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7th June 2010

9385 Un-confirmed Minutes of an Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 7th June 2010.

9386 Present:  Chairman  –  Councillor T.G. (Terry) Bond, Councillors E. (Eve) Holden, A.J. (Tony) Houghton, S.L. (Shirley) Mason, A. (Anne) McNaughton and P.N. (Paul) Williams, the Deputy Clerk  –  S.D. (Sue) Hayward and one member of the public.

9387 Apologies for Absence:  Councillors A.W. (Arthur) Graves and J.S. (John) Taylor, the Clerk  –  L.D. (Denise) Challenor, PC 2866 Tony Marsh and County and District Councillor S.M. (Sarah) Fishwick

9388 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
 Councillor Bond expressed an interest in agenda item 11(b) in that he lives at Spring Bank.

 Councillor Mason expressed an interest in agenda item 15 in that she lives opposite the public toilets. Councillor Williams also expressed an interest in agenda item 15 in that he is employed (as a member of the public) to clean the toilets.

9389 Minutes of the Previous Meetings
 It was noted that item 9364 (recording apologies for absence) on the Minutes of the Ordinary Meeting held on Monday, 10th May should include Councillor Mason who had submitted her apologies in writing and item 9361 (recording non-attendance) should be deleted. It was also noted that Councillor Mason had attended a meeting of Silverdale United Charities (along with Councillor Holden) and that item 9372 should indicate this. The minutes were duly amended, approved and then signed by the Chairman.

9390 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
 Members referred to item 9352, regarding the public toilets, and noted that they had been painted and that several villagers had praised the standard of cleanliness of the toilets since Mr Paul Williams has been employed as cleaner. The Chairman advised that he would look into buying a donations box from a DIY store. The Deputy Clerk reported that the schedule of terms and conditions between Lancaster City Council (Lancaster CC) and this Council has been signed by the Clerk.

 Councillor Houghton referred to: (1)  item 9203, regarding signs warning of the dangers of tides and quicksand, and advised that they had been altered by Lancaster CC to incorporate most of the points made and are awaited, (2)  item 9370, regarding wild camping on RSPB land, and confirmed that he had recirculated the RSPB contact telephone numbers to those Members on e mail, (3)  item 9382, regarding the emptying of bins, and advised that he had contacted Lancaster CC, to request more regular emptying of the bins.

 Councillor McNaughton referred to item 9382, regarding weeds growing by the bus shelter on The Row, and reported that they had been cleared.

9391 Matters Raised by Members of the Public for Future Consideration

9392 Update from the Community Police Officer
 A written update from PC Marsh was read by the Chairman: (1)  in the last month 4 crimes have been reported in Silverdale – the theft of a decorative sheep’s skull from a property in Cove Road, 2 thefts from tents of youths camping at Jack Scout (the offender has been arrested) and criminal damage to a flag on The Row, (2)  there have also been reports of problems with cold-callers and instances of anti-social behaviour on The Shore; the police will be patrolling The Shore and The Cove to address these, (3)  it has not been possible for the police to hold surgeries outside The Royal Hotel as regularly as they would like over the last few months due to other incidents taking priority and resources, (4)  in October 2010 the Constabulary will be changing its shift pattern from a ten-hour rota to eight-hours. This means that although the shifts will be shorter staff will be on duty more frequently. It is too early for the police to comment on how this will affect their commitments, (5)  in relation to the PACT priorities the police have regularly patrolled the village to deter inconsiderate vehicle use and anti-social behaviour and will use tactics (other than the speed gun) to deter speeding vehicles.

 RESOLVED that the police pursue the same PACT priorities and that they be asked to check on anti-social behaviour in the playground when passing on their patrol of The Cove and The Shore.

 Members noted that there have been incidents of wild camping at The Cove and The Shore and associated problems of littering, bonfires etc.  RESOLVED that the Deputy Clerk write to the RSPB (with a copy to the police) regarding these issues and that Members continue to notify the RSPB if they are aware of any incidents.

