2020/08/03

3rd August 2020

12561   Unconfirmed Minutes of the Annual Parish Meeting of the Silverdale Parish Council held in Silverdale Village Institute on 3rd August 2020. N.B. due to COVID-19 and the provisions of the emergency legislation, section 01-20, the requirement to hold the APM in May was permitted to be delayed for up to one year, or until such point the Council was able to hold the meeting.

12562   Present:  Councillors: Chairman – M.J. (Mike) Fletcher, Vice Chairman – J. (John) Bennett, N. (Nigel) Ribbons, T.G. (Terry) Bond, S. (Stephen) Wales, E. (Liz) Unsworth, County Councillor P. (Phillippa) Williamson, City and Parish Councillor J. (June) Greenwell (from 19:35, minute number 12563 ), the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – G.R. (Gill) Ribbons, Sgt Lindsay Brown and 5 members of the public.

12563    Cllr Fletcher was proposed as Chairman but declined and as no one offered to take the role at present, he proposed that a new Chairman is elected at the beginning of each meeting, which was seconded by Cllr Unsworth.

12564    Cllr Bond was willing to accept the role of Vice Chairman which was proposed by Cllr Greenwell and was seconded by Cllr Fletcher.

12565    Apologies for Absence: A.J. (Tony) Houghton

12566    New Parish Cllr Liz Unsworth was welcomed by the Council. Cllr Ribbons raised the issue of Cllr training for Cllr Unsworth, the Clerk indicated that she would book a place on the first available course and Cllr Unsworth was willing to attend the training.  Cllr Ribbons suggested that it should become Council policy for all new Cllrs to attend suitable training as soon as possible after joining the Council.

12567    Declarations of Members’ Interests Relating to any Items Appearing on the Agenda:

 Cllr Wales declared an interest in agenda item 13(11)e, correspondence regarding overgrown shrubbery.  Cllr Bennett declared an interest in 14(12) b, planning for 1 The Green

12568    Minutes of the Previous Meeting  The minutes of the Online Meeting held on Monday 6th July were APPROVED.

12569    Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda   

None.   

12570    Matters Raised by Members of the Public for Future Consideration

1.     The drains on Emesgate lane, outside the Gaskell hall and outside the school were still flooding.

2.     A resident expressed their disappointment in the response of the Parish Council to the proposed tree felling at the Vicarage, the resident felt that more trees should be felled on this site.

3.     The signage is still incorrect at Haweswater, which could lead to an accident.

4.     The plastic memorial left at the bench opposite the quarry was felt to be inappropriate and had fallen to pieces during the recent bad weather leaving bits of plastic and other waste scattered in the locality.

5.     A resident thanked the Parish Council for ensuring that as much as possible continued during the Lockdown conditions and for doing their best to look after and protect the village as well.

6.     There was concern about if the Council were aware that the grass cutting at the Playground by the new contractors was happening fortnightly instead of weekly as previously but they seemed to be doing a good job.

12571   Police Report  – Sergeant Brown gave a review of the past year.  In the local district, which includes Lancaster and Morecambe there were 47,283 incidents of which only 209 were in Silverdale.  28 were antisocial behaviour, 82 were public safety related, 38 were crime related and 26 road related.  Of the crime related incidents; 7 were thefts and 11 were burglaries; he urged residents to be vigilant in locking their doors and windows as the majority of these were opportunistic crimes from insecure premises, however Sgt Brown wished to reassure residents that Silverdale is the safest place in the county to live as Silverdale has the lowest number of incidents in the district, which has the lowest crime rate in the county.  The trends in crime so far this year are mainly vehicle related and poaching: January – Quad bike and trailer thefts, Spring – burglaries from outbuildings, summer – catalytic converter thefts.   Police have made 10 arrests over this period and seized £60,000 worth of stolen goods which were returned to the owners. 

What3words is now embedded in control room procedure, which is a great success; enabling locations to be identified more quickly and precisely.  Locally, police have been involved in: supporting Silverdale Neighbourhood Watch, resolving recreational drug abuse, responding to Covid-19 related issues, working with County Cllr Williamson regarding speeding concerns and where improvements can be made and working on parking notices.

