2019/07/01

1st July 2019

12297    Unconfirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday 1st July 2019.

12298   Present:  Councillors: Chairman –  T.G. (Terry) Bond, Vice Chairman – M.J. (Mike) Fletcher, City and Parish Councillor J. (June) Greenwell,  N. (Nigel) Ribbons, S. (Stephen) Wales, A.J. (Tony) Houghton and J. (John) Bennett, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – G.R. (Gill) Ribbons, and three members of the public.

12299    Apologies for Absence:   County Councillor P. (Phillippa) Williamson, P. (Phil) Bickerstaff

12300    Declarations of Members’ Interests Relating to any Items Appearing on the Agenda:  none

12301    Minutes of the Previous Meeting    The minutes of the Ordinary Meeting held on Monday 3rd June 2019 were APPROVED.

12302    Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda 

12059(1/10/18)   The Clerk had received a reply from the manufacturers saying they will look into the possibility of whether they can retro fit some gas strut supports into the noticeboard.

12281   Chairman Bond reported that following the meeting of the Silverdale Institute, they would like to have a representative of the Parish Council at future meetings.  Phil Bickerstaff had been approached to take on this role and was happy to do so.

12284b)   The cheque for LALC had not been sent as there were no places left for new Councillor training.

12287     Councillor Houghton reported that the defibrillator from outside the Gaskell Hall has been returned by NWAS.   Councillor Houghton is continuing to resolve the paperwork issues regarding the new defibrillator.   Following the meeting with Mr Iddon it was AGREED for the Clerk to write to Lancashire County Council regarding lampposts being used as a power source for defibrillators in the village.  Parking – Councillors noted the response from Kairen Dexter, the Head teacher of Bleasdale School, to the email sent by the Council regarding the parking problems caused in part by Bleasdale School staff and buses waiting outside the library blocking the path. She states that she will raise the issue of the buses with the manager of the Transport Company and ask that he speaks to all the drivers about inappropriate parking. She will also speak to the staff again about parking; they have tried to solve the issue by altering the times of the evening staff to come in after the day staff have left, thereby freeing up parking spaces. They also ask to use the car park in the Masonic Hall whenever they have meetings involving more transport, who have, up to date, been very amenable.

12288   Library Courtyard – The bin has been purchased and installed in the area.  2 picnic tables for the area have been bought from a sale at the Bay View Garden centre at a cost of £5 each, which was reimbursed from the funds held by Councillor Bond.

12289   GDPR – The clerk confirmed that Signatures must be shown on the copies of the Accounting Statements and Annual Governance Statement displayed on the website and sent to the External Auditor.

12291   It was noted that there has been no response from any of the Care services.

12292   Fairtrade – Councillor Bond informed the Council that it has come to light that the information given to the Council regarding Fairtrade was incorrect.  It was also noted that the application was from an individual and not from the W.I. It was AGREED for Councillor Bond to draft a letter to the W.I. secretary asking if they wish to take the proposal of Silverdale being a Fairtrade village forward.  A proper proposal, following the guidelines set out by the Fairtrade organisation, if brought before the Council in the future would be reconsidered.

12303   Police Report

There was no representative from the police present at the meeting.  A response from Clive Grunshaw, Police and Crime Commissioner for Lancashire, to the Council’s letter was considered.  There were some positive aspects noted such as; the Place Based Chief Inspector for our area, James Martin has given the Council his contact details and is happy to be a point of contact for information, he has also offered to come to a future Council meeting in order to discuss Silverdale Parish Council’s concerns, which would also give him a chance to brief the Council on the new Rural Policing Team which has been recently created following a restructure. However the Council feels there is a lack of relevant and understandable feedback data following a crime.  Although 

Lancaster and Morecambe Policing Team actively engage in Community Speed Watch projects and the Chief Inspector is more than happy to assist with the setting up of these community schemes, Mr Grunshaw stated in his letter that Speed detection vans and equipment are prioritised according to risk and will normally be used in high risk areas. The Council has previously been made aware that Silverdale is not considered a high risk area.  It was AGREED for Councillors Bennett, Houghton and Wales to get in touch with Chief Inspector Martin.

