2019/09/02

 

2nd September 2019

12346    Unconfirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday 2nd September 2019.

12347   Present:  Councillors: Chairman – M.J. (Mike) Fletcher, Vice Chairman – J. (John) Bennett, N. (Nigel) Ribbons, S. (Stephen) Wales, A.J. (Tony) Houghton, P. (Phil) Bickerstaff and County Councillor P. (Phillippa) Williamson, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – G.R. (Gill) Ribbons, and two members of the public.

12348    Apologies for Absence:  T.G. (Terry) Bond, City and Parish Councillor J. (June) Greenwell.

12349    Declarations of Members’ Interests Relating to any Items Appearing on the Agenda:  Councillor Bennett declared an interest in planning item 19/01071.

12350    Minutes of the Previous Meeting  The minutes of the Ordinary Meeting held on Monday 12th August 2019 were APPROVED.

12351    Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda 

12328   Police – Councillor Wales reported that he had twice attempted contact by telephone, he was assured both times that someone would get back to him but to date no-one has – he will continue to pursue this.

12352   Matters Raised by Members of the Public for Future Consideration

A member of the public reported that they had noticed significant earthworks taking place at Slackwood farm and wondered if Planning was required for these as it is a listed building and they hadn’t noticed any planning application.  They also reported that staff from Cinnamon Spice restaurant had been seen clearing the road next to the kerb outside their premises which was a very welcome action towards improving the village centre. County Highways still have not fulfilled their obligations in this respect.

A member of Friends for Silverdale Station reported that June Greenwell will be visiting Silverdale station to assess whether access and facilities for the disabled could be improved upon at the station, for example seating and signage, with a view to approaching Northern Rail to carry out any works required.

 

12353   Police Report

There was no representative from the police present at the meeting and no update available online.

Councillor Houghton reported on a recent attempt by himself to report a fallen tree on Storrs Lane, which was blocking the road and was a hazard for cyclists and motorists due to it being in a dip in the road.  He rang 999 but the operator at Lancashire police couldn’t find his location, he then asked the operator if they are using the What3words App, which the Fire Service use, (which is recommended by national police, for instant reliable location finding, please follow the link https://www.bbc.co.uk/news/uk-england-49319760 for more information on this potentially lifesaving app) she said they weren’t and asked him to phone back.  When he did so he got through to Cumbria Police who refused to believe that he was in Lancashire and wouldn’t or couldn’t put him through to Lancashire police, this happened several times. He had to go the long way round to his home and phone from there, during which time an accident could have occurred.  Councillors AGREED that this was a deeply unsatisfactory state of affairs and a letter will be sent to both Cumbria and Lancashire police forces detailing these events and calling for improvements.  Councillor Ribbons pointed out that if Silverdale is successful in gaining a mobile mast, confusion over mobile phone location would be improved.

12354  Report from County Councillor Phillippa Williamson – Councillor Williamson reported that she is working with highways and the owner of the Woodland Hotel to improve the road condition and consequent rain run-off from the drive, especially opposite the end of Bottoms Lane.  She is working with Councillor Bennett to speed up the placement of signage outside the Co-op regarding the loading times.

Councillor Houghton requested again that the signage at the Nineteen acre lane/A6 junction be moved as it restricts the view.  The pole design was a contributing factor to a fatality there and he was disappointed to note that the Highways department have used similar posts for the other signage they have put up, instead of using safe posts. Councillor Houghton expressed his disappointment that they have ignored all advice on this matter. Councillor Ribbons pointed out that the signage near Slackwood farm has still not been moved.  Councillor Williamson said she would follow these matters up.

12355    Report from City Councillor June Greenwell – no report available.

12356   Reports on any Meetings Attended by Members or the Clerk – None

 

12357   Standing order 1 – it was AGREED to leave the start time of the Parish Council meetings at 19:30.

12358   Planning Matters

(a)     It was noted that the following Planning Applications were dealt with under the provisions of Standing Order 25:

•          C19/01015/FUL  19 Emesgate Lane.  Change of use of doctor’s surgery (D1) to a mixed used unit comprising shop (A1) and a 2 bedrooms flat (C3)

 (b)  The following Planning Applications were considered:-

·         19/01058/FUL  2 Northern Terrace.  Erection of a single storey side extension to existing outbuilding. No objections

