2019/08/12

 

12th August 2019

12320    Unconfirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday 12th August 2019.

12321   Present:  Councillors: Chairman –  T.G. (Terry) Bond, Vice Chairman – M.J. (Mike) Fletcher, City and Parish Councillor J. (June) Greenwell,  N. (Nigel) Ribbons, S. (Stephen) Wales, A.J. (Tony) Houghton and J. (John) Bennett, County Councillor P. (Phillippa) Williamson, P. (Phil) Bickerstaff,  the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – G.R. (Gill) Ribbons, and twelve members of the public.

12322    Apologies for Absence:  none

12323    Election of a new Chairman and Vice-Chairman   Councillor Fletcher was elected as Chairman; proposed by Councillor Bennett and seconded by Councillor Ribbons; the new Chairman then signed his Declaration of Acceptance of Office.  As Councillor Fletcher was the Vice Chairman it was then necessary to elect a new Vice-Chairman, Councillor Bennett was elected as the new Vice-Chairman; proposed by Councillor Bickerstaff and seconded by Councillor Greenwell.

Councillor Fletcher then thanked Councillor Bond for his successful Chairmanship over the past eleven years.

12324    Declarations of Members’ Interests Relating to any Items Appearing on the Agenda:  none

12325    Minutes of the Previous Meeting  The minutes of the Ordinary Meeting held on Monday 1st July 2019 were APPROVED.

12326    Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda 

12312   Wheelie bin stickers – Councillor Bond informed the Council that it had been better value to purchase 100 stickers instead of 50 and he has placed an article in the Parish Magazine informing residents that these stickers are available free of charge.  Siting of the stickers was raised as a concern as one had been seen on a fixed council owned litter bin on Stankelt Road; Councillor Bond emphasised that the placement of the 20 mph stickers on wheelie bins was so that they are a temporary recurring reminder, which will be more noticeable as it is not there all of the time.

             Parking – Councillor Bond noted that there has been no response from David Porter (City Council planning department) yet, however Sam Stalker, Countryside Manager at the National Trust responded to this Council’s enquiry as follows; ‘At the National Trust we do not have plans specific to parking in Silverdale and therefore have not identified sites to be considered for this. We would however be interested in being part of the conversation along with other landowners and businesses to look at long term sustainable transport options, including parking for the Silverdale area and indeed the AONB’.

12314e)  Rural services network – Councillor Bond reported that Vodafone have been in touch with David Morris indicating they would be more than happy to look again at the Church tower at Silverdale for any future plans for a new mast;  if this is something the Church would be interested in.  Councillor Bond has been in touch with the P.C.C. which is happy to rediscuss the possibility, they were unsure as to why the project had not proceeded last time.  Councillor Bennett reported that the CEO of O2, Mark Evans, in a radio interview, had stated O2’s intention of ensuring mobile reception is increased from 81% to more than 92% nationwide.  AGREED to request Mr Morris to contact both companies.  

 12327   Matters Raised by Members of the Public for Future Consideration

Members of the public were concerned at the lack of Public consultation from Natural England, in particular over the Gait Barrows site; culminating in the recent locking of some of the gates, excluding the Exmoor ponies, with no notice given.  The public footpaths remain accessible. The new warden, Glenn Swainson, had been written to and had promised consultation but this had not happened.  Nobody has seen the promised Management Plan.  The members of the public who attended the meeting strongly felt that the Exmoor ponies are an important asset to the village on many levels.  AGREED to contact Natural England and request attendance at a Public meeting of all interested parties, including but not limited to Mr Swainson, his team and his manager.

A resident who had recently used the local bus service was disappointed at the poor quality of the bus.  On one occasion it broke down and had wet seats.  On speaking to other bus users, this seems to be a problem with most buses on this route.

 

12328   Police Report

There was no representative from the police present at the meeting and no update available online.

Councillor Houghton reported on a recent attempt by himself to report a petty crime; there was no answer when he rang even though he waited 45 minutes. When he used the online system, he was required to fill out seven pages about himself, before coming to a small box for the actual report of the crime.  He has had no response from the police other than several emails offering him counselling.  He reported these events to the Council to illustrate the unusability of the online system. 

