2020/04/04 Online working group meeting

SILVERDALE PARISH COUNCIL – Minutes of an online Working Group Meeting held on Saturday 4th April, held online due to the restrictions in place for Covid-19

 

 

1   Attending the meeting remotely – Councillors: Chairman – M.J. (Mike) Fletcher, Vice Chairman – J. (John) Bennett, N. (Nigel) Ribbons, T.G. (Terry) Bond, City and Parish Councillor J. (June) Greenwell, A.J. (Tony) Houghton, S. (Stephen) Wales, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – G.R. (Gill) Ribbons.

 

2   Apologies – P. (Phil) Bickerstaff.

 

3   Declarations of Members’ interests relating to any items appearing on the agenda – None

 

4   Matters arising from the minutes of previous meetings – 12530 – the Clerk was requested to ask the contractors to continue until such time as the Council is able to meet to renew tenders; the Clerk advised it would be preferable to wait to contact them until the quote date of 24/4/2020.

 

5    Report from City Councillor June Greenwell – Cllr Greenwell had been dealing with a lot of emails over the last 2 weeks and attending online meetings due to the restrictions from Covid-19 regulations.  She had arranged for City Council volunteer cards to be delivered to Silverdale, for Council members inc. Clerks and members of the Village Volunteer group. Cllr Bennett had spoken with the Co-ordinator of the Village Volunteer group, Silverdale Self Isolation Support, and she will compile a list of volunteers and their volunteer card number.

 

6   Reports from any meetings attended (online) by Members. Lancaster City Council — Connecting Communities Team meeting – Tuesday 24th March 2020, attended remotely by Cllrs Bennett, Wales and Ribbons – report circulated by JB, no issues arising. Lancaster City COVID-19 Response Briefing held at 18:00 on 30/03/20 attended remotely by Cllrs Ribbons and Greenwell, report circulated by NR, no issues arising.  Councillors will continue to attend these meetings remotely whenever possible.

 

7   To receive a report from the Clerk of any actions taken under provisions of Standing Order 25.

        a) Various communications regarding the distribution of the Directory and leaflet – the final decision to not circulate the above was that of the Healthy Village communication group, taking into account government advice and the fact that the risk of spreading the coronavirus from door to door or gate to gate by volunteers delivering the directory and leaflet could not be completely ruled out.

        b) Communication with contractors – noted

        c)  Authorised the killing of the ivy on the wall adjoining the horse’s field if contractor is allowed – the contractor had said they were unable to source any weed killer, a Cllr said he had something suitable if they wanted to use some of that. The Clerk was requested to contact the contractor to that effect.

 

8  Planning Matters:

(a)  it was noted that the following Planning Applications were dealt with under the provisions of Standing Order 25a:

·        20/00222/ADV  Jack Scout, Lindeth Road.   Advertisement application for the display of a non-illuminated free standing sign (Emailed 29/2/20).- no objections.

·        20/00223/ADV  Eaves Wood, Silverdale.  Advertisement application for the display of a non-illuminated free standing sign (Emailed 29/2/20) – no objections.

·         20/00231/FUL  18 Cove Road.  Installation of roof lights to the front and rear elevations. – Comments: Council consider sewage and parking might not be adequate if house size is increased.

·        20/0036/TPO  the Vicarage, St John’s Grove.  All works to be carried out as indicated in the Tree schedule submitted. (Emailed 9/3/20) no objections.

·        20/00273/FUL 10 Lindeth Close.  Erection of a single storey front and side extension. – No comments.

 

(b)  The following Planning Applications were considered:

·        20/00327/FUL  Orchard Cottage, Waterslack Road.  Erection of a single storey rear extension and porch and construction of a raised terrace. No objections

·        20/00038/FUL  19 Townfield.  Demolition of conservatory and outbuilding and erection of a 2 storey dwelling. Installation of a package sewage treatment plant.  Cllrs recommended to the Clerk to notify Lancaster City Council planning dept. that this Council’s original objection still stands.