·         19/00028/REF  Silverdale Golf Club. Retrospective application for the erection of a timber shed, tin shed, covered sand bunker and open sand bunker with dividing wall. (Emailed 18/8/19) Objection on the grounds that on a previous application for the building of the two houses, made by the Golf Club,  permission was granted and the Council supported it, as it was stated the dwellings were for affordable housing and  the Golf Club stated that they didn’t need the land for sheds and sand storage. The building of the two houses also made the car park smaller and the Golf Club have also created extra car parking also without permission and with a hazardous exit as has been discussed at previous Council meetings. It was also noted that the two houses built by a development company are now holiday lets and not affordable housing.

·         19/01071/FUL  Partial demolition and remodelling of existing garage and relocation of access.  No objection

·         19/00841/FUL  Mawsons House, Lindeth Road.  Erection of a single storey side extension and three outbuildings. No objection

·         19/01059/FUL  Croziers Croft.  Moss Lane.  Installation of a new self-contained sewage treatment plant to replace-existing septic tank. No objection

·         19/01075/VCN  Former Walled Garden, Ridgeway Park, Lindeth Road.  Demolition of existing former school buildings and erection of a dwelling (C3) and associated access (pursuant to the variation of conditions 2 and 8 on planning permission 18/00600/FUL to amend the site layout and design of the dwelling and retain an existing outbuilding with alterations to its roof) No objection.

12359   Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:

25(a)    Parish Council Property and Functions – none

25(b)    Non-Parish Council Property

·         Foliage overgrowing onto footpaths in the village continues to be a public concern. Landowners with land adjacent to public footpaths must comply with their requirement under the 1980 Highways Act, which most do, if however following requests from the Parish Council this is not done, Council will refer the matter to the Highways Authority for further action.  The Clerk has sent a letter to Highways regarding a tree obstruction on Stankelt road, as the resident concerned has taken no action despite the request of the Parish Council.  Councillor Bennett informed the Council that he has sourced a Highways document which has exact specifications of permissible overhang. This will be displayed on the Parish Council noticeboard.

12260    Insurance  – the insurance cover for 2019-20 with  AXA Insurance UK, through Came and Company was APPROVED.

12361   Finance – The Clerk reminded Councillors that they need to initial the Parish Council cheque book stub when they sign cheques for the Parish Council.

a)  No monies received this month.

            b) The following payments were authorised cheques signed for the following accounts:

·        Came & Company, insurance, £1199.24, cheque 022067.

·        T Lambert, contractor, cheque £310, 022068.

·        Envirocare, contractor, cheque £312, 022069

·        P Williams, toilet cleaning  £234.17 SO

 

           c)  The Chairman requested Councillors to consider any necessary projects for the coming year, to be finalised in the November/December meetings.  Proposals for new projects are to be submitted to the Clerk before September 25th to enable them to go out with the Agenda for discussion at the next meeting.  Budget proposals are to be submitted before October 23rd. Councillor Ribbons made a request to be informed of the current balance of the Playground fund.

12362   Correspondence

Receipt of the following items of correspondence was noted and circulated:

a)      SLDC weekly update.

b)      FLAG publication.

c)      Parish Council’s website challenge – new regulations. Mr. Lamb has been consulted and informs the Council that no action is required until September 2020.

d)     A copy of a letter sent to Natural England from the Landscape Trust regarding grazing of Haweswater/Gait Barrows. News article.

e)      LALC training workshops.

f)       Rural Services Bulletin.

g)      L City Council has published the proposed Main Modifications to the Local Plan which is currently under examination.  An eight week consultation will now take place (until 5pm Monday 7 October 2019) and you are invited to make representations on the soundness of the plan.)

h)      Bus Changes leaflet – some changes to 51 timetable.

i)        Notice of weekend closures of northbound M6 between Carnforth and Lancaster 13/9 to 6/10/19.

j)          An invitation to attend a Heritage App Workshop on 19th September, 10am to 3pm, at Gaskell Hall, Silverdale organised by the AONB Partnership.  – Councillor Bickerstaff is attending representing the Parish Council.

k)      A resident requests information regarding the consultation about the imminent changes to the bus service.  The County Council website states that the changes are at the request of the Silverdale Parish Council, this is not the case, the changes were requested by the Healthy village’s transportation group, represented by Councillor Greenwell, in conjunction with Councillor Williamson, in the hopes of keeping the service going. Councillors expressed concern that perhaps there is some blurring of roles at times due to some Councillors having more than one role in the community.  Some clarification is required as to the position of the Healthy villages group to the Parish Council.  Any decisions made by these groups if requiring Parish Council backing should perhaps be on the Agenda and discussed and agreed by the Council and would then also be properly minuted.  It was agreed to discuss this more fully at the next Parish Council meeting in October.