It was AGREED for Councillors Bennett, Houghton and Wales to get in touch with Chief Inspector Martin.

12329  Report from County Councillor Phillippa Williamson.

Councillor Williamson reported that things are generally quiet at County Council at the moment.  She will take back to County the Public’s concerns over the buses raised in this meeting.  Councillor Wales requested that the matter of some new signage at the recent new entrance to the Golf Club overflow Car park, be looked into, as he felt that despite some measures being put into place, motorists need to be warned of the entrance/exit being right on the junction.

Councillor Houghton requested again that the signage at the Nineteen acre lane/A6 junction be moved as it restricts the view and was responsible for a fatality there. Councillor Ribbons pointed out that very few of the junctions along that stretch of the A6 are signed at all.  Councillor Williamson said she would follow these matters up.

12330    Report from City Councillor June Greenwell  Councillor Greenwell reported that it is quiet at City Council too.  She is making enquiries about the road sweeper schedule to try and ensure this service happens in Silverdale.  She is following up on the disabled access issues at Gait Barrows. Councillor Greenwell reported that she will be attending the Rural Services Network Annual Conference at Cheltenham at the beginning of September; this is at her own expense.  She feels this will enable her to give greater weight and national backing to the rural voice.     

12331   Reports on any Meetings Attended by Members or the Clerk – None

12332   Correspondence

Receipt of the following items of correspondence was noted and circulated:

a)      50+ Assembly Newsletter.

b)      SLDC Weekly planning update (10/7, 18/7, 25/7, 31/7).

c)      Highways inform of their new road maintenance campaign which is to highlight their service and make particular mention of filling potholes and how it helps to have them reported by the locals

d)     June’s Coastal Path Update. Councillors felt that unless there was actually an update this could be left off the correspondence.

e)      Skipton to Colne railway line news.

f)       SELRAP news.

g)      An approach from Geovation which is working collaboratively with public and private sector organisations to develop and fund a location-based Clean EnergyTech Accelerator. 

h)      Sheehan Legal write about the legal considerations involved with devolution and offers advice.

i)        Clerk & Council’s Direct

j)        Creative Play brochure.

k)      News regarding defibrillators now being fitted to patients at Westmorland General Hospital.

l)        Rural Funding news. 

m)    A resident writes about the need for realignment of the verge outside his house, plus a wall and his intentions to improve matters.

n)      Parish Newsletter/Summer.  Contains offer of Parish Grants.

o)      A resident writes about their wall bordering the playground being damaged by ivy and requests action.

p)      Charity Commission News.)

q)       Notice of Policy T2; the emerging Local Plan which sets out the overall approach to the provision of cycling and walking infrastructure within the district.

r)        Notice of Polling Review.  The City Council would like to invite the Parish Council to consider the current polling districts and polling places and send in any observations so that these can be taken into consideration.

s)       Notice of road closure.  Stretch of B6254 Kellet Road, Carnforth, 27/8/19 to 30/8/19.

t)        Bus changes leaflet.

u)      Notice that the next Trowbarrow Advisory Group meeting will take place in the library (upstairs) at RSPB Leighton Moss from 3.30-4.30pm on 4 September 2019 (brought forward from 11 September) 

v)      LCR publication.

w)    D. Morris writes in response to Council’s letter regarding poor mobile signals in the area.

x)      Cllr. Williamson forwards advice in case of flooding problems.

y)      North West Coastal Access communication.

z)      Correspondence from Lancashire Local Access Forum (LLAF). In Lancashire, regarding “higher” rights-of-way. It seeks to have the 2026 cut-off date in the CROW Act repealed as the process is extremely complex and time consuming but there is a clear need for an adequate network of higher-rights routes, especially for horse riders and off-road cyclists. 

aa)   LALC writes to encourage Councillors and Clerks to complete a survey in connection with the May 2019 elections.

bb)  A leader of a walking group writes about improving access to the AONB for disabled walkers and their aids. Councillor Ribbons suggested this should be an item for the next agenda as there is much to discuss on the subject of footpaths and accessibility in the village: key paths, gate styles etc.  Councillors agreed to gather information.  AGREED for the Clerk to write to the AONB in the meantime and enquire whether they maintain paths for access.

cc)   Rural Bulletin.

