2020/01/06

6th January 2020

12458   Unconfirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Green room, Gaskell Hall on Monday 6th January 2020.

12459   Present:  Councillors: Chairman – M.J. (Mike) Fletcher, Vice Chairman – J. (John) Bennett, N. (Nigel) Ribbons, T.G. (Terry) Bond, City and Parish Councillor J. (June) Greenwell, A.J. (Tony) Houghton (from 19:36), P. (Phil) Bickerstaff, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – G.R. (Gill) Ribbons. Visitors – Sgt Lindsay Brown, Hilary Edwards and 3 members of the public.

12460    Apologies for Absence: County Councillor P. (Phillippa) Williamson, S. (Stephen) Wales

12461    Declarations of Members’ Interests Relating to any Items Appearing on the Agenda:  None

12462    Minutes of the Previous Meeting  The minutes of the Ordinary Meeting held on Monday 2nd December 2019 were APPROVED.

12463    Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda   

12424   Cllr Bond offered to mention in the ‘Parish Jottings’ in the Silverdale Parish magazine that the Archbishop Hutton’s Trust needs a trustee to continue and the Council are looking for a volunteer from the local residents who may wish to be involved.

12447b) Councillor Bennett reported an update on the planning application for 14 St. John’s Avenue.  The height of the ridge is to be reduced to lessen the impact of the proposed extension and a brief statement regarding drainage has been added.  The Council require a more careful consideration of the sewage works in view of the formal adoption of the DPD document last year by Lancaster City Council and the requirements of the Environment Agency’s General Binding Rules including the recent changes that came into effect on 1st January 2020.

12453   The Clerk reported that she had received a reply from BT regarding back up power for the exchange at the Gaskell Close location. They have confirmed there is a generator with sufficient fuel to keep landlines in Silverdale operational for around a week.

12464   Police Report  Sergeant Brown reported that the Christmas period had been a busy one for all the emergency services.  26 calls had been received from Silverdale, to put this number into perspective from the Police point of view, the next busiest place had made 363 calls and the district had received over 3000 calls.  Most of the calls from Silverdale were concerns for safety of individuals/missing persons and were mostly able to be dealt with by a Police phone call.

Crimes in the district – A tractor had been stolen but was recovered on the A6.  A catalytic convertor theft was foiled on the Silverdale Golf course car park, the perpetrator was not apprehended at the scene but the Police know who it is and he has a previous conviction for the same offence.  Sgt Brown took this opportunity to mention that there is a huge increase in this type of theft, it is a matter of only a minute to steal the catalytic convertor from most vehicles especially SUVs and apparently Honda CRVs are the easiest from which to steal it.  There have been several reports of deer poaching in the local area, which the Police are taking seriously.  Sgt Brown said the public could help by reporting details of any vehicles, in particular vans and pickups which are seen in suspicious circumstances, particularly at night in rural lanes and laybys.

Future increase in officers – following a meeting on the 9/1 the Chief Constable will confirm the extra resources for our district mentioned in the last Parish Council meeting. 

Parking on Spring bank – Sgt Brown had looked at the problem raised by residents about the danger of emerging onto Stankelt road from Spring bank.  He said there is little that can be done, but in his opinion if traffic is travelling at 20mph, there is time for drivers to be aware of emerging vehicles.  He suggested that perhaps the T bar could be extended around the corner to allow greater space and visibility.  This is something the Parish Council could consider pursuing with County Highways.

 What3Words is now up and running in Lancashire Police communication centres, allowing greater clarity and precision in identifying the location of callers.

 

12465    Report from City Councillor June Greenwell – Cllr Greenwell reported that things have been quiet at City Council over the Christmas period. She has been speaking to the Care manager at Cove House who suggested talking to the care agencies regarding Emergency planning, and suggested that clients could nominate someone to speak for them in case of emergency and also advised that any residents who are bed-ridden would be best cared for by remaining in their own homes. 

Cllr Greenwell informed the Council that she has been given the task of being one of the ‘sampling process overseers’ as part of the ‘Citizen’s Jury oversight panel’ regarding climate change.  400 letters are being sent out to a representative sample of the population in the Lancaster City Council’s area from which 20 people will be selected.  These representatives will meet once a week and one weekend to discuss climate change issues. They will be paid £250 per person and those needing child care will be remunerated.  