 12304   Matters Raised by Members of the Public for Future Consideration

A resident with concerns over the Bleasdale buses informed the Council that in his opinion a risk assessment should have been carried out, the resident also suggested that the problem may be improved if the buses approached Bleasdale from the opposite direction.  A suggestion was also made regarding the library area; that perhaps some lighting could be installed there before the winter months.

A presentation was made by members of the committee of the Voluntary Driver Scheme, in support of their application for an S137 grant.  The committee were responsible for The Village Directory, but one of the Healthy Village groups has shown interest in continuing with and expanding this publication. However, the Voluntary driver’s scheme is currently suspended due to there being no replacement for the Co-ordinator.  A voluntary organisation in Preston, who are a registered charity, can take on the role of co-ordinating drivers in Silverdale but they require all drivers to have DBS checks at a cost of £50 per driver, however this also includes a driver assessment by a police assessor.  Some drivers have been able to be funded but to make the scheme viable another 16 drivers need to be funded.  The scheme is important to the more vulnerable residents of the village, making sure they have lifts to medical appointments etc.

12305  Report from County Councillor Phillippa Williamson.

There was no report from Councillor Williamson although she has been updating the Council via email.

12306    Report from City Councillor June Greenwell  Councillor Greenwell reported she had attended a lot of training events and induction meetings, but there was nothing to report on City Council matters. She continues to work towards forming a ‘Rural Voice’ group within the City Council.        

12307   Reports on any Meetings Attended by Members or the Clerk – Councillor Fletcher reported on a First Responders meeting.  Six interested parties together with himself, Councillors Houghton and Bickerstaff and Adrian Swenson from Arnside were present at a discussion group aiming at establishing a First Responders team in Silverdale. Mr Swenson described his own involvement and experience as Community First Responder and then outlined the procedure which was required to formalise the setting up of a Silverdale First Responders group:

o   Four or five parties to form a team to administer financial aspects and open a bank account

o   The group to explore and decide on sources of funding

o   The group to arrange for training by NWAS staff

Only when these conditions have been met will SPC consider release of the funds remaining following the disbanding of the original Silverdale First Responders.

Councillor Bennett reported on a meeting with Glenn Swainson at Gait barrows.  Mr Swainson had stated at the meeting that Natural England will have a 5 year management plan for the site, which will allow them to give more advanced notice of intended works which will hopefully be a positive step.  Councillor Bennett reported that the site is starting to recover, some areas look barren but this will allow new Flora and Fauna to flourish according to Mr Swainson. The issue of disabled parking being inadequate was raised; there is insufficient room to turn vehicles around safely in the area at the end of Moss Lane, especially if there is a trailer attached. Unfortunately there was little support from Mr Swainson regarding reinstating some seating near the Mere.  Natural England are considering linking a ‘Tramper Track’ from RSPB Leighton Moss to Gait Barrows to Coldwell Parrock (Arnside and Silverdale AONB).

12308  Planning Matters

(1)  It was noted that the following Planning Applications were dealt with under the provisions of Standing Order 25:

·         19/00530/FUL  5 Levens Way.   Erection of a single storey front and side extension, demolition of existing conservatory and erection of a single storey rear extension.   No comments

·         19/00639/FUL  Gibraltar Farmhouse, Lindeth Road.  Change of use of attached garage and workshop to form holiday accommodation, erection of a first floor extension and creation of associated parking spaces and garden. No comments

·         19/00640/LB  Gibraltar Farmhouse, Lindeth Road.  Listed building application for the erection of a first floor extension, installation of a new roof, rainwater goods, door and windows, construction of new window and door openings to the front, removal of internal wall and installation of partition walls. No comments

(2)  The following Planning Applications were considered:-

·         19/00781/FUL  19 Spring Bank.  Demolition of conservatory, rear porch and outbuilding; erection of two first floor side extensions, front extension and front porch; construction of dormer extensions to front and rear elevations and installation of roof lights to front and rear elevations.   It was noted that this Planning application has been withdrawn

·         LCC/19/0027 Bleasdale House School.  Single storey extension to create a new class base and wheelchair store facing existing courtyard.  It was noted that this Planning application has been approved.

12309   Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:

25(a)    Parish Council Property and Functions –  None

25(b)    Non-Parish Council Property – None

The Chairman brought agenda item number 15 Finance forward to be considered at this point in the meeting.

