2019/11/04

 

4th November 2019

12403   Unconfirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday 4th November 2019.

12404   Present:  Councillors: Chairperson – M.J. (Mike) Fletcher, Vice Chairperson – J. (John) Bennett, N. (Nigel) Ribbons, S. (Stephen) Wales, T.G. (Terry) Bond, City and Parish Councillor J. (June) Greenwell, A.J. (Tony) Houghton, P. (Phil) Bickerstaff, County Councillor P. (Phillippa) Williamson, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – G.R. (Gill) Ribbons and 4 members of the public.

12405    Appointment of the Chairman for the remaining year to April 2020 – Councillor Greenwell proposed that Mike Fletcher continue as Chairman until the beginning of the May 2020 Meeting (7th), during which he will start the meeting and organise the election of the new chairperson; who will then take over. This was seconded by Councillor Ribbons and agreed by all.  The Chairman then signed the Declaration of Acceptance of Office.

12406    Apologies for Absence: None

12407    Declarations of Members’ Interests Relating to any Items Appearing on the Agenda:  None

12408    Minutes of the Previous Meeting  The minutes of the Ordinary Meeting held on Monday 7th October 2019 were APPROVED.

12409    Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda 

12388  The Clerk informed the Council that Alan Cox at Lancashire Highways had been in touch and potentially has access to redundant brackets for our SpIDs.  She asked the Council if they wished her to send the list of potential SpID sites in the village to Alan Cox as requested by him, so that he may approve the locations and prepare.  It was AGREED that the list of sites compiled by Councillor Bennett be sent to Mr Cox.

12410    Matters Raised by Members of the Public for Future Consideration

A member of the public expressed dissatisfaction with Natural England’s progress with their Management Plan Consultation. They continue to mismanage the Gaitbarrows site and in particular have still not changed the signs showing designated footpaths which are now out of date and represent a potential hazard, especially to disabled visitors. They also highlighted the fact that buses are now driving along the row in the opposite direction from previously i.e. now driving from the Station end to the Eaves Wood end. They were concerned about safety/insurance and timetable considerations.  Another concern was parking at the junction of Emesgate to Stankelt Road; this is a dangerous corner with poor visibility of oncoming traffic. This was also mentioned by another member of the public who requested yellow lines around the corner or Police intervention with the parking offenders.  They also were concerned that many of the drains in the centre of the village and down towards the school are seriously blocked which has resulted in the recent flooding of the Gaskell Hall basement. They asked for the Council to press for clearance of these drains.  Another resident highlighted the growing problem of visitors parking on the roadside at the Eaves Wood end of the Row, in particular at weekends when it is almost impossible to get out of the junction, especially when turning left. 

12411   Police Report  Kath Armstrong was due to attend the meeting but failed to turn up or send apologies. The following figures for our area, from a recent email were noted.

August 2019

September 2019

All crime

10

6

Anti-social behaviour

3

1

Bicycle theft

0

0

Burglary

2

3

Criminal damage and arson

2

0

Drugs

0

0

Other crime

0

0

Other theft

0

0

Possession of weapons

0

0

Public order

0

0

Robbery

0

0

Shoplifting

0

0

Theft from the person

0

0

Vehicle crime

0

0

Violence and sexual offences

3

2

 

More information is available on https://www.police.uk/shape/qKuPMg/

Councillor Wales volunteered to co-ordinate with the Police on behalf of the Parish Council which was AGREED by the other council members.  It is hoped that the Police can have a more visible presence in the village in the future AGREED for Councillor Bond to draft a letter to Sergeant Brown requesting this.

12412    Report from City Councillor June Greenwell – Councillor Greenwell reported that there has been a Scrutiny Committee set up to look at how to manage crime, the list of concerns didn’t feature rural crime, which Cllr Greenwell has now remedied. Following a recent meeting in Silverdale between herself, Lancaster City Council’s Public Realm manager – Will Griffiths and Councillors Bennett, Houghton and Fletcher to discuss Street/road Cleaning/clearing, Cllr Greenwell felt that a better working relationship was now possible.  Mr Griffiths is keen to initiate meetings between himself, operators and Parish Councillors to see at first-hand what the best approach would be on site at troublesome areas in the village.