Cllr Greenwell also informed the Council of the availability of City Council ‘small grants’ which are available 4 times a year and are to support schemes of benefit to the local area. 

Cllr Ribbons reported an instance of fly-tipping on Storrs Lane, Cllr Greenwell will follow this up at City Council.

12466  Report from County Councillor Phillippa Williamson – Councillor Williamson was unable to attend the meeting.

12467   Approval of Hilary Edwards as a member of Silverdale United Charities – Mrs Edwards gave a brief summing up of why she wished to be on the above committee. Mrs Edwards was proposed by Cllr Greenwell and seconded by Cllr Bond and was APPROVED by the Council unanimously, which is required by the charity.

12468   Reports on any Meetings Attended by Members or the Clerk – there were none

12469    Matters Raised by Members of the Public for Future Consideration

A member of the public expressed disappointment with the Council’s response to the proposed extension of 14 St. John’s Avenue.  They stated that from their research on ‘Right Move’ most of the bungalows in that area were already 3 bedroomed, even if some were using them as a dining room.  They stated that some have already been extended.  They felt that they didn’t want St. John’s Avenue becoming a defined old people’s area.  They also wished to inform the Council that the Hazelwood Hall change of home should be supported.  They also felt that the AONB appear to be showing bias towards allowing bigger organisations to make changes within the area and not individuals.  They also continued to be concerned about changes the RSPB wish to and have made to the area south of Quicksand Pool Bridge on New Road and felt these changes could be responsible for the worsening flooding there.

A member of the public wanted to know why this Council was wishing changes to the plans for the proposed extension at 14 St. John’s Avenue, when a previous Council had approved plans 3 years ago for an extension which was bigger.  The member of the public requested a complaint form from the Clerk as they were unhappy that one of the Councillors had objected to the plans personally.  They thought that he should have declared an interest at the beginning of any meeting discussing these plans.  The chairman allowed Cllr Bond to clarify that interests declared are only if there is a financial/pecuniary advantage to them, as set out in the Councillor’s Code of Conduct, which is available to view on the PC website.

 

12470   Correspondence

Receipt of the following items of correspondence was noted and circulated:

a)    SLDC weekly update)

b)    Parish Online Newsletter.

c)    Western Power House advice on how to prepare for a cut in power.

d)    ‘Power for people’ approach the Council to support their Bill, which if made law, would empower local communities to sell locally generated clean energy directly to local customers by establishing a statutory Right to Local Supply.

e)    LALC’s Newsletter

f)  Rural Bulletin 11/12,

g)    Parish Online News.

h)    Various copies of correspondence regarding the removal of a fallen tree on Hollins Lane responsibility for which belongs to Highways LCC.

i)   The winter edition of the Bay Health and Care Partners newsletter.

j)   LALC supplies details of forthcoming training workshops. – the Clerk enquired if any Councillors wished to attend the training.

k)    Came & Company write about the benefits of Rradar 

l)   Canal Quarter Strategic Regeneration Framework (draft Supplementary Planning Document (SPD))

m)   The Chairman of NALC writes about stronger communities.

n)     Notice that City Council representatives will present the Budget and Policy Framework Proposals for 2020/21 for consultation purposes on 21/1/20 at 6pm at Morecambe Town Hall – confirm attendance by 17th January.

o)    PSMA Newsletter

 

12471   Planning Matters

(a)    It was noted that the following Planning Applications were dealt with under the provisions of Standing Order 25:

•                  19/01483/CU  Apartment 1, Hazelwood Hall, Hollins Lane.  Change of use of holiday apartment to unrestricted residential use. (C3)  the Council is supportive of this application.

•                  19/01514//FUL  5 The Green.  Removal of an existing side bay window and erection of a single storey side extension.  No objections

      (b)  The following Planning Applications were considered:-

· 19/01551/FUL   Gibraltar Farmhouse, Lindeth Road. Installation of sewage treatment plant. No objections

· 19/01552/LB Gibraltar Farmhouse, Lindeth Road. Listed building application for installation of sewage treatment plant. No objections

 

12472   Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:

25(a)    Parish Council Property and Functions – none

25(b)    Non-Parish Council Property – none

12473   Confirmation of Annual returns 2019 – it was noted that the Annual returns have been submitted for the charities listed below and can be viewed on the Charity Commission website.

