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7th September 2009

9157 Un-confirmed Minutes of an Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 7th September 2009.

9158 Present:  Chairman  –  Councillor T.G. (Terry) Bond, A.J. (Tony) Houghton, S.L. (Shirley) Mason and P.N. (Paul) Williams, the Clerk  –  L.D. (Denise) Challenor, the Deputy Clerk  –  S.D. (Sue) Hayward, PC 2866 Tony Marsh and one member of the public.

9159 Non-attendance:  Councillor E. (Eve) Holden.

9160 Apologies for Absence:  Councillors A.W. (Arthur) Graves and J.S. (John) Taylor.

9161 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
9162 Minutes of the Previous Meeting
 The Minutes of the Ordinary Meeting held on Monday, 3rd August were approved then signed by the Chairman.

9163 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
 The Clerk referred to: (1)  item 9154, regarding overgrown vegetation, and advised that
 letters had been sent to various residents and that she had received a reply from one giving his reasons for not trimming the hedges on his property, (2)  item 9154, regarding the public toilets, and reported that the necessary repairs had been carried out.

 The Chairman referred to: (1)  item 9146, regarding the speed limit on Cove Road, and advised that Highways will not be reducing the speed limit from 60 mph to 30 mph (whether or not a 30 mph is applied depends on the number of properties in the area concerned), (2)  item 9146, regarding the provision of a concessionary footpath, and reported that this possibility is being investigated.

9164 Matters Raised by Members of the Public for Future Consideration
 RESOLVED to bring forward agenda item 8.
 A member of the public reported on the Abbeyfield (Silverdale and District) Society’s Annual General Public Meeting which had been held that morning at Cove House; she thanked Councillor Mason for attending and asked if any Parish Councillors might be interested in becoming a Trustee. It was reported that Abbeyfield has had another successful year, with particularly high levels of demand for short periods of ‘respite’ care at Cove House.

9165 Parish Councillor Vacancy
 The Chair reported that a Notice of Casual Vacancy had been put on the parish council’s notice board following Mrs Dorothy Kitson’s resignation and that no Notice requesting an election had been received by the Returning Officer and the vacancy can, therefore, be filled by co-option. Two people had expressed an interest in becoming a Parish Councillor but one was not on the electoral register and so was not eligible. RESOLVED that Ms Anne McNaughton be co-opted as Parish Councillor.

9166 Update from the Community Police Officer
 PC Marsh gave a verbal update for July and August: (1)  13 crimes had been reported – 3 burglaries (non dwelling), 2 thefts, one assault and 7 incidents of criminal damage. The damage had been to a number of walls, 2 parked cars, the Post Office window and the memorial benches, (2)  the police have not been made aware of any campers on the Shore since the occasion that the benches were vandalised and there has only been one log relating to anti-social behaviour since then, (3)  over the coming months the police will be running an operation with other agencies to tackle poaching in the area. There have been two reports in the last few weeks of poacher related activity at Crag Foot and on Storrs Lane, (4)  in relation to the Police and Communities Together (PACT) priorities the police  have undertaken regular patrols of the village, working extended tours of duty to provide a visible presence into the early hours. Some work has been conducted with the speed camera with all vehicles checked being found to be within the speed limit.

 RESOLVED that the police continue to treat dealing with anti-social behaviour, speeding and parking as priorities.

9167 Report from County and District Councillor Sarah Fishwick
 Councillor Fishwick was not present at the meeting but she had given a verbal report to the Chairman to advise that the repairs to the public toilets had been carried out and that the problem of the awkward step from the gentleman’s toilet had been solved.

9168 Reports on any Meetings Attended by Members, or the Clerk
 1.  Abbeyfield (Silverdale and District) Society’s Annual General Public Meeting
 Councillor Mason reported that she had attended the meeting at Cove House that morning.
 2.  Lancaster City Council (Lancaster CC)
 The Chairman had attended a meeting at Lancaster CC with Councillor Fishwick about Tree Preservation Orders. Mr David Hall, Development Control Manager (Lancaster CC planning department), has offered to talk to this Council later in the year.

