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1st March 2010

9294 Un-confirmed Minutes of an Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 1st March 2010.

9295 Present:  Councillors A.W. (Arthur) Graves, E. (Eve) Holden, S.L. (Shirley) Mason, A. (Anne) McNaughton, J.S. (John) Taylor and P.N. (Paul) Williams, the Clerk  –  L.D. (Denise) Challenor, the Deputy Clerk  –  S.D. (Sue) Hayward, PS 2263 Scott Warburton, PC 2866 Tony Marsh, County and District Councillor S.M. (Sarah) Fishwick and one member of the public.

 In the absence of the Chairman and Vice Chairman Councillor Williams chaired the meeting.

9296 Apologies for Absence:  Chairman T.G. (Terry) Bond and Councillor A.J. (Tony) Houghton.

9297 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
 Councillor Mason expressed an interest in agenda item 13 in that she lives opposite the public toilets.

9298 Minutes of the Previous Meeting
 The Minutes of the Ordinary Meeting held on Monday, 1st February were approved then signed by the Acting Chairman.

9299 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
 Members referred to item 9282, regarding the planning applications for Hollins Farm, and noted that the applications are to be considered by South Lakeland District Council later this month. The Clerk referred to item 9286, regarding parking, and reported that she had not heard from British Telecom as yet.

9300 Matters Raised by Members of the Public for Future Consideration

9301 Update from the Community Police Officer
 PC Marsh gave a verbal update: (1)  two crimes have been reported in Silverdale. A satellite navigation system, left on display, was taken from a vehicle on Shore Road and a set of golf clubs were reported stolen form the Golf Club. It is thought that these were taken during the burglaries last year but the theft hadn’t come to light, (2)  there have been two reports of suspicious behaviour, one regarding door-to-door fish sellers and one regarding someone looking for scrap metal, (3)  together with colleagues from Cumbria and North Yorkshire the Lancashire Constabulary have conducted a week-long operation in the border areas aimed at disruption of rural crime at night. The operation was successful and it is hoped that it will be repeated in a few months time, (4)  in relation to the PACT priorities the village has been patrolled regularly to discourage anti-social behaviour and inconsiderate vehicle use. It has not been possible to make use of the speed gun.

 PS Scott Warburton introduced himself to Members, he has been in post since September last year. PS Warburton added that a Traffic Officer from Morecambe has been to Silverdale Primary School to speak to the children and that plain clothes officers had patrolled the village at night to deal with car crimes.

 RESOLVED that the police pursue the same PACT priorities.

9302 Report from County and District Councillor Sarah Fishwick
 Councillor Fishwick reported that: (1) Lancashire County Council (Lancs. CC) and Lancaster City Council (Lancaster CC) have set their budgets for 2010/ 2011, (2)  letters or e mails supporting the Keer Bridge recycling depot remaining open would be welcome, these can be sent to Councillor Fishwick (52 Emesgate Lane, Silverdale, LA5 0RF; Sarah.fishwick@lancashire.gov.uk) or Councillor Mike Devaney, Chairman of the Task Group looking into the provision of recycling sites throughout Lancashire (Michael.devaney@lancashire.gov.uk), (3)  Lancs. CC are looking at provision for road gritting; Members are invited to give suggestions as to additional locations for grit bins, (4)  she was concerned as to the use of telegraph poles for displaying posters which are then left on display after they have become out of date, (5)  she had attended a public meeting regarding the Environment Agency’s Shoreline Management Plan at which the policy of ‘no active intervention’ in the Silverdale area was discussed, (6) she welcomed the opening of the new Co-operative store but encouraged villagers to use all of the village shops.

9303 Reports on any Meetings Attended by Members, or the Clerk
 1.  Morecambe Bay Limestones Climate Change Project
 Councillor Taylor reported that he had attended a meeting organised by Natural England and the Arnside and Silverdale AONB.
 2.  Probation Service
 Councillor Taylor advised that the Chairman and he had attended a meeting with the Probation Service regarding the painting of the railings; it was noted that this matter would be discussed under agenda item 16.
 3.  Local Councillor Training
 Councillor McNaughton reported that she had attended a course held by the Cumbria Association of Local Councils.  RESOLVED that feedback from the course be an agenda item for a meeting of this Council.

9304 Correspondence
 Receipt of the following items of correspondence was noted and any action determined as indicated:
 a)  A resident writes to inform the Council of problems in connection with the septic tank, into which the public toilets empty, and expresses concern at the cost of taking over the care of the public toilets. He also suggests approaching businesses which might consent, with financial incentive, to the public using their toilets.
 b)  Ms Mary Whyman, Chairman of the North West Ambulance Service, replies to the Council’s letter about the Fire Service answering medical emergency calls to help cover for the shortage of First Responders. She informs that Mr Paul Ferguson is currently considering the proposal.
 c)  Lune Valley Housing Association are seeking board members to fill vacancies.
 d)  Skipton and East Lancashire Railway Action Partnership give notice of their AGM on 8/3/10 at 7pm in the Parish Church at Colne.
 e)  LALC give details of the Best Kept Village competition; a Morecambe Bay Walk and new Certificate in Local Council Administration course.
 f)  Lancashire Fire and Rescue Service give the consultation outcomes of the Performance Report and Action Plan.
 g)  Waymarker.
 h)  Mr John Pratt (Clerk to Carnforth Parish Council) informs of Lancaster CC’s decision to withdraw funding for Carnforth Swimming Pool. It was noted that a meeting is to be held at 12.45 pm on 3rd March at Morecambe Town Hall regarding this.  RESOLVED to display the notice of the meeting on this Council’s notice board and to write to Lancaster CC expressing concern as to the loss of a local amenity in a rural area; closure would also affect local schools which use the pools to teach swimming; their costs to travel further afield would undoubtedly increase, both in time and money. 