Following a recent meeting regarding footpaths in the village with representatives from the National Trust, AONB and County Council some progress was made.  Action will hopefully now be taken to make safe the footpath from the Cove to The Lots.  There is now a direct contact person, David Goode, who will be able to recommend action to be taken as requested by Silverdale Parish Council.

Disabled access at The Dukes in Lancaster is being improved following comments by Silverdale residents to Cllr Greenwell.

12413  Report from County Councillor Phillippa Williamson – Councillor Williamson has received many reports about the parking problems in Silverdale and will continue to follow up on this issue. She also agreed to write to the Police as well regarding the lack of a report to Silverdale Parish Council as they regularly attend Carnforth Town Council meetings and make a report there.  She will also attempt to clarify the issue with the bus route highlighted earlier in the meeting.

12414   Reports on any Meetings Attended by Members or the Clerk – Councillor Fletcher had circulated his report to Councillors about the two meetings he had attended in Silverdale recently, prior to this evening’s Council meeting; which have been reported on by Councillor Greenwell, who was also present, earlier in the meeting.

12415   Lancashire Volunteer Partnership scheme – it was decided to postpone this item until after the Healthy Village update as being more relevant then.

12416   Camping issues at Woodwell – Following reports by residents of large vans camping overnight at Woodwell and leaving behind rubbish and human faeces; Councillors were concerned to prevent a reoccurrence.  Councillor Ribbons advised that initially a sign needs to be erected stating that the land is the property of Silverdale Parish Council and no overnight camping is permitted. It was AGREED for the Clerk to research suitable signage.  It was AGREED for there to be a site meeting attended by 4 or more Councillors to decide what physical measures could be taken to help prevent a further occurrence.  There would then be a quorate which could approve any action decided on at that meeting. Date of such a meeting to be agreed, the Chairman will circulate possible dates to all Councillors and then a report to be made at the next Parish Council meeting in December.

12417   Planning Matters

(a)     It was noted that the following Planning Applications were dealt with under the provisions of Standing Order 25: none

      (b)  The following Planning Applications were considered:-

·         19/00018/ENF  Land at Hawes Villa, Moss Lane.  Appeal against change of use of land to a campsite and the building of a kitchen and toilet and shower for campsite use. Response by 18/11/19  No comments

 

(c)  Effects of the ongoing development works at 55 Stankelt Road – Councillors have been approached by residents concerned with the lack of progress of this development. A vote was taken on whether to write a formal communication passing on these concerns; there were 5 in favour and 3 abstentions. It was therefore AGREED for the Clerk to contact the person currently overseeing project management of the site.

12418   Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:

25(a)    Parish Council Property and Functions – none

25(b)    Non-Parish Council Property – the Clerk reported on progress made regarding the concerns of a resident over the safety of part of the wall near the milk churn stand in Bank House Lane.  She has managed to ascertain that this section of wall belongs to the Gaskell Hall.  The Chairman of the Gaskell Hall Committee has been informed that the wall has been damaged and may be in an unsafe state.

12419   Correspondence

Receipt of the following items of correspondence was noted and circulated:

a)      SLDC weekly planning update

b)       Trowbarrow LNR Management Advisory Group- Minutes of the meeting held on 4/9/19.

c)      A resident draws attention to large vans using Woodwell to stay and leaving human waste behind. 

d)      Our Community Connection Manager writes to explain the role of promoting all the great community work and hopes to meet up with groups from her area to learn how support can be given. Carolyne Walsh will be attending the December meeting.

e)      Rural Services Bulletin

f)       Alan Ferguson writes about the extensive pollution from plastic particles on our local beaches. Councillors were concerned about this issue which has a full write up in the Autumn/Winter Keer to Kent magazine (p8-9).  Beach cleans can help eliminate the larger items of plastic/rubbish but this micro plastic or nurdles is a huge problem.   The Council wishes to help raise awareness of Plastic Pollution which is affecting Silverdale as well as being a global issue.  The Council would welcome a speaker/s to make a presentation at the Annual Assembly in March, especially from the Younger members of our community.