Community First Responders – an email had been received from the CFR regarding the Council’s offer, it was however received after the cut off point for discussion at the September meeting, despite this the Council wished to respond to the email from the CFR before the next meeting as it was felt that an early reply would be more helpful and useful to the CFR group.

Councillor Houghton suggested that perhaps the Council could despatch with the circulation of paper copies of publications and perhaps instead subscribe to the electronic version of those that are of interest and relevance to the Council. This would also be in line with ‘going paperless’ it was AGREED for the Clerk to investigate an electronic subscription to ‘Clerks and Council’.

12363   Streetscape   Benches – Councillor Bennett reported that the list of materials required for the next six benches comes to a total of £1200.  When these six are completed, there will be 30 out of the 44 benches in a maintenance free state.  He proposes refurbishing another six next year.

12364   External Works progress

·         Sewerage issue at the shore, Councillor Houghton reported that during the recent heavy rains he had videoed sewage coming out of the sewage outlet that runs down Shore Road.  This is an ongoing issue, which he feels is getting worse.  A private sub-contractor was hired by County Council in 2016, to video inside the pipe to see what the problem was.  They have been claiming that they are unable to locate this video.  It was RESOLVED for the Clerk to write to the County council and ask for the details of the investigation under the provisions of the Freedom of Information Act, 2000.  Councillor Houghton has also historically taken water samples from the outflow of the pipe, which showed there was human sewage present in the sample.  He has tried involving the Environment agency to no avail.  It was RESOLVED to continue to pursue this avenue, as this is a serious environmental hazard.

·           Highways – Councillors Bennett and Williamson continue to push forward for devolution of verge cutting as agreed in the last meeting.

12365   Countryside matters

·         Haweswater/Gaitbarrow – Councillor Bennett reported that he has been in discussions about the Natural England management plan being out of date; despite assurances from Glenn Swainson and Maggie Robinson there seems to be little progress on this.  It was RESOLVED that the Clerk should write to Natural England pressing for a draft of the Management plan to be released so that the Council may be able to assist with formulating, in consultation with residents.  The AONB should be copied in to this communication as they may be able to apply additional pressure and also be involved in producing the Draft plan/working outline.  Maggie Robinson has also communicated a wish for the licensing agreement for ponies and cattle to graze together to move forward, it was AGREED for the Clerk to write and push for an early resolution to this.

·         Coastal Footpath – there are some areas of the proposed footpath which remain a concern to the council, in particular the section from the Cove to Red Rake, which can be hazardous especially in wet weather. The Clerk has been in communication with the AONB to try to ascertain who is responsible for this stretch of path.  The AONB have said they will investigate this, Councillor Bennett will provide the footpath number so there is no doubt which path is in question.

·         Silverdale footpaths – the Council aims to improve access for residents with disabilities and mothers with prams or buggies from the side of the village to the school and village centre.  The top part of the way from Townsfield to Emesgate lane, which is a narrow permissive path on privately owned land with a gate at the bottom, is unsatisfactory for wider access requirements. Councillor Williamson agreed to investigate whether a route going from Cove Drive across the field and round Silverdale School would be viable, as this would all be on County Council land.  It was also AGREED for the Clerk to approach the National Trust with a view to creating an accessible pathway parallel to the Townsfield path.  Meanwhile Councillor Bennett is liaising with the organiser of the Dementia Friendly Walks group who is also working with the AONB to make minor modifications to improve access for members of the group, which would also be of benefit to residents.   Councillor Houghton again queried why the AONB are no longer clearing footpaths in Silverdale.  The AONB had informed the Clerk that they do what they can; complaints should be directed to the Rights of Way officer who is ultimately responsible.    

