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2010/04/08

8th April 2010

9338 Un-confirmed Minutes of an Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 8th April 2010.

9339 Present:  Chairman  –  Councillor T.G. (Terry) Bond, S.L. (Shirley) Mason and P.N. (Paul) Williams, the Clerk  –  L.D. (Denise) Challenor, the Deputy Clerk  –  S.D. (Sue) Hayward, ECSO 7301 Gerald Hurtley, PCSO 7242 Sarah Leverton, County and District Councillor S.M. (Sarah) Fishwick and 7 members of the public.

9340 Apologies for Absence:  Councillors A.W. (Arthur) Graves, E. (Eve) Holden, A.J. (Tony) Houghton, A. (Anne) McNaughton and J.S. (John) Taylor and PC 2866 Tony Marsh.

9341 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
 Councillor Mason expressed an interest in agenda item 12 in that she lives opposite the public toilets.

 Councillor Williams also expressed an interest in agenda item 12 in that he is employed (as a member of the public) to clean the toilets.

9342 Minutes of the Previous Meetings
 The Minutes of the Ordinary Meeting held on Monday, 1st March and of the Extraordinary meeting held on Monday, 22nd March were approved then signed by the Chairman.

9343 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
 The Clerk referred to: (1)  item 9286, regarding parking, and reported that British Telecom  have responded to say that, unfortunately, their land cannot be used for public parking as it needs to be available for use by them in emergencies, (2)  item 9306, regarding the insurance claim for the seesaw in the children’s playground, and advised that the information requested by the insurers has been passed on.

 The Chairman referred to item 9311, regarding the painting of the railings, and reported that he has the paint and brushes necessary for the work but that the Probation Service has not given a start date as yet.

9344 Matters Raised by Members of the Public for Future Consideration
 A resident advised that a new taxi service has been set up in the village – Silver taxis, tel. 01524 701400.

 One resident queried the time limit for commenting on planning applications, the Chairman clarified that consultees (including parish councils) have up to 21 days (from the date of the planning authority’s letter) to respond.

 The residents of Gibraltar Farm wished to explain that they have resubmitted a planning application for permission for the existing use of land as a site for caravans and that their intention is to provide a traditional, simple caravan and camping site on their working farm; they have given additional evidence in support of their application.

 Another resident reported that the sign beyond the cattle grid by Brown’s Houses, warning of the incoming tide, has fallen down and is in need of refixing.

9345 Update from the Community Police Officer
 ECSO Hurtley gave a verbal update: (1)  one crime has been reported in Silverdale – the theft of top stones from a wall on Storrs Lane, (2)  in relation to the PACT priorities the village has been patrolled regularly to deter anti-social behaviour and inconsiderate vehicle use, (3)  an operation is being planned to tackle quad bikes etc on the shore throughout the Carnforth area.

 RESOLVED that the police pursue the same PACT priorities.

9346 Report from County and District Councillor Sarah Fishwick
 Councillor Fishwick reported that: (1)  a site meeting had been held at the Keer Bridge recycling depot to discuss its future but a decision has not been reached as yet, (2)  a leaflet has been distributed by the Ashtrees Pharmacy, Carnforth advising of their repeat prescription and prescription delivery services and she was concerned about the impact this might have on Silverdale Pharmacy, (3)  she had noted the comments about the warning sign near Brown’s Houses, as mentioned by a resident above, and would alert the appropriate authority.

9347 Reports on any Meetings Attended by Members, or the Clerk
 1.  Village Bicentenary
 The Chairman reported that he had attended a meeting on 23rd March and that dates have been set for the following events: 7th May 2011 – Maypole dancing (venue to be arranged), 7th May 2011 – 1940s dance in the Gaskell Hall, 15th,16th, 17th July 2011 – history trail (and 175th anniversary of St. John’s Church).