9169 Correspondence
 Receipt of the following items of correspondence was noted and any action determined as indicated:
 a) LALC invites two delegates to attend their annual Conference at the Leyland Hotel, on Saturday 31st October. The agenda includes a discussion on the devolution of services to parish councils.  RESOLVED that this be put on the agenda for the October meeting of this Council as a Parish Councillor might be interested in attending.
 b) A resident writes to suggest the Chairman makes his letter a regular feature in the parish magazine and asks that he appeals for neighbours to be considerate about playing loud music.
 c) Geraldine Smith MP writes to say that she has asked Lord Adonis and Ms Heidi Mottram of Northern trains for an extended response regarding Silverdale railway station and encloses a response to her question made to the Minister in the House.  It was noted that a reply had since been received from Paul Clark MP, parliamentary Under Secretary of State at the Department of Transport.  RESOLVED that: 1.  the Clerk copy the letter to the RSPB for information, 2.  the Clerk ask if a copy of the letter can be put in the library window (being too long to print in full in the parish magazine), 3.  A copy be appendaged to the copy of the minutes held at the post office.
 d) Lancaster CC  –  Local Development Framework write about planning obligations and their proposed consultation for a supplementary planning document.
 e) South Lakeland District Council write about their consultation on the Core Strategy and invite the Council to participate and enclose a questionnaire and summary of proposals (deadline 23/10/09). RESOLVED that Councillor Williams read the documents.
 f) Lancaster CC advise that they are to update their Statement of Gambling Licensing Policy by January 2010 and invite comments on the draft policy which can be viewed on www.lancaster.gov.uk.
 g) Carers’ Federation write to introduce their independent complaints advocacy service (ICAS) and offer to speak at a Council meeting.
 h) Waymarker, August 2009.
 I) Draft North West Plan Partial Review.
 j) Lancashire Fire and Rescue Service Performance Report and Action Plan 2009. It was noted that there is ‘no action’ for Silverdale.
 k) Copy of Lancashire Police Authority news “Dialogue” for each Councillor.
 l) Clerk & Councils Direct, September 2009.
 m) Lancaster CC  –  letter and questionnaire regarding public toilet provision. It was noted that all toilets are to remain open in 2009/10 apart from some in Morecambe. The questionnaire asks if this Council would be interested in taking over the public toilets in Silverdale in the future. RESOLVED to reply that this Council is not interested in so doing at this stage because of the cost of maintenance, cleaning, general upkeep of the fabric of the building and insurance (buildings and public liability).

9170 Planning
 (1)  It was noted that the following planning applications had been dealt with under the provisions of Standing Order 25a and comments made as indicated:
 09/00704/ELDC Gibraltar Farm, Lindeth Road.  Application for existing lawful development certificate for use of land as a caravan site and non-compliance with conditions 3&4 of application ref. 1/76/1303 relating to numbers of caravans on the site and time period for use as camping site.  NO PLANNING OBJECTIONS.
 09/00737/FUL 47 Stankelt Road.  Erection of a conservatory.  NO PLANNING OBJECTIONS.
 09/00747/RCN Hazelwood Hall, Hollins Lane.  Removal of condition No. 3 on approved application 03.01547/CU relating to use as holiday accommodation or as second home only. The Council has read the supporting documentation and is in agreement with the proposal. The Council was in support of the application when proposals were made to convert the Hall originally. Having second homes at the Hall has not been viable financially neither has it benefited the economy of the village; holiday homes only increase the amount of  traffic within the village whereas residents are more circumspect about using vehicles. The Hall itself is not far from the centre of the village, albeit further by road than on foot, and in fact is closer than some parts of the village such as Cove Road or The Row. The Council believe that this application should be granted and that the village will benefit accordingly.
 09/00740/FUL Trowbarrow allotments.  Erection of a new agricultural building to replace existing derelict buildings. Replies before 1st September.
 (2)  The following planning application was considered and comments made as indicated:
 09/0079/FUL Bradshaw Cottage, 2 Wallings Lane.  Extension to existing detached garage.  NO PLANNING OBJECTIONS.
 (3) It was noted that no decisions had been advised by Lancaster CC.