•           Silverdale Children’s Playground 521323

•           Public Watering Places 500269

•           Public Quarries 500270

12474  Finance

a)     Received and checked by Cllr Ribbons, Wayleaves (to go into playground fund) £127.05.

b)     i)  The S137 for the Neighbourhood Watch is no longer required as they have gained funding from Neighbourhood watch, Lancashire NW.

ii) Cllr Ribbons proposed that the Council should completely fund the printing and formatting of the Village Directory. This was seconded by Cllr Houghton. It was AGREED for 1000 copies to be ordered as there would then be spares for any newcomers to the village and also for holiday homes etc. This would be at a cost of around £400-500.  The Clerk will order them from the printers.  It was felt by the Council that this was very useful and informative for the community and they were grateful to the Healthy Village Communication group for all their hard work in producing the Directory.  It was AGREED for the Clerk to thank all members of the group individually.  Cllr Greenwell suggested that next year the City Council small grant could be applied for to cover this.  She will also give a copy of the Directory to the Community Engagement officer for information. 

            c) The following payments were authorised cheques signed for the following accounts:

•        British Gas, toilets, £54.54, bacs

•        Gill Ribbons, salary & expenses, £553.01 cheque 22100

•        D Challenor, salary & expenses, £1102.80 cheque 22101

•        HMRC, PAYE for LDC, £252.54, cheque 22103

•        Envirocare, contractor, £312, cheque 22104

•        T Lambert, contractor, £240 cheque 22105

•        Kedel Ltd, plastic bench parts, £1134.13, cheque 22106 

•        Post Office Ltd (for AONB) Woodwell/Bank Well clearance, £312, cheque 22107

•        John Bennett, Emergency Plan sundries, £68.23, cheque 22108

•        British Gas, clock, £34.53, bacs

•        British Gas, clock, £13.32 bacs

 

 

            d)  It was noted that the precept request for 2019/20 has been submitted.

            e)  It was noted that Mr Malcolm Richardson will act as Internal Auditor for 2019-                 2020 for a fee of £100 plus expenses.

            f)  The Financial Summary of Accounts for January, 2019 was received.

            The quarterly statement was APPROVED  and then signed by the Chairman.

 

12475   External works chart – The Works chart will be updated following a forthcoming meeting between Councillors and Will Griffiths from City Council.

12476   Streetscape  

a)     SpIDs – following recent receipt of Alan Cox’s list of safe locations for siting the SpIDs in the village, the Council AGREED to ask the Parish Contractor if he would be willing to undergo the necessary health and safety training in order to site and charge the devices and replace them in the different locations decided by the Council.  Due to the problems encountered with charging the devices experienced by one of the Councillors, it was AGREED that subject to the agreement of the Parish contractor the SpIDs would be trialled for 1 month.

b)     Defibrillators – The Clerk showed the Council the proposed transfer of ownership document, for the defibrillator at the Gaskell Hall, which was APPROVED.  The Clerk will confirm with the Community First Responder group that they are still willing to undertake checking of the defibrillators in the village and report back to NWAS.

c)     Christmas decorations – The Council expressed disappointment with the decorations provided this year.  The Chairman proposed a working group to plan next year’s lights and decorations, it was AGREED that the group will consist of The Chairman, The Vice-Chairman and Cllr Ribbons.  

d)     The Clerk had emailed Mr Bottoms regarding the bench he requested. Cllr Houghton suggested that a board for memorial plaques, like a small memorial wall, could be erected somewhere as an alternative to benches.  It was AGREED to discuss this idea at a future meeting. 

12477   Playground matters

a)     There were no urgent actions required this month.

b)     The ownership of the section of boundary wall is being investigated.  A verbal estimate had been received by the Clerk from Bob Walker for the repair of the rear playground wall of £300-£400; depending on how much wall falls down when the ivy is removed. Cllrs requested another quote be sought.

c)     New issues noted on Parish Contractor weekly inspection reports:

1)     Zip wire has been lowered slightly following requests from parents.  Parish Contractor carried out this task.