12366   Emergency plan – Councillor Bennett advised the Council that 1 hour of running in had been completed, another 15 hours were necessary which he felt should be completed before the end of September.  He will liaise with those Council members who can assist with this task. Types of fuel and potential fuel sources were also discussed. It was decided to dispense with a satellite phone as these are expensive, now B4RN is up and running, the hub in the church being supported with a generator in case of a power cut; it was felt that would be sufficient for communication purposes.  It is hoped to have a full trial of the Emergency Plan at the end of September.

 12367   Playground matters – there were no urgent actions required this month. New issues noted: grass cuttings left on wet pour areas, Envirocare to be informed.  Zip wire aerial cable appears slightly sagging.  Inspection of the cable and fixings then re-tensioning required when fitting the new bearings and liners to roller unit. Drainage holes next to trees could be a trip hazard, Parish Contactor to fill in.

Councillor Bennett suggested the 14th and 21st September for the purpose of forming a work party to carry out the fitting of the panels in the multi units, fitting of replacement roller parts in the zip wire and to address the issues affecting the edges of the wet pour areas.  Some Councillors were able to make one or the other of the dates, Councillor Bennett will liaise with them nearer the time.

12368   Bus service – as Councillor Greenwell was not present; there was no information on the Bus service in Silverdale.

12369   Items for information (no decisions or actions permitted)

·         Councillor Bennett reported that he had been approached by a member of the PCC who was concerned about unwelcome activities in the church grounds and car park; a car has been seen doing wheel spins there and possible drug use has been suggested.  The Police have been informed of their concerns, but residents are also asked to inform the police if they notice any suspicious activity there.

12370  Suggestions for Future Agenda Items

1.      Gait Barrows update

2.      Propose continuation of office for Chairperson and Vice Chairperson.

3.      Community First Responder Group

4.      Footpaths and disabled access in Silverdale

5.      Proposals for projects next year

6.      Healthy village groups

12371   Date of Next Meeting

It was noted that the date of the next meeting is Monday 7th October 2019.  Items for the agenda and copies of reports to reach the Clerk before 30th September 2019.

 

Gill Ribbons, Deputy Clerk to the Council

AGENDA – SILVERDALE PARISH COUNCIL

 

Councillors are hereby summoned, and members of the public are invited, to attend a

Parish Council Meeting on 2nd September 2019 at 7.30pm, in the Silverdale Institute, Spring Bank, Silverdale, for the purposes detailed in the following Agenda:

 

1    To receive apologies for absence.

 

2     To receive declarations of Members’ interests relating to any items appearing on the agenda.

 

3    To approve the Minutes of an Ordinary Council Meeting held on 12th August 2019.

 

4    To receive information about matters arising from the Minutes of previous meetings, not covered by the Agenda.

 

5    To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.

 

6  To receive an online Police report. (July’s Forwarded to Cllr.’s 23/8/19)

 

7   To receive a report of any relevant matters by City Councillor June Greenwell.

   

8  To receive a report of any relevant matters by County Cllr. Phillippa Williamson.

 

9  To receive verbal reports from any meetings attended by Members, or the Clerk (verbal reports are only acceptable where no decision, or action, is required).

 

10   To consider changing Standing Order 1.  To state that meetings will start at 7.pm.

 

11    Planning Matters:

    a)  To note that the following Planning Applications were dealt with under the provisions of Standing Order 25:

·         C19/01015/FUL  19 Emesgate Lane.  Change of use of doctors surgery (D1) to a mixed used unit comprising shop (A1) and a 2 bedrooms flat (C3) (Emailed13/8/19)

 

    b) To consider the following Planning applications:

·         19/01058/FUL  2 Northern Terrace.  Erection of a single storey side extension to existing outbuilding. (Emailed 18/8/19)

·         19/00028/REF  Silverdale Golf Club. Retrospective application for the erection of a timber shed, tin shed, covered sand bunker and open sand bunker with dividing wall. (Emailed 18/8/19)

·         19/01071/FUL  Partial demolition and remodelling of existing garage and relocation of access.  (Emailed 21/8/19)

·         19/00841/FUL  Mawsons House, Lindeth Road.  Erection of a single storey side extension and three outbuildings. (Emailed 21/8/19)

·         19/01059/FUL  Croziers Croft.  Moss Lane.  Installation of a new self contained sewage treatment plant to replace-existing septic tank. (Emailed 21/8/19)

·         19/01075/VCN  Former Walled Garden, Ridgeway Park, Lindeth Road.  Demolition of existing former school buildings and erection of a dwelling (C3) and associated access (pursuant to the variation of conditions 2 and 8 on planning permission 18/00600/FUL to amend the site layout and design of the dwelling and retain an existing outbuilding with alterations to its roof)

 

12   To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:

25(a)  Parish Council Property and Functions

25(b)  Non-Parish Council Property and Function

·         Overgrown shrubbery near the Co-op, requested cut back.

