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1st June 2009

9088 Un-confirmed Minutes of an Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 1st June 2009.

9089 Present:  Chairman  –  Councillor T.G. (Terry) Bond, Councillors A.W. (Arthur) Graves, A.J. (Tony) Houghton, D. (Dorothy) Kitson, S.L. (Shirley) Mason, J.S. (John) Taylor and P.N. (Paul) Williams, the Clerk  –  L.D. (Denise) Challenor, the Deputy Clerk  –  S.D. (Sue) Hayward, ECSO 7301 Gerald Hurtley, County and District Councillor S.M. (Sarah) Fishwick and one member of the public.

9090 Apologies for Absence:  Councillor E. (Eve) Holden and PC 2866 Tony Marsh.

9091 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
9092 Minutes of the Previous Meeting
 The Minutes of the Ordinary Meeting held on Thursday, 7th May were approved then signed by the Chairman.

9093 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
 The Clerk referred to: (1)  item 9071, regarding the Lune Valley Rural Housing Association, and reported that Mr John Eden is willing to attend meetings on behalf of this Council, (2)  item 9076, regarding the Parish Contractor, and advised that she has given Mr Paul Holgate a list of seats owned by the Council, (3)  item 9081, regarding the website, and noted that Mr Schofield has not issued an invoice on headed paper to date.

 Members referred to item 9071 and noted that the Parish Plan and the role of the Parish Plan Development Group will be reviewed at a future meeting of this Council.
9094 Matters Raised by Members of the Public for Future Consideration

9095 Update from the Community Police Officer
 ECSO Hurtley gave a verbal update: (1)  6 crimes had been reported in the last month – 3 assaults at Ridgway Park School, criminal damage to a bush on Hazlewood, the theft of part of the Lady Slipper Orchid and possession of Class A drugs with intent to supply, (2)  in May members of the Targeted Crime Unit, Morecambe’s Targeting Team and Carnforth Neighbourhood Policing Team executed a number of warrants under the Misuse of Drugs Act. A quantity of what is believed to be Class A drugs was seized and a person arrested. Enquiries continue into the suspected offences, (3)  regular late evening patrols have been made in relation to the damaged railings on Cove Road, (4) inconsiderate parking and speeding continue to be monitored.

 Members asked if the Police could liaise with the Cumbria Police Authority regarding the signage for the road closure from Thrang End to Hale Moss (effective from 1st June) as it is unclear as to which part of the road is closed.

9096 Report from County and District Councillor Sarah Fishwick
 Councillor Fishwick reported that: (1)  she has contacted the Ash Trees Surgery regarding the damage caused by a tree to the wall by the public toilets, (2)  she will be speaking at the planning committee meeting to object to the proposed plans for West Lindeth House, (3)  there have been a number of complaints about grass cutting – Lancashire County Council (Lancs. CC) is behind schedule on its grass cutting programme, (4)  she will be meeting with Lancaster City Council (Lancaster CC) shortly regarding their policy on giving Tree Preservation Orders, (5)  she is concerned as to the dangers posed by children cycling at speed along pavements in the village – both for pedestrians and for the children themselves should they fall into the road.

 Councillor Fishwick has contacted the contractors carrying out the works to renew the gas mains in Warton regarding signage for the road closure/ diversion and asked the Council to advise as to the wording it would like to see on the signage.

 Members noted problems with potholes in the road at various locations in the village, Councillor Fishwick advised that Highways have been notified.

9097 Reports on any Meetings Attended by Members, or the Clerk
 1.  Councillors Holden and Mason attended a meeting of Silverdale United Charities on 22nd May at which a grant was awarded,
 2.  The Chairman has met with the new owners of Slackwood Farm who advised that they have submitted plans; the proposed changes to the exterior of the building are minimal.

9098 Playground Charity
 Members RESOLVED to authorise the payment of the Playground Charity 521323 funds held by this Council to the Playground Charity’s (separate) account.