12310   Finance

The Clerk made the Councillors aware that Santander have erroneously removed her as correspondent.  Despite numerous emails and phone calls the situation has not yet been rectified, so she currently has no access to the account to check statements.

a)  Not known if any income received.

            b) The following payments were authorised cheques signed for the following accounts:

·         Biobag Ltd.  dog waste bags, £231.47, cheque 022049

·         L D Challenor, salary/expenses 3 months, £1114.51 cheque 022050

·         G Ribbons, salary/expenses 3 months, £501.40 cheque 022051

·         HMRC, PAYE for LDC, £252.54 cheque 022052

·         T Lambert, contractor, awaiting invoice £160 022053

·         D Wain, grass strimming contractor, awaiting invoice

·         Envirocare, contractor, £312 cheque 022054

·         P Williams, toilets, £234.17 SO

·         J Bennett, reimbursement, wood, £206.00 cheque 022055

·         T Houghton, travel expenses, £40 cheque 022056

The cheque for £40 for Councillor Houghton in respect of travel expenses for himself and one passenger for the meeting with County Highways was APPROVED and signed.

           c) Financial statement for July and accounts to date – the Clerk reported that Mr Wain, the grass strimming contractor has not used all his hours to date.  Councillors considered the budget.  Road safety had been budgeted for £250, there is no provision for a SpID, and so this would have to come from the general reserves.  S137 grants will be over budget if the Voluntary Driver Scheme application is granted.  There is money which was given to the Parish Council on the cessation of the old First Responders group, which is ring-fenced for the new First Responders should they reform.  Councillor Bennett reminded Councillors that the loan made to B4RN is due to be paid back with interest later this year, which will mean an addition of £6850 to funds. Councillor Bennett also advised the Council that ongoing routine maintenance for the playground will need a greater amount allowed in future year’s budgets. Councillors noted that there has been an overall increase in demands on Parish Council funds so far this year.  Councillor Wales suggested that perhaps local businesses/businessmen could be approached for donations towards a project like the SpIDs, which are of benefit to the whole community.  It was AGREED to put this suggestion on a future agenda for discussion.

12311  External Works Chart   The pros and cons of the issue of devolved responsibility were discussed at length. Councillors were concerned that there may not be funds from County made available to finance the verge/ hedge trimming, if the Parish Council were to take responsibility for organising such activities.  In the meeting with County Highways it was indicated that devolvement may be a possibility but with no guarantee of funding.  It was AGREED to look into the costs and possible repercussions of devolvement of organising our own hedge/verge cutting for consideration at a future meeting.

The Council have been advised that painting of the new unloading area road markings outside the Co-op was scheduled for September at the earliest.  Councillors agreed that this was too long and pressure needs to be applied to bring this work forward.

12312   Streetscape

SpIDs – The Council is in correspondence with Alan Cox of the Safe and Healthy Travel Team, Lancashire County Council regarding the permission and advice required for the siting of SpIDs within the village. One of the Councillors has erected one of the old SpIDs on his property to gauge the usefulness of the existing equipment.  It has been noted that it works well, traffic is reducing speed, it needed charging after 5 days, but it is sited on a fairly quiet road.  The SpID could be available to interested parties who have a suitable site on private land. 

Councillor Bond proposed the purchase of Wheelie bin 20mph stickers.  It was AGREED to purchase 50 stickers initially, for use on the main roads of Silverdale, to gauge resident’s interest in this scheme.

Defibrillators – Councillor Houghton reported that the defibrillator at the Gaskell hall has been returned.  The Council remains in correspondence with Lancashire County Council with regard to the matter of defibrillators being sited on and powered by lampposts.

Parking – after discussion it was AGREED for Councillor Bond to contact David Porter at City Council planning department with the aim of approaching BT again with regard to the site at Gaskell close being converted to parking.  Councillor Bond will also contact the National Trust to reinforce to them the need for parking provision in their 5 year plan for the area.

12313   Playground matters

·         Action taken on urgent matters – none required this month.

·         New issues – 1) Trip risks identified at the cradle swings in the toddler’s section and also at the concrete base where the bench was removed last month. 2) Anti-snag caps are missing in various places; Parish contractor to relay turf in these areas and replace anti-snag caps as required.

·         Fitting of the zip wire roller unit and replacement panels in the multi-unit is scheduled for w/c 15th July 2019.

