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5th October 2009

9184 Un-confirmed Minutes of an Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 5th October 2009.

9185 Present:  Chairman  –  Councillor T.G. (Terry) Bond, E. (Eve) Holden, A.J. (Tony) Houghton, S.L. (Shirley) Mason, J.S. (John) Taylor and P.N. (Paul) Williams, the Clerk  –  L.D. (Denise) Challenor, the Deputy Clerk  –  S.D. (Sue) Hayward, PC 2866 Tony Marsh and five members of the public.

9186 Apologies for Absence:  Councillors A.W. (Arthur) Graves and A. (Anne) McNaughton and County and District Councillor S.M. (Sarah) Fishwick.

9187 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
9188 Minutes of the Previous Meeting
 The Minutes of the Ordinary Meeting held on Monday, 7th September were approved then signed by the Chairman.

9189 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
 The Clerk referred to: (1)  item 9168, regarding a discussion with Mr David Hall (Lancaster City Council (Lancaster CC) planning department), it was noted that Mr Hall is to be invited to a meeting of this Council when convenient to him, (2)  item 9169 (a), regarding the LALC annual conference, it was noted that no Members will be attending, (3)  item 9170, regarding planning matters, one of the editors of the parish magazine had contacted the Clerk about the meaning of the imposed conditions, it was noted that full information is available on the Lancaster CC website, (4)  item 9177, regarding the overpayment to the playground account, and advised that she has written to Mrs Rachel Bodenham and Mr Peter Roberts about the matter, (5)  item 9182, regarding the Parish Plan, it was noted that a discussion of all outstanding action points from the Plan will be included on the agenda of a future meeting of this Council.
 Councillor Williams referred to item 9169 (e) and reported that the South Lakeland District Council Core Strategy consultation document makes no mention of access to/ from  caravan sites; RESOLVED that Councillor Williams raise this issue on the questionnaire enclosed with the document.

 The Chairman referred to item 9181, regarding the footpath between Stankelt Road and Lindeth Close, and stated that the overgrowth is mainly from adjacent (private) gardens and that the Clerk has contacted the owners concerned.

9190 Matters Raised by Members of the Public for Future Consideration
 A member of the public wished to alert Members to a possible planning application; apparently, the owners of a property on Emesgate Lane (close to the Fire Station) are to apply for permission to build a 3 storey block of flats (for older people) on the land, she also advised that there is a problem with the trees on the land concerned which are felt to be blocking light from neighbouring properties and possibly obstructing the highway. Another member of the public said that they would appreciate a discussion with this Council when the application is considered (should one be submitted).

9191 Update from the Community Police Officer
 PC Marsh gave a verbal update: (1)  in the last month 5 crimes have been reported – the theft of a number plate from Emesgate Lane, the theft of roofing slates from a property on Cove Road, the theft of a bike from Birch Drive, a burglary at Silverdale Golf Club and one at Silverdale Cricket Club. The burglary at the golf club appears to be one of a series of offences at golf clubs in the area, (2)  there have been a number of calls about suspicious activity in the village. All have involved legitimate door-to-door sales people but the Police would like to thank the residents for their vigilance, (3)  there have been regular police patrols in the village and the speed gun has been in use; no incidents of camping on the Shore have been reported, (4)  officers from the Carnforth Neighbourhood Policing Team will provide a police presence over the coming weekend when there is to be a motorcycle rally, (5)  the financing of the Speed Indicator Device is still being discussed.

9192 Report from County and District Councillor Sarah Fishwick
 Councillor Fishwick was not present at the meeting and her report was not available.

9193 Reports on any Meetings Attended by Members, or the Clerk
 1.  Lancashire Locals
 The Chairman had attended a meeting of Lancashire Locals at which Mr Jim Robson, Highway and Environment Area Manager (North), was present – in December or January Lancashire County Council (Lancs. CC) is to debate the issue of 20 mph limits in residential areas – there is a national and local discussion about the implementation of such limits without the use of traffic calming measures. It was reported that Lancaster CC are to introduce cuts in their services.

9194 Correspondence
 Receipt of the following items of correspondence was noted and any action determined as indicated:
 a)  Agenda for the next meeting of the Trowbarrow LNR Advisory Group meeting to be held on Friday, 23rd October 2009 at 3.15pm in the Education Room at RSPB Leighton Moss (emailed to Cllrs). It was noted that no Members will be attending.
 b)  Action for Silverdale Children’s Trust (ASCT) write about items of concern regarding the playground.  RESOLVED that the Clerk reply: (1)  suggesting that ASCT liaise with the Playground Committee about their concerns, (2)  giving permission for ASCT to purchase a bench which must be installed by the Parish Contractor.
 c)  RoSPA playground inspection report (emailed to Cllrs). It was noted that the Clerk has e mailed a copy to Mr Paul Holgate, the Parish Contractor, so that he may attend to any matters of importance.
 d)  FLAG News. It was noted that this was passed to Councillor Williams for information.  e)  LALC news; questionnaire about devolved services; booking form for a Workshop on Community Engagement with Case Studies at Howick House, Penwortham on 4th November (7-9pm).  RESOLVED that the Clerk complete the questionnaire.
 f)  Waymarker.
 g)  3 Brochures on Playground equipment.
 h)  LCR publication.