 

9  Cllrs noted the following items of correspondence received since the last meeting:

a)SLDC weekly planning list. (Emailed 28/2,4/3, 12/3, 25/3/20)

b)L County C Parish Champion Grant – closing date 13/3/20 (Emailed 28/2/20)

c)    Parish online news. (Emailed to Cllrs. 28/2/20)

d)Fields in Trust Newsletter. (Emailed to Cllrs. 29/2/20)

e)PSMA newsletter for February 2020.  (Emailed to Cllrs. 29/2/20)

f)    The Rural Bulletin.  (Emailed 3/3/20, 17/3)

g)Clerk & Council’s Direct.

h)Keer to Kent.

i)    Notice of the Calor Community Fund giving grants. (Emailed 6/3/20)

j)    Lancashire Care Services directory. (Emailed to Cllrs. 6/3/20)

k)   Natural England’s response to comments regarding the Summary Guide to Management of Gait Barrows NNR and the Grazed Habitats Management Plan. (Emailed 15/3/20)

l)    The Forestry Commission their assessment of the RSPB site.  A full list of the forest / woodland locations within their Group Scheme is attached with this consultation document and feedback regarding management practices at any of these sites is welcome. (Emailed 16/3/20)

m)   Response from NT regarding Parking problems in the village. (Emailed 18/3/20)

n)The great British Spring Clean will be postponed until 11-27 September 2020. (18/3)

o)“Power for the People” asks the Council to support the Local Electricity Bill? (13/3/20)

p)An invitation to contribute to the County APPG Rural Bus Inquiry, the new deadline is 8/5/20. (Emailed 26/3/20)

 

10  Finance

a)  To note

·        £100 contribution from the Gaskell Hall towards Xmas trees in village.

 

b) The Clerk was recommended to send the following payments:

·        G Ribbons, 3 mths salary, years holiday pay & exp. £897.96 cheque.

·        L D Challenor, 3 mths salary, years holiday pay & expenses, £1652.80 cheque.

·        HM Revenue & Customs only, PAYE for LDC, £388.46 cheque  

·        Envirocare, contractor, £312 cheque.

·        T Lambert, contractor, £350, cheque

·        LALC subscription, £327.51

·        British Gas, toilets, £37.12 bacs

·        P Williams, toilets, £234.17, SO.

·        D Wain, grass strimming,  £155 cheque

·        British Gas, clock, £23.06, bacs

·        Silverdale Community First Responders, remaining funds, £3102.74, as agreed at a previous meeting.

·        J Bennett, reimbursement, Carnforth Print and Design Ltd, maps, £14.40

·        RF Design, template directory, healthy village fund, £252.00 cheque – the Clerk advised this will be paid from the funds allocated to Healthy Village groups.

·        Carnforth Print Design,  2020 Directory, £550 cheque

The Clerk informed the Council that all the cheques had been signed and the cheque for Carnforth Print Design had already been posted.

c)   It was noted that the public toilets have been granted small business rates relief for 2020-21 and therefore the amount due is nil.

 

11  Playground Matters

As the playground is closed due to Covid-19 it was considered that there were no urgent repairs.

·        It was decided that replacement of the rotten train is not a priority and to continue with running repairs.

·        Mr Walsh had indicated that he felt uncomfortable working in public due to the current restrictions and possible residents’ opinion of him working in public.  Cllrs recommended to the Clerk to write to Mr Walsh offering him a volunteer card to authorise his work in the playground, Cllrs felt that he could work safely and within guidelines as he would be working alone and in a restricted area (the playground, which is closed).  However the final decision would be up to him.

 

12  Corona virus COVID 19 – a) Information from City Council – this was being shared with the public via: a clearly headed area of the Parish Council noticeboard (MF), posted to Facebook Isolation support group as Silverdale Parish Council, sent by email through the Silverdale events newsletter and on the Parish Council website (GR). The Clerk was recommended to contact the website contractor with regard to progress made with alterations to the website to allow GR to make postings as above.

                                                        b) Silverdale Volunteer Group, Silverdale Self Isolation Support – these volunteers are covering every house in the village to help residents where required.  They have notified the residents by dropping off a card with their contact details, this was done before lockdown.  There is also a Silverdale Self Isolation Support Facebook group. Cllr Bennett is keeping in contact with the co-ordinator to offer support from the Council and to get updates.

                                                       c) Local businesses – many of the local businesses have adapted to provide deliveries of fresh fruit and vegetables, meat products, bread and milk and other basics and fresh home cooked food.  It was agreed that in the current circumstances it is acceptable for the Council to promote these services.  Alan Walker at the garage is also remaining open and adapting his practices to conform to the new government guidelines.