12314   Correspondence

Receipt of the following items of correspondence was noted and circulated:

a)      Lancashire County Council write to inform of the creation of an alternative route to Silverdale Footpath No. 39 (part) Lancaster City.

b)       SLDC Weekly planning list.

c)       News that B4RN will be supplied to St John’s School free of charge.

d)      Coastal Footpath information sheet.

e)       Rural services Network.   The Council were dissatisfied with M.P. David Morris’s meagre efforts so far.  There are around 1600 residents in Silverdale with very poor or no mobile reception, Silverdale has been identified as a ‘Notspot’ and it was felt that this issue should be raised in Parliament.  City Councillor Greenwell will draft a letter and also lobby through the City Council.  On a more local level the Clerk will make enquiries to Milnthorpe Parish Council to ask how they acquired a mobile phone mast.

f)         County Cllr. Williamson writes about the clean air initiative and promotions. Also, about the signage at Nineteen Acre Lane which there are no plans to change and New Road junction with Slackwood signage which may be improved over the next 3 months.

g)          Selrap Newsletter. 

h)       Cllr. Williamson sent details of a police and Fire service initiative to invite Volunteers, to train and then provide support for community events; social action groups and vulnerable people etc.

i)          LALC Newsletter.

j)          Keer to Kent publication

k)        Copy of email to Cllrs. Bond and Bennett regarding speeding in the village.  Councillor Bond has responded.

l)          Copy of correspondence to our City and County Councillors regarding the gates at the Moss Lane entrance to Trowbarrow.

12315   Community Safety and Resilience Group.  – the generator at the Gaskell hall was deployed during the recent power cut; this highlighted some potential problems which Councillor Bennett and his team are working on resolving.

The Council noted that residents on B4RN should consider having a UPS (uninterruptable power supply) unit to ensure the continuing availability of their internet and phone systems in the event of another power cut.

12316   The Council considered the request for a grant from the Volunteer Driver’s group. Councillor Bennett proposed a grant of £610 be given which would provide the necessary funding needed for the minimum compliment of drivers required for the scheme to resume operating.  This was seconded by Councillor Ribbons and agreed by the Council.

12317   Items for information (no decisions or actions permitted)

The Clerk circulated details of a survey by Lancashire County Council.  The NHT (National Highways and Transport) survey will measure public satisfaction with services across different local authorities.  The survey is open to everyone and can be found at lancashire.gov.uk/roads

12318  Suggestions for Future Agenda Items

1.      Parking

2.      SpIDs

12319   Date of Next Meeting

It was noted that the date of the next meeting is Monday 12th August 2019, which is a change from the agenda. Items for the agenda and copies of reports to reach the Clerk before Monday 5th August 2019.

SILVERDALE PARISH COUNCIL AGENDA

Councillors are hereby summoned, and members of the public are invited, to attend a Parish Council Meeting on Monday 1st July 2019 at 7.30pm, in the Silverdale Institute, Spring Bank, Silverdale, for the purposes detailed in the following Agenda:

1.    To receive apologies for absence.

2.    To receive declarations of Members’ interests relating to any items appearing on the agenda.

3.   To approve the Minutes of an Ordinary Meeting held on 3rd June 2019

4.    To receive information about matters arising from the Minutes of previous meetings, not covered by the Agenda.   

5.  To consider the online Police Report and the Police and Crime Commissioners letter.

(Emailed 14/6/19)

6.  To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.

7.   To receive a report of any relevant matters from County Councillor Phillippa Williamson.

8.    To receive a report of any relevant matters by City Councillor June Greenwell.

9.  To receive verbal reports from any meetings attended by Members, or the Clerk (verbal reports are only acceptable where no decision, or action, is required).

·         First Responders meeting. (Please see email of 14/6/19)

10  Planning Matters:

(1)  To note that the following Planning Applications were dealt with under the provisions of Standing Order 25:

·         19/00530/FUL  5 Levens Way.   Erection of a single storey front and side extension, demolition of existing conservatory and erection of a single storey rear extension. (Emailed to Cllrs. 6/6/19)

·         19/00639/FUL  Gibraltar Farmhouse, Lindeth Road.  Change of use of attached garage and workshop to form holiday accommodation, erection of a first floor extension and creation of associated parking spaces and garden. (5/6/19)

·         19/00640/LB  Gibraltar Farmhouse, Lindeth Road.  Listed building application for the erection of a first floor extension, installation of a new roof, rainwater goods, door and windows, construction of new window and door openings to the front, removal of internal wall and installation of partition walls. (5/6/19)

(2)  To consider the following Planning Applications:-

·         19/00781/FUL  19 Spring Bank.  Demolition of conservatory, rear porch and outbuilding; erection of two first floor side extensions, front extension and front porch; construction of dormer extensions to front and rear elevations and installation of roof lights to front and rear elevations.

