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4th January 2010

9249 Un-confirmed Minutes of an Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 4th January 2010.

9250 Present:  Chairman  –  Councillor T.G. (Terry) Bond, Councillors A.W. (Arthur) Graves, A.J. (Tony Houghton), S.L. (Shirley) Mason, A. (Anne) McNaughton, J.S. (John) Taylor and P.N. (Paul) Williams, the Clerk  –  L.D. (Denise) Challenor (part), the Deputy Clerk  –  S.D. (Sue) Hayward, County and District Councillor S.M. (Sarah) Fishwick, Mr David Hall, Development Control Manager (Lancaster City Council Planning Service), and 2 members of the public.

9251 Apologies for Absence:  Councillor E. (Eve) Holden.

9252 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
9253 Minutes of the Previous Meeting
 The Minutes of the Ordinary Meeting held on Monday, 7th December were approved then signed by the Chairman.

9254 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
 The Deputy Clerk referred to: (1)  item 8986, regarding the painting of the railings, and advised that the delay is being looked into by Mrs Bryne-Thompson, Area Director (Probation Service), (2)  item 9181, regarding the footpath between Stankelt Road and Lindeth Road, and reported that the owners of the property, with overhanging shrubbery on Lindeth Road, will attend to the matter by 13th January, (3)  item 9202, regarding the vandalised seats, and advised that the Clerk has instructed Mr Paul Holgate (Parish Contractor) to repair the seats on behalf of this Council but that she has not had a response to date, (4)  item 9243, regarding plans for the Co-operative store, and advised that the Clerk had not had a reply to her request for details of the updated plans, (5)  item 9245, regarding the police notice board, and reported that there is no problem with the notice board being moved as far as PC Tony Marsh is concerned and that he has suggested that it might be possible to relocate it within the Co-operative store.

 Members referred to item 8862, regarding the possibility of the Lancashire Fire and Rescue Service co-responding with the Ambulance Service; RESOLVED that the Clerk follow-up any outstanding correspondence relating to this issue.

9255 Address from, and Discussion with, Mr David Hall, Development Control Manager, Lancaster City Council (Lancaster CC) Planning Service
 Mr Hall explained that his role is mainly to deal with development applications e.g. planning, change of use, adverts, listed buildings, conservation orders and lawful development certificates. He advised that, rather than making a full planning application, it is possible for the ‘prior development notification’ procedure to be used whereby an applicant submits minimum, basic information and a site plan, Lancaster CC then decide whether or not full details are required before an application can be granted.
 When planning permission is considered reference is made to government guidelines, the Regional Development Strategy and the Local Development Framework. Lancaster CC is required, by statute, to consult the parish council on all applications within its boundary; neighbouring local authorities are also statutory consultees where applications are on the local authority’s border or where the proposed development can be viewed from a distance (e.g. wind turbines).

 In making a decision Lancaster CC aim to balance the right of the owner to develop and the impact on neighbours. Issues raised which are not related to planning, e.g. property value or loss of a view, cannot be taken into account although loss of amenity can. Planning Officers produce a full report on all planning applications and these can be viewed on the Lancaster CC website or a copy can be requested. Approximately 90% of decisions have delegated authority with only around 10% going to Planning Committee.

 If a development does not comply with planning regulations Lancaster CC have to decide whether or not enforcement action should be taken, this decision is based on 2 tests: firstly, is the development unauthorised (i.e. without planning consent)?; secondly, expediency, i.e. is it appropriate to take action (with regards to the time and cost involved)? Planning applications can be made retrospectively; it was noted that if a development is unauthorised this can cause problems if the owner wants to sell the property at a later date. Building can only be stopped if Lancaster CC take out an injunction.

9256 Update from the Community Police Officer
 A written update from PC Marsh was read by the Chairman: (1)  three crimes have been reported in the last month – two cars have been broken into in the Brackenthwaite area and a rear light cluster was removed from a car on Woodlands Drive, (2)  there is currently a police operation to address the rise in car crime, (3)  there have been a number of reports of dogs worrying sheep (two of which were in the Silverdale area), (4)  the area has been patrolled regularly in an attempt to deter anti-social behaviour and speeding vehicles (in particular on Lindeth Road and Shore Road), although it has not been possible to use the speed gun. At the times that the village was patrolled there were no problems with parked vehicles.

9257 Matters Raised by Members of the Public for Future Consideration
 One member of the public explained her concern as to the number of Tree Preservation Orders issued.

 Another member of the public expressed her disappointment with the works which have been carried out at the War Memorial Gardens which she feels have spoilt the atmosphere there.
9258 Report from County and District Councillor Sarah Fishwick
 Councillor Fishwick reported that: (1)  she had met with Mr John Thompson, from the Co-operative store, and had been advised that the store would not be selling newspapers and, instead, would be including a larger bakery section, (2)  Lancashire’s Fire and Rescue Service is considered to be the best in the country, (3)  most people have said that road gritting in the area has been better than in previous years but some have commented that all roads and footpaths should be gritted; she has requested an extra grit bin at the junction of Elmslack and Cove Road. Lancashire County Council (Lancs CC) still have supplies of grit but are not routinely re-filling the bins at present, (4)  an application has been submitted to Lancs CC to extend Footpath 14 (through the gardens of Brown’s Houses), the neighbours have been informed. No date has been given for responses.

