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2009/06/01 Playground

1st June 2009

1 Un-confirmed Minutes of a Meeting of the Silverdale Children’s Playground Charity Trustees held in the Silverdale Institute on Monday, 1st June 2009.

2 Present:  Chairman  –  Councillor T.G. (Terry) Bond, Councillors A.W. (Arthur) Graves, A.J. (Tony) Houghton, D. (Dorothy) Kitson, S.L. (Shirley) Mason, J.S. (John) Taylor and P.N. (Paul) Williams, the Clerk  –  L.D. (Denise) Challenor, the Deputy Clerk  –  S.D. (Sue) Hayward, ECSO 7301 Gerald Hurtley and County and District Councillor S.M. (Sarah) Fishwick. There were no members of the public present.

3 Apologies for Absence:  Councillor E. (Eve) Holden.

4 Receipt of Declarations of Trustees’ Interests Relating to any Items Appearing on the Agenda

5 Report on the Playground
 Councillor Kitson read out the bi-annual report on the playground, a copy of which is appendaged to these minutes.

6 Trust Deed
 The Trustees RESOLVED to authorise the amendment to the Trust Deed of the Charity to allow the Playground Committee to hold the playground funds in a separate bank account, the accounts of which must be kept by the Committee, checked by an independent internal auditor and presented to the Parish Council for consideration as soon as possible after the year end 31st March.

7 Accounts
 It was noted that there have been no financial transactions by the Charity.

8 Date of Next Meeting
 It was noted that the date of the next meeting is Monday, 7th December 2009.
Sue D. Hayward
Deputy Clerk to the Council

Report on the playground

In accordance with the requirements of the Auditors, the playground committee now has a chairman and consists of 5 members 2 of which are young mothers.
Minutes of all meetings are now produced.
Meetings have now been established on a regular basis, approximately
every three weeks.  These will take place at the playground, when the contractor will also be present.
We will ensure that the work carried out by the contractor is in compliance with the tender.
Weekly inspections are carried out by the contractors ensure that all the equipment is sound. Records of these inspections will be kept.
At our meeting last week any remedial work needed to ensure compliance with the ROSPA reports has been highlighted.  Instructions have been given that these works should be carried out as far as possible before the next inspection.
Problems with the poured surfaces caused by shrinkage are now the subject
of discussions between myself, the contractor and Playdale.
The trees in the arboretum that had died during the winter months have already been replaced.
Removal of all debris which had collected under the surrounding hedges and fences has now been cleared.
To ensure compliance with health and safety rules, a permanent fixture for the Christmas tree and an underground electricity supply have now been provided.

Immediate needs are as follows:
A matching smaller version of the big sign is needed to ensure the young
Children’s equipment is only used by the Under 5s.
In discussions with parents and grandparents, we have identified a need for
seating and picnic facilities in the ‘tots’ area.
The tree seat, which was originally scheduled for work last summer, had to be abandoned due to the adverse weather conditions and is now to be
started as soon as possible.
It is hoped that two of the older benches, which do not fit in with the overall ambience of the playground ,will be moved to elsewhere in the village where there is a need  to replace one which is too bad for repair. Seats to match the playground will then be installed.
A permanent notice pointing to the village shops and toilets is now being considered.

Councillor Kitson

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