g)      Lancashire 50+ Assembly and Champions Newsletter October 19.

h)      Lancaster City Council Development department informs of their intention to review their local list for the purposes of validating planning related applications

i)        ‘Power for People’ ask the Parish Council to pass a motion in support of the Local Electricity Bill. A model resolution is supplied. 

j)        Lancashire County Council write about their preparations for looking after the Highways over the winter. 

k)      A resident writes about one of her trees (with TPO) being trimmed without permission and wonders who has done it.  – The Parish and County Council’s haven’t.  This resident has informed the Clerk that she is now aware of the person/s responsible but would like this information to remain confidential.

l)        NALC’s publication LCR

m)     Notification of the A601m special road scheme. Councillor Houghton clarified that the downgrading of this road could have future implications as it would mean that junctions can be built which could lead to industrial parks etc.  which may or may not be welcome.  The Chairman said the information was duly noted but it was outside the remit of the Silverdale Parish Council to take any action, although individuals from the village may make comments.

n)      An update from SELRAP.

o)      The Parish Council Website challenge is to remain compliant. The Council’s Website consultant Steve Lamb has advised to stay with the current provider.

p)      Came & Company Publication – Council Matters autumn 2019.

q)      Parish Online News & Updates.

r)       Winter Bulletin from CC Highways

s)       Cllr. Williamson reminds that the Household Waste at Carnforth from 1/11/19 will only open 9-5pm Thursdays to Mondays (5 days a week).  The Council noted the information and will put an article in the Parish magazine to remind residents of the new hours.

t)        Keer to Kent publication.

12420  Emergency Plan – there has been no further running of the generator. Councillor Bennett will liaise with other Councillors to log some more hours on this. With winter coming, it is becoming more urgent to have a meeting and another run through.

12421  Footpaths – The meeting with Parish Councillors, County Councillor Williamson, the AONB, the National Trust and the County Public Right of Way Team at Bank House farm on the 17th October was reported on earlier in this meeting.

12422   a)  No monies received this month.

            b) The following payments were authorised cheques signed for the following accounts:

 ·        British Gas, toilets, £32.66 bacs

·        British Gas, Clock, £39.73 bacs

·        Lancaster City Council, charge for elections, £144 cheque 22079 – don’t send yet as Councillors queried the charge.

·        Lancaster City Council, septic tank charges, £187.36 cheque 22080

·        T Lambert, contractor £300, cheque 22081

·        Envirocare, contractor, £312 cheque 22082

·        Paul Williams, toilets, sundries £8.98 cheque 22083 & £234.17 SO

·        Mr. D Wain, strimming, £155, cheque 22084 it was AGREED to pay this even though the invoice was submitted after the deadline.

 

 

            c)  B4RN – After discussion it was decided to make the decision about shares after the Budget had been agreed and Councillors would have firm figures to work with.   Councillor Bennett raised concerns over ducting used at Burton Well Scroggs; Councillor Ribbons suggested a site visit to ascertain the suitability of materials used.  The Council has proper plans of routes and wayleaves for Bank Well and the Scroggs/Burton Well Lane but still required the plans for Woodwell.

            d) and e) Budget – After discussion it was agreed to reduce the amount initially paid to the AONB to £350 instead of £700 to be in line with Arnside.  Further payment could be agreed depending on Silverdale Parish Council’s agreement of works required in the village.  £1800 was agreed for 3 new noticeboards: 1 to replace the noticeboard on the Butcher’s wall and 1 to replace the noticeboard at The Green as these are in poor repair and 1 in the Cove Road/Cove Lane area, this is in a bid to discourage posters being attached to lampposts etc. and left there and also to provide places for residents and visitors to see important information and events.  The budget was then AGREED

 

Councillor Bond then proposed rounding up the £6850.43 to £7000 and investing in B4RN shares, at £1 each, which will be tied up for 3 years but will give a 5% return which is better than leaving the money in the bank.  After discussion a vote was held- there were 5 in favour of this proposal so it was agreed for the Clerk to contact B4RN to organise the purchase of the shares.