9305 Planning
 (1)  It was noted that the following planning applications had been dealt with under the provisions of Standing Order 25a and comments made as indicated:
 10/00094/FUL  7 Clevelands Avenue.  Erection of a rear dormer extension.  NO PLANNING OBJECTIONS.
 10/00101/FUL  32 St. John’s Avenue.  Demolition of an existing flat roof garage and the construction of a new garage and garden store with a pitched roof.  NO PLANNING OBJECTIONS.
 (2)  The following planning applications were considered and comments made as indicated:
 10/00121/FUL Silverdale Golf Club.  Renewal of temporary consent for a storage container for a further two years.  NO PLANNING OBJECTIONS.
 (3)  It was noted that the following decisions had been advised by Lancaster CC:
 Tree Preservation Order no. 462 (2009)  Appleby, Emesgate Lane.
 Appeal ref: APP/A2335/A/09/2116200  Hazelwood Hall, Hollins Lane  –  DISMISSED.

9306 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
 25(a)  Parish Council Property and Functions
 It was noted that the Clerk:
 1.  has made an insurance claim for the cost of replacing the seesaw in the children’s playground,
 2.  is in contact with HM Customs and Excise regarding reclaiming VAT on expenditure on the children’s playground.
 25(b)  Non-Parish Council Property and Functions
 It was noted that the Clerk’s computer had been taken away for repair and was now working, the period without a computer had, however, been difficult.

9307 Tenders
 It was noted that Mr Paul Holgate and Mr Phil Hargreaves had quoted for parish council maintenance work as follows:
 1.  Mr Holgate: grass cutting to St. John’s Avenue and Woodwell  –  £550.00; Parish Contractor  –  £949.00; playground maintenance  –  £2249.00. It was noted that the prices might not include VAT but that VAT is reclaimable,
 2.  Mr Hargreaves had not given a total cost but had quoted his rate as £20 an hour (including equipment and fuel) plus £15 an hour should additional workers be necessary.
 RESOLVED to accept Mr Holgate’s tender.

9308 Public Toilets
 It was noted that Lancaster CC would not be responsible for the provision of the public toilets on Bank House Lane after 31st March 2010.  RESOLVED that:
 1.  this Council take over the management of the toilets on an annual basis,
 2.  an advertisement be placed on the Council notice board and website inviting tenders for the daily cleaning and checking of the toilets, to run from 1st April 2010 for a period of one year. Applications to be sent to the Clerk by 20th March. All tenders to include labour, cleaning equipment and materials and toilet supplies,
 3.  the Clerk write to Lancaster CC requesting information/ advice on:
 (I)  any relevant health and safety regulations,
 (ii)  responsibility for buildings and public liability insurance,
 (iii)  responsibility for the upkeep of the building,
 (iv)  the utility providers and arrangements for meter readings,
 (v)  the emptying of sanitary bins,
 (vi)  the handover of any keys,
 4.  Councillor McNaughton produce some laminated notices for display in the toilets advising that the sewerage flows into a septic tank and that any rubbish should be disposed of in the bins provided,
 5.  that any tenders be considered at an Extraordinary meeting of this Council to be held after the Annual Parish Assembly on 22nd March.

9309 Finance
 (a)  It was noted that no money had been received by the Council since the last meeting.
 (b)  RESOLVED to authorise payments and sign cheques for the following accounts:
 Mr Arthur Holgate and Son Ltd. (upgrade of War Memorial Garden) £3818.75  (600421)
 Mr Arthur Holgate and Son Ltd. (seesaw replacement)    £628.63  (600422)
 (c)  Audit Matters
 It was noted that:
 1.  Mrs Jean Colwell still lives locally and has been asked if she will carry out the internal audit for 2009/10,
 2.  it will be necessary to amend the risk assessment document to take account of the management of the public toilets,
 3.  the internal audit is satisfactory.
 (d)  RESOLVED to suspend the meeting in order that Members could discuss whether officers’ holiday entitlement can be taken as pay. The meeting was reconvened and it was RESOLVED to be agreed in principle but that the subject will be discussed further when the Chairman and Vice Chairman are present.

9310 Keer Bridge Recycling Depot
 It was noted that Lancs. CC is considering closing the Keer Bridge Recycling Depot.  RESOLVED that the Clerk write to express concern as to the proposed closure in view of the distance of the next nearest depot which is at Salt Ayre.

9311 Railings
 It was noted that the Chairman and Councillor Taylor had met with the Probation Service to discuss the painting of the railings. The Probation Service will contact this Council with a start date for the works – it is anticipated that this will be around late March/ early April. It was noted that this Council will pay £10 a day towards expenses. The railings will be painted from inside the fields concerned and the growth around the bottom of the railings will need to be strimmed before painting can begin. RESOLVED that:
 1.  the Chairman contact the landowners to arrange access once a start date has been fixed,
 2.  Councillor Fishwick be asked to contact Lancs. CC regarding the provision of materials (paint, brushes etc),
 3.  any materials not provided by Lancs. CC be bought by this Council,
 4.  quotes be obtained for strimming (to be discussed at the Extraordinary meeting of this Council on 22nd March).

9312 Items for Information

9313 Suggestions for Future Agenda Items
 1.  The management of the public toilets (all).
 2.  Feedback on local councillor training (Councillor McNaughton).
 3.  The provision of litter bins in the village (all).

9314 Date of the Next Meeting
 It was noted that the date of the next meeting is Thursday, 8th April 2010. Items for the agenda to reach the Clerk before Friday, 26th March and copies of reports to reach the Clerk before Monday, 29th March.

Sue D. HaywardDeputy Clerk to the Council

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