There are 10 new officers based in Morecambe, who are currently being trained and will be working in the local area.  Cllrs asked Sgt Brown for advice regarding parking problems in the village; however parking is not a police matter unless the vehicle is causing an obstruction, but he would be willing to assist the Council working group to find possible solutions.

Sgt Brown wished to emphasise that although many resources are deployed in the Lancaster/Morecambe areas due to the higher crime rate, if anyone in Silverdale had an emergency and dialled 999, the police would be here.  He will continue to attend Parish Council meetings whenever possible or send a report if he is unable to attend.

12572   Report from County Councillor Phillippa Williamson – Cllr Williamson said that she sits on the Local Outbreak Engagement Board, and can report that Covid-19 infection rates in North Lancashire are low. 

A local resident had involved both County Cllr Williamson and City Cllr Greenwell in putting pressure on the AONB to resolve disabled access issues at Trowbarrow, which has had a successful outcome.

Cllr Williamson reported that County highways have agreed to carry out an ecology survey along Cove Lane which can then inform the works carried out there by them.

Silverdale library is likely to open in September, all being well, Carnforth will also hopefully open at the same time.

Cllr Greenwell thanked Cllr Williamson for all the work she is doing on behalf of Silverdale, especially getting the access at Trowbarrow resolved.

12573    Report from City Councillor June Greenwell – Cllr Greenwell reported that Lancaster City Council is continuing to discuss the possibility of forming a Unitary Authority with South Lakeland and Barrow. An alternative County Council proposal for a unitary authority incorporating Blackpool, Fylde, Wyre, Ribble Valley and Lancaster is being considered ‘in good faith’, but there appears to be little Lancaster Council support for this arrangement. Whatever emerges, Local Government Councils at all levels are facing their biggest shake-up since the 1974 reforms. Cllr Greenwell had just attended an on-line Boundary Commission presentation to the City Council at 6.00pm, and reported that there will be a boundary review which will consider ward boundaries and representation, which could affect how votes count and look at whether the current system is fair.

Cllr Greenwell reported that the Lancaster Local Plan has finally been approved at national level and was adopted by the City Council at last week’s Council meeting; she was reassured by the Planning department that this will not impact on the Arnside- Silverdale AONB DPD (Development Plan Document).

Cllr Greenwell is currently discussing options with the relevant City Council officers regarding improving the waste collection at the shore.  She informed the Council that from 8th August it will be compulsory to wear masks at every indoor public meeting.

 

12574   Reports on any Meetings Attended by Members or the Clerk – none to report.

 

12575   Correspondence

Receipt of the following items of correspondence was noted and circulated:

a)SLDC Weekly planning update.

b)    Updates for the Public Sector Geospatial Agreement.

c)Geovation. Transforming access to OS Data

d)    3 Complaints about speeding.

e)A complaint about overgrown shrubbery and bonfire site with plastic to burn. The resident concerned has informed the Council that he has since cut the hedge.

f)    A letter of protest at private memorials beside some seats in the village.

g)    Lancashire Highways inform of a campaign from 13 July 2020 to help raise public perception of the excellent work our highways service deliver.

h)    An invitation to the Parish and Rural Support Network online meeting which will now take place on the 1st Tuesday of every month at 3pm, held by City Council.

i)   Community Connectors information

j)   May I ask that you please put a motion before your Council to support update the campaign for the Local Electricity Bill.

k)    The Red Cross asks for a donation to help others in the present crisis. The Council is unable to make donations which are not of direct benefit to residents.

l)    SELRAP news.

m)   Clerk and Council’s direct publication.

n)    FLAG news.

o)    Notice of New Road closures, overnight on 15/8/20, 22/8/20, 29/8/20 all between 22:00 and 10:00 the next day.

p)    A resident writes about the inconsiderate parking and behaviour of a camper van outside his house and asks are there regulations to prevent parking on the pavement. Not currently, it is not illegal unless it is causing an obstruction and then it becomes a police matter.