9393 Report from County and District Councillor Sarah Fishwick
 Councillor Fishwick was not present at the meeting and her report was not available.

9394 Reports on any Meetings Attended by Members, or the Clerk
 1.  Mansergh’s Charity
 Councillor Williams reported that he had attended a meeting in May.

9395 War Memorial
 It was noted that grants are available from the War Memorials Trust to help towards the cost of restoring war memorials.  RESOLVED that the Chairman arrange to meet with Mr Paul Holgate to discuss the scope and cost of the works to be included in the second phase of improvements, including the provision of disabled access, and take photographs for submission with the grant application.

9396 Correspondence
 Receipt of the following items of correspondence was noted and any action determined as indicated:
 a)  A thank you card from Silverdale Playgroup regarding the donation for the gates at the Methodist church.
 b)  Lancashire County Council (Lancs. CC) Road Traffic Order 201. Prohibition of stopping on school entrance markings outside Bleasdale House School and Silverdale Primary School. It was noted that the markings have already been painted on the road.
 c)  LALC give an invitation to visit Lancaster Castle (10/10/10) and attend the Autumn Conference (18/9/10, 9.00am – 4.00pm, price £33 per delegate); supply a play area brochure and minutes of their 219th meeting.
 d)  Lancs. CC enclose Notice of the making of the Public Rights of Way (definitive map modification) (No.4) Order 2010 and ask for it to be available for the public to view until 5/7/10.  RESOLVED that the Deputy Clerk contact Silverdale Library to ask if the Notice can be displayed in the window due to lack of space on this Council’s notice board.
 e)  Lune Valley Rural Housing Association (LVRHA) supply a poster regarding housing for rent. Chorley Community Housing are managing agents for LVRHA and the Neighbourhood Officer can be contacted on 01257 244827/ 07930 605546.
 f)  Silverdale Village Institute supply details of the new Treasurer (Mr John Whalley).
 g)  Waymarker publication.
 h)  Clerk and Councils Direct magazine.

9397 Planning
 (1)  It was noted that the following planning applications had been dealt with under the provisions of Standing Order 25a and comments made as indicated:
 10/00391/FUL  Appleby, Emesgate Lane.  Erection of a new dwelling to replace existing with associated work.  NO PLANNING OBJECTIONS but it was noted that Members are concerned about sewerage disposal and there are historic issues about vehicular access.
 (2)  The following planning applications were considered and comments made as indicated: 01/10/0485  Bleasdale House School, Emesgate Lane.  Erection of a canopy.  NO PLANNING OBJECTIONS.
 10/00500/FUL  10 Spring Bank.  Proposed attic conversion with a rear dormer extension.  NO PLANNING OBJECTIONS.
 (3)  It was noted that the following planning appeals had been advised:
 APP/A2335/C/10/2123660  Gibraltar Farm, Lindeth Road.  Lancaster CC has served 2 Enforcement Notices for unauthorised use of land as a camping and touring caravan site. There are 2 appeal cases related to different parts of the site which are to be dealt with together as a Public Inquiry commencing on 7/9/10 at 10.00am in Lancaster Town Hall. It was further noted that this Council has already submitted its views and that no further action will be taken.
 SL/2009/1135  Hollins Farm, Far Arnside.  Extension to caravan and camping site with replacement facility building and new sewage treatment plant and associated landscape works. An appeal has been lodged by the applicant which will be dealt with as a Public Inquiry. Date and venue to be announced.
 (4)  It was noted that the following decision had been advised by Lancs. CC:
 01/10/0358  Library refurbishment with new canopy and external store.  GRANTED.