Concerns were raised about the possible financial difficulties for small businesses that run from home in Silverdale, which are currently not provided for by the government.  Cllr Greenwell will produce a draft communication to these businesses in Silverdale for approval before publishing it as in a) above.

Councillors agreed a village celebration is in order when the crisis is over.  Cllr Houghton raised concerns that the Emergency plan has not been signed off yet, it was agreed this is not a priority at the moment, the required run-through is not possible at the moment and it also needs rewriting to take into account the current pandemic emergency protocols. No key fobs have been received from the Gaskell hall as yet so Cllr Bond will contact the secretary of the Gaskell hall to chase this up.

Cllr Ribbons raised the issue of signage, signs have been placed at key locations within the village to help discourage unnecessary visitation.  Some of these had been removed, it was agreed to replace them and continue to monitor the situation.

It was agreed that due to the additional work required at the moment the Deputy clerk will advise the Clerk if she needs more hours approving by the Cllrs.

 

13  Defibrillator /First Responder Matters

        It was noted that the First Responders are now operational and will take over the inspections and upkeep of the two Defibrillators reporting to NWAS as appropriate.  The Parish Council will contribute to running costs.

 

14  The next scheduled meeting of the Council is 7th May 2020 and it is the Annual meeting. Items for the agenda and copies of reports to be with the Clerk by 30th April.  It is quite likely that restrictions may still be in place at this time.  It is suggested Councillors agree a provisional date for a further working group meeting in case this is still the situation.  The Clerk is awaiting confirmation as to whether the allocation of jobs for Cllrs and appointing of the Chair and Vice Chair can be postponed. The Clerk is also awaiting guidance from LALC regarding the signing off of accounts.

 

Gill Ribbons, Deputy Clerk to the Council

 

 

 

 

SILVERDALE PARISH COUNCIL – Proposal for a Working Group Meeting

 

Since a conventional, formal Parish Council meeting in April 2020 is currently not possible within the restrictions now imposed by the Government, Councillors are asked to take part in a Working Group meeting to discuss important matters of Parish Council business.  The date of Saturday 4th April 10:00am is suggested to allow time for prior resolution of technical matters and for participation by members who have work commitments.  If this is not suitable, Members are requested to suggest alternative dates. 

In accordance with the requirements of the LGAct and SPC Standing Orders, Councillors at this meeting can only make recommendations for action to the Clerk.  The Clerk as Proper Officer of The Council can consider the recommendations and, if satisfied they are appropriate and within the Council’s remit, may take any necessary action.

The meeting may be held as a Teleconference or Video conference, depending on how successfully the necessary technical issues can be resolved.  If the technical issues cannot be resolved, a suitably configured physical meeting may be agreed upon.

Mike Fletcher/John Bennett

AGENDA

(note: items in italics are for information only)

1   To record participants.

 

2   To receive declarations of Members’ interests relating to any items appearing on the agenda.

 

3    Minutes of SPC meeting – 2nd March 2020 – To raise any matters considered critical, agree any actions required.

 

4    Report from City Councillor June Greenwell –circulated prior to meeting. To propose actions for any critical issues.

 

5   Report from County Councillor Phillippa Williamson – circulated prior to meeting – To propose actions for any critical issues.

 

6   Reports from any meetings attended (in person or online etc) by Members. (Report needs to have been circulated prior to meeting) – To propose actions for any critical issues.

 

7   To receive a report from the Clerk of any actions taken under provisions of Standing Order 25.

       a) Various communications regarding the distribution of the Directory and leaflet. 

       b) Communication with contractors.

       c)  Authorised the killing of the ivy on the wall adjoining the horses field if contractor is                allowed.

 

8  Planning Matters:

(a)  To note that the following Planning Applications were dealt with under the provisions of Standing Order 25a:

·        20/00222/ADV  Jack Scout, Lindeth Road.   Advertisement application for the display of a non-illuminated free standing sign  (Emailed 29/2/20).- no objections.

·        20/00223/ADV  Eaves Wood, Silverdale.  Advertisement application for the display of a non-illuminated free standing sign  (Emailed 29/2/20) – no objections.

·         20/00231/FUL  18 Cove Road.  Installation of rooflights to the front and rear elevations. – Comments: Council consider sewage and parking might not be adequate  if house size is increased.