 

12423   Highways/External Service report – it was decided that yellow lines would not be appropriate and would be unlikely to be passed by Highways. Instead it was decided for the Clerk to get in contact with Police to ask them to speak to the offenders.  There were no comments on the External Works chart.  Councillors will await details of the second ‘Freedom of Information’ request before discussing the drains on Shore Road further.

 

12424   Archbishop Hutton’s Trust – it was AGREED to discontinue involvement with the trust.

12425  Healthy Village update 1 year on– Councillor Bond had circulated a report to Councillors before this meeting summing up the achievements of the Healthy Village groups which have been reported on over the past year. He also reported that at a review meeting in October, attended by over 25 residents, it was agreed that the village has improved over the past year, these projects have made a difference, and more importantly most of the groups want to continue working on the tasks set at the beginning plus others accumulated along the way. In particular, the transport group want to investigate the feasibility of the village having its own electric bus and carpool network!

The Council acknowledged the commitment by the project groups, the efforts put in by those volunteers and the outcomes achieved to date. The Council AGREED:

·         to continue to support these groups for the next 12 months

·         to allow a small budget to assist these groups to meet any reasonable expenses

·         for Councillor Bond to continue as a liaison person to keep these groups and the Council informed of developments

·         for Councillor Bond as liaison person to investigate how the new Community Engagement Officer and volunteers could best be used in the village and to make contact with said Officer.

12426  Christmas decorations – the Clerk has ascertained that 12 trees will be required paid for by the Council this year plus 4 for the Gaskell Hall which they will pay for themselves. The lights will be warm white which will match those at The Royal.

12427   Streetscape  

a)      It was AGREED to leave the Pillar clock renovation until next year.

b)      It was AGREED for the Emesgate Lane Telephone kiosk to be removed as per BT’s proposal. The reason given for its removal by BT is “Low usage over a significant period”. As recently noted by Councillors the kiosk is in a dirty, unkempt state with moss growing from the glazing rubbers, it takes up about 2/3 of the pavement width which generally precludes a pram, wheelchair, Zimmer frame or mobility scooter passing it without moving off the pavement into the roadway.  There is currently sufficient mobile phone signal to contact emergency services, as tested by Councillor Bennett. There are also associated costs with keeping the kiosk such as, it will need maintenance including regular cleaning and after a period of time BT will require the Council to take over the electricity service costs which will mean both a standing charge and a charge per unit used.  The Councillors wished BT to guarantee making good the pavement and surroundings after removal of the kiosk.

c)      Playing field noticeboard – Council debated whether to move this board to another location, but it was decided to leave it where it is and perhaps make it accessible for residents to use.

d)     Defibrillator at the Gaskell Hall – the defibrillator was purchased with a legacy from a now deceased resident of Silverdale.  The Clerk will make enquiries with LALC to clarify whether a Parish Council is allowed to own and insure public defibrillators.

12428   Playground matters

            a)  There were no urgent actions required this month, new issues noted on Parish Contractor weekly inspection reports; on 28th Oct it was found that Envirocare had not collected the grass cuttings as required by the contract.  A sizeable quantity had landed on the wet pour surfaces which can cause moss/algae and slip hazard.  This has since been cleaned off by the Parish Contractor.   Envirocare to be asked for an explanation.

           

12429  Mobile phone coverage – Councillor Greenwell was concerned that ‘not spot’ maps of our area are inaccurate; the official statement of coverage and the actual experience obtained often being very different. She was concerned that this may affect decisions made on which areas to make improvements, so she will be following this up.  The Clerk to write again to David Morris and request he follows up on Vodafone putting a mast on the church tower.

12430   Items for information (no decisions or actions permitted) – Councillor Bennett reported that he had spent £823 + VAT on the materials for the forthcoming bench refurbishments; this was for 6 benches and less than estimated.  Arrangements for Remembrance Day were confirmed.