9195 Planning
 (1)  It was noted that the following planning applications had been dealt with under the provisions of Standing Order 25a and comments made as indicated:
 09/00839/FUL Hawthorn Bank, Cove Road.  Erection of an extension to lower ground floor of south elevation to house swimming pool, plant room and kennels and creation of flat roof terrace above.  NO PLANNING OBJECTIONS.
 (2)  The following planning application was considered and comments made as indicated:
 09/00807/FUL Slackwood Farm, Slackwood Lane.  Creation of new access to Slackwood Farmhouse.  PLANNING OBJECTIONS on the following grounds:
 1.  An ancient field (and setting of a listed building) will be destroyed.
 2.  Visibility is better with access in its existing location.
 3.  The historic nature of the building and line of trees, which are an old navigation aid, should be taken into consideration.
 (3)  It was noted that the following decision had been advised by Lancaster CC:
 TPO 457 (2009) West Lindeth House, 2 Stankelt Road.  Confirmed.

9196 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
 25(a)  Parish Council Property and Functions
 25(b)  Non-Parish Council Property and Functions.
 It was noted that a missing signpost had been reported to Highways.

9197 Draft Budget
 RESOLVED that the following amounts should be included in the draft budget for 2010/11:
 1.  £1,000 for the 200 year centenary celebrations (RESOLVED that the Clerk check whether or not this should be a separate item in the budget or included under section 137).
 2.  £1,000 for improvements to the War Memorial (with a view to spending a further £1,000 in 2011/12 and, again, in 2012/13).

9198 Playground Committee
 RESOLVED that Councillor Williams represent the Council on the Playground Committee and that the Clerk notify ASCT.

9199 Charities
 RESOLVED that the Clerk refer to the original documentation sent to the Charities Commission regarding the Public Quarries and Public Watering Places to ascertain which places are included and to report to the Chairman. RESOLVED to keep the charity for Silverdale Children’s Playground active for the moment.

9200 War Memorial
 It was noted that the Chairman had met with Mr Paul Holgate at the War Memorial to discuss possible improvements including planting a yew hedge, removing the gate from the entrance and replacing with a ramp on one side and steps on the other, some levelling of the land, taking back the stone edging to create more space and increasing the seating. Mr Holgate is to provide an estimate shortly. RESOLVED that if the estimate for some initial works is less than £2,000 the Chairman will discuss the works with Councillor Houghton and decide whether or not some improvements can be carried out before the Remembrance Day service.

9201 Finance
 (a)  It was noted that no money had been received by the Council since the last meeting.
 (b)  RESOLVED to authorise payment and sign a cheque for the following account:
 Playsafety Limited (RoSPA playground inspection)   £93.15    (600397)
 (c)  It was noted that the Council has approved and accepted the Annual Return, having considered the comments made by the Auditor.

9202 Seats
 It was noted that the Clerk is still awaiting a quotation for repairing the vandalised seats with recycled brown plastic slats from Mr Holgate and that the website addresses of a number of possible suppliers have been passed to him.

9203 Warning Signs
 1.  to cover the cost of providing and installing up to 6 signs warning of the danger of quicksand, deep channels and fast moving tides at £239 + VAT per sign (it was noted that the VAT can be reclaimed),
 2.  that the Clerk ascertain the size of the proposed signs,
 3.  that Mr Ian Robinson (Technician, Lancaster CC Planning Services) be asked to liaise with Councillor Houghton regarding the wording and symbols to be used on each sign,
 4.  that signs be fitted in the following locations: Shore Road (by the cattle grid), Cove Lane (by the gate) and Jenny Brown’s Point (by the seat/ cattle grid),
 5.  that the Clerk write to the various landowners requesting permission to install signs in 3 more locations: by the railway on the footpath near Pool Bridge, near the stile on the seaward side of Jack Scout and at the entrance to Cow’s Mouth,
 6.  that the Clerk contact Arnside Parish Council to ask if they are prepared to contribute to the cost of installing a seventh sign on Cove Road, near Holgates Caravan Park, and for permission to install such a sign.

9204 Items for Information 
 1.  Councillor Houghton advised that (a)  the Parish Contractor had intended varnishing a bench on the Shore but that Councillor Houghton had advised that the bench had, in fact, been oiled recently, (b)  a number of trees had been damaged near Slackwood Hill and are in danger of falling onto the road,
 2.  Councillor Holden clarified that (a)  the finances of Silverdale United Charities are separate to this Council and that the 2 organisations are not connected, (b)  some villagers have expressed concern about the proposed kennels at Hawthorn Bank,
 3.  Councillor Taylor reported that he has written to Geraldine Smith MP regarding issues pertaining to the railway station,
 4.  Councillor Mason advised that (a)  a tree by the public toilets has been taken down by Lancaster CC, (b)  there is a lot of broken glass on the road near the post office.

9205 Suggestions for Future Agenda Items
 1.  Parish Plan (all).
 2.  Railings (the cost of equipment and travel expenses (£10 a day)) (Chairman).
9206 Date of the Next Meeting
 It was noted that the date of the next meeting is Monday, 2nd November 2009. Items for the agenda to reach the Clerk before Friday, 23rd October and copies of reports to reach the Clerk before Monday, 26th October. 


Sue D. Hayward
Deputy Clerk to the Council

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