·        20/0036/TPO  the Vicarage, St John’s Grove.  All works to be carried out as indicated in the Tree schedule submitted. (Emailed 9/3/20) no objections.

·        20/00273/FUL 10 Lindeth Close.  Erection of a single storey front and side extension. – No comments.

 

(b)  To consider the following Planning Applications:

·        20/00327/FUL  Orchard Cottage, Waterslack Road.  Erection of a single storey rear extension and porch and construction of a raised terrace.

·        20/00038/FUL  19 Townfield.  Demolition of conservatory and outbuilding and erection of a 2 storey dwelling. Installation of a package sewage treatment plant.

 

9  To consider the following items of correspondence received since the last meeting and to determine what, if any, action should be taken:

a)    SLDC weekly planning list. (Emailed 28/2,4/3, 12/3, 25/3/20)

b)    L County C Parish Champion Grant – closing date 13/3/20 (Emailed 28/2/20)

c)    Parish online news. (Emailed to Cllrs. 28/2/20)

d)    Fields in Trust Newsletter. (Emailed to Cllrs. 29/2/20)

e)    PSMA newsletter for February 2020.  (Emailed to Cllrs. 29/2/20)

f)    The Rural Bulletin.  (Emailed 3/3/20, 17/3)

g)    Clerk & Council’s Direct.

h)    Keer to Kent.

i)    Notice of the Calor Community Fund giving grants. (Emailed 6/3/20)

j)    Lancashire Care Services directory. (Emailed to Cllrs. 6/3/20)

k)    Natural England’s  response to comments regarding the  Summary Guide to Management of Gait Barrows NNR and the Grazed Habitats Management Plan. (Emailed 15/3/20)

l)    The Forestry Commission their assessment of the RSPB site A full list of the forest / woodland locations within their Group Scheme  is attached with this consultation document and feedback regarding management practices at any of these sites is welcome. (Emailed 16/3/20)

m)   Response from NT regarding Parking problems in the village. (Emailed 18/3/20)

n)    The great British Spring Clean will be postponed until 11-27 September 2020. (18/3)

o)    “Power for the People” asks the Council to support the Local Electricity Bill? (13/3/20)

p)    An invitation to contribute to the County APPG Rural Bus Inquiry, the new deadline is 8/5/20. (Emailed 26/3/20)

 

10  Finance

a)  To note

·        £100 contribution from the Gaskell Hall towards Xmas trees in village.

 

b) To authorise the following payments:

·        G Ribbons, 3 mths salary, years holiday pay & exp. £897.96 cheque.

·        L D Challenor, 3 mths salary, years holiday pay & expenses, £1652.80 cheque.

·        HM Revenue & Customs only, PAYE for LDC, £388.46 cheque  

·        Envirocare, contractor, £312  cheque.

·        T Lambert, contractor, £350, cheque

·        LALC subscription, £327.51

·        British Gas, toilets, £37.12 bacs

·        P Williams, toilets, £234.17, SO.

·        D Wain, grass strimming,  £155 cheque

·        British Gas, clock, £23.06, bacs

·        Silverdale Community First Responders, remaining funds, £3102.74

·        J Bennett, reimbursement, Carnforth Print and Design Ltd, maps, £14.40

·        RF Design, template directory, healthy village fund, £252.00 cheque

·        Carnforth Print Design,  2020 Directory, £550 cheque

 

c)   To note the public toilets have been granted small business relief for 2020-21 and therefore the amount due is nil.

 

11  Playground Matters

·        To receive a report on any urgent actions that have been taken and to consider any other  issues raised in either the Lancaster CC quarterly, or Parish weekly inspections.

·        To decide whether to replace the rotten train and if so what apparatus to choose.

·        To update on the repair of the wall

 

12  Corona virus COVID 19 – To summarise actions already taken and to decide what actions may still need to be taken.

 

13  Defibrillator /First Responder Matters

       To record that the First Responders are now operational and will take over the inspections and upkeep of the two Defibrillators reporting to NWAS as appropriate.  The Parish Council will contribute to running costs.

 

The next scheduled meeting of the Council is 7th May 2020 and it is the Annual meeting. Items for the agenda and copies of reports to be with the Clerk by 30th April.  It is quite likely that restrictions may still be in place at this time.  It is suggested Councillors agree a provisional date for further working group meeting in case this is still the situation.  

 

L D Challenor

31st March 2020