9348 Correspondence
 Receipt of the following items of correspondence was noted and any action determined as indicated:
 a)  A resident writes to inform the Parish Council of his letter sent to Ms Turton at Lancashire County Council (Lancs. CC) regarding the Keer Bridge recycling depot and Hollins farm development.
 b)  LALC supply: Newsletter, details of ‘Power of Well-Being Workshop’, New Councillors and Clerks Training details, ‘Freedom of Information and Data Protection Workshop’ details, Agenda of 219th meeting.  It was noted that none of the Members present would be attending the workshops.
 c)  Silverdale Playgroup apply for £400, under section 137, to provide iron gates for the side entrance of the Methodist Church to help prevent children from exiting onto the road. RESOLVED to contribute £400 for supplying the gates.
 d)  Bowland Pennine Mountain Rescue Team ask for £250 or a donation towards waterproof clothing;  RESOLVED to consider the request at the next meeting of this Council.
 e)  Skipton and East Lancashire Action Partnership write for continued support, inform of their conference and supply their newsletter.
 f)  FLAG newsletter.
 g)  Lancs. CC are considering whether to make an Order modifying the claimed public footpath No. 14, Silverdale to Lindeth Road, and invite comments.  RESOLVED to consider this matter at the next meeting of this Council and that the Clerk re-circulate details of the Order under consideration to Members for information
 h)  A resident writes to ask that the nettles growing on the Woodwell/ village footpath be strimmed at the appropriate time.  RESOLVED to ask Councillor Fishwick if she would contact Lancs. CC regarding this.
 I)  BDO supply audit briefing and forms.
 j)  Waymarker.
 k)  Keer to Kent.
 l)  Glasdon brochure.
 m)  Clerk & Councils Direct.
 n)  LCR publication.

9349 Planning
 (1)  It was noted that the following planning applications had been dealt with under the provisions of Standing Order 25a and comments made as indicated:
 10/00183/FUL  20 Emesgate Lane.  Amendments to approved application 08/01102/FUL to form a one-bed dwelling.  PLANNING OBJECTIONS on the grounds that:
 1.  The proposed development is considered to be a backland development.
 2.  The plans are confusing as to where the rest of the dwelling fits in.
 3.  Vehicular access is considered to be too narrow and it is felt that there will be too many users for the septic tank.
 4.  Parking is considered to be inadequate.
 5.  The development of the flats (for which permission has been granted previously) would be hindered.
 10/000172/FUL  22 Emesgate Lane.  Erection of a dormer bungalow including garden in the rear of 22 Emesgate Lane.  PLANNING OBJECTIONS on the grounds that this is considered to be a backland development (for which Members believe permission was refused last year). Backland developments are against Lancaster City Council (Lancaster CC) and AONB policy. It is felt that the site would be too crowded and an unnecessary development in the centre of the village. There is vehicular access, but an increase in traffic is not desirable.
 (2)  The following planning applications were considered and comments made as indicated:
 G10/00007/ENF  Gibraltar Farm, Lindeth Road.  An appeal has been lodged against enforcement action taken by Lancaster CC.  RESOLVED that the Clerk reaffirm the comments previously made to Lancaster CC.
 SL/2009/0558  Holgates Caravan Park, Middlebarrow Plain.  Siting of 10 Timber clad twin unit caravans with associated access and private sewage plant. The applicant has lodged an appeal.  RESOLVED that the Clerk reaffirm the comments previously made to South Lakeland District Council.
 10/00263/FUL  8 Bank House Lane.  Erection of 1st floor extension to side and single storey extension to rear.  NO PLANNING OBJECTIONS.
 10/00275/FUL  14 Levens Way.  Demolition of an existing attached garage and construction of 2 storey and single storey extensions.  PLANNING OBJECTIONS as follows:
 1.  There is concern as to the height of the proposed extension which is above the existing roof-line. The contours of the land mean that the development would be higher as the land slopes down.
 2.  The windows in the proposed extension would overlook the neighbour’s property.
 3.  The proposed development is close to the neighbour’s boundary.
 10/00240/FUL  Nutting Lee, 39 Emesgate Lane.  Erection of an entrance porch.  NO PLANNING OBJECTIONS to the proposed extension but Members expressed concern about the ongoing building work at the rear of the property and the impact this might have on the application as a whole.
 (3)  It was noted that no decisions had been advised by Lancaster CC.