2)     Christmas lights were fixed onto the tree at the entrance to playground and on 30th November, switched on.  Mr & Mrs Wright in Elmslack Close, again kindly agreed to provide the electricity supply.

12478   Annual Assembly speakers – after discussion it was AGREED to have a key speaker then short presentations from other bodies if possible.  The Chairman will contact the Eden Project team to ask them for a speaker who could give an overview of the project and also it’s possible impact on Silverdale.  Other speakers could include the Police and Crime Commissioner, PCC Clive Grunshaw, an update on the Healthy Village groups, someone to speak about environmental issues concerning Silverdale in particular, the Council would still like a younger resident to present this if one can be found.

12479  Emergency Plan – it was AGREED that another trial run would take place on 29th January 2020.  The information about the plan which is to go in the Village Directory was also AGREED

12480   Procedure for contacting owners regarding overhanging shrubbery – after discussion it was AGREED that the Council would either make a verbal approach or send an initial friendly reminder at the discretion of the Chairman.

 

12481  Community engagement officer  – it was decided to defer this item.

 

12482  Suggestions for Future Agenda Items

1.     Proposal to amend the wording of agenda item 2 to read pecuniary or financial interests

12483   Items for information (no decisions or actions permitted)

            Cllr Bond reported that the National Trust had requested comments on their Woodland Plan, which he had approved.

 

12484   Date of Next Meeting

It was noted that the date of the next meeting is Monday 3rd February 2020.  Items for the agenda and copies of reports to reach the Clerk before 27th January 2020.

 

Gill Ribbons, Deputy Clerk to the Council

AGENDA – SILVERDALE PARISH COUNCIL

Councillors are hereby summoned, and members of the public are invited, to attend a

Parish Council Meeting on 6th January 2020 at 7.30pm, in the Green Room, Gaskell Hall, Emesgate Lane, Silverdale, for the purposes detailed in the following Agenda:

 

1    To receive apologies for absence.

 

2    To receive declarations of Members’ interests relating to any items appearing on the agenda.

 

3    To approve the Minutes of an Ordinary Council Meeting held on 2nd December 2019

 

4    To receive information about matters arising from the Minutes of previous meetings, not covered by the Agenda.

 

 5   To receive the Police Report.

 

6   To receive a report of any relevant matters by City Councillor June Greenwell.

 

7   To receive a report of any relevant matters by County Cllr. Phillippa Williamson.

 

8   To meet Hilary Edwards who has volunteered to work for the Silverdale United      Charities.

 

9   To receive verbal reports from any meetings attended by Members, or the Clerk (verbal reports are only acceptable where no decision, or action, is required):

 

10  To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.

 

11 To consider the following items of correspondence received since the last meeting and to determine what, if any, action should be taken:

a)   SLDC weekly update, (emailed 27/11, 5/12, 11/12, 18/12 & 26/12/19)

b)   Parish Online Newsletter.(Emailed 28/11/19)

c)    Western Power House advice on how to prepare for a cut in power. (Emailed 30/11)

d)   Power for people’ approach the Council to support their Bill, which if made law, would empower local communities to sell locally generated clean energy directly to local customers by establishing a statutory Right to Local Supply. (Emailed 30/11/19)

e)   LALC’s Newsletter. (Emailed 5/12/19)

f)   Rural Bulletin 11/12,

g)   Parish Online News. (Emailed 11/12/19)

h)   Various copies of correspondence regarding the removal of a fallen tree on Hollins Lane responsibility for which belongs to Highways LCC.

i)   The winter edition of the Bay Health and Care Partners newsletter. (Emailed 12/12/19)

j)   LALC supplies details of forthcoming training workshops. (Emailed to Cllrs. 16/12/19)

k)    Came & Company write about the benefits of Rradar  (Emailed to Cllrs. 16/12/19)

l)   Canal Quarter Strategic Regeneration Framework (draft Supplementary Planning Document (SPD)) (Emailed 17/12/19)

m)  The Chairman of NALC writes about stronger communities. (Emailed 20/12/19)

n)    Notice that City Council representatives will present the Budget and Policy  Framework Proposals for 2020/21 for consultation purposes on 21/1/20 at 6pm at Morecambe Town Hall – confirm attendance by 17th January. (Emailed 20/12/19)

o)   PSMA Newsletter. (Emailed 20/12/19)