12333  Planning Matters

(a)  It was noted that the following Planning Applications were dealt with under the provisions of Standing Order 25:

·         19/00628/FUL  Lowood, Lindeth Road.  Demolition of existing garage and erection of single storey side extension. No comments

(b)  The following Planning Applications were considered:-

·         19/00917/FUL  29 Shore Road.  Installation of a roof lantern to existing rear elevation. No objections

·         19/00781/FUL  19 Spring Bank.  Amendment to application – tree survey added.  Demolition of conservatory, rear porch and outbuilding; erection of two first floor side extensions, front extension and front porch; construction of dormer extensions to front and rear elevations and installation of roof lights to front and rear elevations. No objections

·         19/00982/FUL  Dean Garth, Cove Road.  Demolition of existing conservatory, erection of a 2 storey rear extension, installation of roof lights and alterations to windows and doors.  No objections

·         19/00995/FUL  35 Cove Road.  Erection of a single storey side/rear extension and a single storey rear extension. Objections – the proposed plan doesn’t match the site plan and it states there are no trees on the proposed plan, but there are trees which could be affected by the extension works; concerns over shared access; proposed side extension too close to the neighbouring wall at number 37, shown incorrectly on plans; there are shared drainage concerns; the style of the proposed extension is felt to be unsuitable for the site. It was AGREED to object on the above grounds.

12334   Insurance  it was AGREED to renew the insurance with no changes, but the Clerk to respond to their request for information on events organised by the Council; Remembrance Day, the Annual Parish Assembly and Healthy Village meetings.

12335   Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:

25(a)    Parish Council Property and Functions –  the Clerk had received a complaint about the state of the Men’s Public toilets, which she had passed on to the Caretaker.

25(b)    Non-Parish Council Property – None

12336   Finance

The Clerk made the Councillors aware that Santander has resolved her access problems.

a)  LCC contribution for toilet maintenance, £2564.29

            b) The following payments were authorised cheques signed for the following accounts:

·         Preston Community Transport, £610,  S137 grant – min’.12316 , Q 022057

·         SELRAP, membership, £15 cheque, 22058

·         T Lambert, contractor, £420.00, 22059

·         Envirocare, contractor, £312, 22060

·         D Wain, strimming, £180, cheque 22061

·         British Gas, Pillar Clock to 30/6/19, Bacs £33.60

·         British Gas, Pillar Clock to 15/7/19, Bacs. £42.13

·         British Gas, Toilet block, to 28/7/19, Bacs £9.96

·         British Gas Toilet block to 28/6/19, Bacs £59.53

·         Gaskell Memorial Hall, S137 Food Festival, £30, 22062

·         J Bennett, reimb’ playg’ mat’s, £37.98 +£29.60 = £67.58 cheque 22063

·         Waterplus, toilets, £36.81 bacs.

·         D Challenor, reimb’ playg’ mat’s £85.75 & bin signs £89 = £174.75 cheque 22064

·         P Williams, toilet cleaning  £234.17 SO

·         Lancashire County Training Partnership, finance GR, £25 cheque 22065

·         Biobag Ltd, dog bags, (rectify error), £30 cheque 22066

12337   Streetscape   Benches – Councillor Bennett reported that 6 more benches will be refurbished in the next phase, materials will be purchased in the next 2-3 weeks.  Councillor Bennett will prepare the kits for refurbing which will then be put in as they are ready.  The Parish contractor has been painting some of the benches in the village including the bench at the triangle near Slackwood.

The issue of the Parish contractor over strimming in some areas of the village was raised.  AGREED for the Clerk to contact the contractor and clarify the works required.

12338   Playground matters – there were no urgent actions required this month, further wet pour trip hazards have been identified. It was noted that some of the lower branches of the trees have been snapped, these have been removed but the contractor will continue to look for any further instances. 

