Tenders Invited

Silverdale Parish Council
Clerk to the Council: Denise Challenor
“Tanglewood”, New Barns Close, Arnside, Carnforth, Lancs, LA5 0BL.
Tel: 01524-761824 E-mail: clerk@silverdale-pc-lancs.gov.uk

Silverdale Parish Council invites tenders for the village maintenance, to run from 18th May 2020 for a period of two years.
The village maintenance has been divided into 3 parts and contractors are invited to apply for these separately.
Applications should be sent to the Clerk to arrive by 24th April, 2020.

1) Grass Cutting
St John’s Avenue
To cut area 15 times a year in total, to approximately 1”, and properly dispose of cuttings.
On average every 2 weeks depending on season.
To cut 15 times a year, depending on season.
To keep grass areas tidy approximately 2”- 4” in length – allowing areas for wild flowers etc., as currently laid out, and properly dispose of cuttings.
To notify the Clerk of the dates when cutting has taken place.

2) Parish Contractor
Responsible for:
General Maintenance around parish, up to 180 hours per annum.
Additional work as agreed with Parish Council Clerk. N.B Future duties may include maintenance and relocation of SPID’s (speed indicator devices) – training would be provided.
Duties are:
Minor repairs, general maintenance, controlling weeds and removing debris and litter from:

• 44 public seats and the area around them and following a schedule of maintenance;
• The War Memorial area;
• The area around the Millennium Clock;
• Parish Council notice boards and signs;
• Bus Shelter on Park Road (opposite The Row);
• Other maintenance activities as they arise;

Weekly checking and recording of the condition of all playground equipment and the play area. Quarterly safety checking and recording of facilities owned by the Parish Council (as per checklist)
Any defects to be rectified if possible, otherwise to be reported to the Clerk if no remedial action has been taken.

Safety inspection reports (e.g. from RoSPA or Lancaster City Council) to be adhered to and any matters should be brought up to standard.

The Parish Council expects the Parish Contractor to meet material costs below £20 per month. Works requiring materials beyond that would need authorisation from the Clerk.
Brief monthly report of work undertaken (including details of any repairs) and invoices to support materials purchased over the aforementioned £20 to be submitted to the Clerk.

3) Playground – Grounds Maintenance
Main area – Mowed weekly in season and grass cuttings to be collected and disposed of properly.
Ground litter to be picked up on a weekly basis and disposed of in a bin.
Hand mowing of fenced areas.
Maintain the cutting back of the brambles and fell the saplings keeping them low, round the perimeter of the field.
Cutting of hedges as required to keep them under control.
Treat flagging at entrance to prevent it getting slippy.

Notice: These contracts can be terminated by either the Contractor or the Council with a period of two months notice.

All tenders to include full insurance (including public liability), labour, plant, fuel and other costs. Evidence of insurance and qualifications are required.