9259 Reports on any Meetings Attended by Members, or the Clerk

9260 Correspondence
 Receipt of the following items of correspondence was noted and any action determined as indicated:
 a)  LALC Newsletter and information about Lancs CC Training Workshops for 2010.
 b)  Lancaster District Community and Voluntary Solutions ask for support with a small grant and include their news publication.
 c)  Cumbria County Council consult their neighbours on the Cumbria Minerals and Waste Development Framework.  Comments by 8/2/10.  It was noted that the area affected is Kendal.
 d)  Lancaster CC invite the public to have their say on how Lancaster CC spend their money for the next few years. The questionnaire can be completed at www.lancaster.gov.uk/consultation by January 8th. It was noted that there is information pertaining to this on the parish council notice board.
 e)  FLAG Newsletter.
 f)  LCR Publication.

9261 Planning
 (1)  It was noted that the following planning applications had been dealt with under the provisions of Standing Order 25a and comments made as indicated:
 09/01137/FUL  15 Lindeth Road.  Erection of a 2 storey extension, single storey garden room and detached garage.  NO PLANNING OBJECTIONS.
 (2)  The following planning applications were considered and comments made as indicated:
 1.  Land at Lindeth Close (owned by Lancaster CC):
 Plot A  –  the owner of 35a Lindeth Road wishes to purchase the land for use possibly as an orchard.  OBJECTIONS as follows: this Council is concerned about (a)  future use of the land, (b)  loss of the public right of way, (c)  the nature of any boundary wall.
 Plot B  –  the owner of 9 Lindeth Close has been renting the land for approximately 50 years. It is proposed that the land is sold to this owner with its use restricted to domestic/ garden use.  NO OBJECTIONS.
 2.  09/01212/FUL 16 Levens Way.  Erection of a conservatory to the rear.  NO PLANNING OBJECTIONS.
 3.  09/01199/FUL 18 Hazelwood.  Demolition of existing garage and erection of a single storey side extension to form a new garage and utility room.  NO PLANNING OBJECTIONS, however, this Council is concerned that the development might be too close to the neighbour’s boundary.
 (3)  It was noted that no decisions had been advised by Lancaster CC.

9262 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
 25(a)  Parish Council Property and Functions
 25(b)  Non-Parish Council Property and Functions

9263 Tender Document
 RESOLVED to agree the wording on the proposed tender document for grass cutting, the Parish Contractor and playground maintenance as circulated with the agenda. It was noted that the tenders will cover a 12 month period.  RESOLVED that the document be displayed on the parish council’s notice board and that previous applicants be invited to tender.

9264 Donation to the AONB
 RESOLVED to defer this matter to another meeting of this Council.

9265 Finance
 (a)  Councillor Graves conducted the monthly check of all money received by the Council and found the records to be satisfactory. It was noted that a cheque for £80.07 had been received from United Utilities (Wayleaves).
 (b)  RESOLVED to authorise payment and sign a cheque for the following account:
 Gaskell Memorial Hall (hire for public meeting regarding the Co-op)    £9.00 (600412)

9266 Shoreline Management Plan
 The Chairman advised that Councillor Taylor and he had attended a meeting on 8th December held by the Environment Agency. The Shoreline Management Plan takes 3 stances: no active intervention; hold the line and managed realignment. The area of coastline from Bolton-le-Sands caravan park through Heald Brow to Ashmeadow in Arnside is designated ‘no active intervention’. A stretch of this involves the railway embankment which the Environment Agency consider to be the responsibility of Network Rail. Maps were presented at the meeting which indicated the areas which would be flooded should sea levels rise by one metre.  RESOLVED that the following concerns (based on sea levels rising by one metre) be raised with the Environment Agency before the consultation deadline of 10th January:
 1.  Leighton Moss and the road under the Crag would be lost.
 2.  The River Keer would effectively cut off Carnforth from Millhead, Warton and Silverdale.
 3.  The inrush of water over land east of the railway at Arnside would cut off the road to Sandside and also the one to Storth (the railway would be lost); this means that the only way out of Arnside would be via Silverdale and the only exits from Silverdale would be the Yealand Road (past Leighton Moss) or the Gaitbarrows Road (past Challan Hall).
 It was noted that the plan can be found on www.mycoastline.org.

9267 Annual Parish Assembly
 It was noted that the Annual Parish Assembly will be held in the Green Room at the Gaskell Hall on Monday, 22nd March and that Ms Lucy Barron, AONB Manager (Arnside and Silverdale), will be the guest speaker.

9268 Items for Information
 1.  The Chairman read out a letter from Lancaster CC regarding the decision to close most of the public toilets in rural areas, including those in Silverdale, from the end of the financial year. The letter asks if this Council would like to take over provision of the toilets. Lancaster CC are offering to pay some of the revenue costs (maintenance, cleaning and supervision) for the first year, nothing would be paid towards the capital costs.
 2.  Councillor Williams (a)  advised that he will not be available to attend any AONB meetings until July and asked if the Clerk would give the AONB Councillor Taylor’s details as this Council’s contact, (b)  suggested that extra grit bins be placed at Hazelwood and at the junction of Stankelt Road and Bottoms Lane.
 3.  Councillor Graves reported that the footpath from Stankelt Road (behind West Lindeth) is muddy.
 4.  Councillor Mason reported that the footpath at the far end of Lindeth Close (leading to Lindeth Road) is mossy and slippery. It was noted that the footpath belongs to Lancaster CC.

9269 Suggestions for Future Agenda Items
 1.  Donation to the AONB (all).
 2.  Parking issues (all).
 3.  The future of the public toilets (all).

9270 Date of the Next Meeting
 It was noted that the date of the next meeting is Monday, 1st February 2010. Items for the agenda to reach the Clerk before Friday, 22nd January and copies of reports to reach the Clerk before Monday, 25th January.
Sue D. Hayward
Deputy Clerk to the Council


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