9099 Annual Donation for Improvements to the Playground
 Members discussed the possibility of donating an annual sum for improvements to the playground and RESOLVED to consider a request on receipt of a 3 year plan from the Playground Committee.

9100 Correspondence
 Receipt of the following items of correspondence was noted and any action determined as indicated:
 a)  Geraldine Smith MP writes to enclose a reply from Jo Turton, Executive Director for the Environment at Lancs. CC, regarding the Silverdale Shuttle.
 b)  Advanced warning that The Lancashire Partnership Against Crime will shortly be approaching Parish Councils to ask if they are willing to part fund a Speed Indicator Device (SPiD). Approx. £100-£200 will be requested.  RESOLVED to contribute an amount on the understanding that a post(s) will be provided to accommodate the SPiD.
 c)  Geraldine Smith MP writes enclosing a response from Mr Paul Clark, the Parliamentary Under Secretary for the Department of Transport, following her questions to him re. Silverdale Station.  It was noted that whilst this Council’s issues regarding Silverdale Station had been mentioned they had not been addressed, RESOLVED that the Clerk write to Geraldine Smith asking for a full response.
 d)  The Caravan Club write re the proposed certificated location at Gibraltar Farm, to say comments will be taken into account before making a decision.
 e)  LALC Minutes of the meeting held on 26th January 09.
 f)  Waymarker, May 2009.
 g)  Clerk and Councils Direct.
 h)  Overhead Wires Project Newsletter, Spring 2009.
9101 Planning
 (1)  It was noted that the following planning applications had been dealt with under the provisions of Standing Order 25a and comments made as indicated:
 09/00378/LB West Lindeth House, 2 Stankelt Road. Listed building application for the re-siting of the existing gate pillars on north side of access and adjustment of associated stone wall with reduced height.
 0900377/OUT West Lindeth House. Outline application for the erection of 2 dwellings with integral garages, sewage plant and access improvements.
 09/00371/CU West Lindeth House. Conversion of former nursing home to 3 dwellings with associated private sewage treatment plant and improved vehicular access.
 The summary of this Council’s response for all three above is: “There should not be an increase in traffic onto what is a private lane, the turning onto the lane is difficult and uphill; the turn onto Stankelt road is acute, on a steep slope and dangerous. The Council would suggest a site visit by Highways Committee to view this.”
 (2)  The following planning applications were considered and comments made as indicated:
 09/00419/PAM Land opposite 39 The Row. Erection of a 13 metre telecommunications pole 11 metres above ground.  NO PLANNING OBJECTIONS.
 09/00420/PAM Waterslack Farm. Erection of a 10 metre telecommunications pole 8 metres above ground.  NO PLANNING OBJECTIONS.
 09/00444/PAM Scout Camp, The Row. Erection of 2 no. 9m wooden poles 7m above ground and 1 no. 10m wooden pole 8m above ground.  NO PLANNING OBJECTIONS.
 09/00437/PAM Land Between Dale Head and Northern Terrace, Moss Lane. Erection of 4 replacement telecommunications poles.  NO PLANNING OBJECTIONS.
 09/00438/PAM Know Hill Barn, Shore Road. Erection of an 11m replacement telecommunications pole 9m above ground.  PLANNING OBJECTIONS on the grounds that it Know Hill Barn is a listed building and the proposed siting of a pole inside the curtilage is inappropriate, it is noted that there is sufficient room for a pole to be sited on the land outside (or underground).

 (3)  It was noted that no decisions had been advised by Lancaster CC.

9102  Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
 25(a)  Parish Council Property and Functions
 25(b)  Non-Parish Council Property and Functions

9103 Staff Appraisal
 It was noted that an appraisal of the work of the Clerk had been carried out by the Chairman, RESOLVED to authorise the salary increment due on 1st April 2008 and the payment of back pay.