12576   Planning Matters

(a)    It was noted that the following Planning Applications were dealt with under the provisions of Standing Order 25:

•          20/0101/TPO The Vicarage, St Johns Grove. Fell 5 x Ash, 1 x Elder, 1 x Oak, 5 x Elm and canopy lift to 1 x Oak and 1 x Horse Chestnut. Objections and suggestions submitted 17/7/20.

(b)   The following Planning Applications were considered:-

•          20/00722/FUL 1 The Green.  Retrospective application for the installation of a sewerage treatment plant. The Clerk was requested to write to the planning department to request copies of the documentation which would clarify that it had been installed correctly and meets current guidelines as Cllrs have not seen anything to support this underground installation.  Cllrs were extremely unhappy that this had been done without any planning permission and felt this could set a dangerous precedent if not followed up.  Paperwork and plans that were available were either incorrect or incomplete.

•          20/00734/FUL  10 Lindeth Close.  Demolition of the existing porch and garage and erection of a single storey front, side and rear extension. No objections

•          20/0114/TPO 14 Wallings Lane.  T1 Ash – Fell, T2 Holly – Remove limb. No objections

 

12577    Insurance – The Clerk will respond to the questions posed by the Insurers and inform them that the Log train is now removed from the playground.  There should be a quote to consider next month.

12578   Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:

25(a)    Parish Council Property and Functions –  None

25(b)    Non-Parish Council Property – None

12579  Finance

a.      No income to record.

b.     The following payments were approved,  cheques had been signed for the following accounts:

 

§  British Gas, toilets, £15.55 bacs

§  British Gas, Clock, £16.64 bacs

§  Waterplus, toilets, £37.66 bacs

§  Paul Williams, toilets, £244 SO

§  Tim Lambert, playground work, £120 cheque 22162

§  Great Oaks Tree Services, Contractor, £366 cheque 22163

§  L D Challenor, reimbursement street works course x 2, £405.60 cheque 22164

§  D Wain, contractor, £495 cheque 22165

§  Playdale Playgrounds Ltd, rope/parts £110.06, cheque 22167

§  Thomas Graham, & Sons Ltd, toilets, £34.82, cheque 22168

 

c.       It was AGREED to discuss this under 20 (18)c

d.      To record that the Financial Statement was considered at the meeting on 6th July, approved by the Council and signed by the Chairman

12580   Streetscape  

a)     SpIDs – after discussion it was AGREED for the Working party for speeding, to research devices which provide data, then submit a formal report to Cllrs recommending a device, which will then be purchased.  Cllr Bond proposed a budget of up to £3500 which was seconded by Cllr Wales and AGREED by the rest of the Council.

b)     Noticeboards – there was nothing new to report.

12581   Playground matters

a)     Due to Coronavirus COVID-19, during the national Lockdown, the playground was closed and the access gate locked.  It was formally re-opened on 20th July 2020.   No monthly summary reports were produced in the intervening period.

Before re-opening, Lancaster City Council carried out a detailed safety check of the site and the play equipment.  Report number 1142232 dated 15th July 2020 applies.  Almost all items were either in good condition with no corrective action required or, had wear or other normal progressive deterioration which was designated as low or very low risk but requires ongoing monitoring.  For two items: the Log Train and one section of the Burma Trail, deterioration of the wood had advanced to a level where removal of these items was deemed necessary.    This was carried out on 16th July 2020. A COVID-19 Risk Assessment has been carried out and circulated to the Clerks and Councillors.

It has been observed that the playground is being well used, the Council accepts that it is not possible to guarantee that the playground is Covid-19 safe, as does Lancaster City Council about all local parks, however it is felt that the benefits to the children outweigh the negatives and it remains the responsibility of users to use the playground at their discretion and to follow the guidelines displayed.

b)     A new climbing rope for the senior multi-unit has now been received from Playdale.

c)     Cllr Bennett’s report –

a.      Wooden support posts fixed in ground (Various items of equipment) are being monitored at each inspection for any further deterioration. There are none currently at action level

b.     Potential trip points at wet pour edges – These have been eliminated by adding topsoil then re-seeding.  Since the onset of wet weather, the seed is beginning to grow.  However, the areas will be muddy until grass is fully re-established.  This is being monitored and more seed will be added as necessary.