 

      12  Planning Matters:

     (a)  To note that the following Planning Applications were dealt with under the provisions of Standing Order 25a,:

·       19/01483/CU  Apartment 1, Hazelwood Hall, Hollins Lane.  Change of use of holiday apartment to unrestricted residential use. (C3) . (Emailed 30/11/19)

·       19/01514//FUL  5 The Green.  Removal of an existing side bay window and erection of a single storey side extension.  (Emailed 5/12/19)

 

(b)    Planning Applications:

  • 19/01551/FUL   Gibraltar Farmhouse, Lindeth Road. Installation of sewage treatment plant.

  • 19/01552/LB Gibraltar Farmhouse, Lindeth Road. Listed building application for installation of sewage treatment plant.

    

13  To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:

25(a)  Parish Council Property and Functions

25(b)  Non-Parish Council Property and Functions.

 

14  To confirm the Annual Returns 2019 have been submitted for the following Charities for which the Parish Council is the sole Trustee:

·       Silverdale Children’s Playground 521323

·       Public Watering Places 500269

·       Public Quarries 500270

 

15   Finance

(a) To conduct the monthly check of all money received by the Council (bank statements to be inspected by a Member who is not a Bank Signatory, or more than one such Member).

  • Wayleaves £127.05

(b) To consider giving a section 137 grant to the  Neighbourhood Watch team to support printing

To consider giving a section 137 grant towards funding the Village Directory 2020.

(c)To authorise payments and sign cheques for the following accounts:

·       British Gas, toilets, £54.54, bacs

·       Gill Ribbons, salary & expenses, £553.01 cheque

·       D Challenor, salary & expenses, £1102.80 cheque

·       HMRC, PAYE for LDC, £252.52, cheque

·       Envirocare, contractor, £312, cheque

·       T Lambert, contractor, £240 cheque

·       Kedel Ltd, plastic bench parts, £1134.13

·       Post Office Ltd, Woodwell/Bank Well clearance, £312, cheque

·       John Bennett, Emergency Plan sundries, £68.23, cheque

·       British Gas, clock, £34.53, bacs

·       British Gas, clock, £13.32 bacs

 

(d) To record the precept request for 2019/20 has been submitted.

(e)  To record that Mr Malcolm Richardson will act as Internal Auditor for 2019-2020 for a fee of £100 plus expenses.

(f)  To receive the Financial Summary of Accounts for January, 2019.

 

16  To consider the External Works Chart 33 and updates if any.

 

17 Streetscape

·       SpIDs. To update on progress. Mr Cox emailed 2/12/19 with spreadsheet of sites.

·       Defibrillators – Notice of Lifelink inspection due. (2/11/19)   To approve the agreement to take over responsibility for the defibrillator on the Gaskell Hall.  Emailed to Cllrs. 21/12/19)  To receive any updates.

·       To review the provision of Christmas decorations in the village.

·       Benches – Updates and information regarding the offer of a donation for The Cove.

 

18  Playground – To receive a report on any urgent actions that have been taken and to consider any other  issues raised in either the Lancaster CC quarterly, or Parish weekly inspections.

  • To decide on the wall repairs – expected to be £300-£400.

 

19   To consider who to invite to speak at the Annual Assembly. (See notes from Chairman)

 

20   To update progress with the Emergency Plan and consider dates for another “blackout test”.

 

21  To review the procedure for  approaching landowners with overgrown shrubbery and any further action for non-compliance.(See current approach letter/emailed to Cllrs. on 18/12/19 and notes from Chairman)

 

22 To decide what course of action to take following the meeting with the Community Engagement Officer.

 

23  To receive items for consideration for a future agenda

.

24  To note any “Items for Information” (no decisions or action permitted)

 

25  To note that the date of the next meeting is at the  on 3rd February 2020 at 7.30pm Items for the agenda, to reach the Clerk before 27th January.

 

Signed:

 

 

Mrs Denise Challenor, Clerk to the Council, Tel. 01524 761824