9171 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
 25(a)  Parish Council Property and Functions
 It was noted that contact had been made with the Council’s insurance company regarding two vandalised seats.
 25(b)  Non-Parish Council Property and Functions.

9172 Parish Plan
 RESOLVED to defer the consideration of the Parish Plan, and how it can be progressed further (including identifying a site for tennis courts and a new location for the police notice board), to a future meeting of this Council.

9173 Silverdale’s 200 Year Centenary
 It was noted that the next open meeting to discuss the bicentenary plans will be held in the Green Room at the Gaskell Hall on Monday, 19th October at 7.30pm (the cost of hiring the room is £8).  RESOLVED to discuss the costs of holding the proposed celebrations, and whether or not to finance them, at the November meeting of this Council.

9174 Siren
 RESOLVED that the Clerk write to Lancaster CC (with a copy to the head office of the coastguards) to suggest that a bore warning siren be placed at the Shore (bottom of Shore Road) and to explain this Council’s concerns about the changing shoreline and channels. It was noted that people are frequently trapped on the sandbanks and unable to get to safety because of the fast rising tides; there have been a number of near misses and several rescues have taken place in recent months.

9175 Annual Return
 RESOLVED to set £1 value on this Council’s community assets (the wells, quarries and playing field). RESOLVED that the Clerk e mail Members with a link to the Charity Commission’s website in order that Members can refer to the scope of the 3 registered charities belonging to this Council – the recommendations of the Auditors Report (that each charity has its own books of account etc) can then be considered further.

9176 Record of Common Land
 RESOLVED that this Council should not apply to amend the record of Common Land it holds.

9177 Finance
 (a)  It was noted that no money had been received by the Council since the last meeting.
 (b)  RESOLVED to authorise payment and sign a cheque for the following account:
 BDO Stoy Hayward LLP, external auditor    £155.25  (600396)
 (c)  RESOLVED that the cost of the new Councillors’ and Clerks’ training sessions, to be held on 3rd and 17th October (£30 for one module or £50 for the complete course), be paid should Ms McNaughton be interested in attending.
 (d)  It was noted that the playground account has been overpaid the sum of £935.30 and that this amount is to be reclaimed.

9178 Seats
 It was noted that two seats on the footpath from the Cove to the Lots had been vandalised and that a number of villagers had expressed their concern about the vandalism. RESOLVED that the Clerk obtain quotations for repairing the seats by renewing the wooden slats with recycled brown plastic if possible.

9179 Bank Well
 RESOLVED to authorise the expenditure for the clearance of Bank Well by the AONB at a cost of £100 + VAT.

9180 War Memorial Gardens
 RESOLVED that the Chairman arrange to meet with Mr Paul Holgate to discuss renovating the War Memorial Gardens.

9181 Items for Information 
 1.  Councillor Houghton noted that there are several gullies in need of attention including one at the junction of Stankelt Road and Emesgate Lane.
 2.  Councillor Mason reported that the footpath between Stankelt Road and Lindeth Close is still very overgrown.
 3.  The Chairman advised that the Unpaid Work Manager from the Probation Service had contacted him about painting the railings and that some issues need to be resolved before work can commence.

9182 Suggestions for Future Agenda Items
 1.  An address from and discussion with Mr Hall regarding planning (Chairman).
 2.  LALC annual conference (Chairman).
 3.  Parish Plan (all).
 4.  200 year centenary (all (November agenda)).

9183 Date of the Next Meeting
 It was noted that the date of the next meeting is Monday, 5th October 2009. Items for the agenda to reach the Clerk before Friday, 25th September and copies of reports to reach the Clerk before Monday, 28th September.
Sue D. Hayward
Deputy Clerk to the Council

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