c.      A section of the boundary wall at the top of the Playground has been rebuilt.  The damage was caused mainly by Ivy growing through the wall and destabilising it.  Other sections of the top wall require remedial action to stop Ivy growing through.  Once this is done, several small sections are likely to require repair.

d.     Wooden perimeter boards around wet pour soft surfacing – These are set into the ground and are rotting. 

e.      Wet pour safety surfacing.  Some areas have deteriorated during recent hot weather. The surface is still effective and no trip hazards present.

f.      Options to resolve both d. and e. above are being investigated.  Artificial turf over a compliant sub layer tapered down and fixed without edging boards under the surrounded grass, looks to offer longevity and low maintenance.  The cost for various options to be obtained

 

12582   Council Procedures

a)     Cllrs discussed how best to highlight those emails which required an urgent response so due attention could be given.  Cllrs Ribbons and Bennett recommended that **should precede the title in the subject line where a 24 hour response is required. It was also noted that when forwarding emails all Cllrs and Clerks should ensure that the subject line is changed to reflect the content of the email. Cllrs agreed that they would ensure they check their emails at least once every 24 hours.

b)     It was agreed that most communication should go through the nominated Cllr, if any other communication needs to take place then the nominated Cllr should be kept in the loop.

c)     Cllr Unsworth proposed a quarterly newsletter, perhaps with bulletins in between times.  Due to the length of the meeting and the matters remaining on the agenda it was agreed to defer this item until next month.

d)     The Clerk and Deputy Clerk have access to the website which will continue.  The Clerk will approve all items for the website.

e)     It was AGREED not to pursue having 9 Cllrs instead of 8.                  

 

12583    Elections of members of committees and representatives to other organisations – The list the Chairman had compiled was agreed upon, with Cllrs official email addresses included.

 

12584    Code of Conduct/standing orders – it was AGREED not to revise the standing orders. The information about the LGA consultation was noted.

 

12585   Compliance with Accessibility Regulations 2018

a)     Steve Lamb is continuing to work through the checklist provided regarding the domain name for the Parish Council.

b)     Steve Lamb has been investigating the accessibility of the PC website using two different tools and has amended the framework and content accordingly. The homepage now passes all tests from both tools although one tool shows minimal number of alerts; which can be considered as things which are nice to have, but may not be suited to the type of content which our site contains. We should therefore consider the site to be compliant at this time and Steve will supply site admins with the relevant information to maintain this compliance going forward.

 

12586  Mobile mast network – Councillor Ribbons advised that the four mobile network operators (MNOs), in conjunction with the government had set up a separate body, The Shared Rural Network (srn.org.uk) to oversee the expansion of the 4G mobile broadband to be available to 95% of the UK by 2025. The first phase of this was for the MNOs to make radio plan submissions to OFCOM by 31st July 2020. 

It was therefore AGREED that the clerk should only write to David Morris MP to request that he confirm that the initial submissions made include provision of service to Silverdale and the surrounding area.

 

12587   Items for information (no decisions or actions permitted)

            Cllr Bond reported that the survey for Ash die back will cover 28 trees at Woodwell, 7 at Bankwell, 5 at Burton well and 9 at the Scroggs.  The surveyor will then give a quote for the necessary works, prompt action is required as the longer it is left the more difficult it is to carry out works due to the branches becoming brittle and it would therefore be more expensive.  Residents with ash trees should be keeping watch for signs of die back.

 

Cllr Greenwell informed Cllrs that the response to the Hale consultation need to be returned by 17th August, she will compile a response and send round to Cllrs for comments and approval.

 

Cllr Ribbons tendered his resignation letter which was read out to the Council by the Clerk. Due to work obligations he feels he no longer has the time required to be an effective Councillor.  The Chairman thanked him for his 9 years of service and especially for all the help and work he did during the recent lockdown.

12588  Suggestions for Future Agenda Items

1.     Review of Covid-19 procedures with a view to a second outbreak/emergency plan update

2.     Update on the purchase of the new SpID

3.     Noticeboards

4.     Parking

5.     Consider the review of the tender documents

6.     Parish Council communications with residents

12589   Date of Next Meeting

It was noted that the date of the next meeting is Monday 7th September 2020.  Cllr Greenwell advised that the next meeting may have to be online again if local lockdowns affect Silverdale.  Items for the agenda and copies of reports to reach the Clerk before 28th August 2020.