12431  Suggestions for Future Agenda Items

1.      Update on measures taken re Camping problem at Woodwell

2.      B4RN footpaths and plans

3.      Update on the Lancashire Volunteer partnership scheme

4.      Update on SpIDs

5.      Update on Drain clearance

6.      Carolyne Walsh, Community Connection Manager – presentation

7.      AONB

8.      Defibrillator update on insurance and ownership issues.

12432   Date of Next Meeting

It was noted that the date of the next meeting is Monday 4th December 2019.  Items for the agenda and copies of reports to reach the Clerk before 25th November 2019.

 

Gill Ribbons, Deputy Clerk to the Council

AGENDA – SILVERDALE PARISH COUNCIL

Councillors are hereby summoned, and members of the public are invited, to attend a

Parish Council Meeting on Monday 6th November 2019 at 7.30 pm, in the Silverdale Institute,

Spring Bank, Silverdale, for the purposes detailed in the following Agenda:

 

1     To appoint a Chairman for the remaining year to end of April 2020

 

2.   To receive Apologies for Absence.

 

3     To receive Declarations of Members’ interests relating to any items appearing on the agenda.

 

4     To approve the Minutes of an Ordinary Council Meeting held on Monday 7th October 2019.

 

5     To receive information about Matters Arising from the Minutes of previous meetings, not covered by the Agenda.

 

6     To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.

 

7   To welcome Kath Armstrong representing the Police and hear her proposal.

 

8  To receive a report of any relevant matters by City Councillor June Greenwell.

 

9   To receive a report of any relevant matters by County Cllr. Phillippa Williamson.

 

10  To receive verbal reports from any meetings attended by Members, or the Clerk (verbal reports are only acceptable where no decision, or action, is required).

·         Footpaths meeting information circulated from Cllr. Fletcher 25/10/19

·         Meeting with Lancaster City and Lancashire County Council representatives regarding the additional cutting back of vegetation on roadsides required in certain areas.

 

11  To consider involvement in the Lancashire Volunteer Partnership Scheme.

 

12. To consider camping issues at Woodwell following local information of misuse. (Emailed 7/10/19)

 

13   Planning Matters:

(a)  To note that the following Planning Applications were dealt with under the provisions of Standing Order 25a:

 (b) Planning Applications:

19/00018/ENF  Land at Hawes Villa, Moss Lane.  Appeal against change of use of land to a campsite and the building of a kitchen and toilet and shower for campsite use. Response by 18/11/19  (Emailed to Cllrs. 8/10/19)

 

(c)  To consider the effects of the ongoing development works at 55 Stankelt Road and agree any actions to be taken.

 

14   To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:

25(a)  Parish Council Property and Functions

25(b)  Non-Parish Council Property and Functions 

Been trying to find out who owns the Milk Churn stand in Bank House Lane as it is in need of repair.

 

15  To consider the following items of correspondence received since the last meeting and to determine what, if any, action should be taken:

a)    SLDC weekly planning update, (Emailed 9/10, 23/10,.

b)    Trowbarrow LNR Management Advisory Group- Minutes of the meeting held on 4/9/19.

c)   A resident draws attention to large vans using Woodwell to stay and leaving human waste behind.  (Emailed to Cllrs. 7/10/19)

d)   Our Community Connection Manager writes to explain the role of promoting all the great community work and hopes to meet up with groups from her area to learn how support can be given. (Emailed 7/10/19)

e)   Rural Services Bulletin. (Emailed 8/10/19 & 18/10)

f)    Alan Ferguson writes about the extensive pollution from plastic particles on our local beaches. (Emailed 11/10/19)

g)   Lancashire 50+ Assembly and Champions Newsletter October 19. (To Cllrs. 14/10/19)

h)   Lancaster City Council Development department informs of their intention to review their local list for the purposes of validating planning related applications. (Emailed 16/10/19)