9104 Finance
 a)  Councillor Kitson conducted the monthly check of all money received by the Council and found the records to be satisfactory. It was noted that there had been the following receipts: £1,690.50 – Silverdale Sports and Recreation Committee, £19,585.00 – Parish Precept and £132.46 – VAT refund.
 (b)  RESOLVED to authorise payments and sign cheques for the following accounts:
 • UKhost4u (hosting service for website)  £63.22, cheque no. 600384
 • Mr Phil Hargreaves (Parish Contractor)  £160, cheque no. 600385
 • FLAG (subscription)     £10, cheque no. 600386
 • Mrs Jean Colwell (internal audit)   £100, cheque no. 600387
 • Mrs L D Challenor (salary increment)  £209.37, cheque no. 600388.

 (c)  RESOLVED to approve and receive the accounts for 2008/ 09.  It was noted that the internal audit had been carried out and that various points had been raised which will be implemented.
 (d)  RESOLVED to sign sections 1 and 2 of the Audit Commission’s Annual Return.

9105 Website
 Members discussed Mr Steve Lamb’s tender submitted to maintain this Council’s website and RESOLVED to accept his tender of £180 with effect from 1st June 2009.

9106 War Memorial
 It was noted that one tender had been received for the renovation of the War Memorial Garden from Mr Peter James. RESOLVED that the Chairman arrange to meet Mr James on site to discuss his tender and that tenders be re-invited for submission by 22nd June.

9107 Newsletter
 Members discussed the feasability of producing a Parish Council newsletter. RESOLVED not to pursue this in view of the cost and volunteer hours involved. RESOLVED to consider ways in which this Council might enable the parish magazine to reach every household in the village at a future meeting of this Council.

9108 Allotments
 The Chairman updated Members on the situation regarding allotments. It was noted that under the 1908 Small Holdings and Allotments Act ,where there is demand, it is the duty of the local authority (Parish Council) to provide residents with allotment space. 15 residents of Silverdale have registered an interest, in having an allotment, with Lancaster CC and 9 have contacted this Council. To date land has been found for allotments on part of the Woodlands Hotel grounds, in order to make this ready there will need to be some rabbit proof fencing, an initial digging of land and division of plots and so there are costs involved. The Chairman is checking as to whether or not planning permission is required. It was noted that proposals to develop land at Bleasdale House Special School are not appropriate given the vulnerability of the students there and access to land. There is a need for a site at the southern end of the village but none has been identified as yet.

9109 200 Year Anniversary
 RESOLVED that the Chairman ask the parish magazine to publish an invitation to residents to form a group to plan celebrations for Silverdale’s 200 year anniversary in 2011. It was noted that the Green Room at the Gaskell Hall has been booked for a meeting to take place at 7.30pm on Tuesday, 14th July.

9110 National Trust Footpath
 RESOLVED that the Clerk ask the National Trust if the section of footpath between the Lots entrance, the old post office and the Shore Close area can be tidied.

9111 Items for Information
 1.  Members noted that there have been a number of people camping on the shore on land owned by the RSPB and that this is a problem because of the litter and human excrement left behind, damage to trees and disturbance from music.
 2.  Councillor Graves advised that (a)  wheelie bins are often left to obstruct the pavements on refuse collection days, (b)  there is a dead branch on a tree near the War Memorial and on a tree near The Royal Hotel car park which could cause damage.
 3.  Councillor Mason reported that (a)  Telecom have left some barriers on Gaskell Close which are obstructing the pavement, (b)  the footpath between Stankelt Road and Lindeth Road is overgrown with nettles.

9112 Suggestions for Future Agenda Items
 1.  The need for signage at major access points to the shore warning of the dangers of the tide etc (Councillor Houghton).

9113 Date of Next Meeting
 It was noted that the date of the next meeting is Monday, 6th July 2009. Items for the agenda to reach the Clerk before Friday, 26th June and copies of reports to reach the Clerk before Monday, 29th June.



Sue D. Hayward
Deputy Clerk to the Council

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