 

Gill Ribbons, Deputy Clerk to the Council

AGENDA – SILVERDALE PARISH COUNCIL

Councillors are hereby summoned, and members of the public are invited, to attend the Annual Parish Council Meeting on 3rd August 2020 at 7.30pm, in the Silverdale Institute, Spring Bank, Silverdale, for the purposes detailed in the following Agenda:

(Note: this meeting was postponed until it was possible to hold it as a public meeting. There will be 2 metre spacing and please bring a face covering in case of need)

 

1.  To elect the Chairman of the Council, and to witness the signing of the Declaration of Acceptance of Office.

 

2   To elect the Vice Chairman of the Council.

 

3   To receive apologies for absence.

 

4   To welcome the new Parish Council member; Elizabeth Unsworth to the Council.

 

5   To receive declarations of Members’ interests relating to any items appearing on the agenda.

 

6  To approve the Minutes of an Ordinary Council Meeting held on Monday 6th July 2020.

 

7  To receive information about Matters Arising from the Minutes of previous meetings, not covered by the Agenda.

 

8 To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.

 

9  To receive an online Police Report if available.

 

10  To receive a report of any relevant matters by County Cllr. Phillippa Williamson.

 

11  To receive a report of any relevant matters by City Councillor June Greenwell.

 

10 To receive verbal reports from any meetings attended by Members, or the Clerk (verbal reports are only acceptable where no decision, or action, is required).

 

11  Correspondence

To consider the following items of correspondence received since the last meeting and to determine what, if any, action should be taken:

a)   SLDC weekly update. (1/7, 8/7,15/7, 22/7/20)

b)   Updates for the Public Sector Geospatial Agreement (Emailed 1/7/20)

c)    Geovation. Transforming access to OS Data (Emailed 1/7/20)

d)   3 Complaints about speeding. (Emailed to Cllrs. 4/7/20)

e)   A complaint about overgrown shrubbery and bonfire site with plastic to burn. (Emailed to Cllrs. 4/7/20)

f)   A letter of protest at private memorials beside some seats in the village. (Emailed 5/7/20)

g)   Lancashire Highways inform of a campaign from 13 July 2020 to help raise public perception of the excellent work our highways service deliver. (Emailed 9/7/20)

h)   An invitation to the Parish and Rural Support Network online meeting which will now take place on the 1st Tuesday of every month at 3pm, held by City Council. (Forwarded 14/7/20)

i)   Community Connectors information (Forwarded 14/7,16/7, 17/7/20)

j) May I ask that you please put a motion before your Council to support update the campaign for the Local Electricity Bill. (Emailed 15/7/20)

k)    The Red Cross asks for a donation to help others in the present crisis. (18/7/20)

l) SELRAP news. (Emailed 20/7/20)

m) Clerk and Council’s direct publication.

n)   FLAG news.

o)   Notice of New Road closures on 16/8/20, 23/8/20,30/8/20 all between 2200 and 1000 hours. (Emailed to Cllr’s 24/7/20)

p)   A resident writes about the inconsiderate parking and behaviour of a camper van outside his house and asks are there regulations to prevent parking on the pavement. (Emailed to Cllr’s. 27/7/20)

 

12   Planning Matters:

a)   To note that the following Planning Applications were dealt with under the provisions of Standing Order 25:

·       20/0101/TPO The Vicarage, St Johns Grove. Fell 5 x Ash, 1 x Elder, 1 x Oak, 5 x Elm and canopy lift to 1 x Oak and 1 x Horse Chestnut. Objections and suggestions submitted 17/7/20.