i)    ‘Power for People’ ask the Parish Council to pass a motion in support of the Local Electricity Bill. A model resolution is supplied.  (Email of 16/10/19)

j)    Lancashire County Council write about their preparations for looking after the Highways over the Winter.  (Emailed to Cllrs. 21/10/19)

k)   A resident writes about one her trees being trimmed without permission and wonders who has done it.  – The Parish and County Council’s haven’t . (21/10/19)

l)    NALC’s publication LCR

m)   Notification of the A601m special road scheme. (Emailed 23/10/19)

n)   An update from SELRAP. (Emailed 23/10/19)

o)   The Parish Council Website challenge is to remain compliant. (See Email  of 28/10/19)

p)   Came & Company Publication – Council Matters autumn 2019. (Emailed 28/10/19)

q)   Parish Online News & Updates. (Emailed 23/10/19)

r)    Winter Bulletin from CC Highways. (Emailed 23/10/19)

s)   Cllr. Williamson reminds that the Household Waste at Carnforth from 1/11/19 only open 9-5pm Thursdays to Mondays (5 days a week). (Emailed 23/10/19)

t)    Keer to Kent publication.

 

16  Emergency Plan –  To update on progress.

 

17  Footpaths – to update on progress with improving access, safety and connectivity.

 

18  a)  To conduct the monthly check of all money received by the Council (bank statements to be inspected by a Member who is not a Bank Signatory, or more than one such Member):   

b)  To authorise payment and sign cheques for the following accounts:

·         British Gas, toilets, £32.66 cheque

·         British Gas, Clock, £39.73 cheque

·         Lancaster City Council, charge for elections, £144 cheque

·         Lancaster City Council, septic tank charges, £187.36

·         T Lambert, contractor £300, cheque

·         Envirocare, contractor, £312 cheque

·         Paul Williams, toilets, sundries £8.98 cheque & £234.17 SO

                    

        c)   B4RN

·         To consider whether to invest the B4RN repayment of £6850.43 for a further 3 years, share prices do not fluctuate, 5% return.  (Email 22/10/19)

·         To confirm Route Maps and Wayleaves are recorded and copies held by the Parish Council for B4RN installations on Parish Council owned land.

·          To check on completion and approval of installations and ensure that they correspond with route maps.

 

        d)    To finalise the Budget for 2020-21.

 

         e)  To consider whether the report from AONB justifies the allocated £700 donation on S137. (Emailed to Cllrs on 28/10/19)

 

19  Highways

·         To consider asking County Highways to place double yellow lines round the corner of Emesgate and Stankelt junction.

·          To receive and comment on the External Works Chart content No. 31.

·         To comment on  the DVD of the drains on Shore Road received.

 

20  To decide whether to seek a new representative for the “Huttons Trust” following the resignation of our current one or discontinue involvement..

 

21  To receive a Healthy Village Update – one year on.

 

22   Christmas Lights – to update on arrangements.

 

23  Streetscape

a) Pillar clock update on renovation.

b)To decide whether to object to the removal of the telephone kiosk opposite Royal Hotel as  proposed by BT.  Objections by 18th November.  (Emailed  to Cllrs. 12/10/19)

c) To decide on appropriate action regarding the playing field notice board. (See email of 18/10/19)

d)Defibrillator at Gaskell Hall. To record details of the origin of this item and agree the Parish Council takes ownership and responsibility on behalf of the community for its ongoing maintenance/repair using Section 137.

 

24  Playground – To receive a report on any urgent actions that have been taken and to consider any other  issues raised in either the Lancaster CC quarterly, or Parish weekly inspections.

 

25  Mobile Phone Coverage

To agree what action to take in light of the Service Provider/ Government’s announcement on 28th October, regarding measures to improve coverage in rural areas

 

26  To note any “Items for Information” (no decisions or action permitted)

 

27  To receive items for consideration for a future agenda.

 

28 To note that the date of the next meeting is Monday 4th December 2019 items and reports to reach the Clerk before 25th November.   

 

           

Signed: Mrs Denise. Challenor   

Clerk to the Council, Tel. 01524 761824