It was AGREED for Councillor Bennett to advise Councillors of possible dates and times in early September for the purpose of forming a work party to carry out the fitting of the panels in the multi units, fitting of replacement roller parts in the zip wire and to address the issues affecting the edges of the wet pour areas.  A risk assessment should be carried out before such works commence.

12339   Emergency plan – there has still been no response from the care services regarding their plans for care of Silverdale residents if the carers are unable to get into Silverdale.  It was thought perhaps Cove House could be approached to help temporarily in case of an Emergency situation as this would help address privacy and safeguarding issues.  Councillor Greenwell suggested another avenue may be The Council for Voluntary service, if a volunteer admin/co-ordinator could be found in the village.  Councillor Wales informed the Council that the chances of power outages is likely to increase as there is more demand on the National Electricity grid, due in part to the increase in Electrically powered vehicles, therefore finalising the Council’s Emergency Plan remains an important priority.  Councillor Houghton suggested a useful resource may be the central emergency plan advisers.

Councillor Bennett advised the Council that the battery issues on the generator were now sorted; also the safety issue regarding earthing of the generator was no longer a problem as it has a floating earth.  The generator is now ready to start running in, Councillors Bond and Bennett will liaise to arrange this.

12340   Highways/Road Safety – a) Councillors considered the response of the Highways District Lead officer, which was unsatisfactory.  b) Councillors felt that issues in Silverdale were not a priority at County Council, the opportunity to devolve some of these responsibilities to the Parish Council was considered; all Councillors AGREED to push forward for devolution of verge cutting and other maintenance issues, but on a trial basis, of possibly 3 years, the time span to be agreed with Lancashire County Council. c) It was felt that the services of Sheehan Legal who are a law firm who specialise in devolution matters would not be required at this time.  d) No progress on SpIDs – there has been no response from Alan Cox regarding siting of the SpIDs, AGREED Councillor Bennett and the Clerk to chase this up.

12341   First Responders – the Council is in favour of supporting the fledgling First Responders group, Councillor Houghton was concerned that the three kits that had belonged to the previous Silverdale First Responders which had been given to Yealand had disappeared ‘I think their old  kit bags were dispersed and the contents split around other CFR groups’ according to Alan Tyldesley, who is the only remaining member of Yealand CFR (Community First Responder), who also offers his support to Silverdale CFR. Councillor Houghton thought this was the responsibility of NWAS and the Clerk should write and request information and/or compensation for the missing kits AGREED for the clerk to write to NWAS. In order to prevent this from happening again Councillor Houghton suggested that the Council could best support the group by buying one kit bag and loaning it to the Silverdale CFR, then if the First responders should disband in the future the kit bag would come back to the Council who could then hold it for any future group.  It was AGREED to follow this course of action. Councillor Bond will inform them of this decision.  The First Responders group it was noted are currently make good headway in fundraising for more kits themselves.  It was suggested that maybe in the future when the Silverdale First responders are established a co-operative AONB umbrella group could be formed.

12342   Defibrillators – Councillor Houghton reported that everything is fine regarding the Defibrillators, however next year we will need a regular check sheet signed to confirm inspection.

12343   Items for information (no decisions or actions permitted) – Councillor Bond reported that there will be a meeting for all Healthy Village co-ordinators to get updates from all the groups.  As part of the national ‘Get Online Week’ there will be a public open day at the Silverdale Institute on 20th October 2019 – this date to be confirmed.

12344  Suggestions for Future Agenda Items

1.      Gait Barrows

2.      The Coastal Path

3.      Buses

4.      Footpaths and disabled access in Silverdale

12345   Date of Next Meeting

It was noted that the date of the next meeting is Monday 2nd September 2019.  Items for the agenda and copies of reports to reach the Clerk before 27th August 2019.