 

b)   To consider the following Planning Applications:

·       20/00722/FUL 1 The Green.  Retrospective application for the installation of a sewerage treatment plant. (Emailed to Cllrs. 16/7/20)

·       20/00734/FUL  10 Lindeth Close.  Demolition of the existing porch and garage and erection of a single storey front, side and rear extension. (Emailed to Cllrs. 16/7/20)

·       20/0114/TPO 14 Wallings Lane.  T1 Ash – Fell, T2 Holly – Remove limb.  (Emailed 27/7/20)

 

13  Insurance.

 To consider whether there are to be any changes to the Insurance cover for the forthcoming year to end September 2020. (Emailed to Cllrs. 3/8/19)

 

14  To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25.

 

15   Finance

a)  To conduct the monthly check of all money received by the Council (bank statements to be inspected by a Member who is not a Bank Signatory.

b)  To authorise payment and sign necessary cheques for the following accounts:

British Gas, toilets, £15.55 bacs

British Gas, clock, £16.64, bacs

Tim Lambert, playground work, £120 cheque

Great Oaks Tree Services, Contractor, £366 cheque

L D Challenor, reimbursement street works course x 2, £405.60 cheque

Waterplus, toilets, £37.66 bacs

 

c) To decide whether to go ahead with printing the newsletter at an annual cost of £840 quarterly or £1800 monthly.

 

d) To acknowledge that the Financial Summary given at the meeting of 6th July 2020 was considered by the Council and signed by the Chairman.

 

16   Streetscape

·       To consider the issue of speeding traffic encountered through the village and what can be done taking into account County Councillor Williamson’s observations in her email of 24/7/20 and the items of correspondence from residents.  To review the performance of the SPID’s and consider whether it is worth purchasing a new one, with consideration to the information on prices from ElanCity.

·       Noticeboards update

 

17  Playground

·       To receive a report on any urgent actions that have been taken and to consider any other  issues raised in either the Lancaster CC quarterly, or Parish weekly inspections. 

·       To consider the playground report from the City Council.  (Emailed to Cllrs and Contractor on 15/7/20)

·       To consider Cllr. Bennett’s report emailed 28/7/20.

 

18   Council Procedures

a) To clarify how Parish Council business should be conducted, including how communication and provisions of details should take place when making proposals for Council meetings, or, on occasions where it is essential, decisions need be taken outside Council meetings. 

b)  To clarify the roles of nominated Councillors in regard to communication with the various outside bodies  i.e. who is the link between the Parish Council and the outside organisation, and agree the scope of issues regarding that organisation which can be dealt with by the nominated Councillor without prior consultation with full Council.

c)  To agree on where/when information for the Parish could be made available for the public other than the monthly Minutes and who will undertake the task. To consider our external communications and to look at producing a regular newsletter/bulletin for residents.

d)  To agree who shall have access to add and remove information on the website. (see email of 20/7/20

e)  To decide on whether to start the process of gaining another Council member. (See email of 27/7/20 from City Council)

 

19  To elect members of committees and representatives to other organisations. (List provided below)

 

20 Code of Conduct /Standing Orders

To note the National Association has issued information  about the LGA consultation on an amended code of conduct. (Emailed to Cllrs 11/7/20)

To consider revising Standing Orders with particular attention to number 29:

 The Council resolved to adopt Lancaster City Council’s model of the Code of Conduct with the exception of Section 2 pertaining to “other interests” at its meeting on 6th August 2012 to meet the requirements of the Localism Act 2011.  Persons may not act as elected Members, or co-opted Members, until such time as they have provided a written undertaking that they will observe the Code.”

 

21  IT Matters

·       To address the problems highlighted regarding the domain name for the Parish Council.  (Emailed 9/7/20)

·       To receive a report from Steve regarding the new Accessibility Regulations coming into force in September.

 

22  Mobile Mast Network

To consider writing to David Morris MP, The Shared Rural Network and to the CEO of EE Marc David Allera (cc’d to the MD Stephen John Best) and to the CEO’s of all the other major mobile network operators (Vodaphone, O2, Three) regarding the improvement of coverage for Silverdale.

 To note any “Items for Information” (no decisions or action permitted)

 

23  To receive items for consideration for a future agenda.

 

24  To note that the date of the next meeting is Monday 7th September 2020 Items for the agenda and copies of reports to reach the Clerk before 28th August.

 Signed:

 

L D Challenor

 

 Mrs Denise Challenor

 Clerk to the Council Tel. 01524 761824