9350 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
 25(a)  Parish Council Property and Functions
 None.
 25(b)  Non-Parish Council Property and Functions
 None.

9351 Feedback on Training Course
 RESOLVED that agenda item 13, concerning Councillor McNaughton’s recent training course, be deferred to a future meeting.

9352 Public Toilets
 It was noted that:
 1.  Lancaster CC had sent the Clerk a draft Schedule of terms and conditions for the lease of the toilets for a period of 10 years and that this includes a clause stating that Lancaster CC (as the Landlord) will contribute £4,125 per annum towards the running costs of the toilets.  RESOLVED to advise Lancaster CC that this Council accepts the draft terms and conditions and to authorise the Clerk to sign the lease on behalf of this Council.
 2.  Lancaster CC are proposing to arrange for the toilets to be painted,  RESOLVED to ask that the toilets be painted in sympathetic colours.
 3.  Mr Paul Williams has advised this Council on the condition of the toilets,  RESOLVED that the Chairman and another Member (not Councillor Williams because of the possible conflict of interests) prepare a schedule of works, with a view to this being put out to tender once the lease has been formalised.
 4.  The Clerk has contacted companies regarding the provision and emptying of sanitary bins and that the rate quoted by Kimberley Rix is £138 to change the bins once a month; Members queried if this rate was for one bin or the total cost (2 bins),  RESOLVED that the Clerk clarify this and accept the quotation if the total amount is £138 and to seek authorisation from the Chairman if the total is £276.
 5.  The Clerk has researched the cost of providing a donations box and that the National Trust has advised of one costing £295 + VAT.  RESOLVED that the Clerk make  enquires into cheaper boxes.

9353 Litter Bins
 RESOLVED that agenda item 13, regarding the provision of additional litter bins, be deferred to a future meeting and that Members consider possible sites before this matter is discussed.

9354 Finance
 (a)  It was noted that no money had been received by the Council since the last meeting.
 (b)  RESOLVED to authorise the payment of the Clerk and Deputy Clerk’s salaries to be made in line with the financial year to help with administration.
 (c)  The Clerk and Deputy Clerk left the meeting whilst agenda item 14 (c) was discussed.
 RESOLVED that the Clerk and Deputy Clerk be authorised to claim payment in lieu of holiday entitlement.
 (d)  RESOLVED to authorise payments and sign cheques for the following accounts:
 British Gas (clock electricity)      £52.91  (600423)
 Mr Terry Bond (painting supplies/railings)    £39.66  (600425)
 Gaskell Memorial Hall (room hire)     £20.00  (600426)
 LALC (subscription)                £263.20  (600427)
 Mrs Sue Hayward (salary/expenses)              £353.59  (600428)
 Mrs L. D. Challenor (salary/expenses)             £837.45  (600429)
 FLAG (subscription)       £10.00  (600430)
 Mr Paul Williams (toilet rolls/soap)     £60.76  (600431)
 Mr A. Bodenham (toilet cleaning supplies)    £59.05  (600432)
 Lancaster CC (Council Tax for public toilets)            £465.75  (600433)
 Mrs Sue Hayward (holiday pay)              £123.77  (600434)
 Mrs L. D. Challenor (holiday pay)              £250.00  (600435)
 N. Branston (iron gates for Methodist Church)            £400.00  (600436)

9355 Strimming
 It was noted that Mr David Wain is prepared to strim the base of the railings in stages, ready for painting, at a total cost of £187.50 and that a bill(s) for interim payments might be submitted.  RESOLVED to accept Mr Wain’s tender.

9356 Items for Information
 None.

9357 Suggestions for Future Agenda Items
 1.  The Bowland Pennine Mountain Rescue team’s request for a donation (all).
 2.  Lancs. CC’s possible Order to modify public footpath no. 14 (all).
 3.  Feedback on local councillor training (Councillor McNaughton).
 4.  The provision of litter bins (all).

9358 Date of the Next Meeting
 It was noted that the date of the next meeting is Monday, 10th May 2010. Items for the agenda and copies of reports, to reach the Clerk before Friday, 30th April.
Sue D. Hayward
Deputy Clerk to the Council

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