 

 

Gill Ribbons, Deputy Clerk to the Council

AGENDA – SILVERDALE PARISH COUNCIL

Councillors are hereby summoned, and members of the public are invited, to attend a Parish Council Meeting on 12th August 2019 at 7.30pm, in the Silverdale Institute, Spring Bank, Silverdale, for the purposes detailed in the following Agenda:

 

1.    To elect a new Chairman for the next three meetings and if appropriate a new Vice Chairman.

 

2.    To receive apologies for absence.

 

3.  To receive declarations of Members’ interests relating to any items appearing on the agenda.

 

4.  To approve the Minutes of an Ordinary Council Meeting held on Monday 1st July 2019.

 

5.  To receive information about Matters Arising from the Minutes of previous meetings, not covered by the Agenda.

 

6. To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.

 

7.  To receive an online Police Report.

 

8  To receive a report of any relevant matters by County Cllr. Phillippa Williamson.

 

9  To receive a report of any relevant matters by City Councillor June Greenwell.

 

10 To receive verbal reports from any meetings attended by Members, or the Clerk (verbal reports are only acceptable where no decision, or action, is required).

 

11  Correspondence

To consider the following items of correspondence received since the last meeting and to determine what, if any, action should be taken:

a)   50+ Assembly Newsletter.

b)   SLDC Weekly planning update (10/7, 18/7, 25/7, 31/7).

c)   Highways inform of their new road maintenance campaign which is to highlight their service and make particular mention of filling potholes and how it helps to have them reported by the locals. (To Cllrs. 26/6/19)

d)   Junes Coastal Path Update. (To Cllrs. 26/6/19)

e)   Skipton to Colne railway line news.

f) SELRAP news.

g)   An approach from Geovation which is working collaboratively with public and private sector organisations to develop and fund a location-based Clean EnergyTech Accelerator. (See email of 30/6/19)  

h)   Sheehan Legal write about the legal considerations involved with devolution and offers advice. (Emailed to Cllrs 1/7/19)

i)    Clerk & Council’s Direct

j)  Creative Play brochure.

k)   News regarding defibrillators now being fitted to patients at Westmorland General Hospital. (Emailed to Cllrs. 2/7/19)

l) Rural Funding news.  (Emailed 4/7/19) A resident writes about the need for realignment of the verge outside his house, plus a wall and his intensions to improve matters.  (Emailed to Cllrs 5/7/19)

m)  Parish Newsletter/Summer.  Contains offer of Parish Grants. (Emailed 10/7/19)

n)   A resident writes about their wall bordering the playground being damaged by ivy and requests action. (Emailed 10/7/19)

o)   Charity Commission News. (Emailed to Cllrs. (18/7/19)

p)    Notice of Policy T2; the emerging Local Plan which sets out the overall approach to the provision of cycling and walking infrastructure within the district. (Emailed to Cllrs. on 19/7/19)

q)    Notice of Polling Review.  The City Council would like to invite the Parish Council to consider the current polling districts and polling places and send in any observations so that these can be taken into consideration. (Emailed to Cllrs 23/7/19)

r) Notice of road closure.  Stretch of B6254 Kellet Road, Carnforth, 27/8/19 to 30/8/19. (Emailed to Cllrs. 23/7/19)

s)    Bus changes leaflet. (Emailed to Cllrs. 23/7/19

t) Notice that the next Trowbarrow Advisory Group meeting will take place in the library (upstairs) at RSPB Leighton Moss from 3.30-4.30pm on 4 September 2019 (brought forward from 11 September)  (Emailed to Cllrs. 25/7/19)

u)   LCR publication.

v)   D. Morris writes in response to Council’s letter regarding poor mobile signals in the area. (Emailed to Cllrs 30/7/19)

w)  Cllr. Williamson forwards advice in case of flooding problems. (Emailed to Cllrs 30/7/19)

x)   North West Coastal Access communication. (Emailed 31/7/19)

y)   Correspondence from Lancashire Local Access Forum (LLAF). In Lancashire, regarding “higher” rights-of-way. It seeks to have the 2026 cut-off date in the CROW Act repealed as the process is extremely complex and time consuming but there is a clear need for an adequate network of higher-rights routes, especially for horse riders and off-road cyclists.  (Emailed to Cllrs. 31/7/19)

z)   LALC writes to encourage Councillors and Clerks to complete a survey in connection with the May 2019 elections. (Emailed to Cllrs. 31/7/19)

aa)        A leader of a walking group writes about improving access to the AONB for disabled walkers and their aids. (Emailed to Cllrs. 2/8/19)

bb)        Rural Bulletin. (Emailed 6/8/19)

