and District Councillor Sarah Fishwick
 Councillor Fishwick advised that she has asked Lancaster City Council (Lancaster CC) to re-route the refuse collection wagons when they collect on a Saturday morning due to the amount of traffic on Emesgate Lane. Members asked if Councillor Fishwick would contact Highways regarding signage for Heavy Goods Vehicles, warning against travelling through the village.

9075 Reports on any Meetings Attended by Members, or the Clerk

9076 Tenders for the Parish Contractors Work etc
 It was noted that tenders had been submitted by Mr Paul Holgate and Mr Phil Hargreaves as follows:
 1.  Playground maintenance  –  Mr Holgate – £2,495, Mr Hargreaves – £2,500. RESOLVED to accept Mr Holgate’s tender.
 2.  Grass cutting  –  Mr Holgate – £500, Mr Hargreaves – £800. RESOLVED to accept Mr Holgate’s tender.
 3.  Parish Contractor  –  Mr Holgate – £1,000, Mr Hargreaves – £1,500. RESOLVED to accept Mr Holgate’s tender.
 RESOLVED that the Clerk ask Mr Hargreaves to invoice the Council for any work carried out for the period 1st – 17th May and that the Clerk write to Mr Holgate notifying him that his tender has been successful and that his contract will take effect from 18th May.

9077 Insurance
 RESOLVED that the cover provided for the Council for 2009/ 10 should remain as it was for 2008/ 09 and to accept Allianz Insurance’s quotation of £1,573.28.

9078 Correspondence
 Receipt of the following items of correspondence was noted and any action determined as indicated:
 a)  Letter of thanks for the donation to Silverdale Cricket Club.
 b)  Lancashire & Merseyside County Training.  Workshop, 3/6/09  7-9pm on ‘ the Power of Well Being’, Fee £20.
 c)  LALC writes with details of workshops on: 1. Employment Briefing; 2. Freedom of Information & Data Protection.
 d)  Selrap writes to request that the Council sends its view on how the reinstatement of the Colne-Skipton rail line would benefit Silverdale.
 e)  Waymarker.
 f)  Equality and Human Rights Commission supply details of the public sector duties with regard to race, disability and gender. 
 g)  A letter from Vernon Barker of TransPennine in response to Councillor Taylor’s letter regarding the inadequate train service to Silverdale.  It was noted that the reply states that trains will not be making any additional stops at Silverdale.
 h)  LALC writes with information on NJC Car Allowances, details of Calor Village of the Year 2009 competition, a planning workshop on 25/6/09 and a power of well-being workshop on 9/7/09.
 i)  Invitation to Lancaster CC’s Mayor’s Sunday service with procession (17/5/09). It was noted that noone will be attending from this Council.
 j)  Invitation to the AONB’s Annual Conference – Tomorrow’s Landscape – which is to be held on Wednesday 17th June 2009, 10-3.45pm. It was noted that Councillor Taylor will attend.

9079 Planning
 (1)  It was noted that no planning applications had been dealt with under the provisions of Standing Order 25a.

 (2)  The following planning applications were considered and comments made as indicated:
 09/0037/TPO  16 Levens Way. Notice of intention to carry out works to trees  –  NO PLANNING OBJECTIONS.
 09/00179/CU Depot Leighton Beck, Brackenthwaite Road, Yealand Redmayne.  Change of use and extension of existing barn to include an open sided work area construction of a timber frame building for a composting toilet, improvements to the track and parking area and to hold woodcraft courses from the site  –  RESOLVED that whilst this application is not in this Council’s area, the Chairman write to Lancaster CC with comments on behalf of this Council.

 (3)  It was noted that no decisions had been advised by Lancaster CC.

9080 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
 25(a)  Parish Council Property and Functions
 25(b)  Non-Parish Council Property and Functions

9081 Website
 It was noted that, to date, Mr Schofield has not sent an invoice with his address included for payment.
 RESOLVED to invite tenders for the maintenance of the website, to be submitted to the Clerk by 22nd May (clerk@silverdale-pc-lancs.gov.uk). RESOLVED that a copy of the tender document be sent to Members, be displayed on the Council’s notice board, in the post office and library and be put on the website. RESOLVED that any tenders be considered at the next meeting of this Council.

9082 Staff Appraisals
 It was noted that an appraisal of the work of the Deputy Clerk had been carried out by the Chairman, RESOLVED that an increment be applied to her salary under the terms of her contract, as her performance has been satisfactory. It was noted that the Clerk’s appraisal will take place shortly.

9083 War Memorial
 RESOLVED to invite tenders for landscaping work at the War Memorial Grounds, to be submitted to the Clerk by 22nd May. RESOLVED that a copy of the tender document be sent to Members, be displayed on the Council’s notice board, in the post office and library and be put on the website.

9084 Finance
 (a)  It was noted that no money had been received by the Council since the last meeting.
 (b)  RESOLVED to authorise payments and sign cheques for the following accounts:
 • Mrs Sue Hayward (salary and expenses)  £484.59, cheque no. 600379
 • Mrs L D Challenor (salary and expenses)  £1213.13, cheque no. 600380
 • Mr Phil Hargreaves, (Parish Contractor)  £400, cheque no. 600381
 • Lancaster CC (AONB work at Bank Well)  £115, cheque no. 600382
 • Allianz Insurance      £1573.28, cheque no. 600383.

9085 Items for Information
 1.  The Chairman advised that it is likely that a planning application will be submitted for the conversion of West Lindeth residential home into two houses and the building of 2 houses in the grounds.
 2.  Councillor Holden reported that: (a)  a grant has been awarded by Silverdale United Charities in the past month, (b)  there are a number of blocked gullies in the village.
 3.  Councillor Mason advised that the Parish Council is to be represented by Mrs Hilary Taylor and Mr Keith Higginson in a friendly game of bowls.
 4.  The Clerk reported that she has resigned from the position of Clerk at Heversham Parish Council with effect from the end of July.

9086 Suggestions for Future Agenda Items
 1.  Financial provision for the playground (Councillor Kitson).
 2.  Parish newsletter (Chairman).
 3.  Allotments (Chairman).

9087 Date of Next Meeting
 It was noted that the date of the next meeting is Monday, 1st June 2009. Items for the agenda to reach the Clerk before Friday, 22nd May and copies of reports to reach the Clerk before Monday, 25th May.


Sue D. Hayward
Deputy Clerk to the Council

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