9398 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
 25(a)  Parish Council Property and Functions
 It was noted that the Clerk had arranged for the clock to be repaired by Smiths of Derby at a cost of £728.50 (including VAT).  RESOLVED to defer considering authorisation of the payment until Members are able to refer to the invoice.
 25(b)  Non-Parish Council Property and Functions

9399 Risk Assessment Committee
 It was noted that the Risk Assessment Committee, comprising 3 Members, should consider the risk assessment document annually (before the end of the financial year), with reference to the insurance schedule, to see if any additions or alterations need to be made. The meeting must be minuted as evidence that the review has been carried out and the Committee should report to this Council for a decision on any suggested changes.  There should also be an annual risk assessment of the effectiveness of the Internal Auditor and the work performed. This should cover: scope of the audit, independence, competence, relationship of the Auditor with the Council, internal audit planning and reporting (reference: BDO ‘Audit Briefing’ Winter 2010).  RESOLVED that Councillors Holden, Mason and McNaughton be appointed as representatives to the Risk Assessment Committee and that the Clerk give further guidance before a meeting takes place.

9400 Finance
 (a)  Councillor Holden conducted the monthly check of all money received by the Council and found the records to be satisfactory. It was noted that there had been the following receipts: £4,450.00 – Lancaster CC’s annual contribution towards the running costs of the public toilets, £20,425.00 – Parish Precept and £1,207.66 – VAT refund.
 (b)  RESOLVED to authorise payments and sign cheques for the following accounts:
 Mrs Jean Colwell (internal audit)     £100.00  (600441)
 Mr Steve Lamb (website maintenance)    £180.00  (600442)
 Smiths of Derby (clock service)     £202.10  (600443)
 Mrs L. D. Challenor (reimbursement of payment to website host, ukhost4u)   £64.59  (600445)
 Phs Washrooms (sanitary bins for toilets)    £225.60  (600447)
 Mr Paul Williams (cleaning of the toilets)    £175.00  (600448)
 (c)  RESOLVED to approve and receive the accounts for 2009/10.  It was noted that the internal audit has been carried out and that various points had been raised which will be implemented.
 (d)  RESOLVED to sign sections 1 and 2 of the Audit Commission’s Annual Return.

9401 Public Toilets
 RESOLVED that agenda item 15, regarding the schedule of works for the public toilets, be deferred to a future meeting.

9402 Accessibility of Members
 RESOLVED to trial a Members’ surgery. With effect from the July meeting of this Council Members will be available at Silverdale Institute for 15 minutes before the monthly Parish Council meeting (from 7.15-7.30pm) should members of the public wish to raise any issues outside the meeting.

9403 Litter Bins
 It was noted that the Clerk had contacted Lancaster CC regarding the provision and emptying of a bin at Bankwell and had obtained costings should this Council resolve to provide a bin itself.  RESOLVED to discuss this matter further once a reply had been received from Lancaster CC and that the Deputy Clerk ask County and District Councillor Fishwick if she too will liaise with Lancaster CC about this matter.

9404 Items for Information
 1.  Councillor McNaughton expressed concern about the impact of the promotion of services provided by Ashtrees Pharmacy, Carnforth on business for Silverdale Pharmacy.
 2.  Councillor Mason noted that: (1)  a skip has been on Emesgate Lane (outside Silverdale Primary School) for a period of time, (2)  there is a lot of plant overgrowth at the sides of Pool Bridge which is affecting visibility for drivers, (3)  the 8.50am shuttle bus runs in term-time only but this restriction is not listed on the timetable, (4)  children have been seen climbing on the seat outside the Co-operative Store and running along the wall and there is concern that there might be an accident.
 3.  The Chairman reported that the Morecambe Bay Partnership is organising a workshop on 30/6/10 (10.00am – 3.30pm) at the Midland Hotel, Morecambe entitled: “Headlands to Headspace – proposed Heritage Lottery Landscape Partnership Scheme for Morecambe”.

9405 Suggestions for Future Agenda Items
 1.  War Memorial improvement works (all).
 2.  Clock repair (all).
 3.  Schedule of works for the public toilets (all).
 4.  Provision of a bin at Bankwell (all).
9406 Date of the Next Meeting
 It was noted that the date of the next meeting is Monday, 5th July 2010. Items for the agenda to reach the Clerk before Friday, 25th June and copies of reports to reach the Clerk before Monday, 28th June.
Sue D. Hayward
Deputy Clerk to the Council

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