·         LCC/19/0027 Bleasdale House School.  Single storey extension to create a new class base and wheelchair store facing existing courtyard.

11  To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:

         25(a)  Parish Council Property and Functions

         25(b)  Non-Parish Council Property and Functions

12  To consider the External Works Progress Report 27.

13  Streetscape

  • Lifelink write about an inspection of the defibrillators.  (Emailed to Cllrs. on 3/6/19)
  • To consider parking problems in the village.  Bleasdale write in response to the Council’s letter about parking/transport connected with the school. (Emailed 19/6/19)
  • To decide whether to order wheelie bin speed signs for the village at around at circa £1 each.
  • To consider SpID locations. (suggestions emailed 18/6 & 19/6)

14  Playground

To receive a report on any urgent actions that have been taken and to consider any other issues raised in either the Lancaster CC quarterly or Parish weekly inspections. 

15  Finance

(a)  To conduct the monthly check of all money received by the Council (bank statements to be inspected by a Member who is not a Bank Signatory, or more than one such Member).

(b)   To record/authorise payment and sign any cheques for the following accounts:

·         Biobag Ltd.  dog waste bags, £231.47, cheque

·         L D Challenor, salary/expenses 3 months, £1114.51

·         G Ribbons, salary/expenses 3 months, £501.40

·         HMRC, paye for LDC, £252.54

·         T Lambert, contractor, awaiting invoice

·         D Wain, grass strimming contractor, awaiting invoice

·         Envirocare, contractor, £312

·         P Williams, toilets, £234.17 SO

·         J Bennett, reimbursement, wood, £206.00

 (c)  To receive the accounts to date and the Financial Statement for July 2019, considering Budget and the extra expenditure which may be needed for the playground repairs, First Responders and SpID poles & brackets. 

16  To consider the following items of correspondence received since the last meeting and to determine what, if any action should be taken:

a)   L County Council write to inform of the creation of an alternative route to Silverdale Footpath No. 39 (part) Lancaster City. (P Williamson emailed 28/5/19, post 3/102/19)

b)   SLDC Weekly planning list. (Emailed to Cllrs 30/5, 5/6, 13/6/19)

c)   News that B4RN will be supplied to St John’s School free of charge.

d)   Coastal Footpath information sheet. (Emailed to Cllrs. 31/5/19)

e)   Rural services Network.  (Emailed to Cllrs. 5/6/19)

f)   County Cllr. Williamson writes about the clean air initiative and promotions. Also, about the signage at Nineteen Acre Lane which there are no plans to change and New Road junction with Slackwood signage which may be improved over the next 3 months. (Emailed to Cllrs. 8/6/19)

g)   Selrap Newsletter.  (Emailed 20/6/19)

h)   Cllr. Williamson sent details of a police and Fire service initiative to invite Volunteers, to train and then provide support for community events; social action groups and vulnerable people etc. (forwarded to Cllrs 23/6/19)

i) LALC Newsletter. (Emailed 20/6/19)

j)  Keer to Kent publication

k)   Copy of email to Cllrs. Bond and Bennett regarding speeding in the village. (Emailed to Cllrs. 25/6/19)

l) Copy of correspondence to our City and County Councillors regarding the gates at the Moss Lane entrance to Trowbarrow. (Emailed to Cllrs. 24/6/19)

17  To receive a Community Safety and Resilience Group progress update.

18  To consider whether anything can be done to aid the villages Volunteer drivers scheme to continue.  A maximum S137 grant of £1000 would cover what is needed to continue. (See email forwarded on 25/6/19)

19   To note any “Items for Information” (no decisions or action permitted) 

20  To receive items for consideration for a future agenda.

21   To note that the date of the next meeting is August 5th 2019 Items for the agenda and copies of reports to reach the Clerk before 28 July.

Signed: 

    Denise Challenor (Mrs)

    Clerk to the Council.