 

12   Planning Matters:

a)   To note that the following Planning Applications were dealt with under the provisions of Standing Order 25a:

·         19/00628/FUL  Lowood, Lindeth Road.  Demolition of existing garage and erection of single storey side extension.

b)   To consider the following Planning Applications:

·         19/00917/FUL  29 Shore Road.  Installation of a roof lantern to existing rear elevation. (Emailed to Cllrs. 23/7/19)

·         19/00781/FUL  19 Spring Bank.  Amendment to application – tree survey added.  Demolition of conservatory, rear porch and outbuilding; erection of two first floor side extensions, front extension and front porch; construction of dormer extensions to front and rear elevations and installation of roof lights to front and rear elevations. (Emailed 23/7/19.)

·         19/00982/FUL  Dean Garth, Cove Road.  Demolition of existing conservatory, erection of a 2 storey rear extension, installation of roof lights and alterations to windows and doors. (Emailed to Cllrs. 2/8/19)

·         19/00995/FUL  35 Cove Road.  Erection of a single storey side/rear extension and a single storey rear extension. (Emailed to Cllrs. 3/8/19)

 

13  Insurance.  To consider whether there are to be any changes to the Insurance cover for the forthcoming year to end September 2020. (Emailed to Cllrs. 3/8/19)

 

14  To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:

25(a)  Parish Council Property and Functions

25(b)  Non-Parish Council Property and Functions

 

15   Finance

a)  To conduct the monthly check of all money received by the Council (bank statements to be inspected by a Member who is not a Bank Signatory.

·         LCC contribution for toilet maintenance, £2564.29

b)  To authorise payment and sign necessary cheques for the following accounts:

·         Preston CommunityTransport, £610,  S137 grant – min’.12316 , Q 022057

·         SELRAP, membership, £15 cheque

·         T Lambert, contractor, £420.00

·         Envirocare, contractor, £312

·         D Wain, strimming, £180

·         British Gas, Pillar Clock to 30/6/19, Bacs £33.60

·         British Gas, Pillar Clock to 15/7/19, Bacs. £42.13

·         British Gas, Toilet block, to 28/7/19, Bacs £9.96

·         British Gas Toilet block to 28/6/19, Bacs £59.53

·         Gaskell Memorial Hall, S137 Food Festival, £30

·         J Bennett, reimb’ playg’ mat’s, £37.98 +£29.60 = £67.58 cheque

·         Waterplus, toilets, £36.81 bacs.

·         D Challenor, reimb’ playg’ mat’s £85.75 & bin signs £89 = £174.75 cheque

 

16   Streetscape – To update on the bench repairs

 

17  Playground

To receive a report on any urgent actions that have been taken and to consider any other issues raised in either the Lancaster CC quarterly or Parish weekly inspections. 

(Emailed 6/8/19)

 

18  Emergency Plan – Follow up on letters to Care Homes

 

19  Highways/Road Safety

      a)  To review the External Works Chart No. 28.

      b)  To discuss whether to investigate the maintenance of roadsides etc. which ‘County Highways’ currently do.

      c)   To consider the correspondence from the law firm Sheehan Legal regarding the legal aspects of devolution of responsibilities to the Parish Council. (Forwarded 26/6/19)

      d)   To update on the SPID brackets and sites.

 

20 To consider the way forward with support for a new “First Responder” group and whether to release the funds being held for them.

 

21  To receive an update on the Defibrillators – inspections and any other matters.  

 

22  To note any “Items for Information” (no decisions or action permitted)

 

23  To receive items for consideration for a future agenda.

 

 

 

 

 

 

24  To note that the date of the next meeting is Monday 2nd September 2019 Items for the agenda and copies of reports to reach the Clerk before 27th August.

 

 

 

 Signed:              Mrs Denise Challenor

 Clerk to the Council Tel. 01524 761824