·         Letter to Highways regarding tree obstruction on Stankelt Road.  

 

13  Insurance.  To approve the insurance cover for 2019-20 with  AXA Insurance uk through Came and Company as emailed  to Cllrs on 13/8/19.

 

14  Finance

    (a)  To conduct the monthly check of all money received by the Council (bank statements to be inspected by a Member who is not a Bank Signatory, or more than one such Member.

    (b)  To authorise payment and sign cheques for the following accounts:

·         Came & Company, insurance, £1199.24, cheque

·         T Lambert, contractor, cheque £310.

·         Envirocare, contractor, cheque £312

·         P Williams, toilet cleaning  £234.17 SO

 

    (c)  To consider the 2020-2021 funding required for projects; additional to the Annual costs of running the Council; to be taken into account for the budget/precept request.

 

15  Correspondence

     To consider the following items of correspondence received since the last meeting and to determine what, if any, action should be taken:

a)   SLDC weekly update. (To Cllrs. 8/8/19, 14/8 & 21/8/19

b)   FLAG publication.

c)   Parish Council’s website challenge – new regulations.  (Emailed to Cllrs. 8/8/19)

d)   A copy of a letter sent to Natural England from the Landscape Trust  regarding grazing of Haweswater/Gait Barrows. (Emailed to Cllrs. 9/8/19) News article. (12/8/19) (21/8/19) 

e)   LALC training workshops. (Emailed to Cllrs.8/8/19)

f) Rural Services Bulletin. (Emailed to Cllrs. 13/8/19 & 21/8/19)

g)   L City Council has published the proposed Main Modifications to the Local Plan which is currently under examination.  An eight week consultation will now take place (until 5pm Monday 7 October 2019) and you are invited to make representations on the soundness of the plan. (Emailed to Cllrs. 14/8/19)

h)  Bus Changes leaflet – some changes to 51 timetable. (Emailed 14/8/19)

i)  Notice of weekend closures of northbound M6 between Carnforth and Lancaster 13/9 to 6/10/19. (Emailed to Cllrs. 14/8/19)

j)   An invitation to attend a Heritage App Workshop on 19th September, 10am to 3pm, at Gaskell Hall, Silverdale organised by the AONB Partnership. (Emailed 23/8/19

k)   A resident requests information regarding imminent the changes to the bus service.

(Emailed 27/8/19)

 

16  Streetscape

Update on progress with street furniture.

 

17  Highways   External Service Report  –  To review progress and add any new works to the report. (See attached No 29)

 

18  Countryside Matters

·         Haweswater/Gaitbarrow To consider the several items of correspondence and comments received from the public and decide what, if any action to take.

·         The Coastal Path.  To consider the safety aspects of the proposed footpath.

·         Silverdale Footpaths. To consider improvements to access for the disabled.

 

19   Emergency Plan

To review and plan future actions for maintenance of equipment and emergency situations. 

To note there is a 2018 Business in the Community publication available entitled “Preparing for Emergencies in Lancashire”.  (Emailed to the Cllrs. 21/8/19)

 

20   Playground – To receive a report on any urgent actions that have been taken and to consider any other issues raised in either the Lancaster CC quarterly, or Parish weekly inspections.

 

21   Bus Service – To give any helpful information regarding the changes to the Bus Service in Silverdale.

22   To note any “Items for Information” (no decisions or action permitted)

23   To receive items for consideration for a future agenda.

·         Set the meeting dates – November.

 

24   To note that the date of the next meeting is  7th October 2019.  Items for the agenda and copies of reports, to reach the Clerk before 30th  September.

 

Signed:

 

Denise Challenor, Clerk to the Council Tel. 01524 761824